Surveillance_Equipment__SOW-RFQ_(updated).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A002

3. EFFECTIVE DATE

09/20/2016

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

INLMSCODE

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

2430 E. Street, N.W. (SA-4) ATTN: NAVY HILL SOUTH-Post Funded Services

WASHINGTON, DC 20520

Manuel Mendoza

NAME

202-736-9139

TEL.

mendozama@state.gov

EMAIL

6. ISSUED BY INLMSCODE

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

2430 E. Street, N.W. (SA-4) ATTN: NAVY HILL SOUTH-Post Funded Services

WASHINGTON, DC 20520

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SINLEC16Q0082

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/03/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is as follows:

1. Extend the solicitation offer due to Friday, September 23, 2016 by 2:00pm EST

2. Revise Section 2, Statement of Work (SOW)

3. Attach Questions & Answers (Q&A)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Anthony L. Pierce

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SINLEC16Q0082

001 Freja II Blue Complete Kit, Part #99150619 or Equal 1-Year warranty and guarantee of quality included

4.00 0.00

4.00 EA

Doc Ref No:

Delivery

Date

FOB:

002 Freja Ultra Low light camera Kit, Part #99150584 or Equal 1-Year warranty and guarantee of quality included.

4.00 0.00

4.00 EA

Doc Ref No:

Delivery

Date

FOB:

003 Freja Battery Kit, Part #99900408 or Equal 1-Year warranty and guarantee of quality included.

4.00 0.00

4.00 EA

Doc Ref No:

Delivery

Date

FOB:

004 Freja II Multi-cable power part, #99900205 or Equal 1-Year warranty and guarantee of quality included.

4.00 0.00

4.00 EA

Doc Ref No:

Delivery

Date

FOB:

005 Intercom part #99150623 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

006 Bifrost wireless USB Modem Part #99900054 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

007 Thor standar kit, part #99005002 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

008 Thor mini track-receiver with recorder, part #99005037 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

009 Thor belt transmitter with recorder, part #99005011 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 LT

SINLEC16Q0082

Line Item Summary

Solicitation Number:

SINLEC16Q0082

Contract Number: Title: Surveillance Equipment & Training

Date of Solicitation:

09/20/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

Doc Ref No:

Delivery

Date

FOB:

010 Thor GM keyfob remote control, part #99005000 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

011 MMM-6VDC/400 MA, part #99150403 or Equal 1-Year warranty and guarantee of quality included.

1.00 0.00

1.00 EA

Doc Ref No:

Delivery

Date

FOB:

012 ST825 guardian H-tracker, part #ST825 TDK-H or Equal 1-Year warranty and guarantee of quality included.

8.00 0.00

8.00 EA

Doc Ref No:

Delivery

Date

FOB:

1001 Optional Year Freja II Blue Complete Kit, Part #99150619 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 001.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1002 Optional Year Freja Ultra Low light camera Kit, Part #99150584 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 002.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1003 Optional Year Freja Battery Kit, Part #99900408 or Equal 1-Year warranty and guarantee of quality included. Reference CLIN 003.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1004 Optional Year Freja II Multi-cable power part, #99900205 or Equal 1-Year warranty and guarantee of quality included. Reference

CLIN 004.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity

SINLEC16Q0082

Line Item Summary

Solicitation Number:

SINLEC16Q0082

Contract Number: Title: Surveillance Equipment & Training

Date of Solicitation:

09/20/2016 at the unit price specified.

