Attachment_II__Quotation_Instructions_and_Evaluation_Criteria.pdf

QUOTATION INSTRUCTIONS AND EVALUATION CRITERIA

I. General

The Government intends to award a single purchase order in response to the solicitation. The Government reserves the right not to award a purchase order depending on the quality of the proposals submitted.

Based upon the results of the integrated assessment of the technical and cost/price proposals, the Government may make an award to other than the lowest-priced offeror or the offeror with the highest technical score if the source selection official determines that to do so would result in the best value to the Government.

All offers received will be evaluated in accordance with the stated evaluation factors. The Government reserves the right to make an award without discussions based solely upon initial proposals. Therefore, offerors should ensure that their initial proposal constitutes their best offer in terms of both price and the technical solution being proposed.

III. 1352.215-70 QUOTATION PREPARATION (APR 2010)

1. Offerors shall furnish the quotation in two separate volumes, Technical (Volume I) and Pricing (Volume II) in the quantities specified below. Each volume shall be complete in itself so that evaluation of one volume may be accomplished independently of the other.

2. The page limit for the entire quotation combined is 10 pages, excluding resumes, cover letter and executive summary; any pages beyond the 10th page will not be evaluated.

IV. Overall Arrangement of Quotation

Volume I – Technical Quotation:

Offerors shall provide a Technical Quotation that addresses the following evaluation criteria:

A. Technical Approach;

B. Contractor Key Personnel Qualifications; and C. Past Performance/References.

The technical quotation shall include the following information to demonstrate the offeror’s understanding and capability to complete the requirements in the Performance Work Statement (PWS), such as:

i) The background, objectives, and work requirements of the PWS as analyzed by the offeror,

ii) The proposed methods and techniques for completing each task,

iii) How each task will be evaluated for full performance and acceptability of work from the offeror's viewpoint; with support,

iv) Any anticipated major difficulties and problem areas, along with potential recommended approaches for their resolution,

v) Identification of roles and specify responsibilities for each role, and

vi) Definition of the primary skill set required for each role.

MINIMUM CONTRACTOR KEY PERSONNEL QUALIFICATIONS

Offerors shall provide the resume(s) of all key personnel proposed for this requirement. The key personnel shall meet the minimum qualifications as listed in the PWS.

Past Performance/References

The offeror shall provide up to three examples of past performance conducted within the last three years of contracts of relevant work of a similar type and scope as the current requirement with federal, state or local governments and/or commercial customers. If the offeror has no relevant past performance, it should include a statement to that effect in its quotation. The government reserves the right to consider past performance data obtained from sources other than those provided by the offeror in its quotation.

The description of each reference described in this section shall not exceed a half page. For each of the contracts, the offeror shall provide the following information:

• Contract number

• Client’s name and address

• Dollar value

• Period of performance

• Narrative describing the requirement and its relevance to the current requirement

• Name of contracting officer or point of contact, telephone number and e-mail address

VOLUME II – Pricing volume:

The offeror shall propose a firm fixed price. The proposed price shall be realistic, complete, and reasonable in relation to the solicitation requirements. Proposed prices shall be entirely compatible with the technical quotation.

The offeror shall provide a payment schedule for each of the tasks over 12 months period of performance.

Priced quotation shall be valid for a minimum of 60 days from date of required quote submission.

V. Evaluation criteria

In determining which proposal provides the best value to the Government, non-price (technical) evaluation factors when combined are significantly more important than evaluated price. Non-price factors are listed in descending order of importance. An offeror’s proposal will be determined to be ineligible for award if the proposal merely reiterates the Government’s requirement.

(a) TECHNICAL EVALUATION FACTORS.

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to successfully accomplish the contract requirements.

The degree to which the quotation demonstrates an understanding of and capability to successfully complete the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

Factor 2—CONTRACTOR/KEY PERSONNEL QUALIFICATIONS. The education, experience, and accomplishments of key personnel will be evaluated to determine the degree to which they possess the qualifications to perform their proposed duties under the contract.

Factor 3--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate the relevance to this requirement, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

NOTE -- If an offeror does not have a history of relevant contract experience, or if past performance information is not available, the offeror will receive a neutral past performance rating.

(c) Price Evaluation.

(1) The proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed price is realistic, complete, and reasonable in relation to the solicitation requirements. Proposed price must be entirely compatible with the technical quotation.

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