seminole ITB-LD 166-2026.pdf

SEMINOLE TRIBE OF FLORIDA

INVITATION TO BID (UNDER $75K)

Solicitation No.: ITB-LD 166-2026

Title: Hurricane Impact Windows Installation (Hollywood)

Description: The Housing Department of the Seminole Tribe of Florida is requesting bids from qualified contractors to provide hurricane impact windows and doors installation services needed at Hollywood Reservation.

Pre-Bid Conference: October 5, 2026 @ 9:00 AM (ET) (MANDATORY) 3021 North 63rd Avenue

Hollywood, FL 33024

Deadline for Questions: October 8, 2026 @ 5:00 PM (ET)

Bid Due Date: October 15, 2026 @ 5:00 PM (ET)

Submission Instructions: Detailed in Section IV, Paragraph 3.

ITB-LD 166-2026

SECTION I – INTRODUCTION

1. NOTICE REGARDING TERMINOLOGY

The terms “Vendor” and “Bidder” are used interchangeably in this document to refer to respondents of this solicitation. The term “Contractor” is used in this document to refer to the awarded vendor(s).

Although this solicitation is labeled as an Invitation to Bid Low-Dollar (ITB-LD), bidders may consider this solicitation a standard Invitation to Bid (ITB). The term “Low-Dollar” is used by the Purchasing Department of the Seminole Tribe of Florida (hereinafter the “TRIBE”) to differentiate this solicitation from projects with a higher estimated value for reasons related only to internal procedures and policy. Bidders may expect a similar process as when bidding on a standard ITB facilitated by the TRIBE.

2. NOTICE REGARDING THE RESULTANT AGREEMENT

This solicitation is neither a contractual offer nor a commitment to purchase any products or services.

The awarded CONTRACTOR(s) will be required to enter into a formal agreement with the TRIBE for the solicited services, unless otherwise determined by the TRIBE. The contents of the bid submitted by the successful BIDDER may become part of the contract awarded as a result of this solicitation.

3. OBJECTIVE

The objective of this solicitation is to provide sufficient information to enable qualified bidders to prepare and submit written bids to the TRIBE. The TRIBE is initiating this competitive solicitation to qualified vendors who are in the business of providing General Contractor Services, capable of completing numerous job functions/services in a timely manner, and therefore, seeks to enter into an Agreement with the selected CONTRACTOR.

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SECTION II – GENERAL REQUIREMENTS

1. SCOPE OF WORK

The Scope of Work (SOW) contained in the Attachments as Attachment A – Scope of Work describes the services expected for CONTRACTOR to provide the TRIBE. BIDDER must ensure all such services contained in Attachment A are provided for in every particular and shall meet or exceed the level of quality, availability, features, functionality, frequency, accuracy, and performance.

The silence of specifications or requirements as to any detail contained in this document or any of the Attachments, or the apparent omission from any specifications or requirements, or a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices shall prevail and that only material and workmanship of the finest quality are to be used.

All interpretations of the SOW shall be made on the basis of this statement.

2. STANDARDIZED REQUEST FOR REPAIRS/CONSTRUCTION

In an effort to standardize repairs/construction, the following specifications shall apply only to relevant projects. For projects which do not directly relate to bathrooms, kitchens, mechanical/HVAC, and/or water heaters, Paragraphs 2.2, 2.3, 2.4, and 2.5 do not apply unless otherwise determined by the TRIBE.

Paragraph 2.1 shall be applicable to all projects, unless otherwise noted by the TRIBE.

2.1. GENERAL:

• Schedules should be submitted with all bids and updated any time there is a change

• Contractors are expected to work Monday-Friday, 8:00AM – 5:00PM unless otherwise specified by the TRIBE’s Project Manager o No work shall be performed on Tribal events, holidays, and advisory emergencies, unless otherwise determined by the TRIBE.

• When installing new drywall in bedroom, living room, etc., backing must be provided for TVs being mounted on the wall

• Place a chase and an outlet at the same area where backing is located

• Seal all recess lighting, caulk the lights to the ceiling

• Caulk around all exterior lights

• All exterior light fixtures must be LED

• Any penetration that are made through the wall to the exterior must be caulked or sealed

• Any new gutters must have leaf guard

• Any roof repairs/replacement must follow Miami-Dade standards

2.2. BATHROOM:

• All wood cabinets are required at all times, when like for like is stated if current cabinet is particle board, include in the bid the price to replace with all wood

• Due-rock on walls in the shower or tub area o All joints, corners, and around windows must be sealed with red guard o Extend the Dur-rock 2’ on all sides beyond the shower or tub

