Shielding.docx

B.1. SUPPLIES OR SERVICES

B.1.1. The purpose of this requirement is for a contractor to perform as an expert Radio Frequency (RF) and acoustical shielding consultant(s) at locations primarily outside the United States.

B.1.2. The Contractor shall provide overseas professional and technical services, labor and materials for an Indefinite Delivery, Indefinite Quantity (IDIQ) on a Firm Fixed Price Task Order basis. In establishing the fixed price for individual Task Orders, the hourly rates for the required services shall be in accordance with the fixed fully burdened hourly labor rates listed below. The fixed hourly rates below include wages, overhead, G&A, profit, and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation and union dues.

B.1.3. The Contractor shall provide all expertise and services at various locations worldwide, as directed by the Contracting Officer and as specifically described in individual Task Orders.

See Section B.8.3.1. for labor categories.

B.2. CONTRACT TYPE

B.2.1. This contract is an Indefinite Delivery, Indefinite Quantity contract containing fixed hourly rates payable entirely in U.S. currency. The term of the contract is one year, with four one-year options to renew, under the same terms and conditions as the Base Year. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

B.2.2. Payments based on quantities and unit prices will be made only to the extent specifically provided in the contract Task Order.

B.2.3. This contract contains fixed hourly rates for labor disciplines. All remaining costs, including construction services and additional labor rates not listed and priced in this contract shall be negotiated in accordance with the Scope of Work for each individual Task Order. The actual amount of work to be performed, the time of such performance, the deliverables, and the location of the work will be determined by the Contracting Officer, who will issue formally executed Task Orders to the Contractor. The only work authorized under this contract is that which is performed after receipt of such Task Orders or after a written/verbal Notice to Proceed (NTP) from the Contracting Officer, which is followed by a formally executed Task Order

B.3. MINIMUM AND MAXIMUM CONTRACT QUANTITIES – INDEFINITE QUANTITIY CONTRACT

(a) In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum for this quantity contract shall be as set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

Base Year $25,000

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of supplies and services equal to $5,000,000.00

B.4 CONTRACTOR PERFORMANCE

See Section F for deliveries and performance.

B.5 OTHER DIRECT COSTS

The Government anticipates other direct expenses such as travel, passports, visas, immunizations, per diem, DBA Insurance, rental vehicles (when authorized in advance by the COR), excess baggage fees, and taxi (to and from airport). These are fixed costs as direct expenses against each Task Order issued by the Contracting Officer unless other specific items are indicated. No medical examinations and medical clearances shall be required under this contract. These and other administrative support services for the contract must be included in the overhead and G&A burdens to hourly rates for the Labor Categories, as listed in Section B.8, Prices/Costs, and will not otherwise be reimbursed under any circumstances.

B.6 TRAVEL COSTS

The contractor’s invoice for travel and travel-related expenses shall be unburdened. Any management and administrative costs of the contractor are considered to be included in G&A which is included in the fully burdened rates in section B.8.

B.6.1 OVERSEAS TRAVEL

B.6.1.1 Travel costs (transportation, lodging, meals, and incidental expenses) shall be fixed prices as stipulated in the individual task orders. The Contractor shall not be reimbursed for any additional expenses such as rental cars, unless these items have been authorized in advance by the Contracting Officer’s Representative (COR) and in writing to the Contracting Officer. Invoiced travel costs must be supported by ticket stubs and/or receipts. The cost principle in FAR 31.205-46 shall apply.

B.6.2 TRANSPORTATION

B.6.2.1 Air travel shall be at the lowest customary standard fare, economy, or equivalent airfare, including excursion fares.

B.6.2.2 Personal or Contractor-owned vehicle use shall be in accordance with the Federal Travel Regulations.

B.6.2.3 Rental cars for use when traveling to and from an airport require approval in advance from the Contracting Officer Representative (COR). Written notification to the Contracting Officer will be authorized only when consistent with the needs of the Government and generally at a cost not to exceed actual cost of renting a compact automobile.

B.6.2.4 Per Diem (Lodging, meals, and incidentals): Information about Domestic and Overseas Per Diem rates and the Federal Travel Regulations can be obtained from the General Services Administration, www.GSA.gov. Specific limits on reimbursements for subsistence expenses will be established in Task Order proposal requests consistent with local conditions.

