Section L.pdf

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

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Section L - Instructions, Conditions, and Notices to Offerors

I. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated by reference:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN ITERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS -

REPRESENTATION (JAN 2017)

52.204-07 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

52.207-06 SOLICITATION OF OFFERS FROM SMALL BUSINESS CONCERNS AND

SMALL BUSINESS TEAMING ARRANGEMENTS OR JOINT VENTURES (MULTIPLE-

AWARD CONTRACTS) (OCT 2016)

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE,

EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Contracting Officer indicates DX or DO Rated Order: DO

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN

2017)

52.216-01 TYPE OF CONTRACT (APR 1984)

Type of contract is FFP

52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

52.233-02 SERVICE OF PROTEST (SEP 2006)

Para (a) Official or location is Eglin Air Force Base

252.204-7019 NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV

2020)

252.204-7020 NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2020)

II. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS IN

FULL TEXT

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

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(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

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A. Notice of Condition to Eligibility:

Offerors principle location of performance shall be within 750 miles of Eglin AFB FL.

B. General Instructions:

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. The proposal shall be clear, concise, and include sufficient detail for effective evaluation, and respond directly to the requirements of this solicitation. Offerors are required to meet the Request for Proposal (RFP) requirements, including terms and conditions, representations and certifications, and requirements as defined in the Section J of the solicitation. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the RFP terms and conditions and provide complete accompanying rationale. The Government will use a Lowest Price Technically Acceptable (LPTA) evaluation method and will negotiate, as necessary. If negotiations/discussions are necessary, contractors may be requested/permitted to revise their proposals, as necessary. This decision will be made based on an integrated assessment of evaluation criteria which addresses price and technical acceptability. The following are the factors & subfactors:

1. Criteria:

a. Factor: Delivery Order Price

b. Factor: Technical

Subfactor 1: Machining and metal working capability Subfactor 2: Electronic component manufacturing capability Subfactor 3: Welding Subfactor 4: Paint and protective coatings Subfactor 5: Proof load testing Subfactor 6: Externally Certified Quality Management program Subfactor 7: Government Furnished Property Plan

2. Content:

Offer must submit all proposal volumes via DOD Safe https://safe.apps.mil/. An upload request must be emailed to Tasha Monan Sharon, tasha.monan-sharon@us.af.mil; Christine Procido, christine.procido@us.af.mil no later than 8:00 A.M. Central Time on Thursday, 18 February 2021. Please use the following the email subject line: FA2487-21-R-0008, MMHE Request To Drop To DOD Safe. Upload requests through DOD Safe are active for 14 calendars after being issued. It is recommended to send in your request early but no later than 24 hours before proposal due date. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to award without discussions based on the initial offers received. The proposal shall not exceed 100 pages.

3. Format:

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a. Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. The composition of each proposal shall be such that extensive searching throughout the document is not required to locate and evaluate any factor/subfactor. The proposal shall include sufficient information to enable evaluators to make complete analyses of the proposals.

b. Page Set-Up/Font Size/Lines on Page: Only 8 ½ x 11 inch, portrait format pages shall be used for text-oriented material. Landscape (8 ½ x 11 inch) pages are acceptable for charts or graphs. Text font shall be Times New Roman (No “narrow” font versions acceptable). Font size shall be 12 point with proportional spacing permitted. Type size for figures and tables shall be no smaller than 8-point with proportional spacing permitted. Text may be wrapped around figures and tables.

Company name and proprietary information notices shall be placed on top and/or bottom margins. Single column formatting shall be used; multi-column formatting is not recommended. Elaborate formats, bindings or color presentations are not desired or required.

c. Page Definition: A page is defined as one face of a sheet of paper containing information and excludes such things as blank pages, title pages, tables of contents, tabs, dividers, and indices. If used, double sided printing shall flip along the long edge.

d. Page Numbering: Pages in each volume shall be numbered sequentially and consecutively.

e. Electronic copies shall be in a format readable by Microsoft (MS) Word 2003 (or higher), Adobe PDF, or MS Excel 2003 (or higher). Cost proposals call be in excel format.

C. Specific Instructions:

The response shall consist of two (2) separate parts: Volume I - Price Proposal/Contract Info and Volume II -Technical Proposal.

1. Volume I - Price Proposal/Contract Info:

The PCO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists then no additional cost information will be requested and certification under FAR 15.406-2 will not be required.

However, if at any time the PCO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the PCO to determine the reasonableness and affordability of the price. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, FAR Part 15.403-4 shall apply and the Offeror shall be required to submit certified cost or pricing data. Data shall be provided in accordance with FAR 15.403-5.

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a. The Government will utilize an overall Total Evaluated Price (TEP). The offeror shall submit the Initial DO Requirement (RFP Attachment 2), with unit and extended prices as its price proposal. There is no pricing to submit for the basic contract requirement.

The TEP will be the determining price factor under the LPTA scenario.

i. In accordance with AFFARS Mandatory Procedure MP5316.504 an order will be made at the time of award of an Indefinite Quantity contract. Pricing for the initial delivery order will be evaluated as a basis for low price.

ii. The Government shall place an initial delivery order with all offerors that have been awarded a contract.

b. The price proposal shall include a completed financial responsibility questionnaire

(Section L Attachment 1) to demonstrate currently possessing, or possessing the ability to obtain, adequate financial resources to cover the contract. The financial questionnaire shall be completed by the Offeror's main financial banking institution.

This information is required by the Contracting Officer to make a determination of financial responsibility in accordance with FAR 9.1.

c. The price proposal shall include an entire copy of Section K of the RFP with all the necessary fill-ins completed. The Offeror’s online Representations and Certifications record must be current within the System for Award Management (SAM). For additional information, reference https://www.sam.gov/SAM/.

d. The following summarizes the RFP compliance requirements for Volume I of the proposal:

Standard Form (SF) 26 (Completed/Signed) Signed SF 30(s), If Applicable (Completed/Signed) Initial Delivery Order (RFP Attachment 2) Financial Responsibility Questionnaire (Section L Attachment 1) (Signed) Copy of Section K (Completed) - (Original w/1 Copy)

2. Volume II – Technical Proposal:

The purpose of the technical factor is to assess the offeror’s proposed approach, as detailed in its proposal, to satisfy the Government’s requirements outlined in the Statement of Objectives (SOO) (RFP Attachment 1). The offeror’s proposal will be evaluated against Section M to determine whether the proposal is Acceptable or Unacceptable, using the ratings and descriptions below:

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

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Each offeror will be evaluated against the technical subfactors and given a rating of Acceptable or Unacceptable. Subfactors 1 through 7 will be evaluated concurrently with the price evaluation. Lowest price to Highest will be the order in which the offers will be evaluated for technical acceptability. As the source selection process being used is LPTA, award will be made to the lowest price acceptable offer. Technical subfactors are of equal importance to one another. Any unacceptable technical assessments will render the offeror ineligible for award. The government will review and assess the following evaluation technical subfactors, as required:

a. Subfactor 1: Machining and metal working capability

i. The technical proposal shall include a narrative demonstrating the offeror’s ability to meet the Government’s need as outlined in the SOO.

ii. The technical proposal shall include lists of facilities, tooling, machinery and certified manpower to demonstrate ability to meet this subfactor.

iii. The technical proposal shall include documentation of proof of existing relationships with third party vendors if listing them as a substitute for internal capabilities. In addition if using third party vendors the proposal shall list their facilities, tooling, machinery and certified manpower to demonstrate ability to meet this subfactor.

b. Subfactor 2: Electronic component manufacturing capability

i. The technical proposal shall include lists of facilities, tooling, machinery and

ii. The technical proposal shall include documentation of proof of existing capabilities. In addition if using third party vendors the proposal shall list their

c. Subfactor 3: Welding capabilities. In addition if using third party vendors the proposal shall list their

d. Subfactor 4: Paint and protective coatings

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e. Subfactor 5: Proof load testing capabilities. In addition if using third party vendors the proposal shall list their

f. Subfactor 6: Externally Certified Quality Management program. The technical proposal shall include documentation of a current externally certified quality management program.

g. Subfactor 7: Government Furnished Property. The technical proposal shall include a comprehensive plan on how the offeror will receive, track, store and return government furnished property.

3. The following summarizes the RFP proposal compliance requirements:

Proposal sections to be evaluated by the Government:

Cost/Price Proposal (Proposal Volume I) Technical Proposal (Proposal Volume II)

Proposal Compliance items:

Proposal Only Word/PDF/Excel Documents submitted to DOD Safe Financial Responsibility Questionnaire (Section L Attachment 1) Certification of ISO 9000/9001 compliance or equivalent

D. Additional Instructions

1. Electronic Reference Documents:

All referenced documents for this RFP are available on the Beta.sam.gov. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this RFP.

2. Formal Communications:

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Offerors shall submit formal communications such as questions, requests for clarifications, and/or information concerning this RFP, in writing (email is the recommended method) no later than fifteen (15) calendar days prior to the proposal due date. Questions can be emailed to the following: Tasha.monan-sharon@us.af.mil, with a copy to tanya.warden@us.af.mil.

E. Relationship Between Section L: Instructions and Section M: Evaluation

Your attention is directed to the functional relationship between Section L and Section M of this RFP. Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation factors for award, to include the evaluation procedures for responsiveness to the RFP and ranking of the Price proposal.

Proposals that do not contain the information requested by section L may be rejected. Since there is a functional relationship between Section L and M the proposals will address all areas identified for both sections.

ATTACHMENT:

1. Financial Responsibility Questionnaire (Section L Attachment 1)

2. Provision 52.204-7 – System For Award Management

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Section L Attachment 1:

FINANCIAL RESPONSIBILITY

QUESTIONNAIRE

Request for Proposal: FA2487-21-D-0008 Munitions Materiel Handling Equipment (MMHE) Eglin AFB, FL 32542

BANK NAME:

BANK ADDRESS:

SUBJECT: Financial Responsibility Questionnaire for Solicitation FA2487-21-D-0008, Munitions Materiel Handling Equipment, Eglin AFB, FL.

1. How long have you been doing business with ?

(Contractor’s Name)

2. Do they have any loans outstanding with your institution? If so, have they ever had any payment problems?

3. Do they have a line of credit with your institution? If so, what is the pre-approved balance?

4. What is the average revolving monthly balance in checking or savings account with your institution? This does not have to be exact, but we would like to know if it is in the 3, 4, 5, 6, etc. figure range.

5. Would you continue to do business with in the future?

(Contractor’s Name)

6. The above inquiries provide basic financial responsibility insight, but if you would like to add any further information that would help us determine positive / negative standing, please feel free to comment.

Completed By:

Position:

Date:

E-mail:

Telephone:

Signature:

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Section L Attachment 2:

52.204-7 -- System for Award Management (Oct 2016)

(a) Definitions. As used in this provision—

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) By submission of an Offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

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(c) If the Offeror does not have a unique entity identifier, it shall contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror shall be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, shall be taken into consideration when registering. Offerors who are not registered shall consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

(End of Provision)