SINLEC15Q0070.pdf

SOLICITATIONICONTRACTIORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17,23,24 & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

SINLEC15Q0070 DATE

05/19/2015

7. FORSOLICITATION a. NAME b. TELEPHONE NUMBER (No collecl calls) 8. OFFER DUE DATE / LOCAL INFORMATIONCALL: Erwin C. Cablay 202-776-8557 TIME

c. EMAIL cablayec@State.gov 06/02/2015 0400:00

9. ISSUED BY CODE IINLMS 10. THE ACQUISITION IS

D

UNRESTRICTED OR 0 SET ASIDE: 100.00 % FOR

0 D

WOMEN-OWNED SMALL BUSINESS (WOSB)

SMALL BUSINESS ELIGIBLE UNDER THE WOMEN·OWNED

DEPARTMENT OF STATE - MGMT SYSTEMS DIV SMAll BUSINESS PROGRAM .

NAICS: 561210

(INLIRM/MS) D

HUBZONE SMALL

D

EDWOSBBUSINESS

SA-1 Columbia Plaza: 2401 E Street, NW 0 SERVICE-DISABLED SIZE STANDARD: $38.5 VETERAN-OWNED 0ATTN: NAVY HILL SOUTH - Domestic Funded SMALL BUSINESS 8(A)

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Vt"~NEP !'DR I'OBO_c_"nI'IJ' ru.rr 1!1' i!>~COUNT TERMS 13b. RATING

UNLESS BLOCK IS MARKED

03a. THIS CONTRACT IS

OSEE ATED ORDER UNDER DPAS

14. METHOD OF SOLICITATIONSCHEDULE

0RFQ o IFB ORFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

148A Giffard Road, Accra, Ghana

17a. CONTRACTOR/OFFEROR CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE RMGFO

CODE GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

IATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

Contact Duns Telephone No.

D 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

OFFER CHECKED 0 SEE ADDENDUM

19. ITEM NO.

20. SCHEDULE OF SUPPLIES/SERVICES

21. QUANTITY

122. UNIT 1

23. UNIT PRICE

I

24. AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

SINLEC15Q0070

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govl. Use Only) o 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA DARE 0 ARE NOT ATTACHED

D 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA DARE 0 ARE NOT ATTACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

D 29. AWARD OF CONTRACT: REF. OFFER DATED YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (S/GNATURE OF CONTRACTING OFFICER) f\ 30b. NAME AND TITLE OF SIGNER (TYPE OR PRIN1) 30c. DATE SIGNED 31b. NAME OF THE CONTRAC IN)OrER (T7 OR0 31c. DATE SIGNED

Amy M. Kara 05/07/2015

AUTHORIZED FOR LOCAL REPRODUCTION <:» '-./ STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 mailto:cablayec@State.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

SINLEC15Q0070

001 Base Period. Firm-Fixed-Price labor and Facility Operations Support such as building rent, maintenance, security, and utilities.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2015 to 07/15/2016

002 Base Period. Cost Reimbursable - Travel. Travel shall be made at the most economical travel arrangements possible in accordance with the Federal Travel Regulations. Use $15,000 as your "plug in" number for your travel price quote.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2015 to 07/15/2016

003 Base Period. Cost Reimbursable - Items/Supplies such as office classroom equipment, office furniture, cafeteria appliances, computers, laptops. Use $150,000 as your "plug in" number for your items/supplies price quote.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2015 to 07/15/2016

1001 1st Option Period. Firm-Fixed-Price labor and Facility Operations Support such as building rent, maintenance, security, and utilities.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2016 to 07/15/2017

1002 1st Option Period. Cost Reimbursable - Travel. Travel shall be made at the most economical travel arrangements possible in accordance with the Federal Travel Regulations. Use $15,000 as your "plug in" number for your travel price quote.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2016 to 07/15/2017

1003 1st Option Period. Cost Reimbursable - Items/Supplies such as office classroom equipment, office furniture, cafeteria appliances, computers, laptops. Use $150,000 as your "plug in" number for your items/supplies price quote.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2016 to 07/15/2017

2001 2nd Option Period. Firm-Fixed-Price labor and Facility Operations Support such as building rent, maintenance, security, and utilities.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2017 to 07/15/2018

2002 2nd Option Period. Cost Reimbursable - Travel. Travel shall be made at the most economical travel arrangements

1.00 LT

SINLEC15Q0070

Line Item Summary

Solicitation Number:

SINLEC15Q0070

Contract Number: Title: Ghana Facility Operations Support

Date of Solicitation:

05/19/2015

Line Item No. Description Quantity Unit Unit Price Total Cost possible in accordance with the Federal Travel Regulations. Use $15,000 as your "plug in" number for your travel price quote.