B.7. COST OF MATERIALS/EQUIPMENT/SHIPMENT/PACKAGING/CRATING

The cost of any materials or equipment and shipment/packaging/crating required in conjunction with the services rendered herein, shall be included in the firm fixed-price Task Order, unless otherwise noted in the Task Order.

B.8. PRICE/COSTS

B.8.1. The fully burdened hourly labor rates listed below have been established for this contract. These rates are the maximum rates allowable under the contract for United States based personnel performing services in the listed disciplines. During Task Order proposal submission, the Contractor may propose at a rate less than the following rates. These rates will be used for any professional construction and engineering services that may be required by the individual Task Orders, except where local labor is acceptable and available at reduced rates. Rates for local labor shall be established while conducting the survey and included in the execution proposal.

B.8.2. The Contractor and or its subcontractors shall provide these CLINS, as described in Section B.8.3.1. All other costs and level of effort will be negotiated in accordance with the Scope of Work for each individual Task Order.

B.8.3 The following Labor categories shall include all costs including Labor hours, Other Direct Costs, G&A, and Profit. Quantities are estimates only. The Contractor shall be paid for actual quantities as indicated by Task Order for each CLIN.

B.8.3.1 BASE YEAR

Amount

TBD

TBD

TBD

TBD

TBD

TBD

TBD

B. 8.3.2 OPTION YEAR ONE

Amount

TBD

TBD

TBD

TBD

TBD

TBD

TBD

B.8.3.3 OPTION YEAR TWO

Amount

TBD

TBD

TBD

TBD

TBD

TBD

TBD

B.8.3.4 OPTION YEAR THREE

Amount

TBD

TBD

TBD

TBD

TBD

TBD

TBD

B.8.3.5 OPTION YEAR FOUR

Amount

TBD

TBD

TBD

TBD

TBD

TBD

TBD

B.8.3.6 GRAND SUMMARY BASE YEAR AND FOUR (4) OPTION YEARS (Estimates)

TOTAL LINE ITEMS FOR THE BASE YEAR US$___________

TOTAL LINE ITEMS FOR OPTION YEAR ONE US$____________

TOTAL LINE ITEMS FOR OPTION YEAR TWO US$_____________

TOTAL LINE ITEMS FOR OPTION YEAR THREE US$____________

TOTAL LINE ITEMS FOR OPTION YEAR FOUR US$______________

TOTAL BASE + FOUR OPTION YEARS US$_______________

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

Solicitation No. 19AQMM19R0316 Page 14

Solicitation No. 19AQMM19R0316

B.4 EXPLANATION OF REIMBURSABLE TRAVEL

All task order proposals and invoices submitted for payment must break the costs out. The sub categories under Reimbursable travel are: Reimbursable Per Diem and Lodging, Reimbursable Danger Pay, Reimbursable Defense Base Act, Reimbursable Medical Costs, and other Reimbursable Travel Costs.

a) Explanation of - REIMBURSABLE PER DIEM/LODGING. To Be Determined (TBD):

Per Diem expenses. Per Diem will be reimbursed pursuant to the lodging plus per diem system. Reimbursements are limited to actual lodging expenses (up to a maximum dollar lodging amount plus an amount for miscellaneous and incidental expenses (M & IE). Per diem shall be allowed for weekend travel to and from assignments; however, hourly wages shall not be substituted for or added to per diem for weekend travel. Per Diem (Lodging, meals, and incidentals): Information about Domestic and Overseas Per Diem rates and the Federal Travel Regulations can be obtained from the General Services Administration, www.GSA.gov. Specific limits on reimbursements for subsistence expenses will be established in Task Order proposal requests consistent with local conditions.

b) Explanation of - REIMBURSABLE DANGER PAY To Be Determined (TBD) - The danger pay allowance is designed to provide additional compensation above basic compensation for service at places in foreign areas where there exist conditions of civil insurrection, civil war, terrorism or wartime conditions which threaten physical harm or imminent danger to the health or well-being of an employee. These conditions do not include acts characterized chiefly as economic crime. Consult the Department of State webpage at www.state.gov and type in the words "Danger Pay." Post Differential allowance is not authorized under this contract.

c) Explanation of - REIMBURSABLE DEFENSE BASE ACT (DBA) INSURANCE. To Be Determined (TBD):

*(Compensation is defined as direct salary plus differential, where applicable but excluding per diem, housing allowance, education allowance and other miscellaneous allowance.)

The cost of DBA insurance shall be established in each firm fixed-price task order.

d) Explanation of - REIMBURSABLE MEDICAL COSTS. To Be Determined (TBD):

· Special vaccine shots and oral medications required for entry into certain countries;

e) Explanation of - OTHER REIMBURSABLE TRAVEL COSTS. To Be Determined (TBD):

i. Airfare, Passports/visa fees, photographs, travelers checks fees;

ii. Taxi fares to and from airports, airport fees;

iii. Local travel from quarters to job sites if not provided by post;

iv. Irregular routes or other irregular travel may be reimbursed, if authorized by the COR on a case-by-case basis;

v. Personal or Contractor-owned vehicle. The current privately owned vehicle travel reimbursement rate in effect

vi. for Government personnel;

vii. Long distance telephone calls required for contract performance;

Local Travel. Local travel will be reimbursed at the Contractor's actual price of taxi and bus/subway fares or the prevailing government rate per mile for use of private automobiles. The Government will not reimburse the Contractor for any additional expense such as rental cars, unless these items have been authorized in advance by the COR.

B. 4.1 EXPLANATION OF REIMBURSABLE MATERIALS and SUPPLIES-To Be Determined (TBD): - this is to include minor materials that shall be purchased new (which will remain at the post after work is complete) and any or all of the following:

a.) Duplication/reproduction services b.) Telephone/FAX services c.) Postage d.) Couriers

Miscellaneous supplies, test equipment batteries, calibration expenses, rental costs and other expendable items for support of test equipment, etc. The Contractor shall purchase materials (such as miscellaneous supplies, test equipment batteries, calibration expenses, and other expendable items for support of test equipment, etc. for work orders under this contract. Purchases shall be made in accordance with Section C. The Contractor shall not purchase any item unless authorized by the COR.

C.1. STATEMENT OF WORK

C.1.1 The purpose of this requirement is for a contractor to perform as an expert Radio Frequency (RF) and acoustical shielding consultant(s) at locations primarily outside the United States. In addition, the contractor(s) shall perform other tasks, as listed below:

C.1.2 The contractors(s) shall be capable of providing the following services:

a. Provide Radio Frequency (RF) and acoustical test equipment for testing in accordance with standards listed in section C.4.0, Specifications, and Task Order Statement of Work.

b. Provide RF and/or acoustical testing procedures training to Department of State personnel utilizing test methods and procedures in accordance with Test Methods and Procedures of this Statement of Work.

c. Provide personnel competent to assess and recommend for long term maintenance: RF and acoustical shielding systems to include rooms, doors, penetrations, and all components for a complete working shielded facility meeting performance requirements. Door assemblies may include semi-automatic electro-mechanical, automatic electro-mechanical, and manual operation penetrations;

d. When requested in Task Order Statement of Work, provide a test facility, where a complete 12 foot by 12 foot Radio Frequency and or Acoustical structure may be tested for compliance with the specifications, standards, and Statement of Work.

e. When requested in Task Order Statement of Work, provide a test facility, where any component used on/for shielding, including, but is not limited to: RF and/or acoustical doors, duct silencers, RF/acoustical panels, transformers, penetrations and components supporting communications, mechanical, and power systems as specified may be tested for compliance with this specification, standards and this Statement of work.

C.2 PROFESSIONAL STAFF

C.2.1 Provide personnel to perform defined tasks:

C.2.1.2 Senior Test Engineer:

a. Develop test plans and certified test reports

b. Conduct RF and acoustical testing of shielded facilities and systems

c. Utilize test procedures and test equipment similar to those in this SOW

d. Assess RF and/or acoustical deficiencies and recommend solutions for bringing the facility/system up to specifications.

C.2.1.3 Senior Test Technician:

a. Developing RF and acoustical test plans and certified test reports

b. Conducting RF and acoustical testing

c. Utilizing test procedures and test equipment similar to those in this SOW.

d. Assessing RF and/or acoustical deficiencies and recommend solutions for bringing the facility/system up to specifications.