Doc Ref No:

Delivery Date

FOB:

1005 Optional Year Intercom part #99150623 or Equal 1-Year warranty and guarantee of quality included. Reference CLIN 005.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1006 Optional Year Bifrost wireless USB Modem Part #99900054 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 006.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1007 Optional Year Thor standar kit, part #99005002 or Equal 1-Year warranty and guarantee of quality included. Reference CLIN 007.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1008 Optional Year Thor mini track-receiver with recorder, part #99005037 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 008.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1009 Optional Year Thor belt transmitter with recorder, part #99005011 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 009.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1010 Optional Year Thor GM keyfob remote control, part #99005000 or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 010.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

SINLEC16Q0082

Line Item Summary

Solicitation Number:

SINLEC16Q0082

Contract Number: Title: Surveillance Equipment & Training

Date of Solicitation:

09/20/2016

Delivery Date

FOB:

1011 Optional Year MMM-6VDC/400 MA, part #99150403 or Equal 1-Year warranty and guarantee of quality included. Reference

CLIN 011.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

1012 Optional Year ST825 guardian H-tracker, part #ST825 TDK-H or Equal 1-Year warranty and guarantee of quality included.

Reference CLIN 012.

1.00 0.00

1.00 EA

The Government may purchase and increase the quantity at the unit price specified.

Doc Ref No:

Delivery

Date

FOB:

Solicitation Instructions to Offerors

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Free-dom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the sub-mitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to the Contracting Officer through FBO. Written questions relating to this RFQ shall be accepted through 12:00 P.M. (local Wash-ington D.C. time) Wednesday 10 August 2016. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Manuel Mendoza Title: Contract Support Specialist E-mail: MendozaMA@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail NLT 2:00 P.M. (local Washington D.C. time) on the following date: Friday 23 September 2016. Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

SINLEC16Q0082

Line Item Summary

Solicitation Number:

SINLEC16Q0082

Contract Number: Title: Surveillance Equipment & Training

Date of Solicitation:

09/20/2016

Name: Manuel Mendoza Title: Contract Support Specialist E-mail: MendozaMA@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organ-ization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contract-ors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contract-

or) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

(Rest of Page Intentionally Left Blank)

SECTION 2

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ.

Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Guatemala to the ad-dress specified (e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the optional quantities. Items outlined under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS below shall be brand name or equal of the purchase request under NAICS 334511. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the con-tract price be adjusted on account of fluctuations in the currency exchange rates.

BASIS OF AWARD

The Government anticipates issuing a Purchase Order to the Vendor whose Quote provides the best value to the Government, price, and other factors considered.

This request for quotations uses procedures under FAR Part 13.5, Test Program for certain commercial items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most ad-vantageous to the Government, price and other factors considered. Basis for award will be to the vendor providing the lowest price technically acceptable quote determined to meet the minimum requirements.

EVALUATION FACTORS

Lowest Price Technically Acceptable (LPTA).

In order for a vendor’s quote to be considered technically acceptable it must meet the following Technical Acceptability (Pass/Fail)

- Meeting the minimal technical requirements of the requested system, in terms of salient characteristics

- Comprehensive training plan;

- Validity and terms of the warranty

- Ability of the vendor to support equipment in Guatemala

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD.

DELIVERY DATE

Delivery Date is sixty (60) days from date of contract award.

SET-ASIDE

Unrestricted

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial Items and FAR Subpart 13.5 – Simplified Procedures for Certain Commercial Items

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in the English and Spanish

(Rest of Page Intentionally Left Blank)

APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS

NOTE:

ALL ITEMS SHALL COME WITH AT LEAST A 1-YEAR WARRANTY AND GUARANTEE OF QUALITY.

No. Description Quantity 1 Freja II – Blue Complete Kit 4 2 Freja Ultra Low Light Camera Kit 4 3 Freja Battery Kit 4 4 Freja II Multi Cable, Power 4 5 InterCom 1 6 Bifrost Wireless USB Modem 1 7 Thor Standard Kit 1 8 Thor Mini Track-Receiver with Recorder 1 9 Thor Belt Transmitter with recorder 1 10 Thor GM Key Fob Remote Control 1

11 MMM-6 VDC/400 MA 1

12 ST825 Guardian H- Tracker for Vehicle 8

Table 1

ITEM001: FREJA II – BLUE COMPLETE KIT, PART #99150619 OR EQUAL

QTY 4

Salient Characteristics:

-1 Freja II video recorder -2 Freja Cameras -2 Camera extension cables, 1 m / 3,3 ft.

-2 Camera extension cables, 2 m / 6.6 ft.