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2017 to 07/15/2018

2003 2nd Option Period. Cost Reimbursable - Items/Supplies such as office classroom equipment, office furniture, cafeteria appliances, computers, laptops. Use $150,000 as your "plug in" number for your items/supplies price quote.

1.00 LT

Doc Ref No:

Delivery Date (Start to End) Date FOB:

07/16/2017 to 07/15/2018

Identifier Title Date Number of Pages

1 Statement of Work 05/06/2015 53

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

SINLEC15Q0070

Line Item Summary

Solicitation Number:

SINLEC15Q0070

Contract Number: Title: Ghana Facility Operations Support

Date of Solicitation:

05/19/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

United States Department of State

Bureau of International Narcotics and

Law Enforcement Affairs

Statement of Work

For SINLEC15Q0070

Regional Training Facility in Accra, Ghana

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 1

GENERAL INFORMATION

INFORMATION TO CONTRACTORS

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS

All questions must be submitted in writing. DoS will accept questions by e-mail. Written questions relating to this RFQ will be accepted through 4:00 pm Eastern Standard Time, 26-

May-2015. Any communications in reference to this RFQ shall cite the reference number and be directed to the following individuals:

Name: Erwin Cablay

Title: Contract Specialist

E-mail: CablayEC@state.gov

PROPOSAL DELIVERY

Contractors shall submit one electronic copy of Volume I (Technical Proposal) and Volume II

(Cost/Price Proposal). This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents.

Volume I shall be on a separate electronic file from Volume II.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy proposal submission with the same font size restriction.

Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the proposal.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail not later than 4:00pm Eastern Standard Time, 02-JUNE-2015.

Name: Erwin Cablay

Title: Contract Specialist

E-mail: CablayEC@state.gov

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

CONTRACTOR RELATIONSHIPS

DoS encourage the use of small business subcontractors.

In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 2

STATEMENT OF WORK FOR REGIONAL TRAINING FACILITY

ACCRA, GHANA

1 SCOPE. The Department of State, Bureau of International Narcotics and Law Enforcement

Affairs (INL) established a Regional Training Center (RTC) in Accra, Ghana in 2012. Through the Mobile Training Team (MTT) program, INL developed an Advanced Transnational

Organized Criminal Investigation (TOCI) course series to complement current law enforcement training and capacity building offerings in West Africa. The RTC facility hosts the delivery of

INL’s Advanced TOCI course series, providing specialized training to law enforcement and judicial officials to counter organized criminal activity related to narcotics and other illicit trade.

The existing Advanced TOCI curriculum focuses on transnational organized crime investigations, criminal analysis, and financial investigations, principles of a democratic judiciary, and professional responsibility /internal affairs. The series addresses emerging criminal threats and builds upon current efforts by INL’s International Law Enforcement

Academy (ILEA) program, in support of the West Africa Cooperative Security Initiative

(WACSI) and the U.S. Strategy to Combat Transnational Organized Crime. The RTC also hosts

INL-funded interagency courses, and other third party U.S. Government courses, as the schedule and staffing pattern allows.

1.1 In furtherance of the INL Office of Anti-Crime Programs’ mission, INL requires the continued services of a contractor to expertly manage a small, secure training facility in support of its MTT/RTC program. This effort shall address all the moving parts of an overseas training environment. The contractor shall lease, furnish, equip, maintain, and staff the center, in such a manner that facilitates the efficient, professional delivery of approximately 20-30 courses per year for 40-50 participants each.

1.2 The contractor shall have specific experience operating in Accra, Ghana. The contractor shall be registered with the Ghanaian Corporation Commission, or have started the process, and hold a

Tax Identification Number from the Ghanaian Revenue Authority in order to operate independently in Ghana within 10 days of contract award. Proof is required in order to be selected for award.

