Serv C25-005 Leasing of Deionized Water Treatment Systems - PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

DE-IONIZED WATER SYSTEM ANNUAL LEASE

FOR

76 CMXG AND 76 PMXG

PREPARED BY:

OC-ALC/OBCA

11 September 2024

Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Lease and

Maintenance of De-ionized Water Purification Systems (DI WPS) at the Oklahoma City Air

Logistics Complex (OC-ALC). The equipment is listed in Appendices A1 and A2.

1.1.1 The Contractor shall be responsible for ensuring all services, parts and Original Equipment

Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall lease and maintain the equipment outlined in

Appendices A1 and A2. The services shall include, at a minimum, the following requirements:

1. Deliver the types of DI WPS as described below and as specified in Appendices A1 and A2 at their locations stated.

2. DI WPS descriptions (listed in Appendices A1 and A2):

a) 9” Portable Exchange (PE) Tri Bed DI WPS Description – 3 ea. Poly glass cylinders in series.

- Cylinder size is 9” diameter x 42” length

b) 9” PE 2-Bed DI WPS Description – 2 ea. Poly glass cylinders in series

- Cylinder size is 9” diameter x 42” length

c) 14” PE 2-Bed DI PWS description – 2 ea. Poly glass cylinders in series

- Cylinder size is 14” diameter x 47” length

d) General requirements for DI WPS

- National Sanitation Foundation (NSF) Design Parameters Safety factor: 4:1

Minimum burst at 600 pounds per square (psi)

Tested to 100,000 cycles without leakage

- Poly glass cylinders must not be exposed to temperatures below - 20 degrees

Fahrenheit (F).

- Operating specifications:

Max pressure 150 Pounds per Square Inch Gage (PSIG)

Max Temperature – 120 degrees F

Min Temperature – 34 degrees F

Max Vacuum 5 inch

- Filter: Mix Bed Deionization

- Media: 60% Anion/40% Cation

- Location in DI WPS for taking water samples

3. Technical requirements for all systems are to produce water that has less than 5 parts per million (ppm) total dissolved solids (TDS) in final water produced.

4. Set-up, install, and demonstrate to the Government Point of Contact (GPOC) that each system, listed within Appendices A1 and A2, delivered is properly functioning

IAW manufacturer’s equipment specifications and this Performance Work

Statement (PWS).

5. Replace the exhausted ion exchange cylinders with fully recharged cylinders when limit exceeds 5 ppm TDS or per the schedule in Appendices A1 and A2 (the last column), whichever occurs first.

Example: 6 sets per year equate to cylinder sets replaced every other month and

12 sets per year equates to cylinder sets replaced once in a month, etc. Water quality will also be tested by the government periodically, and upon any over limit findings, the GPOC will notify the contractor to replace the cylinder/tank set with a fresh set.

Note: All replacement is based on the schedule or if limit is exceeded.

1.2.1 Delivery of Deionized Water Purification Systems: The Contractor shall deliver the equipment as outline in Appendices A1 and A2 within 10 business days after the contract award date.

1.2.2 Contractor Scheduled Visit: The Contractor shall provide the Contracting Officer

Representative (GPOC) a schedule of when visits are to accure, no later that 10 days after contract award.

1.2.3 Removal of Deionized Water Purification Systems: Upon formal notification that the equipment listed within Appendices A1 and A2 are no longer required or contract end date, the

Contractor shall return to Tinker AFB to pick up and return the equipment to the Contractor site within 10 business days from date of formal notification.

1.2.4 Emergency Maintenance (EM): Upon notice of equipment malfunctions, the GPOC will place a telephone call to the Contractor to request repair service. The GPOC will provide equipment identification number, a brief description of the malfunction, the location of the De-ionized Water Purification System, and the name and telephone number of the GPOC identified

Government Point of Contact (POC).

1.2.4.1 Emergency Maintenance (EM) – Contractor Response Back: The Contractor shall respond back to the GPOC’s phone call within four (4) business hours and the Contractor’s technician shall arrive to Tinker AFB, OK at the down equipment location within eight (8) business hours after telephone notification of malfunctions.

1.3 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the GPOC notifies the Contractor via telephone, the GPOC will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact (POC)

1.3.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within 8 business hours.