• Shower floor mortar bed, no foam or any other products should be used o Minimum 2-4% pre-slope

• Liner should be water tested for 24 hours o Minimum 6 inches

• All floor tile should be slip/skid resistant

• Shower floor tile should be a maximum of 2x2 mesh

• Provide backing for all walls inside tub/shower areas between 32” and 38”

• Faucets should be Kohler or Delta

• From shower diverter to shower head piping must be copper tubing and copper fittings o Secure the diverter and pipe fittings securely

• When tiling the walls extend 2 feet passed the shower or tub

• ADA bathroom the entire bathroom must be tile a minimum of 4 feet

• All toilets must be Kohler highline

• All exhaust must be vented through the roof or soffit o The exhaust fan and light for the bathroom must be on the same switch

• All paint must be high gloss

2.3. KITCHEN:

• All wood cabinets are required at all times, when like for like is stated if current cabinet is particle board, include in the bid the price to replace with all wood

• All sinks should be deep double drop in sinks

• Faucets should be Delta with a pull out spray hose

• Moisture resistant (purple) drywall

• Cabinet screws should be a minimum of 2 ½ inches o Efforts should be made to find a stud

• If drywall is removed from floor to ceiling, blocking must be provided for upper and lower cabinets

• All microwave and kitchen hoods must be exhausted outside

2.4. MECHANICAL/HVAC:

• All AC units must be installed on a metal stand with a secondary pan and connect float switch

• A primary float switch must be installed and connected

• When replacing duct work all joints and seams must be taped and mastic

• All new HVAC units must be a minimum of 16 seer

• All flexible ducts mut be a minimum of R8 R-value

• All disconnects should be the pull type non-fuse

• Rheem, Goodman, Night and Day units preferred

• Caulk around all AC vents

• Keyed lockout caps must be on all units

2.5. WATER HEATERS:

• GE brand, replaced like for like gallon size

• Drain pan required

• TRV piped to the outside

• All water heaters should have a separate shut off switch

• New code required Energy conservation code chapter 4

• Heat traps are mandatory

SECTION III – QUALIFICATIONS REQUIREMENTS

1. GENERAL QUALIFICATIONS

Bids shall be considered only from bidders normally engaged in performing the type of work specified in this solicitation. BIDDER must have adequate organizational resources, facilities, equipment, and personnel to ensure prompt and efficient service to the TRIBE.

At a minimum, qualifying bids shall demonstrate that BIDDER possesses the qualifications necessary to provide high-quality services. To ensure BIDDER is capable of providing an acceptable level of service to the TRIBE, BIDDER shall meet the following minimum qualifications:

• Be the prime contractor and may only subcontract out work or partner with another firm if explicitly authorized in writing by the TRIBE.

o The TRIBE must approve in advance any subcontractors related to this work.

Bidders must clearly disclose in their bids any known or expected use of subcontractors. Failure to make such disclosure at the time of bid may result in rejection of the subcontractor and the resulting agreement. The TRIBE reserves the right to reject any subcontractors which, in the TRIBE’s sole opinion, are unfit to work on this project.

• Hold a current certified license relevant to these services, as described in Attachment C – Contractor Licensing Requirements.

• Have a minimum of three (3) years of experience in providing similar services.

• Maintain a fully equipped organization capable, technically and financially, of performing the work required, and has performed similar work in a satisfactory manner.

• Carry and maintain adequate insurance consistent with the requirements listed in

Attachment B – Insurance Requirements.

• Meet any other requirements outlined in this solicitation.

2. PRE-BID CONFERENCE (MANDATORY)

A Pre-Bid Conference has been scheduled for prospective bidders. Details regarding the Pre-Bid Conference are found in the paragraphs below.

2.1. ATTENDANCE AND ATTENDEES:

• Attendance is mandatory to be eligible for award.

• A grace period of ten (10) minutes will be allowed for attendees who are late.

Prospective bidders who arrive more than ten (10) minutes late shall be disqualified and shall not be permitted to sign-in and attend the Pre-Bid Conference.

o Prospective bidders who expect to be ten (10) minutes late or less must notify the TRIBE’s Contact Person via the contact instructions listed in Section IV, Paragraph 1.

• Attendees must stay for the duration of the Pre-Bid Conference and may not leave until they are dismissed by the TRIBE’s Project Manager.

