SGE50016Q0047.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDEX

1. REQUEST NO.

SGE50016Q0047

2. DATE ISSUED

08/11/2016

3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. UNDER

BDSA REG. 2 AND/OR DMS

REG. 1

RATING

AMERICAN CONSULATE GENERAL FRANKFURT

UNIT 7900, BOX 6000

ATTN: RPSO

DPO, AE 09213

5a. ISSUED BY 6. DELIVER BY (date) 180 days after receipt of purchase order

7. DELIVERY

OTHER

(See Schedule)FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

a. NAME OF CONSIGNEE

NAME: Chris Heck EMAIL: heckc@State.gov

TELEPHONE NUMBER

8. TO:

AMERICAN EMBASSY KABUL

GREAT MASOOD RD BTWN

RADIO AFGHANISTAN

b. STREET ADDRESS

c. CITY

KABUL

a. NAME: b. COMPANY

Contact: Duns:

c. STREET ADDRESS

d. CITY d. STATE e. ZIP CODE d. COUNTRY

AFG

e. POSTAL CODE

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

08/30/2016 23:59:00

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter.

Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and Local taxes)

SEE LINE ITEMS SECTION

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ X ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SGE50016Q0047

001 Retractable, Removable Theater Seating 2.00

See Statement of Work at the end of this document

FOB:

CIF Destination

002 DBA Insurance 1.00 LS

FOB:

CIF Destination

003 Delivery to Kabul 1.00 LS

FOB:

CIF Destination

004 Installation / Assembly in Kabul 1.00 JB

FOB:

CIF Destination

005 Training of local staff in Kabul 1.00 JB

FOB:

CIF Destination

SGE50016Q0047

Line Item Summary

Solicitation Number:

SGE50016Q0047

Contract Number: Title: Kabul Theater Seating Date of Solicitation:

08/11/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

Theater Seating SGE50016Q0047 American Embassy Kabul, Afghanistan Page 3 of 9

A INTRODUCTION

The Regional Procurement Support Office Frankfurt (RPSOFR), on behalf of the American Embassy Kabul, Afghanistan, intends to award a firm fixed price purchase order payable entirely in US$. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this purchase order. Nor will the purchase order price be adjusted on account of fluctuations in the currency exchange rates. Any reference to a specific make or model in this document shall be used as a description or quality standard only.

This is NOT a brand name requirement.

This is a 100% small business set-aside for NAICS 337127, size standard 500 employees.

B EFFECTIVE PERIOD OF PURCHASE ORDER

The purchase order shall be effective on the date of the Contracting Officer's signature, and shall remain valid until the seating has been delivered, installed, inspected and accepted by the U.S. Government, and in accordance with the paragraph ‘Delivery Schedule’ of this document.

C PERIOD FOR ACCEPTANCE OF OFFERS

Offerors agree to hold the prices in its offer firm for ninety (90) calendar days from the date specified for receipt of offers.

D SUPPLIES AND PRICES

a. The contractor shall provide to the U.S. Government the theater seating per the statement of work (at the end of this document) for the stated firm fixed price.

Further, the contractor shall properly perform pre-delivery inspection and deliver to the location set forth in paragraph ‘Place of Delivery’, of this document. The firm fixed price shall include the seating, pre-delivery inspection, transportation to the ultimate destination, installation, operator’s manuals, warranty certificates, and any other documentation mandated by the destination country in accordance with the paragraph Other Specific Requirements, of this purchase order. All manuals shall be furnished in the English language.

b. Offerors shall insert their prices for the subject vehicles in the SF18. The prices shall include transportation to the American Embassy Kabul, Afghanistan, in accordance with FAR 52.247-42, C.I.F. Destination (Apr 1984).

American Embassy Kabul, Afghanistan Page 4 of 9

NOTE: Offerors shall quote prices for the subject systems without the customs duties and / or taxes normally charged by the Government of Afghanistan. The American Embassy in Kabul will assist the contractor in obtaining the necessary customs and tax exemption documentation, and arranging for duty free clearance of the vehicles imported in to Afghanistan, in accordance with paragraph Customs Clearance and Tax Exemptions of this document.

c. Defense Base Act (DBA) Insurance – DBA insurance is required in accordance with FAR clauses 52.228-3 and 52.228-4. DBA Insurance for the assembly / installation and training portions shall be obtained from any U.S. Department of Labor (DOL) authorized DBA insurance broker. DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. The contractor will be required to provide to the COR evidence of insurance within 15 calendar days from the date of award. The list of DOL-authorized carriers is available at: http://www.dol.gov/owcp/dlhwc/lscarrier.htm

E COMPLIANCE WITH SPECIFICATIONS

Offerors shall submit with their quote for the proposed seating system a detailed matrix indicating that the specifications of the offered system are in compliance with the requirements set forth in the SOW of this document. Product literature and / or catalog shall be provided as supplement.

F OTHER SPECIFIC REQUIREMENTS

The contractor shall comply with any specific import requirements mandated by the destination country. Further, the contractor shall provide all necessary documentation required by the destination country for the import of the proposed seating system.

G WARRANTY

1 year full manufactures warranty.

The contractor agrees that the vehicles furnished under this purchase order shall be covered by the most favorable manufacturer’s commercial warranty the contractor gives to any customer and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the US Government by any other clause of this purchase order.

The contractor shall provide a copy in English of the applicable manufacturer’s commercial warranty at no additional cost to the US Government.

The contractor shall further provide a statement regarding any manufacturer’s authorized workshop(s) in Afghanistan (or a neighboring country) which is / are capable of providing local maintenance and supplying spare parts for the proposed seating system.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

American Embassy Kabul, Afghanistan Page 5 of 9

H MARKING AND SUBMISSION OF DOCUMENTS / CUSTOMS CLEARANCE

AND TAX EXEMPTION

The seating and associated documents shall be labeled and marked for, and the shipping documents, including original bill(s) of lading, the certificates of origin or vehicle titles, and a copy of the commercial invoice(s), shall be submitted by international courier to the consignee’s following address:

American Embassy Kabul

ATTN

The documents required per Other Specific Requirements shall be submitted to ……………… at the US Embassy Kabul in advance, so the office can assist the contractor in obtaining, from the Government of Afghanistan, the necessary customs and tax exemption documentation for the duty free clearance, prior to arrival of the system in Kabul.

I PLACE OF DELIVERY, SCHEDULE, ASSEMBLY / INSTALLATION AND

TRAINING

The seating system shall be delivered C.I.F. destination (FAR 52.247-42, C.I.F.

Destination (April 1984) to the address received per instructions from ………………….., within one-hundred eighty (180) calendar days after award of the purchase order.

The contractor shall contact ………………… (@state.gov) for detailed labeling instructions and all matters of delivery.

The contractor shall coordinate the delivery …………………. The post-award points of contact (see paragraph below) shall be copied on all e-mails.

The contractor shall coordinate the assembly / installation with ………………….

to take place no later than 20 calendar days after the COR confirms receipt of the seating at post. The contractor shall take into account the requirements for visas and medical preparations. The COR shall provide the contractor with information regarding lodging, per diem, etc.

The contractor shall coordinate the training with …………………. To take place immediately after the assembly / installation has been completed.

J INSPECTION AND ACCEPTANCE

The inspection and acceptance of the system shall be performed by the US Government upon assembly / installation at the final destination.

mailto:BrahjaA@state.gov

American Embassy Kabul, Afghanistan Page 6 of 9

K CONTRACT ADMINISTRATION DATA

a. Authority of the Contracting Officer – All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual, such as the COR.

b. Government Personnel

Role Location Name and E-mail

Contracting Officer RPSO Frankfurt Tandra Jones

Contract Specialist RPSO Frankfurt Chris Heck (HeckC@state.gov)

Customs Facilitator US Embassy Kabul Customs & Shipping

Contracting Officer’s Representative

US Embassy Kabul

Acceptance / Inspection US Embassy Kabul IRM or Facilities

Invoice Recipient / Payment POC

US Embassy Kabul Procurement or Finance

Installation / Training Coordinator

US Embassy Kabul IRM or Facilities

c. Invoices, Review and Payment The original invoice(s) and two copies, along with a copy of the applicable bill(s) of lading, shall be submitted to the following office for payment:

American Embassy Kabul ATTN: ………. (purchase order SGE50016M…) mailto:HeckC@state.gov

American Embassy Kabul, Afghanistan Page 7 of 9

There shall be no advance payment under this purchase order.

Partial payments may be requested after receipt at post and after assembly / installation and completed training.

Payment will be made via Electronic Fund Transfer (EFT) in accordance with Federal Acquisition Regulation FAR 32.9 “Prompt Payment”.

The contractor shall further e-mail one copy (pdf file) of each invoice to the following office as record for the contract file:

Purchase Order SGE50016M (to be provided after award) ATTN: Frankfurt SSB@state.gov

L INSURANCE – WORKER’S COMPENSATION INSURANCE

a. As there are no compensation or insurance media in Afghanistan, workers compensation insurance (as per DOSAR 652.228-71 WORKER’S

COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES (JUN

2006), is mandatory for all employees working on a USG contract.

b The contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the contractor's performance of this contract. The contractor shall hold harmless and indemnify the Government from any and all claims arising there from, except in the instance of gross negligence on the part of the Government.

c. Time for Submission – The contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer’s Representative, may result in rescinding or termination of the order by the US Government.

M CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this order.

mailto:Frankfurt%20SSB@state.gov

American Embassy Kabul, Afghanistan Page 8 of 9

N ACQUISITION METHOD

The US Government is conducting this acquisition using the simplified acquisition procedures in Part 13 of the Federal Acquisition Regulation (FAR). If the dollar amount exceeds the simplified acquisition threshold, the Government will be using the test program for commercial items authorized by Subpart 13.5 of the

FAR.

O CLAUSES

This order includes by reference the ‘clauses for purchase orders and blanket purchase agreements awarded – commercial items’ which can be found under http://germany.usembassy.gov/rpso/section‘ Solicitation Notices and Terms and Conditions’. In addition, the below clauses apply to this procurement

CLAUSE TITLE DATE

52.247-42 C.I.F. Destination APR 1984

SPACE DELIBERATELY LEFT BLANK

American Embassy Kabul, Afghanistan Page 9 of 9

Statement of Work For

Retractable, Removable Theater Seating

1.0 Introduction

This system shall maximize the number of seats available given the dimensions of the room. Two rows of seating per tier are acceptable in order to meet height constraints. The seating design shall prevent the seated audience blocking the cinema projection, though it is acceptable that some seats can be blocked off to provide the head clearance to accomplish that. This is the type of seating post is looking for http://www.audiencesystems.com/category/retractable-seating

2.0 Project Scope

The contractor shall provide a quote for:

• Design and build of seating system

• Cost options for compatible chairs

• Door-to-door shipping

• On-site assembly / installation and training

The contractor shall provide all tools, supplies, equipment, expertise, labor and management necessary to assemble the seating system.

The contractor shall provide a one-year warranty.

3.0 Technical Requirements

The contractor shall provide service in accordance with the following general and technical requirements:

Maximum seating system width 29.5’ / 9m

Height from color to bottom of projection port 9’ / 2.75m

Throw distance 37.5’ / 11.45m

Bottom edge of projection screen to floor 3.28’ / 1m

Minimum seat width 19.7” / 500mm

Seats with armrests, upholstered and padded

Safety rails on the ends

When disassembled for shipping and installation, parts shall fit through a standard single door

When assembled, shall fit through standard double doors

END OF DOCUMENT

http://www.audiencesystems.com/category/retractable-seating