1.4 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) 1 business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

• the equipment ID#

• date of evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of parts

• number of parts needed

• estimated labor hours required to complete the repair

1.4.1 Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

1.4.2 Repaired Systems: The Contractor shall repair and return the De-ionized Water Purification

System(s) to operational status within 24 work hours in accordance with manufacturer’s specifications.

1.4.3 Replacement Systems: The Contractor shall be responsible for transporting a comparable replacement to Tinker AFB OK at no additional cost to the government at the time of removal of the malfunctioning De-ionized Water Purification System(s).

1.4.4 Operations Demonstration. After completion of the EM, the contractor shall demonstrate to the GPOC identified Government Technical POC that the repairs have been completed.

1.5 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days must be identified and provide sufficient documentation supporting the delay.

1.6 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government

SME. When necessary the Government SME will forward the service report to the GPOC within

2 business days of receipt. The Contractor shall provide, by fax or email, the final service report within 5 business days to the GPOC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services (electronic signatures are acceptable)

• printed name and signature of on-site Government SME or GPOC (electronic signatures are acceptable)

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.7 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the Deionized Water Tanks to be serviced through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Deionized Water Tankers lease and repair services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.8 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.9 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within 2 business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.10 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.11 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0645 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO.

Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

1.11.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.12 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

• The Contractor shall have environmental training certificates for employees performing duties in the service of the PWS.

1.13 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within 10 business days after the contract award date.

The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the

Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force

Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.13.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The

Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.14 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the GPOC within 5 business days after the contract award date. Within 10 business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.14.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the

Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.15 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The

Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.15.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker

AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB

HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC)

Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and

OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.”

1.16 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.16.1 The Contractor shall comply with applicable federal and military procurement policies

IAW OC-ALC Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution

Prevention”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated

HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and GPOC who will notify 76 MXSG/MXDEU, OC-

ALC Environmental Compliance.

1.17 Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT

Usage” certification, the requirements of this section no longer apply.

1.17.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the GPOC, ten (10) calendar days after contract award date all Safety Data Sheets

(SDSs). The Contractor shall receive approval from the GPOC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the

Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200

(2012): product identifier; signal word; hazard statement(s); precautionary statement(s);

pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.18 Air Quality Recordkeeping: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI

32-101. The GPOC will contact the UEC for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The GPOC will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

1.19 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor may certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be

1.19.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFB

HWMP.

1.19.2 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the

Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal

Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility

(HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the GPOC who will notify 76

MXSG/MXDEU, OC-ALC Environmental Engineering Section.

1.19.3 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form

487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The

Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third

(3rd). The GPOC will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.20 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.21 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment

Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the GPOC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.22 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.22.1 One (1) copy to the CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

1.23 Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.23.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the GPOC, within ten (10) calendar days after each option year renewal.

The GPOC will forward a copy of the certificates to the UEC.

1.24 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.25 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.26 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the

FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and

A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

http://www.e-publishing.af.mil/ http://www.youtube.com/watch?v=tYcbodjFPnM

1.26.1 The Contract Manager shall provide written certification to the GPOC for each employee within 10 business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The

Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the

FOD/DOP training and to provide written certification to the GPOC.

1.27 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI

21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the GPOC. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the GPOC within 5 business days after repair actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the GPOC of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The GPOC will report any missing Contractor’s tools which have not been located within 1 hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the

GPOC. The CM shall ensure each employee on the job site receives a briefing from the GPOC about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial

Areas.

1.28 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.29 Non-Common Access Card (CAC) Holders: Non-CAC Card holders shall complete a

Request for Identification Credential, AFMC Form 496, and submit it to Pass and Registration.

The Government will issue a completed Identification Credential Defense Biometric Identification

Data System (DBIDS) ID. The Contractor shall be responsible for their employees displaying and surrendering the DBIDS ID IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, “Installation Security Program”, in its entirety.

1.30 Contractor IDs: All contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract personnel are no longer working under the contract or for the

Contractor. The contractor IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and Contractor personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.30.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, upon the completion of the contract, when no longer needed or contract personnel are no longer working under the contract or working for the Contractor. Upon issue of the CAC by Pass and Registration, the Contractor shall be responsible for employees displaying and surrendering the card IAW the

Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Upon 5 calendar days of the badge being returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the GPOC either by US Postal Service or email.