-1 Camera cable splitter -1 Freja II Multi-Cable, Complete -1 Freja II DC-DC Converter -1 MMM - 5V / 500mA

-1 Connector cable for external microphones -3 external stereo microphones -(50 cm / 19.7 in - 150 cm / 59 in - 360 cm / 141.7 in) -1 Analogue camera adapter -1 Remote Control Module (RCM) -1 INCA GM Key fob Remote Control -1 X-IDER 4096 Remote Control -1 Video preview tablet -User manual, software and accessories -Transport case

ITEM002: FREJA ULTA LOW LIGHT CAMERA KIT, PART #99150584 OR EQUAL

QTY 4

Salient Characteristics:

-Color or black & white lens.

-1 Ultra Low Light Camera -2 Pinhole lenses (Color / Black & White) -2 Buttonhole lenses (Color / Black & White) -2 Fish-eye lenses (Color / Black & White) -2 Tele lenses (Color / Black & White) -1 IR Lamp (10 to 24 V DC) -1 Buttonhole Selection -Lens cleaning tools -Transport Case

ITEM003: FREJA BATTERY KIT, PART #99900408

QTY 4

Salient Characteristics:

-1 Battery Pack, 3,7 V, 2500 mAh -1 Battery Pack, 3,7 V, 4500 mAh -1 Battery Pack, 3,7 V, 9000 mAh -1 Battery charger -1 DC cable to bare leads -1 DC extension cable -1 Power Cable -User manual

ITEM004: FREJA II MULTI-CABLE POWER PART, #99900205

QTY 4

Salient Characteristics:

-The Freja II Power Cable provides one set of wires to power the Freja II Mini video recorder.

-1 Freja II Multi-Cable, Power

ITEM005: INTERCOM, PART #99150623

QTY 1

Salient Characteristics:

-1 InterCom with Freja support -1 Power adapter -1 WiFi antenna -USB cable and RJ45 network cables -User manual, software and accessories

-Transport case

ITEM006: BIFROST WIRELESS USB MODEM, PART #99900054

QTY 1

Salient Characteristics:

-1 Bifrost Host -1 Bifrost Device -1 Bifrost Multi-Cable -1 Wall socket power adapter -User manual, software and accessories -Transport case

ITEM007: THOR STANDAR KIT, PART #99005002

QTY 1

Salient Characteristics:

-1 Thor Receiver -1 Thor Standard Transmitter -1 Wall socket power adapter -1 Vehicle power adapter -1 6 V Battery compartment with LEMO connector -2 1/4 wave antennas -2 1/2 wave antennas -2 1/4 wave external mag-mount antennas -2 external covert antennas -Headphones -User manuals, software and accessories -Transport Case

ITEM008: THOR MINI TRACK –RECEIVER WITH RECORDER, PART #99005037

QTY 1

Salient Characteristics:

-Thor Mini TRACK Receiver with recorder -On-ear and in-ear headphones -2 antennas (Helix and 1/4 wave) -Bag for Thor Mini -Wall socket power adapter

ITEM009: THOR BELT TRANSMITER WITH RECORDER, PART #99005011

QTY 1

Salient Characteristics:

-Thor Belt Transmitter with recorder -Battery charger -USB Cable -User manual and accessories -Transport case

ITEM010: THOR GM KEYFOB REMOTE CONTROL, PART #99005000

QTY 1

Salient Characteristics:

-Thor GM Key fob remote control -Inductive Key fob charger -User manual and accessories

ITEM011: MMM-6VDC/400 MA, PART #99150403

QTY 1

Salient Characteristics:

-Delivering 2.4 W of power, the 6 V / 400 mA MMM can be used for fixed installation of e.g.: Thor (Standard) Flying Lead transmit-ters -The 6 V DC / 400 mA MMM are delivered as a stand-alone item.

