Single Source Justification - Trimble Equipment Services and Support.pdf

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Item or service description:

NAVFAC Mid-Atlantic Cadastral Department requires geospatial equipment, warranties and service plans for existing survey equipment. The services will provide coverage of repair costs and maintenance as needed, including software/firmware updates. It also ensures that loaner equipment is available while equipment is being serviced. This is a standard requirement in the upkeep of this highly specialized and costly equipment. The equipment is mission critical for the Cadastral branch in order to fulfill land survey requirements and support.

Brand Name: Trimble Authorized for State of Virginia: Duncan Parnell, Inc.

Period of performance: This requirement will contain a base period and four option years. Base period services will begin 28 September 2023 – 27 September 2024.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING:

A. _X__ ONLY ONE RESPONSIBLE SOURCE:

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

[Explain what rights are restricted, why the restrictive rights make the required item or service available from only one source, and why another company could not satisfy the Government’s need.]

2. ____ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. _X__ OTHER REASONS. Trimble, Inc. is the only manufacturer of Trimble Hardware and Software Solutions. NAVFAC Mid-Atlantic systems are only augmented for Trimble products and no other geospatial equipment will meet its current system configurations and provide temporary equipment, when necessary. Additionally, Trimble Geospatial Partners are strategically located throughout the United States and sell in designated territories in which they are responsible for the sale, service, support and training of Geospatial Solutions.

Duncan Parnell, Inc. is the only authorized Trimble Geospatial Partner for the state of Virginia.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

The survey equipment we have purchased is Trimble equipment that requires proprietary software and hardware maintenance and support.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.