1.30.2 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s, AFMC Form

387s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611 when the badges have expired or are no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.31 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

1.32 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, GPOC, and

Government Contract Administrator (CA) within 1 business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, GPOC, and Government CA within 1 business day of damage to Government property or equipment during the execution of the contract.

1.33 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.34 Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours, to include sub-contractor labor hours, required for the performance of the services provided under this contract via the Contractor Manpower Reporting Application (eCMRA), which is the Department of Defense’s secure data collection site for manpower. The Contractor is required to completely fill in all required data fields at the Department of the Air Force’s eCMRA website, which is found at https://afcmra.dmdc.osd.mil.

1.34.1 The Contractor shall report all labor hours executed during the Period of Performance (PoP) for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email at dod.ecmra-af-support-desk@mail.mil.

1.35 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the GPOC shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding mailto:dod.ecmra-af-support-desk@mail.mil trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.36 Training – General (including but not limited to): The Government GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC.

The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form.

1.36.1 The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based

Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR

OC-ALC Human Factors Training, CBT MTEPDV9775100BR

Environmental Management Systems (EMS) - General Awareness

Training

MTEENV9733070BR

Lockout/Tagout Initial and Refresher Course for Affected Personnel, CBT

CTEMAS0003001CB

Section Two

2.1 Performance Assessment

http://www.state.gov/g/tip

2.1.1 The Contractor shall be aware that in the absence of any contract requirement from the

Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

SS Performance Objective

PWS

Para

Performance

Threshold

SS 1 Requested Services: The Contractor shall lease and maintain the equipment outline in Appendices A1 and A2.

The services shall include, at a minimum, the following requirements:

6. Deliver the types of DI WPS as described below and as specified in Appendices A1 and A1 at their locations stated.

7. DI WPS descriptions (listed in Appendices A1 and A2):

a) 9” Portable Exchange (PE) Tri Bed DI

WPS Description – 3 ea. Poly glass cylinders in series.

- Cylinder size is 9” diameter x 42” length

b) 9” PE 2-Bed DI WPS Description – 2 ea.

Poly glass cylinders in series

- Cylinder size is 9” diameter x 42” length

c) 14” PE 2-Bed DI PWS description – 2

ea. Poly glass cylinders in series

- Cylinder size is 14” diameter x 47” length

d) General requirements for DI WPS

- National Sanitation Foundation (NSF)

Design Parameters Safety factor: 4:1

Minimum burst at 600 pounds per square

(psi)

Tested to 100,000 cycles without leakage

- Poly glass cylinders must not be exposed to temperatures below - 20 degrees

Fahrenheit (F).

- Operating specifications:

Max pressure 150 Pounds per Square Inch

Gage (PSIG)

Max Temperature – 120 degrees F

Min Temperature – 34 degrees F

Max Vacuum 5 inch

- Filter: Mix Bed Deionization

- Media: 60% Anion/40% Cation

- Location in DI WPS for taking water samples

1.2

1.2.1

1.2.2

1.2.3

1.2.4

1.2.4.1

100%

Compliance

Para

Performance

Threshold

8. Technical requirements for all systems are to produce water that has less than 5 parts per million (ppm) total dissolved solids (TDS) in final water produced.

9. Set-up, install, and demonstrate to the

Government Point of contact (GPOC) that each system, listed within Appendices A1 and A2, delivered is properly functioning

IAW manufacturer’s equipment specifications and this Performance Work

Statement (PWS).

10. Replace the exhausted ion exchange cylinders with fully recharged cylinders when limit exceeds 5 ppm TDS or per the schedule in

Appendices A1 and A2 (the last column), whichever occurs first.

Example: Six (6) sets per year equate to cylinder sets replaced every other month and twelve (12) sets per year equates to cylinder sets replaced once in a month, etc. Water quality will also be tested by the government periodically, and upon any over limit findings, the GPOC will notify the contractor to replace the cylinder/tank set with a fresh set. Note: All replacement is based on the schedule or if limit is exceeded.

Delivery of Deionized Water Purification Systems: The

Contractor shall deliver the equipment as outline in

Appendices A1 and A2 within 10 business days after the contract award date.