C.2.1.4 Junior Test Engineer or Junior Test Technician:

a. Develop RF and acoustical test plans and certified test reports

b. Conduct RF and acoustical testing of shielded facilities

c. Utilize test procedures and test equipment similar to those in this SOW

d. Assess RF and/or acoustical deficiencies and recommend solutions for bringing the facility up to specifications.

C.3. QUALIFICATIONS:

C.3.1 Professional staff must meet or exceed the following :

C.3.1.1 The Senior Test Engineer shall at a minimum possess one of the following:

a. Bachelor's Degree in Engineering or Architecture and 10 years of experience designing and testing RF and Acoustical Shielded systems/facilities ; or

b. Registered as a professional architect or engineer by a state licensing authority with 5 years of experience designing and testing RF and acoustical facilities; or

c. Associate’s Degree and 15 years of experience, testing and designing RF and acoustical facilities; or

d. High School diploma and 20 years of experience designing and testing RF and acoustical facilities.

C.3.1.2 The Senior Test Technician shall have a minimum all of the following:

a. Five (5) years, within the past seven (7) years experience of relevant experience developing RF and acoustical test plans and certified test reports;

b. Five (5) years, within the last seven (7) years developing RF and acoustical test plans and certified test reports;

c. Five (5) years, within the last seven (7) years developing RF and acoustical testing of shielded facility, and

d. Five (5) years, within the past seven (7) years utilizing test procedures and test equipment similar to those in this SOW; and

e. Ability to assess RF and/or acoustical deficiencies and recommend solutions for bringing the facility up to performance specifications.

C.3.1.3 The Junior Test Engineer shall at a minimum possess one of the following:

a. Bachelor's Degree in Engineering or Architecture and 2 years, within the last 5 years, of experience designing and testing RF and Acoustical Shielded facilities; or

b. Registered as a professional architect or engineer by a state licensing authority with 5 years, within the last 5 years, of experience designing and testing RF and acoustical facilities; or

c. Associate’s Degree and 7 years of experience, within the last 5 years, testing and designing RF and acoustical facilities; or

d. High School diploma and 10 years, within the last 5 years, of experience designing and testing RF and acoustical facilities.

C.3.1.4 The Junior Test Technician shall at a minimum have all of the following:

a. Two (2) years, within the past five (5) years, of relevant experience developing RF and acoustical test plans and certified test reports;

b. Two (2) years, within the past five (5) years, developing RF and acoustical test plans and certified test reports;

c. Two (2) years, within the past five (5) years, conducting RF and acoustical testing of shielded facilities; and

d. Two (2) years, within the past five (5) years utilizing test procedures and test equipment similar to those in this SOW; and

e. Ability to assess RF and/or acoustical deficiencies and recommend solutions for bringing the facility up to specifications.

C.4.0 MANDATORY PERFORMANCE TEST METHODS AND PROCEDURES (SPECIFICATIONS):

a. Testing General - NOTE (paraphrasing paragraph 1.3 of (American Society for Testing and Materials)ASTM 336 - 90) THE FOLLOWING TEST PROCEDURES MAY INVOLVE HAZARDOUS OPERATIONS AND EQUIPMENT. THESE TEST PROCEDURES DO NOT PURPORT TO ADDRESS ALL THE SAFETY PROBLEMS ASSOCIATED WITH THEIR USE. IT IS THE RESPONSIBILITY OF THE USER OF THESE PROCEDURES TO ESTABLISH APPROPRIATE SAFETY AND HEALTH PRACTICES AND DETERMINE THE APPLICABILITY OF REGULATORY LIMITATIONS PRIOR TO USE. The procedures and test equipment shall be in accordance with (National Security Agency) NSA Specifications and ASTM E336 - 90 for acoustics; NSA Specifications for RF; MIL-STD-220A (insertion-loss); as modified by this SOW and the contract SOW. Tests shall be witnessed by the Contracting Officer’s Representative (COR) or designee

b. Qualification RF Attenuation Test - RF acceptance test procedures, frequencies and equipment shall be as specified in task order and contract requirements. Test equipment to be utilized shall be in current (less than one year at time of test) and provable calibration to standards traceable to the National Institute of Standards and Technology (NIST), and shall have a dynamic range which exceeds that specified for performance by at least 10dB.