2.2. MEETING DETAILS:

The date, time, and location of the Pre-Bid Conference are shown in the table below:

PRE-BID CONFERENCE

Date: October 5, 2026

Time: 9:00 AM (ET)

Location: 3021 North 63rd Avenue, Hollywood, FL 33024

2.3. QUESTIONS:

• Bidders may ask questions during the Pre-Bid Conference. These questions may or may not be answered during the Pre-Bid Conference, as decided by the TRIBE. For questions which were not answered during the Pre-Bid Conference, the answers may be shared with prospective bidders via an official addendum.

• Questions outside of the Pre-Bid Conference must be submitted through BidNet Direct as listed in Section IV, Paragraph 3 “Submission Instructions” by the Deadline for Questions to receive a formal written response.

o Questions received after the Deadline for Questions shall not be considered.

• Questions submitted through BidNet Direct must follow the requirements below to receive a response:

o Each question must be submitted individually.

o Multiple questions submitted as a batch in one form/field shall not be considered.

SECTION IV – SUBMISSION REQUIREMENTS & INSTRUCTIONS

1. COMMUNICATION INSTRUCTIONS

All project-related questions, inquiries, concerns, and communication (including qualifications) must be routed through BidNet Direct:

BIDNET DIRECT

http://www.bidnetdirect.com/florida/seminoletribeofflorida

All submission- and Pre-Bid Conference-related questions, inquiries, concerns, and communication must be routed through the following Contact Person(s):

CONTACT PERSON(S)

Name: Monica Frederic Email: To: MonicaFrederic@semtribe.com

Cc: BidSubmissions@semtribe.com Phone: O: (954) 966-6300 x11388

C: (954) 573-9050

Cone of Silence: Bidders shall not contact any other employee of the TRIBE for information with respect to this solicitation. Any violation of the restriction imposed above regarding correspondence may constitute grounds for rejection of a response at any time.

2. SUBMISSION REQUIREMENTS

BIDDER must include the items listed below as part of their submission to be considered for award:

• All exhibits according to Exhibit(s) Required for Submission (attached separately).

Failure to acknowledge and/or submit all information may result in disqualification or lower ranking due to not meeting these requirements.

Required Attachments and Exhibits provided to BIDDER by the TRIBE shall not be altered by BIDDER and shall only be filled-in as instructed by the TRIBE, unless otherwise instructed by the TRIBE. Bids which include altered files may be disqualified, as determined by the TRIBE.

3. SUBMISSION INSTRUCTIONS

Electronic submissions in response to this solicitation must be submitted through BidNet Direct by the Bid Due Date and time detailed in this solicitation.

• Physical correspondence, flash drives, or any other physical media shall not be accepted.

BIDNET DIRECT

Email: To: http://www.bidnetdirect.com/florida/seminoletribeofflorida

Submissions must be clear, concise, organized, legible, and easy to read and navigate. Submissions may be returned to BIDDER and required to be reorganized and resubmitted. Submissions which are deemed by the TRIBE to be illegible or unintelligible may be disqualified.

All parts, pages, figures, and tables should be numbered and labeled clearly. If submitting separate files, the File Name of each submitted attachment and exhibit must include the assigned letter; for example, Attachment A’s File Name must state, at a minimum, “Attachment A.” BIDDER may include additional information in the File Name, if needed.

In order to fairly evaluate all responses, bidders should not include additional information other than what is asked to be provided. This includes any information related to BIDDER’s organization that was not specifically asked to be provided.

4. ATTACHMENTS

Please note, Attachments are reference documents which require BIDDER’s review, according to the instructions specified by the TRIBE in the “Instructions” below.

While some Attachments indicated below may be attached separately, most Attachments may be found at the end of this file.

Attachment Description Instructions

Attachment A Scope of Work Review information. No further action needed.

Attachment B Insurance Requirements Review information. No further action needed.

Attachment C Contractor Licensing Requirements

Review information. No further action needed.

Attachment D General Information Review information. No further action needed.

5. PRICE

Prices stated in bid responses to this solicitation shall remain fixed and firm for all services to be performed for a minimum period of one-hundred and eighty (180) calendar days from the Bid Due Date.

6. POST SUBMISSION

Any price adjustments after bid submission must be requested in writing and approved by the

TRIBE.

BIDDER may be required to clarify items related to their submission, which may include but not be limited to verifying submitted information and confirming comprehension of the full requirements of the Scope of Work, and is expected to be responsive. Bidders deemed by the TRIBE to be unresponsive may be disqualified.

BIDDER may be required to submit and/or sign additional documentation, forms, exhibits, etc.

after the Bid Due Date and before the resultant agreement is drafted as a continuation of the solicitation requirements and/or as part of the vendor registration process. Should BIDDER be unable or unwilling to satisfy this requirement, BIDDER may be disqualified.

