SF_1449_SP470221Q0009.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0088064375

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-21-Q-0009

5. SOLICITATION NUMBER

2021 MAR 23

6. SOLICITATION ISSUE

DATE

Ivan Badillo PMCMDC2

a. NAME

Phone: 614-692-4028

b. TELEPHONE NUMBER (No Collect calls)

2021 APR 06

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DCSO COLUMBUS

PO BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

561990NAICS:

$12,000,000.00SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 3 OF 37 PAGES

SP4702-21-Q-0009

SECTION A

GENERAL INFORMATION FOR OFFERORS

1. FOB Destination is required.

2. Inspection and Acceptance is destination.

3. Proposals are required to be received by April 6, 2021 at 3:00 PM Eastern Standard Time.

Note: The e-mail address for receipt of proposals is:Ivan.Badillo@dla.mil

4. PERIOD OF PERFORMANCE – The period of performance shall be for one (1) base year and four (4) option years.

5. AWARD WITHOUT DISCUSSIONS - The Government intends to evaluate quotes and make award without discussions. Quotes should contain the vendor’s best terms within the proposed technical and business approach, to include all evaluation factors. Additionally, the Government reserves the right to conduct discussions and request revisions to quotes, if it is determined necessary.

6. NO AWARD - The Government reserves the right to not make an award as a result of this RFQ if such award is determined contrary to the best interest of the Government.

7. QUOTE PREPARATION COSTS - The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any technical quote or price quote in response to this RFQ.

8. SUBMISSION OF QUESTIONS - Should the vendor have any questions with regards to the RFQ, they should submit them, via e- mail, to Iván J. Badillo at ivan.badillo@dla.mil

9. Offerors must provide all of the documentation identified in FAR 52.212-1(b) with their offer.

10. Period of performance will be one (1) based year and four (4) year options, subject to change based upon actual award date.

VENDOR PROPOSAL INSTRUCTIONS AND REQUIREMENTS

VENDOR INSTRUCTIONS

1. Period for Acceptance of Offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

2. This section specifies the format and content that the offeror shall use for submission of proposals in response to this RFP. The proposal will include a written section that requires the offeror to respond in accordance with these instructions. For evaluation purposes, the goal is not to restrict the offeror in the manner in which work is performed, but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes.

To receive full consideration, the offeror is shall ensure that the information provided within the proposal is factual, accurate, and complete.

3. Offeror Submittal Requirements: In order to be further considered for award, offeror shall submit the following as part of their quote:

•Signed 1449 •Completed clause fill-ins •Completed pricing Documents and CLINS •Requirements included in Attachment # 1, # 2, #3 and #4 •All four Option years must be quoted to be considered for award.

In addition, proposals should clearly and concisely describe and define the objectives / requirements for the effort described herein. It is undesirable to provide:

•Unnecessary elaboration or presentations beyond what is needed to present a complete and effective proposal.

•Elaborate artwork, expensive paper or bindings, and expensive visual/presentation aids.

•Hasty responses or responses that merely repeat the PWS requirements will not be considered responsive to the requirements of the RFP.

4. The Government will issue a single contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Therefore, it is important that your initial quote submittal is on the most favorable terms and complies with all instructions contained in this request. The Government also reserves the right not to issue an award as a result of this request if such an award is determined to be contrary to the best interests of the Government. Selection will be based upon a comparative assessment of quotes against all the vendor selection criteria set forth in this RFQ.

5. Vendors are encouraged to provide proposed alternate solutions to meet the Government’s needs for this requirement. It is requested that vendors provide an initial quote that exactly meets the requirement as stated in

PAGE 4 OF 37 PAGES

SP4702-21-Q-0009

the solicitation. If changes are proposed, provide the details of those changes and the revised pricing for those changes. The Government will review the proposed alternate solutions and alternate pricing.

