UST_Pre-Proposal_Conference_-_Minutes_08-03-2015.pdf

AMERICAN EMBASSY NICOSIA

UNDERGROUND FUEL STORAGE TANKS REPLACEMENT

SOLICITATION NO.: S-CY600-15-R-0034

MINUTES OF PRE-PROPOSAL CONFERENCE

AUGUST 3, 2015

Attendees AGC Contractors Ltd Mesco Ltd M. Kolokasis and Son

Introduction The Contracting Assistant Aliki Evangelidou opened the conference by thanking the participants for coming and introduced Embassy personnel. The Contracting Assistant stated that the purpose of the pre-proposal conference was to discuss the work statement, mandatory requirements for submission of the proposal and attempt to clarify issues so that all offerors have the same information on which to prepare their proposals.

Ms. Evangelidou outlined the agenda and explained that only written questions would be accepted. Written responses will be posted on the internet via Federal Business Opportunities, (www.fbo.gov) and a record of the pre-proposal conference will also be posted on the internet.

The mandatory requirements for submission of the solicitation

• Standard Form – 1442 Items on block 14 through to 20C shall be completed and submitted under Volume I.

• Section B - Prices The pricing should be placed in this section and submitted under Volume II.

• Section I – Contract Clauses This section describes the Federal Acquisition Clauses that will apply to the contract.

• Section J – Attachments Attachment 4 - Breakdown of Price by Divisions of Specifications. Each category for each division required shall be completed and submitted under volume II.

• Section K – Representations and Certifications Clauses The offeror shall complete this section as appropriate and submit with their proposal under Volume I.

http://www.fbo.gov/

• Section L – Solicitation Provisions This section lists the minimum information that must be included in the offer. Any other information that the offeror believes would be important evaluating their offer should be submitted.

• Section M – Evaluation Factors This section explains how the U.S. Government will evaluate the proposals received. . Award will be made to the lowest priced, technically acceptable offeror, who is a responsible contractor.

Performance Schedule, Business Management/Technical Proposal shall be submitted under Volume III.

Questions received will be posted on the internet with the appropriate answers under Questions and Answers No.: 1

Conclusion A site visit at the Chancery Compound was conducted. The Pre-Proposal Conference concluded and participants were thanked for their presence and expression of interest in serving the U.S. Government.