The TRIBE reserves the right to negotiate any and all submitted pricing, payment terms, warranties, etc. with the BIDDER or selected CONTRACTOR during the evaluation process, drafting phase of the resultant agreement, and/or at a time otherwise determined by the TRIBE.

6.1. NOTIFICATION:

BIDDER will be notified by email as to acceptance or rejection of their bid. Release of notification email should be within sixty (60) calendar days of the Bid Due Date. The TRIBE reserves the right to delay this action if it is deemed to be in the best interest of the TRIBE.

SECTION V – SELECTION PROCESS

1. EVALUATION CRITERIA

The TRIBE will conduct a comprehensive, fair, and impartial evaluation of all documents received in response to this solicitation.

The TRIBE shall evaluate all submissions in the order listed below:

• On-time and complete submission (with all required documentation)

• License requirements

• Projected completion date and lead time

• Previous performance at a satisfactory level o The TRIBE reserves the right to eliminate any submission should BIDDER have evidence of previous poor or unsatisfactory performance for similar or dissimilar services performed for the TRIBE or other companies.

• Statement of Qualifications or Qualification Questionnaire

• Current and pending workload with the TRIBE performing similar and dissimilar services, and capability to take on additional responsibilities without negatively impacting existing opportunities

• Any other relevant factors, as listed in the solicitation

• Pricing versus the market o Pricing will be listed from lowest price to highest price for all bidders whose submission meets the minimum requirements listed above

The applicable bid(s) will be eliminated if any of the following apply:

• Any criteria or requirements are incomplete

• Any criteria or requirements are not met

• The required schedule cannot be met

• Any other relevant factor(s) are not met, as determined by the TRIBE

The remaining bid(s) will be evaluated on a price versus the market comparison and an awardee(s) will be determined. The TRIBE may select one (1) or multiple respondents to provide the solicited services. The TRIBE reserves the right to split award in its sole discretion.

This solicitation and selection process shall in no way be deemed to create a binding contract, agreement, or offer of any kind between the TRIBE and any entity. If the TRIBE selects a CONTRACTOR(s) to provide the services described in this solicitation, any legal rights and obligations between the successful CONTRACTOR(s), if any, and the TRIBE will come into existence only when an agreement is fully executed by the parties, and the legal rights and obligations of each party shall at that time be only those rights and obligations which are set forth in the agreement and any other documents specifically referred to in that agreement and executed by the parties.

2. RESERVATION OF RIGHTS

• The awarded CONTRACTOR(s) will be required to enter into a formal agreement for these services after award. The TRIBE expects the awardee to suggest minimal revisions to this agreement. The TRIBE reserves the right to rescind an award should the awardee be considered, in the TRIBE’s sole opinion, to be inflexible in its agreement negotiations.

• The TRIBE reserves the right to select minority vendors and/or vendors with Tribal Member ownership.

• The TRIBE reserves the right to reject any or all bids, to waive formalities or informalities, and to award either in whole or in part.

3. SEMINOLE TRIBAL AND STOFI OWNED BUSINESS PREFERENCE

The TRIBE encourages its Seminole Tribal Member vendors and STOFI owned businesses to bid on goods and services through the competitive bidding process and will give preference to qualified Seminole Tribal Member and STOFI owned businesses/entities certified by the TRIBE.

In all cases, the Seminole Tribal Member owned business/entity or STOFI owned business/entity must be qualified for the applicable Scope of Work and must be able to demonstrate that the individual or business/entity has the skills and abilities to perform requested tasks in an acceptable manner.

Should bidders or prospective bidders have any questions related to Seminole Tribal Preference, please reach out to the Contact Person(s) listed in this solicitation.

4. HOW SEMINOLE TRIBAL PREFERENCE IS APPLIED

The following preference rules do not apply to projects over Five Million Dollars ($5,000,000.00) in value.

For solicitations where the most qualified, responsive, responsible, lowest-priced bidder are the deciding factors for award, the following Seminole Tribal Preference rules shall apply whether the business/entity is 51% Seminole Tribal Member owned or higher:

• For non-construction projects, preference will be given to bids submitted by Seminole

Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than three percent (3%) (not to exceed $100,000) of the lowest non-Seminole Tribal Member business’s bid.

• For construction projects, preference will be given to bids submitted by Seminole Tribal and STOFI owned businesses/entities as long as the bid is equal to or less than four percent (4%) (not to exceed $200,000) of the lowest non-Seminole Tribal Member business’s bid.

5. VENDOR APPLICATION AND REGISTRATION PROGRAM

Because the TRIBE is engaged in Indian tribal gaming in accordance with the Indian Gaming Regulatory Act and the regulations promulgated by the National Indian Gaming Commission, the TRIBE cannot engage in significant transactions with individuals or business entities whom, because of past or continuing activities, associations, or reputation, might bring discredit to the TRIBE and its gaming operations. Thus, the TRIBE has adopted a program whereby it reviews significant transactions and the persons or entities involved with those transactions to assure compliance with all applicable laws and regulations relating to gaming.

If not already an approved and registered vendor with the TRIBE, the highest scoring or lowest-priced vendor(s) will be required to submit a completed and fully executed Vendor Application and Registration Form to the TRIBE’s Purchasing Department. The highest scoring or lowest-priced vendor(s) shall not initiate this process until requested by the TRIBE’s Purchasing Department.

Upon successful completion of an investigation into the past and current activities, associations, and reputation of the applicant, the TRIBE will assign a vendor number and the vendor will be added to its Master Vendor File. The TRIBE may not enter into any business transactions with any vendor whose name does not appear on its Master Vendor File.

Should the highest scoring or lowest-priced vendor(s) be unresponsive or unable to successfully complete the vendor registration process, the TRIBE reserves the right to halt the vendor registration process with the highest scoring or lowest-priced vendor(s) and move onto the next highest scoring or lowest-priced vendor(s). Should the next highest scoring or lowest-priced vendor(s) be unresponsive or unable to complete the vendor registration process, the TRIBE will continue to halt the vendor registration process and move onto the next highest scoring or lowest-priced vendor(s) until a vendor(s) is successfully registered.

ATTACHMENT A

SCOPE OF WORK

1. PROJECT DETAILS

CONTRACTOR shall perform the services detailed below to complete this Scope of Work (SOW).

1.1. WINDOW REMOVAL AND INSTALLATION:

• Remove all existing windows and responsibly discard for a total of qty. ten (10) openings.

• Install PGT insulated sliding impact rated windows with the option for non-insulated impact windows at all qty. ten (10) openings.

o Windows are to be installed as directed by Broward Notice of Acceptance (NOA) and Florida Product Approvals along with the Seminole Tribe Building Code (Florida Building Code).

• All glass panes are Energy Efficient Glass Lite (tinted).

• Frame(s) color to equal default white or bronze.

• Install corresponding screen enclosures for each exterior window for a total of qty. ten

(10) openings.

• Repair and patch compromised drywall and stucco area(s), as needed.

• Prime and paint repaired area(s), as needed (match to existing paint as best as possible).

1.2. ADDITIONAL CONTRACTOR RESPONSIBILITIES:

• CONTRACTOR shall supply all labor, materials, equipment, and supervision necessary for the total completion of the SOW (including but not limited to equipment rentals, portable toilets, etc.).

• CONTRACTOR shall be responsible for all necessary measurements as it relates to each door, window, and garage.

o Prospective bidders will have the opportunity to take measurements at the location(s) during the Pre-Bid Conference.

• CONTRACTOR shall be always responsible for all personal materials and equipment during the duration of the project(s). The TRIBE is not responsible for lost, stolen, damaged materials and equipment, tools, and other supplies, and for any rental equipment.

• CONTRACTOR shall have a qualified, English-speaking supervisor on the jobsite at all times.

• CONTRACTOR shall protect other areas not in this Scope of Work from destruction, dirt, or damage. If such damage occurs, CONTRACTOR shall be solely responsible for the restoration of such damages as the result of CONTRACTOR or any employees or subcontractors of CONTRACTOR.

• CONTRACTOR shall perform all work according to code(s).

• CONTRACTOR shall perform work during the following operating hours, unless otherwise determined by the TRIBE:

o Monday through Friday, excluding Tribal events, holidays, and advisory emergencies.

o Normal business hours: 8:00 AM – 5:00 PM (ET).

• CONTRACTOR shall place drop cloths, wall curtains, etc. to protect existing finishes, equipment, furniture, etc.

• CONTRACTOR must provide continual dumpster rotation or waste removal to ensure debris is disposed of in a timely manner. The dumpster shall not interfere with traffic and parking.

• CONTRACTOR shall clean up and responsibly remove all debris from the jobsite at the end of each workday and before final inspection of the completed job.

• CONTRACTOR shall contact the TRIBE’s Housing Department for final inspection once the project is completed and prior to leaving the jobsite.

1.2.1. PERMIT REQUIREMENTS (IF APPLICABLE):

• CONTRACTOR shall produce all necessary county and local licenses, where applicable.

• CONTRACTOR shall supply all drawings, prints, and any other documentation needed by the Building Department.

• All work performed under the resultant agreement shall be in strict compliance with the Florida Building Code, industry standards, Occupational Safety and Health Administration (OSHA) regulations, and local municipalities.

• CONTRACTOR shall be responsible for timely obtaining all necessary permits, permit fees, and inspections through appropriate agencies.

o Contact the TRIBE’s Tribal Inspector’s Department via email at buildingdept@semtribe.com for requirements.

o All new incoming permitting applications shall be sent to the Tribal

Inspector’s Department by the digital self-service portal:

https://lmp.semtribe.com/EnerGov_Prod/SelfService. CONTRACTOR shall follow the instructions to register. Once registration has been approved, CONTRACTOR or delegate will be able to log in to use the site.

• CONTRACTOR shall schedule all in-progress, partial, and final inspections with the TRIBE’s Building Department. CONTRACTOR shall have a representative on-site at time of inspection with the original permit and NOA(s) or product approval number(s) on site.

1.2.2. INVOICING:

• CONTRACTOR shall send all invoices to invoices@semtribe.com and copy the TRIBE’s Housing Department Project Manager. CONTRACTOR shall NOT email invoices directly to the Housing Department.

2. LOCATION OF SERVICES

The services described in this solicitation shall be completed at the locations identified below:

3021 North 63rd Avenue, Hollywood, FL 33024

3. PERIOD OF PERFORMANCE

All services described in the Scope of Work must commence within twenty-eight (28) calendar days of receipt of Purchase Order and must be completed within fourteen (14) calendar days, or as otherwise determined by the TRIBE.

ATTACHMENT B

INSURANCE REQUIREMENTS

The VENDOR shall procure and maintain, for the duration of this contractual agreement, the following required insurance with insurers financially acceptable and lawfully authorized to do business in the states where TRIBE conducts operations. Such coverage shall protect VENDOR against claims arising from sickness, disease, death or injury to persons, and/or physical damage to tangible property, including loss of use, which may arise from the goods, products or services provided by the VENDOR, its agents or representatives.

The VENDOR shall be responsible for ensuring that each subcontractor or subconsultant maintains insurance coverage with limits, terms, and conditions that are comparable to and appropriate for the portion of the scope of work they perform. The VENDOR must obtain and monitor certificates of insurance and all required endorsements from each subcontractor.

The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which may result in withholding payments or termination of the contract.

Minimum Scope of Insurance

VENDOR’s insurance coverage shall include the following minimum limits and coverage:

1. Commercial General Liability insurance on an occurrence coverage form, at least as broad as the Insurance Services Office Commercial General Liability Policy form CG 0001 ©, current edition. Other than standard exclusions applicable to pollution, asbestos, mold, employment practices, ERISA and professional liability, there shall be no limitations or exclusions beyond those contained in the standard policy forms which apply to property damage, products and completed operations, contractual liability or construction defects. In addition to procuring and maintaining this insurance during the duration of the contract, VENDOR agrees to continue to procure and maintain products and completed operations liability insurance coverage for a minimum of three years after the date the contract is completed or terminated.

2. Automobile Liability insurance covering liability arising from the use or operation of any auto, including those owned, hired or otherwise operated or used by or on behalf of the VENDOR. The coverage shall be at least as broad as the Insurance Services Office Business Automobile Policy form CA 0001 ©, current edition.

3. Workers' Compensation and Employer’s Liability insurance as is required by statute or law, or as may be available on a voluntary basis. If the VENDOR is exempt from this requirement, both the VENDOR and its employees shall hold the TRIBE harmless from any injuries incurred during the performance of the contract. An exempt VENDOR must provide either: (i) a written statement on company letterhead confirming the number of employees, stating that Workers' Compensation insurance is not required, and affirming that no additional employees will be hired during the contract term; or (ii) a valid Certificate of Exemption.

Minimum Limits of Insurance

VENDOR shall maintain the following minimum limits of insurance, if applicable (unless higher limits required by law or statute):

1. Commercial General Liability (including umbrella or excess liability): $1,000,000 per occurrence, bodily injury, and property damage liability; $1,000,000 per offense personal and advertising injury liability; $2,000,000 products and completed operations policy aggregate and $2,000,000 policy general aggregate applicable to claims other than products and completed operations.

2. Automobile Liability: $1,000,000 combined bodily injury and property damage liability per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 accident for bodily injury by accident or disease, including $1,000,000 disease aggregate.

Deductibles and Self-insured Retentions

The funding of deductibles and self-insured retentions maintained by VENDOR shall be the sole responsibility of VENDOR, including any amounts applicable to deductibles or self-insured retentions applicable to claims involving the Tribe as an additional insured.

Other Insurance Provisions

The required insurance shall contain the following additional provisions:

ADDITIONAL INSURED – The TRIBE must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the VENDOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the VENDOR’s insurance.

WAIVER OF SUBROGATION - VENDOR agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the Tribe has received a waiver of subrogation endorsement from the insurer.

NOTICE OF CANCELLATION - Each insurance policy shall be endorsed to require Insurer(s) to provide thirty (30) calendar days’ written notice to the TRIBE by certified mail, return receipt requested, prior to any suspension, cancellation or non-renewal of the required insurance.

PRIMARY COVERAGE - VENDOR’s required insurance coverage shall be primary insurance, and any insurance or self-insurance maintained by the Tribe shall be excess of and non-contributory with VENDOR’s insurance.

ACCEPTABILITY OF INSURERS – Insurance is to be placed with insurers with a current A.M. best’s rating of not less than A- VII, unless otherwise approved by the TRIBE. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA).

Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

VERIFICATION OF COVERAGE – VENDOR shall furnish the TRIBE with a certificate of insurance evidencing the required coverage prior to the delivery of product, goods, or services to the TRIBE. The certificates are to be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Renewal certificates are to be provided to the TRIBE prior to the expiration of the required insurance policies. As an alternative to a certificate of insurance, VENDOR’S broker or insurer may provide complete, certified copies of all required insurance policies, including endorsements necessary to affect coverage required by these specifications.

CERTIFICATE HOLDER MUST READ:

Seminole Tribe of Florida

6300 Stirling Road Hollywood, FL 33024

SPECIAL RISKS OR CIRCUMSTANCES - The Seminole Tribe of Florida reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Compliance with the foregoing requirements shall not relieve the VENDOR of his liability and obligation under this section or under any other section of this agreement.

Tribal Inspector’s Department TP-01-19

SEMINOLE TRIBE OF FLORIDA

TRIBAL INSPECTOR’ DEPARTMENT

6363 TAFT ST. SUITE 308

HOLLYWOOD, FL. 33024

OFFICE: (954) 894-1080 FAX: (954) 898-1571

EMAIL: BUILDINGDEPT@SEMTRIBE.COM

ATTACHMENT C

CONTRACTOR LICENSING REQUIREMENTS

DATE: SEPTEMBER 28, 2026

TO: PURCHASING DEPARTMENT

FROM: TRIBAL INSPECTOR’S DEPARTMENT

PROJECT NAME: ITB-LD 166-2026 – IMPACT WINDOWS INSTALLATION

(HOLLYWOOD)

BASED UPON A PRELIMINARY REVIEW, THE SCOPE OF SERVICES SET OUT IN THE CONTRACTOR DEFINITIONS FOR THE STATE OF FLORIDA CERTIFICATIONS AND/OR COUNTY LICENSES AND/OR STATE REGISTRATIONS LISTED BELOW SUBSTANTIALLY CORRESPOND TO THE CONTENTS OF THE SCOPE OF WORK PROVIDED FOR THE ABOVE- REFERENCED PROJECT. THE PRIME CONTRACTOR AND ALL SUBCONTRACTORS SHOULD PROVIDE EVIDENCE OF

LICENSURE TO THE TRIBAL INSPECTOR’S DEPARTMENT. ANY OF THE FOLLOWING:

STATE: CERTIFIED GENERAL CONTRACTOR; OR

CERTIFIED BUILDING CONTRACTOR; OR

CERTIFIED RESIDENTIAL CONTRACTOR; OR

OR,

COUNTY: COUNTY REGISTERED CONTRACTOR CLASS “A” (GENERAL); OR

COUNTY REGISTERED GENERAL CONTRACTOR CLASS “B” (BUILDING); OR

COUNTY REGISTERED GENERAL CONTRACTOR CLASS “C” (RESIDENTIAL)

SPECIALTY CONTRACTOR;

PLEASE NOTE THAT A LICENSED SUBCONTRACTOR SHOULD COMPLETE ALL WORK NOT

WITHIN THE SCOPE OF THE ABOVE CONTRACTOR. ALL CONTRACTORS MUST HAVE CURRENT

LIABILITY INSURANCE AND WORKER'S COMPENSATION, OR PROOF OF EXEMPTION FROM

WORKER'S COMPENSATION.