2 APPLICABLE DOCUMENTS.

3 REQUIREMENTS.

3.1 RTC Facility Lease Support. The contractor shall negotiate to extend the current lease with

Tower Realty Group of Accra Ghana to secure the third floor of the office building located on

Giffard Road in the East Cantonments neighborhood. The office space includes a primary classroom for up to 50 students, a secondary classroom for up to 50 students, office space for five staff, production room, a small conference room with videoconference capability, a kitchen, a common area and a server closet. The common area shall also include tables and chairs for

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 dining space for the students for catered lunches. The kitchen area shall include appropriate equipment to store and serve food and beverages during daily coffee breaks and catered lunches for instructors and students in the case of two simultaneous deliveries (approximately 120 people). The facility shall include a private, securable office space with furnishings, computer and internet access for an INL senior law enforcement technical advisor. The contractor shall ensure the training venue is well maintained. In addition, the RTC facility shall be kept clean, in good repair, with all appliances and equipment serviced regularly to ensure a safe and comfortable training environment.

3.1.1 Furnishings and Equipment Support

3.1.1.1 The Contractor shall provide a turn-key training center facility to support 20-30 course deliveries for up to 100 participants at a time that includes the following items:

Technological training and presentation equipment, including computers and projectors which are maintained at regular intervals to ensure they are fully functional and up-to-date.

Internet connection, including servers, modems, and Wi-Fi support, with sufficient bandwidth to stream instructional videos and support student use of the RTC alumni website.

Air conditioning

Lighting

Potable water

Restrooms

Basic emergency equipment in case of power outages or other emergency, including flashlights, bottled potable water, and first aid kits.

3.1.1.2 The contractor shall ensure each classroom is equipped with the appropriate furniture and electronics to successfully deliver all courses. Reference Government Furnished Property

(GFP) List.

3.2 Key Personnel

3.2.1 Program Manager. The Program Manager is considered essential to the work being performed. No substitution of designated key personnel shall be made without prior notification and concurrence of the Contracting Officer’s Representative (COR) (the COR shall be notified in writing of proposed substitution at least fourteen days in advance of the proposed substitution.

Such notification shall include: (1) an explanation of the circumstances necessitating the substitution, (2) a complete resume of the proposed substitute, and (3) information requested by the COR/GTM to enable that person to judge whether or not the Contractor is maintaining the same high quality of personnel and to permit evaluation of the impact of the proposed change on the program and its schedule). During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. In case of these occurrences, the Contractor shall notify the

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Department of State (DoS) COR/GTM promptly and submit documentation (resumes, security clearance information) pertaining to the proposed substitution. The Department will approve all key personnel replacements.

3.2.2 The contractor shall manage the facility and support the on-going training programs.

Individuals shall work as a team to ensure the facility meets the needs of every RTC training session.

3.2.3 The contractor shall assign sufficient experienced personnel who are qualified in the conduct of similar operations and who have appropriate background and experience. Key personnel may not be replaced by the service provider without the review and approval of the

Contracting Officer.

3.2.4 Employee Conduct. The contractor and subcontractor employees shall put forth honest effort in the performance of their duties; disclose waste, fraud, abuse and corruption to appropriate authorities; adhere to all equal opportunity laws and regulations; and satisfy in good faith their obligations as citizens, including all just financial obligations, especially those imposed by law (i.e., taxes) or by court order (i.e., alimony or child support).

3.2.5 The contractor and subcontractor employees shall not use nonpublic government information in private financial transactions; use Federal property for other than authorized purposes; hold financial interests that conflict with the performance of their duties; make unauthorized commitments purporting to bind the government; and engage in outside activities that conflict with their official government services contract responsibilities.

3.3 Administrative Requirements Support. Upon notification from the Government the Service

Provider shall provide management and technical information to the Government including:

Technical evaluations

Staff Studies

Fact Sheets

Audits

Congressional inquiries

One-time reports

Material, equipment, facilities and other property listings or inventories

Equipment maintenance records

Financial records

Recommendations for amending, revising or originating Government regulations or policies within the scope of this contract

Information requested by the Contracting Officer

Service providers account of its day-to-day expenditures.

3.4 Security Support. The contractor shall provide perimeter and building security 365 days a year. The shall man the guard shack at the gated entrance to the building and shall monitor

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 closed circuit TV cameras as well as a panic button located in the RTC office spaces. The contractor shall work with Embassy RSO to ensure all relevant threat information is integrated into our facility security plan.

3.4.1 Security Requirement: No security clearances required.

3.5 Deliverables.

3.5.1 Inventory. The contractor shall provide information on the state of the RTC facility, its furnishings and equipment, and its staff in the monthly technical and financial report provided to the COR.

3.5.2 Monthly Advisor Reports. The Contractor shall submit to the COR/CO on a monthly basis each advisor’s report of activities during the reporting period, and shall be prepared by the key personnel (I.e. PM). The monthly report is due no later than ten (10) days following the end of the month of the reporting period. Before submitting the first report, the Contractor shall provide the COR/CO a template for approval.

3.5.3 Serious Incident Reports (SIR). SIR shall be submitted within 24 hours from incident, to

INL through the COR.

3.5.3.1 Definition. A Serious Incident includes, but is not limited to, one that (i) impacts program performance and/or (ii) could cause embarrassment or harm to the reputation of the U.S.

Government, Ghana, and/or U.S. Department of State. Serious incidents may be associated with:

serious illness; serious injury or bodily harm to self or others; property damage (to USG property or otherwise); use of force; and policy violations (whether programmatic, U.S., Ghana, or

Contractor stipulated).

3.5.3.2 Contents. SIRs shall contain and briefly identify, in one page or less, the “Who, What, Where, When, and How” of the incident. It shall be objective - without any type of interpretation, emotion, or motive. SIRs shall be supported with photographs showing the event, incident, property damage, contraband, or other element in support of the SIR. SIRs should not be used to report personnel issues. Final SIR reports shall include the actual monetary value (if applicable) of repair, procurement cost (if damaged beyond repair or lost), and any ancillary costs associated with the procurement, shipment and licensing, etc. of the USG property).

3.5.3.3 Timing and Manner of Reports. A SIR must be issued within 12 hours of the incident. If an incident is not reported within that specified time frame, mitigating circumstances need to be provided.

3.5.4 Final Report. A final report shall be submitted to the COR/CO within twenty (20) business days of the conclusion of the contract. The report shall include highlights, problems encountered, and lessons learned. The final report shall include any recommended follow-up activities for U.S. Embassy personnel to consider.

3.5.5 Deliverable Schedule

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Reference Deliverable Due Date

3.5.1 Inventory Status Report Monthly TBD by COR

3.5.2 Monthly Advisor Reports

No later than ten (10) days following the end of the month of the reporting period

3.5.3 Serious Incident Reports If applicable

3.5.4 Final report

(20) business days after completion of the contract

3.6 The contractor shall acquire equipment needed for the performance of the work within this

SOW and is responsible for all replacement of GFP. All Contractor Acquired Property (CAP) shall be equal to, or better than, its replacement. All CAP shall be approved by the COR.

3.7 Contract Monitoring. A COR is assigned to this contract. The contractor shall immediately report all urgent matters relating to the state of the RTC facility, its furnishings and equipment, and its staff to INL.

3.8 Organizational Conflict of Interest Certification and Disclosure. If Contractor identifies possible conflicts of interest for this contract, then the Contractor shall identify the potential conflict(s) in their proposals and submit a Conflict of Interest Mitigation Plan with their proposals. The DoS will determine if a conflict of interest exists.

3.9 Training Materials, Manuals and Works. All documents produced under this contract are the property of the U.S. Government. The U.S. Government reserves the right to reproduce, distribute, perform or display the training documents under this contract.

3.12 Period of Performance.

Base Period: 16-JULY-2015 thru 15-JULY-2016

Option Period One: 16-JULY-2016 thru 15-JULY-2017

Option Period Two: 16-JULY-2017 thru 15-JULY-2018

3.13 Place of Performance. The RTC facility located at 148A Giffard Road, Cantonments, Accra, Ghana. The RTC has two classrooms, each with space to accommodate 40-50 students, 10-15 instructors/staff, and interpretation booths and equipment.

3.14 Hours of Operation. The core hours of training delivery operations shall be from 8:30am to

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

6:00pm, Monday through Friday. The Contractor shall perform services on the weekends and on some Federal holidays in support of multi-week programs, delegation arrivals/departures and weekend training activities.

Federal Holidays. The RTC program shall not schedule course deliveries over Christmas and

New Year. The service provider may have to schedule routine courses and program deliveries on some other Federal Holidays. The ten (10) Federal Holidays per year are as follows:

New Year’s Day

Martin Luther King, Jr. Birthday

Washington’s Birthday/Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans’ Day

Thanksgiving Day

Christmas Day

3.15 Logistics Support.

3.15.1 Transition Plan. The Contractor shall ensure an orderly transfer of operations from the incumbent upon initiation of this contract and coordinate any external support needed for such a transfer. To this end, the Contractor shall develop and implement a transition plan that provides a comprehensive approach to transferring all activities defined in the Work Statement from the incumbent. The Transition Plan shall include but is not limited to: identification of all activities that require transition; the planned approach to accomplishing inventories and GFE/P transfers to include Contractor purchased equipment; identification of any and all constraints that shall, in the Contractor’s opinion, affect the timeline for transition; and all costs associated with the transition. The Contractor shall obtain INL’s approval of the transition plan and execute the transition in accordance therewith. The DPM shall conduct routine, in-progress reviews with the

COR to ensure the transition remains on schedule.

3.15.2 Demobilization Plan. The Contractor shall submit their demobilization plan within

Volume I - Technical.

3.15.2.1 In the event of demobilization, the plan shall be submitted to the COR/CO no later than

(NLT) 30 calendar days prior to the end of the contract, or as directed by the CO.

3.15.2.2 The Contractor shall plan for an orderly thirty (30) calendar day de-mobilization upon contract closure notification. The Contractor shall ensure that there is no interruption in the performance of the contract and that proper accountability is maintained. Conditional acceptance of Contractor Acquired-Government Owned Property (CAGOP) or Government

Furnished Equipment/Property by the Contractor shall be provided until the Government

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 determines that the inventory has been completed.

3.15.2.3 All Standard Operating Procedures (SOP), manuals, plans, curricula, or other products developed or created as a result of the performance of this contract, and all supplies, equipment, and facilities purchased under the performance of this requirement, shall be considered CAGOP and, if not identified as a deliverable, shall be inventoried and presented to the Government for acceptance 10 days after notification of contract close-out (i.e. or when requested by the CO) or for transition between the incumbent and incoming Contractor.

3.15.2.4 The plan shall call for a joint review of equipment status (operational/functional) between the incumbent and incoming Contractor within the initial thirty (30) days, as it relates to: condition, quantity, and replacement/repair of all resources. There shall be a joint consensus as to the status and transfer/acceptance. Elements of disagreement shall be presented by the

Deputy Program Manager (DPM) to the Contracting Officer’s representative (COR) or the

Government Technical Monitor (GTM).

3.15.3 Mitigation Plan. The Contractor shall submit a mitigation plan for all areas within

Volume I - Technical for high risk. In addition, Contractors are encouraged to identify other areas of high risk that may require a mitigation plan.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

The Offeror shall provide a technical proposal that explains how INL’s objectives will be accomplished during the period of performance. There are two Volumes under this RFQ.

Volume I - Technical includes (1) Plan of Action and Statement of Understanding, (2) Key

Personal and Staffing Plan (i.e. shall be in accordance with Appendix A and B) and (3) Past

Performance. Volume II include Cost/Price.

Offerors must use Times New Roman type of at least 12 points (i.e. 10 point text in graphics) with 1” margins, and technical proposals cannot exceed 25 pages in length (excluding resumes for Key Personnel and information on Past Performance). Should the Contractor submit more than 25 pages for Volume I - Technical, the CO can deem not anything over 25 pages will be considered for evaluation.

The Government contemplates awarding a contract using commercial item procedures under

FAR Part 12 and 13.5. The Government will award a contract to the responsible contractor whose offer conforms to the requirements of the solicitation and is evaluated as being the most advantageous to the Government, cost or price and other factors considered.

For this RFQ, technical merit is significantly more important than cost or price. Award will not be automatically determined by numerical calculation or formula relationship between cost or price and technical merit. As technical merit of the contractor’s quotes becomes more equal, the evaluated cost or price may become the determining factor. The Contracting Officer shall determine what trade-off between technical merit and cost or price promises the greatest value to the Government, cost or price and other factors considered. Award will be made based upon the best value to the Government.

The Technical Evaluation Factors (i.e., non-Cost/Price) will be evaluated using an adjectival

(Outstanding, Acceptable, Unacceptable) rating scheme. The basis of award will be Best Value using Tradeoffs, price and non-price factors considered. The factors are in descending order of importance.

Volume I - Technical

1. Plan of Action and Statement of Understanding

--Background and Objectives

--Methods and Technique

--Performance and Acceptability

--Logistical Consideration:

Transition Plan

Demobilization Plan

Risk Mitigation Plan

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

2. Key Personnel and Staffing Plan

3. Past Performance

Volume II - Cost/Price

Technical Evaluation Factor 1: Plan of Action and Statement of Understanding

The Contractor shall submit a clear and complete proposed Plan of Action and Statement of

Understanding for performance of the required work (including critical review of the Statement of Work mission objectives). The Plan of Action and Statement of Understanding shall be comprehensive, implementable, and creative in meeting the requirement stated in the Statement of Work. The Plan of Action and Statement of Understanding must include description of its approach for achieving the Department’s objectives through the following:

(1) a discussion of the background, objectives and work requirements included in the

Statement of Work;

(2) a discussion of proposed methods and techniques for completing each task;

(3) a discussion, which supports “how” each task, will be evaluated for full performance and acceptability of work from the contractor’s viewpoint;

(4) a discussion on anticipated difficulties and problem areas, along with a mitigation plan;

and

(5) a discussion on the logistical consideration associated with this contract to include the ability to do business with the host government within 10 calendar days of contract award. Proof is required in order to be selected for contract award.

(6) a discussion on the transition and demobilization plan.

Evaluation Criteria:

The Plan of Action and Statement of Understanding will be evaluated for its quality and evidence of the extent to which the contractor’s solution will achieve the Department’s objectives. The evaluation criterion includes:

(1) The Contractor’s ability to do business with the host government within 10 calendar days of contract award. Proof is required in order to be selected for contract award;

(2) An assessment of the Contractor understands of the work, including creativity and thoroughness shown in understanding the objectives of the Statement of Work and its specific tasks;

(3) The extent to which the Contractor’s approach outlines a comprehensive plan in relation to the Statement of Work and demonstrates the Contractor’s complete understanding of the work required under the contract; and

(4) The extent to which the Contractor’s approach demonstrates an ability to prepare requested deliverables in accordance with the Department’s request.

The Government will use the following adjectival ratings to evaluate the Plan of Action and

Statement of Understanding Factor:

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Technical Evaluation Factor 2: Key Personnel and Staffing Plan

The Contractor shall provide personnel that have the right skill sets to successfully perform the tasks, subtasks, and activities identified in the Statement of Work. The Contractor shall submit resumes for key personnel. The resume shall include name, education, certification(s), current security clearance level, technical skills, relevant training received within the past two (2) years, and current relevant professional experience. The Contractor shall describe the roles and responsibilities for the key personnel proposed. The Contractor shall provide a Staffing Plan that describes “how” the contractor will staff the project, including labor categories and number of resources under each labor category. The Contractor shall also provide a recent signed employment agreement/contingent hire agreement for individuals whose resumes are presented and who are not currently employed by the Contractor or one or its subcontractors. The contingent agreement shall specify position and negotiated salary range.

The Contractor will be evaluated as follows:

(1) Key Personnel, by determining the capacity of key personnel (Program Manager) and non-key personnel to perform the required support services. The contractor will also be

Evaluation Factor 1:

Plan of Action and Statement of Understanding

Description

Outstanding

Demonstrates excellent understanding of context and requirements;

recognizes critical program elements and challenges; offers industry best practices and proactive and innovative solutions; significantly exceeds performance/capability standards; shows exceptional technical expertise/strengths that will significantly benefit the

Government; has no deficiencies and weaknesses, if any, are minor weaknesses. Demonstrates a clear, realistic, detailed implementation plan focused on achieving intended results.

Acceptable

Demonstrates understanding of context and requirements; meets performance/capability standards; has some strength; has several minor weaknesses yet no major deficiencies. Implementation plan lacks clarity, feasibility, and/or details which would result in increased level of Government involvement to achieve intended results.

Unacceptable

Demonstrates a lack of understanding of context and/or requirements;

fails to meet performance/capability standards; has a major weakness or deficiencies, which cannot be corrected without major changes to the quote. Major problems in project design.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 evaluated on “how” it integrates the roles and responsibilities of key and non-key personnel. The criteria for evaluation are as follows:

Degree to which proposed key personnel are deemed highly qualified;

Degree to which proposed key personnel have verifiable relevant experience to three (3) or more years in a project management office;

Extent to which proposed non-key personnel possess demonstrated experience in work similar in size, scope and complexity as that of the required effort;

Extent to which resumes of key personnel demonstrate education, professional experience and certification(s) appropriate for the positions proposed;

Extent to which the Staffing Plan provides a well-structured and efficient organization with appropriate type and quality of skill sets; and

Level of confidence that the contractor has the key and non-key personnel resources to successfully perform the required effort.

(2) Staffing Plan shall include proof of the contractor’s demonstrated ability to hire and maintain qualified staff, handle personnel issues, assemble high quality staff to fill immediate requirements, and provide staff with all the necessary support and oversight. It will also include a recruitment and selection process for all staff under this contract, as well as the number of personnel it deems necessary to implement the project.

Staffing Plan Requirements. The Contractor shall provide a Key Personnel and Staffing Plan

(the “Staffing Plan)” to address recruiting methodology. The Staffing Plan shall include:

a detailed description of how the Contractor shall perform pre-deployment processing and screening for all staffing types (e.g. U.S. Citizens, third country nationals, and host country/local nationals);

the location, duration, and type of training and orientation proposed;

medical and other processing required;

recruitment issues such as examining, hiring, assigning, supervising, evaluating, processing, and deploying advisors to accomplish the requirements of this contract;

a detailed organization and staffing chart that delineates clear lines of control, decision making, and coordination inside and outside the Contractor’s organization and the geographical location of each advisor or staff member;

a proposal for necessary program management office support staff;

a description of the Contractor’s approach to providing a management, administrative, and logistics support staff for CONUS/OCONUS operations that is a mix of full-time, part-time, and “reach-back” capacity;

identification of all required licenses and permits for the Contractor to complete the requirements of this contract; and a description of how the Contractor will minimize delays in deploying personnel to

Ghana.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Technical Evaluation Factor 3: Past Performance

The Contractor shall substantiate that it has recent (within the last 36 months) experience in performing the required work and demonstrate how its past and present experience validate that it will provide expected performance and customer satisfaction. The Contractor shall provide a minimum of two (2) and a maximum of three (3) Past Performance Contract Profiles (refer to

Appendix B – Past Performance Contract Profile) that are directly relevant to the required effort and are of similar size (dollar value), scope (substantially similar services) and complexity

(degree of difficulty). A minimum of one (1) of the past performance profiles shall be for services performed by the prime contractor. The Contractor shall only cite experiences that have occurred for Federal government customers within the past 36 months prior to the issuance of this solicitation. The Contractor shall provide the required information using the Past

Performance Contract Profile template provided in Appendix B.

Evaluation Factor 2:

Key Personnel and Staffing Plan

Rating Description

Outstanding

Proposed key personnel are highly qualified and experienced.

Staffing plan clearly aligns with and facilitates implementation of the

Plan of Action and Statement of Understanding. Efficient and cost-effective management structure that will enable achievement of project goal and objectives during implementation. Clear roles and responsibilities between in-country staff and any U.S. based staff to enable effective communication with Embassy Monrovia and

INL/Washington. Key personnel and staffing plan offer significant strengths and few, if any, minor weaknesses.

Acceptable

Proposed key personnel meet the minimum qualifications. Staffing plan aligns with and facilitates implementation of the Plan of Action and Statement of Understanding. Management structure will enable achievement of project goal and objectives during implementation.

Roles and responsibilities between in-country staff and any U.S.

based staff are identified. Key personnel and staffing plan offer few minor weaknesses.

Unacceptable

Proposed key personnel meet the minimum qualifications. Staffing plan is in significant conflict with the Plan of Action and Statement of Understanding. Management structure will prevent effective communication with Embassy Monrovia and INL/Washington.

Major problems in staffing will prevent achievement of project goal and objectives during implementation. Roles and responsibilities between in-country staff and any U.S. based staff are not identified.

Key personnel and staffing plan offer major weaknesses.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

The Contractor’s past performance evaluation will also examine how the Contractor’s past and present experience/performance validates expected performance and customer satisfaction based on the information provided by the Contractor’s references and other government sources. The past performance evaluation will examine the Contractor’s Past Performance Contract Profiles and the Contractor’s actual experience/performance in work of similar size, scope, and complexity of effort and actual results achieved during performance.

The Government may consider all information available on the Contractor’s experience and past performance. This will include information that is in addition to that which is provided by the contractor (i.e., Past Performance Information Retrieval System). The Government reserves the right to interview the clients identified by the Contractor and may interview other clients of whom the Government is aware.

The Government may share a copy of the Past Performance Profile with the referenced customer to validate the contractor’s report. To facilitate the evaluation of past performance, the

Contractor shall ensure the accuracy of the information furnished on references (name, address, and phone numbers). Failure to provide accurate or complete reference information will have a negative impact on the evaluation of the contractor’s quote and may render it unacceptable.

The Government will use the following adjectival ratings to evaluate the Past Performance factor:

Evaluation Factor 3:

Past Performance

Rating Description

Confidence

Contractor provides at least 2 Past Performance Contract Profiles (at least one of which is for work conducted by the proposed Prime

Contractor) that are directly relevant to the required work and clearly cover the majority of the required work and performed within the last 36 months. Additionally, based on the contractor’s past experience and customer past performance evaluations, little and/or no doubt exists that the contractor will successfully perform the required effort.

Unknown

Confidence

A review was unable to identify any relevant past performance information (see FAR 15.305). This is a neutral rating. It does not hinder nor help the Offeror. An offeror with only two relevant Past

Performance Contract Profiles may be rated as unknown confidence if the client profiles provided do not demonstrate successful project performance.

No

Confidence

The Offeror either does have the minimum of 2 relevant Past

Performance Contract Profiles and/or the Offeror’ s past performance record provides extreme doubt that the offeror will successfully provide a product that meets our requirement.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

Price Evaluation Factor 4: Cost/Price

Offerors shall include in their proposed rates, all costs to the Government associated with accomplishing the requirements, including direct labor, fringe benefits, G&A, overhead, profit or fee where applicable. The Offeror’ s price proposal will contain the following prices:

CLIN 001: Firm-Fixed-Price for all labor for the Base Period and each Option Period. This includes the cost of all facility operations support (i.e., building rent, maintenance, security, utilities).

CLIN 002: Cost Reimbursable for all travel for the Base Period and each Option Period.

Interested Offerors shall include plug numbers for travel: Not To Exceed $15,000 for the

Base Period and for each Option Period.

CLIN 003: Cost Reimbursable for all item/supplies (i.e., office classroom equipment, office furniture, cafeteria appliances, computers, laptops). Interested Offerors shall include plug numbers for items/supplies: $150,000 for the Base Period and for each Option Period.

A price is considered reasonable if that price does not exceed what a prudent person would normally incur in conducting competitive business. In determining whether offeror prices are reasonable, the proposed labor rates, labor skill mix and other rates proposed to the Government for prime, team member and subcontractor labor must reflect the use of prudent judgment and sound business practice. Sound business practice includes compliance with governing regulations about estimating and accounting assumptions supporting proposed labor.

In addition, the Government reserves the right to request a price reduction at any time before placing an order.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 4

ADDITIONAL CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors—Commercial Items (Apr 2014)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications (Dec 2012)

52.227-18 Rights in Data – Existing Works (Dec 2007)

52.232-18 Availability of Funds (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.245-1 Government Property (Apr 2012)

52.245-9 Use and Charges (Apr 2012)

52.251-1 Government Supply Sources (Apr 2012)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1)

Plan of Action and Statement of Understanding, (2) Key Personnel and Staffing Plan, (3) Past

Performance and (4) Price. Plan of Action and Statement of Understanding, Key Personnel and

Staffing Plan, and Past Performance, when combined, are greater, when compared to Price.