6. Exceptions to any terms and conditions of the RFQ may make the quote unacceptable.

1. ANTITERRORISM TRAINING BY CONTRACTOR (a) In accordance with DOD Instruction 2000.16 and DLA Instruction 6308, Level 1 Antiterrorism (AT Training must be completed on an annual basis by all employees of the contractor performing under this requirement and may be accomplished by one or two means:

1. Under the instruction of a qualified Level 1 AT Awareness Instructor

2. Competition of a DoD-sponsored certified computer or web-based distance learning instruction for Level 1 AT Awareness, which can be found at http://jko.jten.mil/courses/atl1/launch.html for non CAC holders and https:// jkodirect.jten.mil/Altas2/faces/page/login/Login.seams for CAC holders.

(b) Specifically, only those employees whose contract performance requires them to have routine access to federally-controlled facility and/or routine access to a federally-controlled information system must take the training. Also note that the contractor shall coordinate with the Contracting Officer for those employees that require access only intermittently or for a period of less than six months, to determine if the training is required.

(c) Upon initial hire the contractor will contact the onsite DLA Antiterrorism Officer (ATO) to schedule the initial training.

(d) The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

(e) The contractor shall maintain copies of all training certificates for the duration of the contract and may be required to supply copies of the training certificates to the Contracting Officer no more than biannually for submission to the ATO.

2. REAL ID ACT Current Status of States/Territories The Department of Homeland Security (DHS) announced on December 20, 2013 a phased enforcement plan for the REAL ID Act (the Act), as passed by Congress, that will implement the Act in a measured, fair, and responsible way. Enforcement If a state or territory does not receive a new extension Federal agencies may not accept licenses and identification cards issued by these states and territories beginning January 30, 2017.

3. C05 CHANGES TO KEY PERSONNEL (Oct 2016) Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for Evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

WORKFLOW (WAWF)

If you need instruction on how to submit an invoice to the Government in WAWF, follow the below instructions. It is not necessary to log into WAWF to access the training. Unit 1.Click on the Help/Training folder located on the top right hand corner WAWF home page. https://wawf.eb.mil/xhtml/ unauth/home/login.xhtml# 2.Go to Training 3.Click on Web based Training 4.Click on iRAPT 5.Go to Roles and click on vendor 6.Click Vendor creating documents in iRAPT 7.Under Document, Scroll down through the documents list and selected the document you wish to learn about. In this case the document you should select is The 2 in 1 (Services Only). You find both a video and step by step instructions on how to complete any the form and be able to submit your invoice into WAWF.

After reviewing this information and you are still having problems, you can call the Defense Finance and Accounting Services (DFAS) Help Desk at 1-800-756-4571 Prompt 2. Their hours of operation are between 7:30 AM to 4:30 PM; Monday to Friday Eastern Standard Time.

Field Name in WAWFData to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP4702

Admin DoDAAC SP4702

Inspect By DoDAAC NA

Ship To Code NA

Ship From Code NA

Mark For Code NA

Service Approver (DoDAAC) NA

PAGE 5 OF 37 PAGES

SP4702-21-Q-0009

Service Acceptor (DoDAAC) SC0707

Accept at Other DoDAAC NA

LPO DoDAAC NA

DCAA Auditor DoDAAC NA

Other DoDAAC(s) NA

Vendor Pricing Instructions.

Vendors are requested to input their pricing information on the following pages 6-9 of the solicitation. Vendors shall submit pricing for CLINs 0001, 1001, 2001, 3001, and 4001, which is for the document destruction services as detailed in the Performance Work Statement (PWS). The solicitation also contains CLINs 0002, 1002, 2002, 3002, and 4002, which is for other media destruction services. These CLINs are not being priced at this time, but are being included in the event some type of other media destruction is needed. If these services are needed in the future, the exact nature of the needs and the pricing for these services will be coordinated with the vendor at that time.

PAGE 6 OF 37 PAGES

SP4702-21-Q-0009

SECTION B

SUPPLIES/SERVICES: R614-V00007622

ITEM DESCRIPTION:

Document Destruction Service

BASE YEAR

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 R614-V00007622 1.000 MO $ ________________ $ ________________

Paper Shredding Services

PREP FOR DELIVERY:

PERIOD OF PERFORMANCE: 05/04/2021 - 05/03/2022

Other Media Destruction Services

0002 R614-V00007622 1.000 MO Line item not $ ________________ separately priced

PERIOD OF PERFORMANCE: 05/04/2021 - 05/03/2022

Document Destruction Services

OPTION YEAR 1

1001 R614-V00007622 1.000 MO $ ________________ $ ________________

This line item is an option in accordance with the terms and conditions of the solicitation/award.

PERIOD OF PERFORMANCE: 05/04/2022 - 05/03/2023

OPTION YEAR 1

PAGE 7 OF 37 PAGES

SP4702-21-Q-0009

SECTION B

SUPPLY/SERVICE: R614-V00007622 CONT'D

1002 R614-V00007622 1.000 MO Line item not $ ________________ separately priced

PERIOD OF PERFORMANCE: 05/04/2022 - 05/03/2023

OPTION YEAR 2

2001 R614-V00007622 1.000 MO $ ________________ $ ________________

PERIOD OF PERFORMANCE: 05/04/2023 - 05/03/2024

OPTION YEAR 2

2002 R614-V00007622 1.000 MO Line item not $ ________________ separately priced

See Attached Statement of Work.

PERIOD OF PERFORMANCE: 05/04/2023 - 05/03/2024

OPTION YEAR 3

PAGE 8 OF 37 PAGES

SP4702-21-Q-0009

SECTION B

SUPPLY/SERVICE: R614-V00007622 CONT'D

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

3001 R614-V00007622 1.000 MO $ ________________ $ ________________

PERIOD OF PERFORMANCE: 05/04/2024 - 05/03/2025

OPTION YEAR 3

3002 R614-V00007622 1.000 MO Line item not $ ________________ separately priced

PERIOD OF PERFORMANCE: 05/04/2024 - 05/03/2025

OPTION YEAR 4

4001 R614-V00007622 1.000 MO $ ________________ $ ________________

PERIOD OF PERFORMANCE: 05/04/2025 - 05/03/2026

OPTION YEAR 4

PAGE 9 OF 37 PAGES

SP4702-21-Q-0009

SECTION B

SUPPLY/SERVICE: R614-V00007622 CONT'D

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

4002 R614-V00007622 1.000 MO Line item not $ ________________ separately priced

PERIOD OF PERFORMANCE: 05/04/2025 - 05/03/2026

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 0088064375 0001 N/A N/A N/A 09/30/2021

0002 N/A N/A N/A N/A N/A N/A

1001 N/A N/A N/A N/A N/A N/A

1002 N/A N/A N/A N/A N/A N/A

2001 N/A N/A N/A N/A N/A N/A

2002 N/A N/A N/A N/A N/A N/A

3001 N/A N/A N/A N/A N/A N/A

3002 N/A N/A N/A N/A N/A N/A

4001 N/A N/A N/A N/A N/A N/A

4002 N/A N/A N/A N/A N/A N/A

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SP4702-21-Q-0009

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

Performance Work Statement for CSC-20201 Document Destruction

Part I: General Information

1.1 Description of services and introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, other items, and non-personnel services necessary to perform Bi-weekly Document Destruction services as defined in this PWS at Defense Supply Center Columbus (DSCC). The contractor shall perform to the standards in this contract.

1.2 Background: Document Destruction is a key element in maintaining government operations. By properly destroying and disposing documents and other media, we reduce the chances of exposing the warfighter, civilians, property and even proprietary information. For organizations to have appropriate controls on the information they are responsible for safeguarding, we must properly safeguard documents and used media.

An often-rich source of illicit information collection is through dumpster diving for improperly disposed documents, that were not destroyed in a manner commensurate with DLA policy. In order to safeguard information, and properly dispose of documents and media, DLA -Installation Management (DM-FCIE) is issuing a solicitation for ON SITE shredding and document destruction services. DM-FCIE staff have previously contracted on-site shredding services as well as off-site shredding services, and after careful consideration, it is in our organizations best interest to procure on-site document destruction services.

1.3 Objectives:

• Establish an effective document destruction plan, in order to support the mission of the organization.

• Award a base year contract, with four option years, for onsite document destruction services. The winning offeror will be responsible for supplying all labor, equipment and transportation, to meet the terms of this contract.

• Ensure that the requirements of the information security policy regarding information disposition are implemented and exercised in a timely and appropriate manner throughout the entire performance period.

• Ensure all contractors have received proper clearance and completed all training requirements in accordance with DLA policy.

• Document destruction services shall be coordinated with the Contracting Officer's Representative (COR).

Please see Location Frequency Attachment for more information.

• Provide verification of documents destroyed, prior to leaving the installation.

• Recycle 100% of shredded material and documents. All recycled material must remain in the continental United States. This requirement shall be outlined in the contractor's Quality Control Plan.

1.4 Scope: The contractor shall provide all personnel, tools, materials, supervision, and other items and services

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SP4702-21-Q-0009

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

necessary to perform all services identified herein from DSCC Buildings (See Attachment 01 for locations and frequency of services requested). This service contract requires winning offeror to provide document destruction services, on a bi-weekly basis, at Defense Supply Center Columbus (DSCC). The contractor shall provide a minimum of 100 lockable document collection bins, which shall be either 95 or 96-gallon with metal locks and hinges on all containers. The collection bins shall be brought to DSCC and staged in areas designated by the COR and shall remain on site throughout the entire period of performance. Additional bins may remain on-site at no additional cost for the convenience of DSCC tenants. The bins provided by the contractor are owned by the contractor and leased or rented to the government. The government does not plan to purchase these bins.

1.4.1 On-site shredding will produce residue partial sized not exceeding 5/8-inch crosscut shred in width or smaller strips of all paper grades (un-separated) for shredding. This will include staples, clips, bindings and folders.

1.4.2 Only approved employees of the contractor will shred/destroy material. These individuals shall have a full understanding of their responsibilities. Prior to any service at DSCC, the winning offeror shall submit employees to the COR, utilizing DLA Form 2310, which will be submitted to security and if approved, a contractor badge will be issued. Badges are good for one year. At the end of each contract year, the contractor shall re-submit DLA Form 2310 for all employees who will be performing document destruction services at DSCC.

1.4.3 After specified destruction is completed, the contractor shall transport all shredded material (100% of shredded documents) to a specified location, where the material will be stored for reuse, or processed for recycling. All fees associated with disposal shall be paid by the Contractor. The Contractor shall provide waste receipts to the government within 24 hours of each visit.

1.4.4 Prior to any on-site document shredding services, the contractor shall submit to the COR and DLA

Environmental Office, a description of the specific approaches to be used, in recycling/reusing 100% of shredded material. The contractor shall include the name, location and phone number, of each facility to be used, and any additional information, related to the recycling of shredded documents.

1.4.4.1 The Contractor shall provide weights for recycled, reused and landfilled materials, and submit them to the

COR and DLA Environmental Office. (FAR 52.223-19 & 52.223-4)

1.5 The Contractor will provide on-site shredding services to handle a variety of unclassified materials. The contractor shall shred and dispose of paper/material awaiting removal. All problem/issues regarding paper/ material collection, shredding or disposal shall be reported to the Contracting Officer's Representative (COR).

1.5.1 Shredding will be performed as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and approved by the COR. Such approval will normally be granted only in cases of particularly severe weather, such snowstorms or tornados, etc. When approval to reschedule collections is granted, the contractor will accomplish all missed collections within 48 hours

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SP4702-21-Q-0009

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

after the severe weather has terminated, at no additional cost to the Government.

1.5.2 The contractor shall clean any spillage of paper/material that occurs as a result of the contractor's actions during the shredding process. The contractor will consider all material designated for destruction under this order as proprietary to the DoD and will safeguard all material designated for removal and destruction until such time as destruction of material is certified as complete.

1.6 Vehicles used for collection by the contractor shall have watertight bodies which do not permit loss of paper/ material.

1.6.1 Open-box trucks, with or without canvas cover, shall not be used.

1.6.2 Collection vehicles will be operated in accordance with activity rules and regulations while in the activity area and will be kept closed when moving or when not actually engaged in shredding paper/material.

1.7 The contractor shall provide bi-weekly shredding services, and on an as needed basis on days mutually agreed upon by the Contracting Officer's Representative (COR) and the contractor. The total quantity of 95 or 96-gallon bins the Contractor must provide is 100 bins. Based on historical data at DSCC, it is estimated that roughly 75% of the bins placed in service, will need to be shredded, on a bi-weekly basis.

1.7.1 DSCC personnel will be responsible for moving full bins to a staging area, located near a loading dock

(enabling easy access for the contractor), and the contractor will load full bins to be shredded, and replace full bins with empty bins (if applicable). The same personnel who staged the full bins in the loading area, shall be responsible for moving empty bins, back to the designated areas throughout DSCC. The Contractor is not responsible for moving these bins to the designated areas within buildings. The contractor will be responsible for parking the shred truck at the four buildings outlined in Attachment_01_Location_Frequency. The four designated buildings each have loading docks, which will be utilized by the contractor to shred full bins and replace with empty bins if necessary.

1.7.2 The time of destruction is to be between the hours of 0800 and 1700 unless an adjusted time period is mutually agreed upon by the COR.

1.7.3 Quantities estimated may increase or decrease in volume based upon mission requirements as it relates to workload decisions that may be made in the future within the Department of Defense or the Defense Finance and Accounting Service.

1.7.4 With a two-week notice either party can request a change to the schedule for any reason and the change must be implemented in writing.

1.8 Certificate of Destruction: No later than 24 hours after shredding, the contractor shall provide a certificate for shredding/destruction must be signed and issued upon completion of each job. The certificate will be submitted to the COR and indicate the date of shredding/destruction, identify the material destroyed, method of destruction, number of pounds/bins shredded and disposed and be signed by the individuals (contractor and Government) designated to destroy and witness the shredding. Destruction officials will be required to know, through their personal knowledge, that such material was shredded/destroyed.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 13 OF 37 PAGES

SP4702-21-Q-0009

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

1.9 Period of performance: The period of performance shall be for (1) one base year and (4) four option years. The period of performance reads as follows:

1.9.1 Base year

1.9.2 Option year one

1.9.3 Option year two

1.9.4 Option year three

1.9.5 Option year four

1.9.6 The government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact.”

1.10 Disposal Permits: Within 7 calendar days after contract award, the Contractor will submit copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods.

1.11 Quality control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QC program is the means by which he or she assures shredding services work comply with the requirements of this contract, as well as state and federal guidelines. As a minimum, the contractor shall develop QC procedures addressing tasks related to on-site shredding, disposal and sustainability or recycling. After acceptance of the QC plan, the contractor shall receive the contracting officer's (KO's) acceptance in writing of any proposed change to the QC system.

1.12 Quality assurance: The government shall evaluate the contractor's performance under this contract in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.13 Government remedies: The KO shall follow Federal Acquisition Requirement (FAR) 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for a contractor's failure to perform satisfactory services or failure to correct non-conforming services.

1.14 Recognized holidays: New Year's Day Birthday of Martin Luther King, Jr. Washington's Birthday, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

1.15 Hours of operation or place of performance: The contractor is responsible for conducting document destruction services between the hours of 0800-1700, Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings. The contractor must always maintain an adequate work force for the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when

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SP4702-21-Q-0009

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.16 Security requirements: In accordance with Security and Privacy Act Requirements, all work performed relative to the tasking identified in the SOW are unclassified or carry a Privacy Act Classification. System security will be in accordance with DoD Directive 8500.1, Security Requirements for AIS. The contractor will meet all Government security requirements and be agreeable to site inspections. After paper/material has been shredded/destroyed and disposed of by the contractor as specified herein, there are no further restrictions on the material. All persons, their vehicles and other property entering, leaving and while within the confines of Government property will be subject to searches and inspections.

1.16.1 All personnel who will be providing on site services at DSCC will have to submit personal information, including social security numbers, driver's license number, DOB and other identifiable information, in order to obtain a Contractor Common Access Card (CAC) for installation access. Additionally, the Contractor shall take all required security training, in accordance with DoD and DLA policy.

1.17 Physical security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.18 Key control. The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QC plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys to the KO.

1.18.1 In the event keys other than master keys are lost or duplicated, the contractor shall, upon direction of the

KO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.18.2 The contractor shall prohibit the use of government-issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the KO.

1.18.3 Lock combinations. The contractor shall establish and implement methods of ensuring all lock combinations (if applicable) are not revealed to unauthorized persons. The contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor's QC plan.

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1.19 Security Investigation Requirement: In accordance with Security Investigation Requirements, no classified work will be required. However, the contractor will be working with sensitive information which is covered by the Privacy Act and category ADP/IT II. Contractor must ensure sensitive (privacy act) information is properly safeguarded at the work site and not removed from the work site. Also, the contractor will be required to comply with security requirements associated with DLA policy. All contractor personnel and staff will be Licensed, insured, and bonded and furnish such proof with the quote.

1.20 Invoices: Payment will be made monthly, in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, total pounds/bins of paper/material shredded and date of pickup.

Invoices will be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Workflow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil.

(Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.

1.21 Conservation of utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.22 Special qualifications: (Insert any special certification requirements for employees if deemed appropriate. For example: The contractor is responsible for ensuring all employees possess all required licenses for operating shredding equipment and vehicles used in the execution of this contract.)

1.23 Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, contracting officer's representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the government views the contractor's performance, and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.24 COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications;

monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

http://www.wawftraining.com/ http://www.wawftraining.com/ http://www.dod.mil/dfas http://www.dod.mil/dfas

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1.25 COR Information:

Name: Patrick McCorkle Organization: DLA Installation Management Mobile: (614) 753-7525 Email: Patrick.Mccorkle@dla.mil

1.26 Contract manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.27 Identification of contractor employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractors working on DSCC shall obtain and display badges.

1.27.1 A loading area and designated shredding area will be utilized by the Contractor. The Contractor shall coordinate loading and shredding services with the COR, during the pre-construction meeting. The COR for this project will be Patrick McCorkle, and he is located at Bldg. 308 (See Attachment 03 for directions to Bldg.

308). A master key for the shred bin locks will be provided to the COR for internal use.

SECTION I - CONTRACT CLAUSES

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) FAR

a) The Government may extend the term of this contract by written notice to the Contractor within 30 [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 month (months) (years).

(End of clause)

[X] CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil.

FAR 52.204-10 Reporting executive compensation and First -Tier subcontract Awards (JUN 2020)

FAR 52.204-13, System for Award Management Maintenance (OCT 2018) mailto:Patrick.Mccorkle@dla.mil

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FAR 52.209-06 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Suspension (JUN 2020)

52.209-09 Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

(a) The Contractor shall update the information in the Federal Awardee Performance and Integrity

Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database via https://www.acquisition.gov/https://www.acquisition.gov. (b) As required by section 3010 of the Supplemental Appropriations Act, 2010 (Pub. L. 111-212), all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIIS consists of two segments --

(1) The non-public segment, into which Government officials and the Contractor post information, which can only be viewed by -- (i) Government personnel and authorized users performing business on behalf of the Government; or (ii) The Contractor, when viewing data on itself; and

(2) The publicly-available segment, to which all data in the non-public segment of FAPIIS is automatically transferred after a waiting period of 14 calendar days, except for -- (i) Past performance reviews required by subpart 42.15; (ii) Information that was entered prior to April 15, 2011; or (iii) Information that is withdrawn during the 14-calendar-day waiting period by the Government official who posted it in accordance with paragraph (c)(1) of this clause.

(c) The Contractor will receive notification when the Government posts new information to the Contractor's record. (1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted the information, that some of the information posted to the non-public segment of FAPIIS is covered by a disclosure exemption under the Freedom of Information Act, the Government official who posted the information must within 7 calendar days remove the posting from FAPIIS and resolve the issue in accordance with agency Freedom of Information procedures, prior to reposting the releasable information. The contractor must cite 52.209-9 and request removal within 7 calendar days of the posting to FAPIIS. (2) The Contractor will also have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them. (3) As required by section 3010 of Pub. L. 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. (d) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) FAR

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.211-15, Defense Priority and Allocation Requirements (APR 2008)

FAR 52.212-4 Contract Terms and Conditions-Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions-Commercial Items (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the

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requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in he item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

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(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the…