REQUIRED PERMITS: WINDOW/DOOR REPLACEMENT PERMIT AND/OR ALTERATION/REMODEL PERMIT

THE REPRESENTATIONS CONTAINED HEREIN ARE BASED ON INFORMATION PROVIDED TO OUR DEPARTMENT REGARDING THE ABOVE-REFERENCED PROJECT AND MAY NOT REPRESENT A COMPREHENSIVE LIST OF ALL LICENSE CATEGORIES OR ELIGIBLE PROVIDERS. ADDITIONAL OR DIFFERING FACTS MAY AFFECT THE LICENSE CATEGORIES THAT MAY LEGALLY PERFORM THE WORK REQUIRED BY THE SAID PROJECT. RECIPIENTS ARE ENCOURAGED TO CONTACT THE DIVISION WITH ANY ADDITIONAL INFORMATION THAT MAY AFFECT LICENSURE

REQUIREMENTS.

SHOULD YOU HAVE FURTHER INQUIRIES PLEASE CONTACT US AT (954) 894-1080

ATTACHMENT D

GENERAL INFORMATION

1. BACKGROUND

The Seminole Tribe of Florida (hereinafter the “TRIBE” or “STOF”) is a federally recognized Indian Tribe organized pursuant to Section 16 of the Indian Reorganization Act of 1934, as amended, 25 U.S.C. §5123. There are six (6) Seminole Indian Reservations in the State of Florida in Big Cypress, Brighton, Hollywood, Immokalee, Tampa, and Fort Pierce. Tribal Headquarters are located on the Hollywood Reservation in an urban environment in the Greater Fort Lauderdale/Hollywood, Florida area. Satellite offices are located on each of the other reservations or trust land. The TRIBE also maintains off-reservation offices in Naples, Fort Pierce, Hollywood, and Miami.

The TRIBE provides various governmental services to its members and residents of its reservations similar to those services provided at the municipal or county level. Examples of such services include, but are not limited to, public works, recreation and elder services programs, police, fire, and EMS services. The TRIBE also maintains health and dental clinics, an education program, preschools and schools, a museum, two rodeo arenas, etc. In addition to governmental services, the TRIBE and the Seminole Tribe of Florida, Inc. (hereinafter “STOFI”) also are engaged in various business activities including real estate, agriculture, tourism, manufacturing, gas station/convenience stores, and sales.

2. ADDITIONAL ITEMS AND SERVICES

The TRIBE may require additional items or services of similar nature, but not specifically listed in this solicitation. The selected CONTRACTOR(s) agrees to provide such items or services, and shall provide the TRIBE prices on such additional items or services based upon a formula or method that is the same or similar to that used in establishing the fees as a result of this solicitation.

If the fees offered are not acceptable to the TRIBE, and the situation cannot be resolved to the satisfaction of the TRIBE, the TRIBE reserves the right to procure those items or services from others.

3. FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to fulfill the requirements of this solicitation through fraud, misrepresentation, or material misstatement may be deemed non-responsible and such individual, corporation, or other entity’s qualification may be null and void.

4. CONFIDENTIALITY / NON-DISCLOSURE

BIDDER shall treat any information contained in this solicitation (or accumulated through other written or oral communication with the TRIBE) as confidential information. Any information provided by the TRIBE to BIDDER in this solicitation is to be used solely to permit BIDDER to reply to the solicitation and BIDDER shall make no other use of the information, inclusive of sharing the information with corporate affiliates and subsidiaries without the prior written consent of the TRIBE. BIDDER shall hold the information contained in this solicitation in strict confidence and the information obtained will not be disclosed to any third-party, vendor affiliate, or subsidiary, without the TRIBE’s prior written consent.

5. NON-EXCLUSIVITY

It is expressly understood that contractor selection does not grant CONTRACTOR an exclusive privilege to provide the TRIBE any or all of the goods and/or services that are the subject of this solicitation. The TRIBE reserves the right, as deemed in its best interest, to perform or cause to be performed the provision of the goods and/or services, or any portion thereof, herein described in any manner it sees fit, including but not limited to award to multiple contractors, and contract with other contractor(s) for the provision of goods and/or services similar or identical to those that are the subject of this solicitation.

6. DISCLOSURE

BIDDER responding to this solicitation must disclose in detail any current or past relationships with the TRIBE, Seminole Gaming, and/or STOFI and their employees.

7. ADDENDA / REVISIONS TO SOLICITATION

If it becomes necessary to revise or clarify any part of this solicitation, the TRIBE will modify this solicitation by issuance of written addenda. All addenda will clearly be marked as such and shall become part of the solicitation documents.

All questions submitted by prospective bidders will be answered via an official addendum to ensure all prospective bidders have access to the TRIBE’s answers.