Single Source Justification_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-24-AP-0869

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network

Contracting Office 20 on behalf of Portland VA Medical Center. Funding: 648-24-2-095-0194

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Jeol Electron Microscope product maintenance: Base Plus 4 Years

- Perform up to 2 annual preventive maintenance visits

- Repair parts included

- Factory trained service engineers

- Telephone support

- Unlimited emergency visits

- Apertures and scintillators included

- discount on parts purchased from parts department

Covers the Electron Mircoscope, Specimen holder, Goniometer, and Water Chiller

ITEM Quantity Covered

UOM Total

Jeol Premier Service Agreement Base Year

1 Unit Year

Jeol Premier Service Agreement Option year One (1)

1 Unit Year

Jeol Premier Service Agreement Option Year Two (2)

1 Unit Year

Jeol Premier Service Agreement Option Year Three (3)

1 Unit Year

Jeol Premier Service Agreement Option Year Four (4)

1 Unit Year

TOTAL

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR 13.106-1(b) this will be single sourced to the large business manufacturer, Jeol USA Inc. The Portland VAMC currently has a JEM-1400 Electron Microscope and requires maintenance service, technical support, and replacement parts. This service is necessary to support on-going research projects that utilize the Jeol microscope. Service of this item is proprietary to Jeol and they do not authorize third party service. Only the manufacturer trained service engineers are authorized to perform th maintenance and repair of these units. Jeol is therefore, the only vendor

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 that can provide the Portland VAMC with the necessary preventative maintenance, emergency repair, technical support, and OEM replacement parts.

4. Description of market research conducted and results or statement why it was not conducted:

Government wide data bases of contracts were searched. No existing government contract covers the maintenance service for Jeol products. Vetcert was checked, but no SDVOSB or VOSB may perform this service as it is proprietary to Jeol and Jeol has confirmed that they have no authorized providers. FPDS was searched to establish price reasonableness and revealed contracts 36C24622P1932, 36C24E23P0035, VA26014P1523, and VA24316P1600, supporting price reasonableness. In particular the same microscope was priced at for one year service under contract 36C24622P1932, and is quoted at as part of the base year of the proposed contract. Contract 36C24E23P0035, the prior contract for this requirement, was awarded as a one year service contract on 03/01/2023 for . Modification 36C24E23P0035 P00001 was later awarded adding , bringing the total contract value for the one year service to

. The Base year for the current requirement is priced at , and the subsequent option years will be evaluated for price reasonable prior to the exercise thereof.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gregory G. Watson Contracting Officer

Michael Allred Branch Chief

RPO WEST J&A TRACKER # FY24-NCO20-624