i. Tests shall be conducted at all frequencies specified in task order, at all 3 dimensional corners of floor/wall/ceiling and 20 foot (6096mm) intervals of all walls. In addition, tests at doors and all penetrations shall be made at all designated frequencies, after all penetrations are installed, electrical filters energized, and water flowing in chilled water lines and with specified grounding attachment are connected.

ii. Tests shall also be performed (with continuous probing using the receiving antenna) around the doors, hatch covers, air vents, electrical service filters penetrations and piping penetrations. The installation contractor shall make repairs of leaks found. The testing contractor shall retest until specified levels of attenuation are obtained.

c. Qualification Acoustical Attenuation Test - Acoustical acceptance tests for compliance with NSA specifications and (Field Sound Transmission Coefficient) FSTC of the completed acoustical facility shall be performed in accordance with the following prescribed test procedures and as amended by the COR approved test plan. Attenuation performance shall conform to NSA specifications and/or FSTC as required by the task delivery order Statement of Work. The installation contractor shall make repairs of leaks found. The testing contractor shall retest until in compliance with the specified attenuation performance level.

d. Tests shall be performed at the following locations within the facility:

e. Ground Isolation Test - When specified in the Task Order SOW, the contractor shall conduct a ground isolation test. The facility shall be electrically isolated from any building ground systems or potential current carrying material. Isolation shall be measured with an analog volt-ohm-meter (VOM). Minimum ground isolation requirements shall be included in the Task Order Statement of Work. CAUTION!!! POWER SHALL BE SHUT OFF DURING THIS MEASUREMENT BUT THE CIRCUIT SHALL BE CONNECTED!

f. Power and Signal Line Isolation Test - When specified in the Task Order SOW, the contractor shall conduct a power and signal line isolation test. All installed isolation devices shall be tested for their insertion loss or attenuation. Attenuation and insertion loss is defined in NSA Specifications is required. . However, due to frequency limitations of off-the-shelf test equipment (injection and monitoring current probes), that can easily be connected under field installation conditions, minimum attenuation at specified frequencies shall be provided in the task order and confirmed by test. The test shall be performed for insertion loss in accordance with MIL-STD-220B and as modified in Task Orders.

i. Field Testing - Field-testing shall consist of minimum-load insertion-loss measurements in accordance with paragraph 5.2.2.4 of MIL-STD-220B. Current probes, connected as directed, shall be used instead of the isolation attenuators in figure 1 of MIL-STD-220B. Field-testing shall be conducted as part of the qualification RF test. Tests shall be performed on all power line phases in addition to neutral and signal/control line filters. Government shall provide test frequencies in the task order SOW. Test equipment shall provide minimum of 110 DB of dynamic range. Minimum attenuation shall be identified in the task order SOW.

g. Contractor's Facility Testing- When specified in the task order, the contractor shall perform minimum load insertion loss measurements on power isolation system and signal/control filters as described in paragraph 2.D(1) above. When specified in the task order, the contractor shall perform no-load measurements in accordance with paragraph 5.2.2.4 of MIL-STD 220B on power and control/signal filters. Minimum 100 DB insertion loss required. When specified, the contractor shall conduct full-load insertion-loss measurements on the power filters at his facility in accordance with paragraph 5.2.2.3 of MIL-STD-220B.

i. Test frequencies shall be provided in the task order. Minimum attenuation/isolation shall be 100 DB. All components shall be installed on a functional facility for the no/minimum-load tests. Unless specified otherwise, notify the COR with at least 10 working days prior to the start of testing.

C.4.1 SUBMITTALS

a. Test Plan - Unless specified otherwise in the Task Order SOW, the contractor shall provide two (2) copies of the test plan. Contractor shall not deviate from the approved test plan without the written approval of the COR. Deviations that pertain to test equipment, test personnel, test procedures, frequency(s) or shielding effectiveness attenuation. Verbal permission may be given by the COR with written confirmation required within 24 hours after verbal permission. It is incumbent upon the contractor to obtain this written confirmation. Test plans shall contain, but are not limited to:

- Name of Company Performing Test(s)

- List of Test Equipment to be used

- Test Equipment Calibration Data

- Summary of the Specification

- Contract/Task Order Requirements

- Test Procedure(s)

b. Test Report - Unless specified otherwise in the contract, two (2) copies of the Certified Acceptance Test Reports shall be submitted to the COR for approval.

A complete and formal test report shall be submitted within 2 calendar days after completion of all required tests.

The report shall include, but is not limited to the following:

- Date Test was Performed

- Summary of the Result(s) and Conclusion(s) Summary of the Specification Requirements Test Procedure Summary of Data and Meaning Examples of Analysis (Data Reduction) Tabulation of Reduced Data Copies of Raw Data for each test List of Test Equipment Used Equipment Calibration Data Malfunctions Corrective Action Conclusion(s) Recommendation(s) Name of Government Witness(es) in the Controlled Access Area (CAA) Name(s) of Contractor Test Personnel

D.1 MATERIALS SHIPPING ADDRESS

D.1.1 All unclassified data shall be prepared for shipment in accordance with best commercial practices.

D.1.2 Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual, (DOD 5220.22-M)

D.2 DEPARTMENT OF STATE MAIL AND COURIER ADDRESSES

The Contractor shall include the substance of Provisions D.2 and D.3 in all cleared subcontracts. The substance of D.3 shall be reproduced in all subcontracts.

D.2.1 Classified packages shall NOT be sent via U.S. Postal Service. Contractors and subcontractors authorized to send classified packages to the Department shall provide delivery of packages, by appropriately cleared Contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. Alternatively, GSA Schedule 48 Commercial Delivery Carriers may be used in accordance with NISPOM 5-403e. Currently, the carriers on that list include:

Airborne Express Corporation AirNet Systems, Inc.

Associated Global Systems, Inc.

Cavalier Logistics Management, Inc.

CorTrans Logistics, LLC.

Federal Express Corporation UPS Supply Chain Solutions, Inc. (formerly: MenloWorldwide Forwarding/Emery) United Parcel Service (UPS)

Classified packages to be delivered via commercial delivery carrier listed above should be addressed as follows:

U.S. Department of State Overseas Buildings Operations Attn: {Theresa Hunt} 1735 N. Lynn Street Arlington, VA 22209

D.2.1.1 All classified deliveries from the Contractor to DoS shall be made to the following address between the hours 7:00 AM and 7:00 PM. The Contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

OBO

Attn: {Project Personnel -TBD} (Other delivery/recipient instructions can be listed here) 1701 N. Fort Myer Drive Arlington, VA 22209

D.2.2 Unclassified packages sent via U.S. Mail, Registered or Certified Mail and shall be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD/MSD

Attn: {Theresa Hunt} P. O. Box 9115, Rosslyn Station Arlington VA 22219

NOTE: Classified information cannot be sent via this method.

D.2.3 Unclassified packages sent via commercial courier service shall be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD/MSD

Attn: {Theresa Hunt} (Other delivery/recipient instructions can be listed here) 1735 N. Lynn Street Arlington, VA 22209

NOTE: Classified information cannot be sent via this method.

D.2.4. When indicated in the TO, the Government shall pack and ship the Contractor's materials and tools/equipment from the following Government-operated Supply Service Center:

D.3 Packaging Requirements for Mail and Courier Shipment of Documents and Drawings

D.3.1 Separate packaging of electronic media and hardcopy material.

The prime Contractor and any associated subcontractors will package all drawings and electronic media (classified, SBU and unclassified) in separate mailing packages. Specifically, electronic media will be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. Hardcopy (paper) drawing and documents will be packaged separately.

D.3.2 Double wrapping and addressing of packages.

For all shipping methods, the prime Contractor and any associated subcontractors will ensure that all project documentation, regardless of classification and to include SBU, is double wrapped with both layers addressed properly and labeled with the sender’s address. No indication that the contents are SBU or classified should appear on the outer wrapper. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes.

D.3.3 Packaging heavy materials in appropriate containers. In applying the above double wrapping and addressing procedures, items sent via US mail or commercial carrier weighing more than one (1) pound shall have the inner package enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube. The cardboard box or mailing tube counts as the second layer of wrap.

D.4 DOCUMENTATION OF SHIPMENTS

The Contractor shall submit the documentation required by contract clauses 52.247-63, Preference for U.S.-Flag Air Carriers (Jan 1997), and 52.247-64, Preference For Privately Owned U.S.-Flag Commercial Vessels (June 2000) as follows: one legible copy of a rated on-board ocean bill of lading for each shipment to both (i) The COR and (ii) the Division of National Cargo, Office of Market Development, Maritime Administration, U.S. Department of Transportation, Washington, DC 20590. All subcontractor bills of lading shall be submitted through the Contractor

D.5 DISPATCH AGENTS

The Government encourages the Contractor to contact the appropriate U.S. Department of State Dispatch Agent, the names and telephone numbers of whom are available from the Contracting Officer, when obtaining shipping estimates. The Dispatch Agent may be able to assist both U.S. and foreign firms in obtaining the most competitive rates for ocean or air transportation. The Government shall not be responsible for any delays in transportation resulting from use of a carrier recommended by the Dispatch Agent.

D.6 PACKING LIST(s)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

a.) Name and address of consignor;

b.) Name and address of consignee;

c.) Government contract number (and delivery order number, if used);

d.) Government bill of lading number covering the shipment, if any; and e.) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

D. 7 WARRANTY NOTIFICATION

In accordance with FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the contracting officer to be notified if the supplies are found to be defective.

E. 1 INSPECTION AND ACCEPTANCE

E. 2 FAR 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E. 3 INSPECTION AND ACCEPTANCE OF-SERVICES

Inspection and acceptance of services to be provided hereunder shall be made by the Contracting Officer's Representative.

E.4 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(Reference 46.312)

E.5 SUBSTANTIAL COMPLETION

E.5.1 Definitions.

E.5.1.1 "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer or Contracting Officer's Representative in writing to the Contractor, on which the work or a portion thereof designated by the Government is sufficiently complete and satisfactory, in accordance with the requirements of the Contract Documents, that it may be occupied or utilized for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which (1) do not interfere with the intended occupancy or utilization of the work, and (2) can be completed or corrected within the time period required for final completion.

E.5.1.2 The "date of substantial completion" means the dated determined by the Contracting Officer or Contracting Officer's Representative on which substantial completion of the work has been achieved.

E.5.2 Use and Possession upon Substantial Completion The Government shall have the right to take possession of and use the work upon substantial completion thereof. Upon notice by the Contractor that the work is substantially complete and verification thereof on the basis of an inspection by the Contracting Officer (CO) or Contracting Officer's Representative (COR) and any required tests, the CO or COR shall furnish the Contractor a Certificate of Substantial Completion, accompanied by the Schedule of Defects enumerating items of work remaining to be performed, completed or corrected before final completion and acceptance. However, failure of the CO or COR to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed as acceptance of any work under the contract.

E.6 FINAL COMPLETION AND ACCEPTANCE

E.6.1 Definitions.

E.6.1.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the CO or COR and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

E.6.1.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.6.2 Final Inspection and Tests The Contractor shall give the CO or COR at least five (5) calendar days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the aforesaid notice unless the CO or COR determines that the work is not ready for final inspection and so informs the Contractor.

E.6.3 Final Acceptance Upon: (a) satisfactory completion of all required tests, (b) verification by the CO or COR on the basis of a final inspection that all items listed in the Schedule of Defects have been completed or corrected and that the work is finally complete, subject to the discovery of defects after final completion, and (c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment, and the CO or COR is satisfied that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations thereunder, the CO or COR shall issue to the Contractor a notice of final acceptance and make final payment as required by the contract.

E.7 SITE DATA PROVIDED BY THE GOVERNMENT

E.7.1 Contractor may rely on the accuracy of site surveys, subsurface or physical site data and similar information provided by the Government concerning the location of existing utilities or structures, to the extent of the information shown or indicated therein. However, the Government does not warrant that such information is complete, or that such surveys or data reveal all of the conditions that may be encountered on the site. Contractor shall not rely upon any interpretation or opinion provided by the Government concerning such data or information unless such data is specifically incorporated into the Solicitation Documents or the proposed Contract Documents. Issuance of such information indicated as being "for information only" or identified with words of similar effect shall not be construed as incorporation into the Solicitation Documents or the proposed Contract Documents. It is the responsibility of the Contractor to determine whether any additional site investigation is required, and to make such investigations.

E.72 Information Concerning Host Country Bidders shall not rely on any information provided by the Government concerning the host country, such as climatologically data at the site, local laws and customs, currency restrictions, taxes, or the availability of local labor, materials and transportation. It is the responsibility of the Contractor to determine whether any additional site investigation is required, and to make such investigations at the Contractor's expense.

E.7.3 Information Obtained by Contractor. Before submitting a proposal, the Contractor shall, at its own expense, make or obtain any additional examinations, investigations, explorations, tests and studies, and obtain any additional information which the Contractor requires.

E.7.4 Notice of Errors or Discrepancies Contractor shall promptly notify the issuing office of any apparent ambiguity, inconsistency or error in or among the Solicitation Documents, the proposed Contract Documents, site data provided by the Government, and the requirements of applicable laws, regulations or customs, which they discover as a result of their examination of such documents or upon examination of the project site and review of local conditions affecting the performance of the contract. If necessary, the Government will issue Amendments to supplement the documents or correct any ambiguity, inconsistency or error found.

E.8 QUALITY CONTROL

E.8.1 The Contractor shall institute an appropriate inspection system including checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract requirements. Copies of the weekly inspection reports shall be provided to the COR. The Contractor shall develop a Quality Control Plan that describes the methods/procedures/schedules for successful implementation of their inspection system at the planning office and construction site locations.

E.8.2 Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer or COR, for disposition.

E.8.3 Monthly Report: The Contractor shall render a monthly progress report, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract. This monthly report shall be submitted to the COR.

E.8.4 Inspection by Government: The services being performed hereunder and the supplies furnished therefore will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

E.8.5 The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.9 EARLY OR INTERIM POSSESSION AND USE

E.9.1 Right To Take Possession And Use. The Government shall have the right to take possession of and use any completed or partially completed part of the work prior to substantial completion, upon notice to the Contractor, and may thereafter return possession to the Contractor. Before taking possession of or using any work, the COR shall furnish the Contractor a list of items of work remaining to be performed, completed or corrected on those portions of the work that the Government intends to take possession of or use. However, failure of the COR to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's early or interim possession or use prior to substantial completion shall not be deemed an acceptance of any work under the contract.

E.9.2. Responsibility for loss or damage. While the Government has such possession or use, the Contractor shall be relieved of the responsibility for the loss of or damage to the work resulting from the Government's possession or use, notwithstanding the terms of the clause in this contract entitled "Permits and Responsibilities".

E.9.3. Equitable adjustments. If early or interim possession or use by the Government delays the progress of the work or causes additional expense to the Contractor, an equitable adjustment shall be made in the Contract Price or the Contract Time, and the contract shall be modified in writing accordingly.

E.10 USE OF EQUIPMENT BY THE GOVERNMENT

E.10.1 Right to use. The Government may take over and operate, with Government employees, such equipment as is necessary for heating or cooling such areas of the building as require the service, and other equipment such as elevators, electrical, plumbing and mechanical systems, as soon as the installation is sufficiently complete to permit operation.

E.10.2 Notice. The COR will advise the Contractor in writing, prior to the use of the equipment, which items of equipment will be operated, and the date and time such operation shall begin.

E.10.3 Effect on warranties. Government operation of equipment will not relieve the Contractor of any warranty or correction obligations elsewhere provided for in this contract. The applicable correction period, elsewhere provided for in this contract, for each piece of equipment shall be in accordance with the applicable provisions of this contract.

F. 1 DELIVERIES

F. 2 PLACE OF PERFORMANCE

The principal place of performance for domestic support of the contract shall be the contractor's primary place of business and the 12' by 12' RFASE Facility. Overseas locations shall vary and will be dependent on the assignment. Facilities shall not be charged as a direct cost against the contract.

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

(a) The term "f.o.b. destination," as used in this clause, means-- (1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall-- (1)(i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and (6) Pay and bear all charges to the specified point of delivery.

F. 4 WORK HOURS

During the performance of tasks overseas, work is normally based on ten hours per day between the hours of 7:00 a.m. and 7:00 p.m., Monday through Friday, excluding Government holidays. However, Contractor personnel may be required to work alternate times and/or days as required by local customs and conditions in the country of operations. When required, the Contractor will be notified in advance of the alternate work schedule.

F.5 OVERTIME PAY

Overtime pay (e.g. meaning time and a half) is not authorized under this contract for overseas work. Domestic overtime will be paid in accordance with the Services Contract Act as provided in the task order request.

F. 6 CLAUSES INCOPORATED BY REFERENCE.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.