ITEM012: ST825 GUARDIAN H-TRACKER, PART # ST825 TDK-H

QTY 8

Salient Characteristics:

Physical:

-Ruggedized IP67 enclosure for deployment in harsh automotive environment -Size: 4.3” x 2.1” x 1.1” (110 x 54 x 28.5 mm) -Construction: Extruded aluminum and Radome -Temperature: -4°F to + 140°F (-20°C to + 60°C) -Attachment: Magnetic Plate and Tie-Wrap slots

Electronics:

Designed with state of the art electronics optimized for long missions (low power) -Motion Sensor: 3 axis accelerometer -GPS: 6th generation, 50 channel (Low Power, High Sensitivity) -Communications: Cell: GPRS/EDGE/UMTS/HSPA Direct: microUSB -Input Circuit: Rising/Falling Edge Triggered -Output Switch: Optional 5 A or 40 A relay box -SIM Card: User replaceable -Antenna: 5-Band (850 / 900 / 1800 / 1900 / 2100 MHz) -External Device Support: External accessory support through IO bus -Security: AES128 encryption (all communications)

Data Management:

-Capacity: Up to 500,000 records onboard storage -Type: Flash -Position Storage Interval: Configurable (2 s to 15 min) -Real Time Tracking: 2 s to 60 s interval

Power -Operating Voltage: 6.5-28V -Startup Voltage: 7.5V -Internal Capacity: 18 Wh (4 x CR123) -Deep Sleep (no Motion Detect): 0.8 mW -Deep Sleep (Motion Detect): 1.4 mW -Cell Standby, GPS Off: 19 mW -Cell Standby, GPS On: 34 mW (5 minute Fixes) -IP Connected, GPS OFF: 42 mW -IP Connection active, GPS On: 1.7 W 4 bars/Open Sky

Notifications

-Configure e-mail and SMS contacts to notify users of critical events -Start & Stop Motion: Input state change -Return to Cell Coverage: Boundary enter/exit -Deadzone enter/exit: Low Battery Voltage -Temperature Threshold crossing: Lost external power -Button Push (Tamper Detection)

Mission Modes Four selectable mission modes enable users to tailor device behavior to mission requirements

Modes, Description and Duration:

Live Track Cell: On, constantly reporting data to server; GPS: On Motion - 5 days Standby Cell: Standby (no IP) with daily download; GPS: On Motion- 12 days (Always available) Synchronization Cell: Reporting data every 15 min during motion; GPS: On Motion -30 days Data Logger Cell: Off with scheduled daily reporting to server; GPS: On Motion- 75 days

Duration: based on use of 4 x CR123A batteries, 3hr motion per day, good coverage,1 minute fix interval

Vendor shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments are not allowed.

Shipment should be shipped by air described as “Diplomatic Cargo” and consigned as follows: (an AWB sample will be provided to vendor before shipment takes place)

APPENDIX B

SHIPPING

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: Rossana Garcia/ Ana Turcios INL/Guatemala Section

SHIPPING ADDRESS

ATTN. JEANNETTE FONSECA

DESPATCH CRP/Goldbelt Specialty Services GUA–(PO#–SINLECxxxxxxxx) INL Goldbelt WHS

11380 NW 34 ST

Doral, FL 33178 POC: Jeannette Fonseca E-mail: j.fonseca@gbss.us Phone: 305-477-4140, Fax: 305 477-4745

ATTN. CHRISTOPHER SMITH

US EMBASSY Guatemala INL Office

SERVICE AND MAINTENANCE

All parts, accessories,service and repairs – if applicable for the above items shall be available in Guatemala and obtainable within reasonable period.

WARRANTY

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

DELIVERY INFORMATION

Delivery Terms: THE VENDOR IS RESPONSIBLE FOR THE DELIVERY OF ALL ITEMS LISTED ABOVE UNDER AP-

PENDIX A, TECHNICAL SPECIFICATIONS OF ITEMS.

FOB Destination Unites States Embassy Guatemala. The Contractor shall consolidate the entire shipment to prevent loss and misdirec-tion. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination, the United States Embassy Guatemala. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these stand-ards will be rejected and must be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

This is lowest price technically acceptable, the seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (I.E. PLEASE SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions can be sent to MendozaMA@state.gov.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Com-ponents of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved dis-tribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to sup-port both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that coun-try into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substan-tially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this con-tract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of em-ployment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Guatemala accordance with Section 7, marking and Submission of Documents, of this contract.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the Internation-al Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no addi-tional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract per-formance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.Language description of Technical Specifications AND Pictures are required with the submission of quote.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facil-ity in Guatemala City, Guatemala. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Guatemala.

CONTRACTING OFFICE

U.S Department of State, INL/RM/GAPP Contracting Officer: Anthony Pierce Email: PierceAL@state.gov

D-004 PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the follow-ing information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package num-ber, if any.

(end of clause)

D-005 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the sup-plies are found to be defective.

(end of clause)

D-007 PACKAGING AND PALLETIZING

VENDOR NOTE: The packing and palletizing - if palletizing is required for this order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regu-lating Wood Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicat-ing that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense. For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

(end of clause)

D-008 PACKAGING INSTRUCTIONS

All items must be domestic boxed. Vendor - Mark all crates and boxes with the Order No. referenced in Block 3.

(end of clause)

D-009 PACKAGE MARKING

Each and every box or package containing materials shipped pursuant hereto, shall be marked with the follow-ing: the consignee address as shown in Block 6, the name and address of the contractor in Block 7, the order number in Block 3, and the requisition/reference number in Block 4. Packing lists will be attached to the out-side of the box. Palletized stacked material will not exceed the height of 52 inches. Vendor will not ship par-tials without the proper approval of the consignee. Vendor will supply a copy of the purchase order with the packing list.

(end of clause)

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material fur-nished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practic-able at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reason-able facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contract-or to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defects in services cannot be corrected by reperformance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract re-quirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Gov-ernment that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

E-002 INSPECTION AND ACCEPTANCE (F.O.B. Destination)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

(end of clause)

Clause Title

52.242-17 Government Delay of Work (Apr 1984)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

H-005 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contract-

or. Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the char-acteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

(end of clause)

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the re-quest of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of-ficer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-027 WARRANTY

At a minimum, the Contractor shall warrant supplies provided under this contract in accordance with the War-ranty Clause in SECTION I of this contract. To the extent that the manufacturer's warranty for these items ex-ceeds the requirements of this clause, the manufacturer's warranty shall apply; and a copy of the warranty shall be attached to this contract at SECTION J. This warranty shall in no way impair or diminish the rights of the Government under any other clause of this contract.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this con-tract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially in-volved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public; the Contractor agrees that without prior written approval from the Contracting Officer it shall not: (a) use such in-formation for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such in-formation until one year after such information is released or otherwise made available to the public; or (d) re-lease such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, busi-ness, or financial information under this contract, it shall protect this information from unauthorized use or dis-closure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is dis-covered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This dis-closure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mit-igate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant informa-tion to the Contracting Officer, the Government may terminate the contract for default.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts of any tier which involve performance or work of the type specified in subparagraph (b)(1) of this clause or access to information of the type covered in subparagraph (b)(2) of this clause. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant. The Contractor shall not enter into any subcontract nor engage any consultant unless the Contracting Officer shall have first notified the Contractor that there is little or no likeli-hood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

(e) Remedies. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any rel-evant facts required to be disclosed concerning this contract, the Government may terminate the contract for de-fault, disqualify the Contractor for subsequent related contractual efforts and pursue such other remedies as may be permitted by law or this contract.

(f) Waiver. Requests for waiver under this clause shall be directed in writing to the Contracting Officer and shall include a full description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Contracting Officer shall grant such a waiver in writing.

(g) Modifications. Prior to any contract modification (except for the exercise of options) which (1) modifies the statement of work to add new work, (2) significantly increases the period of performance, or (3) changes the parties to the contract, the Contractor shall submit a current Organizational Conflict of Interest Certification and Disclosure.

(end of clause)

Clause Title

52.232-40 Providing Accelerated Payments to Small…