Contractor Scheduled Visit: The Contractor shall provide the Government Point of Contact (GPOC) a schedule of when visits are to accure, no later that 10 days after contract award.

Removal of Deionized Water Purification Systems: Upon formal notification that the equipment listed within

Appendices A1 and A2 are no longer required or contract end date, the Contractor shall return to Tinker AFB to pick up and return the equipment to the Contractor site within 10 business days from date of formal notification.

Para

Performance

Threshold

Emergency Maintenance (EM): Upon notice of equipment malfunctions, the GPOC will place a telephone call to the

Contractor to request repair service. The GPOC will provide equipment identification number, a brief description of the malfunction, the location of the De-ionized Water

Purification System, and the name and telephone number of the GPOC identified Government Point of Contact (POC).

Emergency Maintenance (EM) – Contractor Response

Back: The Contractor shall respond back to the GPOC’s phone call within four (4) business hours and the

Contractor’s technician shall arrive to Tinker AFB, OK at the down equipment location within eight (8) business hours after telephone notification of malfunctions.

SS 2 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the GPOC notifies the

Contractor via telephone, the GPOC will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact

(POC)

Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within 8 business hours.

1.3

1.3.1

100%

Compliance

SS 3 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) 1 business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

• the equipment ID#

• date of evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of parts

• number of parts needed

1.4

1.4.1

1.4.2

1.4.3

1.4.4

Para

Performance

Threshold

• estimated labor hours required to complete the repair

Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

Repaired Systems: The Contractor shall repair and return the De-ionized Water Purification System(s) to operational status within 24 work hours in accordance with manufacturer’s specifications.

Replacement Systems: The Contractor shall be responsible for transporting a comparable replacement to Tinker AFB

OK at no additional cost to the government at the time of removal of the malfunctioning De-ionized Water

Purification System(s).

Operations Demonstration. After completion of the EM, the contractor shall demonstrate to the GPOC identified

Government Technical POC that the repairs have been completed.

SS 4 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-

ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the

Government SME will forward the service report to the

GPOC within 2 business days of receipt. The Contractor shall provide, by fax or email, the final service report within 5 business days to the GPOC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

1.6

Para

Performance

Threshold

• additional services recommended (if any)

• printed name and signature of technician who performed the services (electronic signatures are acceptable)

• printed name and signature of on-site Government

SME or GPOC (electronic signatures are acceptable)

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

SS 5 Corrective Action Report (CAR)/Complaint Contractor

Response Time: The Contractor shall provide a written response within 2 business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.9 100%

Compliance

SS 6 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

• The Contractor shall have environmental training certificates for employees performing duties in the service of the PWS.

1.12 100%

Compliance

SS 7 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within

10 business days after the contract award date. The

Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base

(AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall

1.13

Para

Performance

Threshold provide a CM who can read, write, speak, and understand

English fluently.

SS 8 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the

GPOC within 5 business days after the contract award date.

Within 10 business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.14 100%

Compliance

SS 9 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the GPOC within 10 days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per

Oklahoma City Air Logistics Complex (OC-ALC)

Supplement to AFI 32-7086, “Hazardous Materials

Management”. The Contractor shall maintain a log of all

HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The

GPOC will forward the records to the Unit Environmental

Coordinator (UEC) no later than the 4th day of the following month or the first (1st) subsequent business day.

1.16

1.16.1

100%

Compliance

SS 10 Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72

ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). The Contractor shall submit to the GPOC, 10 calendar days after contract award date all

Safety Data Sheets (SDSs) and a completed OC-ALC Form

152, SDS Information Sheet. The Contractor shall receive

1.17

1.17.1

Para

Performance

Threshold approval from the GPOC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment.

Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health

Administrations (OSHA) Hazardous Communication

Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The Contractor shall ensure containers of

hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA

Hazardous Communication Standard, Title 29, CFR Part

1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The

GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

SS 11 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the GPOC within 10 days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.18 100%

Compliance

SS 12 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge

Permit as instructed by 72 ABW/CEIE, Natural

Infrastructure Management (Environmental Compliance).

Notice of intent documentation shall be provided to the

GPOC within 10 days after award. The GPOC will submit the required notice of intent documentation to the UEC for

72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE.