2014_Janitorial_Solicitation_(Sept_23).doc

U.S. Embassy Rome

September 23, 2014 To:

Prospective Quoters Subject: Request for Quotations number S-IT-700-14-Q-0050: Janitorial Services

Enclosed is a Request for Quotations (RFQ) for janitorial services for U.S. Tri-Mission in Rome, Italy. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The Embassy intends to conduct a pre-bid conference and site visit at the U.S. Embassy Rome (Via Salustiana, 49) at 10:00 AM on October 3 . All prospective offerors who have received a solicitation package are urged to attend. Offerors must confirm conference attendance with their company name and the full names of participants via email to RomeGSO-AcquisitionsDL@state.gov by 12:00 Noon on October 1.

Your quotation must be submitted in a sealed envelope marked “Quotation Enclosed – Janitorial Services” to the Contracting Officer, Mr. David Wessel; U.S. Embassy Rome; Via Salustiana 49; 00187 Rome at or before 12:00 Noon on October 23. No quotation will be accepted after this time.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Questions regarding this solicitation should be submitted in writing to David Wessel at wesseldk@state.gov no later than 12:00 Noon on September 30.

Sincerely, David K. Wessel

Contracting Officer

Enclosure

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, S-IT-700-14-Q-0050: Janitorial Services, Prices, Block 23

· Continuation To SF-1449, S-IT-700-14-Q-0050: Janitorial Services, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

S-IT-700-14-Q-0050: Janitorial Services

PRICES, BLOCK 23

1.

PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Embassy Rome, Italy. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 2,000 square meters and 50 hours for Type A additional services and 1,000 square meters for Type B additional services. This reflects the contract minimum for the base year and each option period.

Maximum: The amount of all orders shall not exceed 12,000 square.meters and 300 hours for Type A additional services and a maximum of 10,000 square meters for type B additional services. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

2. PRICING

(a) The Government will pay the Contractor a fixed price per month for Standard Services that have been satisfactorily performed. The Government will also pay the Contractor for Temporary Additional Services ordered each month by the Government for satisfactorily completed work.

(b) The Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services. The Contractor shall include any premium pay for overtime only in the fixed rates for Temporary Additional Services.

(c) The Government will also reimburse the Contractor at the purchase price for any materials or equipment ordered by the Government for Temporary Additional Services.

(d) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(e) The Government will make payment in Euros.

3.

BASE YEAR PRICES

(a) Standard Services. The fixed price for the base year of the contract (starting on the date stated in the Notice to Proceed and continuing for 12 months) is:

Exterior Areas

Chancery Building – Via Veneto 119/A

Piombino Building - Via Veneto 119/A

New Wing Building - Via Veneto 119/A

Multipurpose Building – Via Boncompagni 2

Multipurpose Building Language Center & Community Center

Consulate Building – Via Veneto 121

Boncompagni Building (USUN Mission) - Via Boncompagni 2

Mel Sembler Building – Via Salustiana

Mel Sembler Building Annex

Mel Sembler Building (Holy See Areas)

Police and Guard Booths

Villa Taverna Guardhouse - V.le Rossini 5

Villa Taverna Swimming pool - V.le Rossini 5

Villa Taverna Alternate Command Center - V. le Rossini 5

Villa Taverna Grand Staircase Windows (outside only)

Val di Sole Building – Via Val Di Sole, 15

Grazioli Buildings A&B – Via Villa Grazioli 7

Pinciana Building

Equipment Rooms – Various Locations

Chancery “Piano Nobile” ( per Appendix, pp 70-74)

Supervisor (on-site)

Charperson (dedicated)

TOTAL PER MONTH EURO

Total amount per month Euro ____________ x 12 = Euro _________________ per year

The above rates are made up of square meter/frequency identified in Exhibit A.

For purposes of adjusting the monthly quantity of required Standard Services, the unit prices identified for the Temporary Additional Services will apply.

b) Temporary Additional Services. The unit prices (fixed-price) are as follows:

Type A (see Sections 5.2 and 6.1.8 of Exhibit A)

2000 brass knots

cement tiles

cement tiles

cobble stones

electric sweeper

Amb DCM Red room

All offices

Charperson regular duty

Hour

Charperson overtime

Hour

Charperson Saturday

Hour

Charperson Sunday/Italian Holiday

Hour

GRAND TOTAL

Type B (see Section 5.2. of Appendix A) Apartment repainted with furniture

Euro ____________ per sq.mt.

Est’d square meters per year

8.000 Total cost per year

Euro ____________

Apartment not repainted with furniture

1.000

Grand Total Type B Additional Services per year Euro _____________

(a) Materials or equipment. The Government will reimburse the Contractor for any materials or equipment that the government requests contractor to order to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

(b) Material/Equipment Not to Exceed Per Year: Euro 500.00

GRAND TOTAL for BASE YEAR - The total amount to be paid to the contractor for the base year of this contract is:

Standard Services

Euro _________________ per year

Additional Services (Type A + B)

Materials/Equipment

Euro 500.00 per year

GRAND TOTAL

FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

Standard Services. The fixed price for the first option year of the contract is:

Exterior Areas

Chancery Building – Via Veneto 119/A

Piombino Building - Via Veneto 119/A

New Wing Building - Via Veneto 119/A

Multipurpose Building – Via Boncompagni 2

Multipurpose Building Language Center & Community Center

Consulate Building – Via Veneto 121

Boncompagni Building (USUN Mission) - Via Boncompagni 2

Mel Sembler Building – Via Salustiana

Mel Sembler Building Annex

Mel Sembler Building (Holy See Areas)

Police and Guard Booths

Villa Taverna Guardhouse - V.le Rossini 5

Villa Taverna Swimming pool - V.le Rossini 5

Villa Taverna Alternate Command Center - V. le Rossini 5

Villa Taverna Grand Staircase Windows (outside only)

Val di Sole Building – Via Val Di Sole, 15

Grazioli Buildings A&B – Via Villa Grazioli 7

Pinciana Building

Equipment Rooms – Various Locations

Chancery “Piano Nobile” ( per Appendix, pp 70-74)

Supervisor (on-site)

Charperson (dedicated)

TOTAL PER MONTH EURO

For purposes of adjusting the monthly quantity of required Standard Services, the unit prices identified for the Temporary Additional Services will apply.

c) Temporary Additional Services. The unit prices (fixed-price) are as follows:

Type A (see Sections 5.2 and 6.1.8 of Exhibit A)

2000 brass knots

cement tiles

cement tiles

cobble stones

electric sweeper

Amb DCM Red room

All offices

Charperson regular duty

Hour

Charperson overtime

Hour

Charperson Saturday

Hour

Charperson Sunday/Italian Holiday

Hour

GRAND TOTAL

Euro _____________

(c) Materials or equipment. The Government will reimburse the Contractor for any materials or equipment that the government requests contractor to order to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

(d) Material/Equipment Not to Exceed Per Year: Euro 500.00

GRAND TOTAL for FIRST OPTION YEAR - The total amount to be paid to the contractor for the first option year of this contract is:

5.

SECOND OPTION YEAR PRICES

Exterior Areas

Chancery Building – Via Veneto 119/A

Piombino Building - Via Veneto 119/A

New Wing Building - Via Veneto 119/A

Multipurpose Building – Via Boncompagni 2

Multipurpose Building Language Center & Community Center

Consulate Building – Via Veneto 121

Boncompagni Building (USUN Mission) - Via Boncompagni 2

Mel Sembler Building – Via Salustiana

Mel Sembler Building Annex

Mel Sembler Building (Holy See Areas)

Police and Guard Booths

Villa Taverna Guardhouse - V.le Rossini 5

Villa Taverna Swimming pool - V.le Rossini 5

Villa Taverna Alternate Command Center - V. le Rossini 5

Villa Taverna Grand Staircase Windows (outside only)

Val di Sole Building – Via Val Di Sole, 15

Grazioli Buildings A&B – Via Villa Grazioli 7

Pinciana Building

Equipment Rooms – Various Locations

Chancery “Piano Nobile” ( per Appendix, pp 70-74)

Supervisor (on-site)

Charperson (dedicated)

TOTAL PER MONTH EURO

For purposes of adjusting the monthly quantity of required Standard Services, the unit prices identified for the Temporary Additional Services will apply.

d) Temporary Additional Services. The unit prices (fixed-price) are as follows:

Type A (see Sections 5.2 and 6.1.8 of Exhibit A)

2000 brass knots

cement tiles

cement tiles

cobble stones

electric sweeper

Amb DCM Red room

All offices

Charperson regular duty

Hour

Charperson overtime

Hour

Charperson Saturday

Hour

Charperson Sunday/Italian Holiday

Hour

GRAND TOTAL

Euro _____________

(e) Materials or equipment. The Government will reimburse the Contractor for any materials or equipment that the government requests contractor to order to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

(f) Material/Equipment Not to Exceed Per Year: Euro 500.00

GRAND TOTAL for SECOND OPTION YEAR - The total amount to be paid to the contractor for the second option year of this contract is:

6.

THIRD OPTION YEAR PRICES

Exterior Areas

Chancery Building – Via Veneto 119/A

Piombino Building - Via Veneto 119/A

New Wing Building - Via Veneto 119/A

Multipurpose Building – Via Boncompagni 2

Multipurpose Building Language Center & Community Center

Consulate Building – Via Veneto 121

Boncompagni Building (USUN Mission) - Via Boncompagni 2

Mel Sembler Building – Via Salustiana

Mel Sembler Building Annex

Mel Sembler Building (Holy See Areas)

Police and Guard Booths

Villa Taverna Guardhouse - V.le Rossini 5

Villa Taverna Swimming pool - V.le Rossini 5

Villa Taverna Alternate Command Center - V. le Rossini 5

Villa Taverna Grand Staircase Windows (outside only)

Val di Sole Building – Via Val Di Sole, 15

Grazioli Buildings A&B – Via Villa Grazioli 7

Pinciana Building

Equipment Rooms – Various Locations

Chancery “Piano Nobile” ( per Appendix, pp 70-74)

Supervisor (on-site)

Charperson (dedicated)

TOTAL PER MONTH EURO

For purposes of adjusting the monthly quantity of required Standard Services, the unit prices identified for the Temporary Additional Services will apply.

e) Temporary Additional Services. The unit prices (fixed-price) are as follows:

Type A (see Sections 5.2 and 6.1.8 of Exhibit A)

2000 brass knots

cement tiles

cement tiles

cobble stones

electric sweeper

Amb DCM Red room

All offices

Charperson regular duty

Hour

Charperson overtime

Hour

Charperson Saturday

Hour

Charperson Sunday/Italian Holiday

Hour

GRAND TOTAL

Euro _____________

(g) Materials or equipment. The Government will reimburse the Contractor for any materials or equipment that the government requests contractor to order to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

(h) Material/Equipment Not to Exceed Per Year: Euro 500.00

GRAND TOTAL for THIRD OPTION YEAR - The total amount to be paid to the contractor for the third option year of this contract is:

7.

FOURTH OPTION YEAR PRICES

Exterior Areas

Chancery Building – Via Veneto 119/A

Piombino Building - Via Veneto 119/A

New Wing Building - Via Veneto 119/A

Multipurpose Building – Via Boncompagni 2

Multipurpose Building Language Center & Community Center

Consulate Building – Via Veneto 121

Boncompagni Building (USUN Mission) - Via Boncompagni 2

Mel Sembler Building – Via Salustiana

Mel Sembler Building Annex

Mel Sembler Building (Holy See Areas)

Police and Guard Booths

Villa Taverna Guardhouse - V.le Rossini 5

Villa Taverna Swimming pool - V.le Rossini 5

Villa Taverna Alternate Command Center - V. le Rossini 5

Villa Taverna Grand Staircase Windows (outside only)

Val di Sole Building – Via Val Di Sole, 15

Grazioli Buildings A&B – Via Villa Grazioli 7

Pinciana Building

Equipment Rooms – Various Locations

Chancery “Piano Nobile” ( per Appendix, pp 70-74)

Supervisor (on-site)

Charperson (dedicated)

TOTAL PER MONTH EURO

For purposes of adjusting the monthly quantity of required Standard Services, the unit prices identified for the Temporary Additional Services will apply.

f) Temporary Additional Services. The unit prices (fixed-price) are as follows:

Type A (see Sections 5.2 and 6.1.8 of Exhibit A)

2000 brass knots

cement tiles

cement tiles

cobble stones

electric sweeper

Amb DCM Red room

All offices

Charperson regular duty

Hour

Charperson overtime

Hour

Charperson Saturday

Hour

Charperson Sunday/Italian Holiday

Hour

GRAND TOTAL

Euro _____________

(i) Materials or equipment. The Government will reimburse the Contractor for any materials or equipment that the government requests contractor to order to be delivered in conjunction with any order for Temporary Additional Services. All reimbursements shall be at the Contractor's out of pocket cost, with no overhead, profit, or other charge added.

(j) Material/Equipment Not to Exceed Per Year: Euro 500.00

GRAND TOTAL for FOURTH OPTION YEAR - The total amount to be paid to the contractor for the fourth option year of this contract is:

8. GRAND TOTAL for the entire duration of this contract (five years)

Base Year Total: _______________

First Option Year Total: _______________

Second Option Year Total: _______________

Third Option Year Total: _______________

Fourth Option Year Total: _______________

GRAND TOTAL: _______________

9. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

CONTINUATION TO SF-1449,

S-IT-700-14-Q-0050: Janitorial Services

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.

SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Government at U.S. Embassy Rome and ancillary locations as listed in Exhibit A, chapter 2. The Contractor shall perform janitorial services as outlined in Exhibit A, chapters 3 through 8. The contract will be for a one year period from the date of the contract award, with four one-year options.

The Contractor shall furnish all supervision, managerial, administrative, and direct labor personnel as well as equipment and materials, and transportation that are necessary to accomplish the work in this contract as outlined in Exhibit A. Contractor employees shall be on site only for contractual duties and not for other business purposes.

The contractor shall designate one of its personnel as the supervisor of the workforce to act as liaison between the Contractor and the Embassy, according to the specifications noted in Exhibit A, chapter 1.

1.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 Duties and Responsibilities

1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times, as specified in Exhibit A, chapter 7. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2.

Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3.

Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine whether the schedules presented which meet the needs of the individual facility.

1.2.4.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

1.2.5 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

1.3 Standard services shall include those services outlined in Exhibit A, Chapters 5.1 and 6, detailing the types of tasks and frequency of task performance (daily, twice a day, every two days, once a week, once every other week, once a month, once every two months, once every three months, once every six months, once a year, on demand).\

1.4 All standard services are to be delivered on regular Embassy working days.

2.0

MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

2.5 The Contractor shall designate a LEED (Leadership in Energy and Environmental Design) Manager responsible for the planning of contractor activities in support of the Embassy’s LEED certification program as well as for the coordination, documentation and reporting of those activities as specified in Exhibit A, Chapter 8.

LEED is a certification system for buildings, giving recognition for efficient building performance in key areas from the social, environmental, and health points of view. LEED standards indicate the requisites to design, build and operat offices voth from the energy point of view and the point of view of consumption of all the environmental resources involved in the process of design, implementation and maintenance

The Contractor’s LEED Manager shall have, or be seeking, the LEED AP (Accredited Professional) certification and shall be responsible for drawing up the documents necessary to demonstrate conformity with the LEED Prerequisites and Credits for which the Contractor is responsible.

3.0

LOCATIONS FOR JANITORIAL SERVICES

3.1 Contractor shall provide services at the locations listed in Exhibit A, Chapter 2, which specifies the types and measurements of floors and the surface areas of windows to be cleaned.

4.0 PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

4.2.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.3 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.6.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· unauthorized use of Government property, theft, vandalism, or immoral conduct;

· unethical or improper use of official authority or credentials;

· security violations; or,

· organizing or participating in gambling in any form

4.2.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3.

Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4.

Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract:

· Full Name

· Place and Date of Birth

· Current Address

· Identification number.

The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 20 (twenty) to 40 (forty) days. Each worker will be required to visit the Embassy twice during this process - the first time for an interview and second time to attend the Security Breifing. In the case of “EXTRACOMUNITARIO PERSONELL” the processing time will be up to 60 (sixty) days and the worker will be required to provide a “ Certificato Carichi Pendenti “ issued in their country or origin.

4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0.

MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, detergents, cleaners, etc. to perform the work identified in this contract.

6.0.

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Exhibit B - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

6.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.

INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1.

Bodily Injury stated in Euros:

Per Occurrence:

€1,000,000.00 Cumulative

€1,000,000.00 2.

Property Damage stated in Euros:

Per Occurrence € 500,000.00 Cumulative

€1,000,000.00 7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0.

LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0.

TRANSITION PLAN

Within 10 (ten) days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10.

DELIVERABLES

The following items shall be delivered under this contract:

11. NOTICE TO PROCEED

After contract award and submission of insurance certificates, the Contractor shall be sent a Notice to Proceed. That Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all janitorial services set forth in the scope of work.

12.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.3

PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2 - CONTRACT CLAUSES

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jul 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_x_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_x_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

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