Attachment__2_CM_Task_Order_17dec14.pdf

SB1341-15-RP-0008 ATTACHMENT 2

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Building 101 Turnstiles

PERFORMANCE WORK STATEMENT FOR

CONSTRUCTION QUALITY MANAGEMENT SERVICES (CQM)

12.17.2014

1. BACKGROUND:

NIST via a construction contract is installing turnstiles to limit traffic from a building with public access (Bldg 101) to a building that is controlled entry (Bldg 223).

The CQM firm will provide construction management services to oversee the contractor’s daily operations by providing a QA inspector. Due to building operations, majority of this work will occur outside normal work hours starting at 5:30 PM. Work will be completed on a Monday to Friday.

2. SCOPE OF SERVICES

The scope of services for this task order is the following:

• QA Services

• Daily Inspections

• Submittal Review

• Schedule Review

• Review Payment Requests – recommendations to COR

• AE Coordination

• Potential Change Order estimating

• Safety & Environmental Monitoring

• Contractor Proposal Evaluations

• Contractor and AE invoice reviews recommendations to COR

• Meetings Participation & Minutes

• Commissioning of the turnstiles

• Project Photos

• Prepare Punchlist

• Project Closeout

During construction (field work) NIST will provide a desk phone, workstation, chair, and computer for the QA inspector. NIST computer will access NIST network to gain access to programs outlined in this task order.

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3. PERIOD OF PERFORMANCE:

Upon award of the construction contractor’s task order to install the turnstiles, the construction contractor will be allotted 15 days to prepare a health and safety plan to be submitted to the contracting officer, CO. NIST will review the health and safety plan. Generally there is at least one if not at least two iterations before the health and safety plan is approved. Once the health and safety plan is approved, the Contracting Officer will schedule a kick off meeting to schedule the notice to proceed, NTP. The period of performance for the construction contractor turnstile installation will be 180-calander days.

The CQM’s period of performance will not start until the NTP is issued to the construction contractor. The CQM is required to complete NAIS Access Badges process immediately after award of the task order, which may not coincide with the CQM’s period of performance. CQM NAIS Badge application (paper) process shall be completed within 7 days. EQIP shall be completed within 5 days of being notified to complete the electronic portion. http://www.opm.gov/investigations/e-qip-application/

The CQM period of performance shall be 210-calendar days which includes post construction closeout.

4. CONSTRUCTION PHASE

1. Inspections

a) Maintain a list of personnel requesting access to NIST and those approved to access NIST. Forward the names of personnel to the COR to gain access at least 7 days in advance while complying with PPI -http://ocio.os.doc.gov/ITPolicyandPrograms/IT_Privacy/PROD01_008240

1. Arrange for construction contractor’s personnel to obtain their badges for access to the site.

b) Daily inspect work performed by the Contractor for conformity with requirements of the construction contract. Promptly report to the COR, via email, observed variances from the construction contract requirements.

Variances shall be within 1 business day.

c) Assist the COR with the preparation of information to be sent to the CO.

1. The information sent to the CO shall be from and signed by the COR.

d) In the event any differences arise between the CQM, A/E, and Contractor, the CQM shall inform the COR promptly, in writing, giving details of pertinent facts on both sides, including applicable contract provisions, and the CQM's http://www.opm.gov/investigations/e-qip-application/ http://ocio.os.doc.gov/ITPolicyandPrograms/IT_Privacy/PROD01_008240

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1. The COR shall review of the CQM's recommendation and make a written request to the CO for disposition.

2. Any determinations and findings of the CO shall be communicated in writing by the CO directly to the Contractor with a copy to the COR and the CQM and A/E.

e) Advise the COR if the Contractor fails to promptly remove, correct or replace rejected construction work. Notify the COR within 1 business day.

1. Maintain a record of all non-compliance items and the status of their resolution.

f) Attend system pre-installation meetings

g) Inspect all tests including testing, flushing and cleaning

h) Track the number of hours worked by construction contractor personnel and report weekly to the COR the number of hours worked.

2. Construction Submittals from Construction Contractor

a) Provide and maintain a system for scheduling and tracking the submittal, review and approval of all submittals required by the construction contract document, including shop drawings and samples.

b) Ensure that all submittals are submitted and approved by the NIST in sufficient time to preclude delaying project completion.

c) Monitor the time of submission and the processing of shop drawings, samples and other separate contractor submittals.

1. If submittals are not being received in a timely manner, the CQM shall ascertain the reason for the delay and make recommendation(s) to the

COR.

2. CQM shall notify COR 3 business days before a deadline is missed on a submittal.

3. The CO shall communicate to the Contractor any actions deemed appropriate to eliminate lags delays.

d) The CQM shall notify the COR promptly of any delays of the A/E or others in processing submittals. CQM shall notify COR 3 business days before a deadline is missed on a submittal.

1. As may be required, the COR shall submit a written request to the CO for any action(s) to be taken on behalf of the Government.

e) Submittal tracking and filing shall be via NIST owned Oracle Primavera Contract Manager software program.

3. Safety

a) Review the safety program developed by the Contractor and monitor compliance during construction by the Contractor with contractual safety requirements, report deficiencies to COR within 1 business day.

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1. After review of the deficiencies, the COR shall approach the CO regarding the required communication to the Contractor.

2. The CO shall address safety concerns in writing to the Contractor.

b) The CQM shall cooperate to the extent necessary with officials of other agencies (Federal and/or state) who are vested with authority to enforce requirements of the Occupational Safety and Health Act of 1970.

4. Changes to Construction

Furnish assistance to the COR for changes to construction contracts including, but not limited to, the following services:

a) Upon receipt of any requested change by the Contractor or A/E, the COR will have the CQM review the merit and make recommendations to the COR. CQM shall have 3 business days to respond to the COR.

b) The COR will request CO acceptance or rejection of the proposed change.

c) Only the CO is authorized to request the change order proposal from the

Contractor.

d) Whenever a change is determined to be required, assist the COR in initiating a request to the CO for a change proposal to the construction contract. CQM shall have 3 business days to complete.

e) Preparation of cost estimates for all changed work for which proposals are requested before the proposal is received. CQM shall have 3 business days to complete.

f) Assist the COR in the review the proposal received from the Contractor. CQM shall have 5 business days to complete.

1. The COR will provide recommendations to the CO for final Contractor negotiation.

g) Advise whether a change will extend or shorten the specified construction completion date; provide a Critical Path Method (CPM) subnet-work reflecting impact on construction schedules; include appropriate time extensions in all change orders. CQM shall have 5 business days to complete.

h) Provide assistance to the COR and CO, as required, for resolving all change orders.

i) If a mutually agreeable settlement cannot be negotiated, submit all pertinent facts and a recommendation in writing to the COR recommending what action should be taken to the CO. CQM shall have 5 business days to complete.

j) For a change order on which agreement has not been reached on the amount of equitable adjustment prior to commencing work and approved by the CO, the CQM shall observe construction Contractor performance, and make detailed records of equipment, material, and labor utilized, the impact on unchanged work, and any other data or information pertinent to a determination of the amount of equitable adjustment of contract price and time performance. The observations shall be in writing and sent to the COR.

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k) Maintain a separate report showing cost and status of all change orders received from the Contractor that are approved or disapproved by the CO, including date requested, date received, date negotiated, and date issued.

5. Meetings and Conferences

a) In conjunction with the COR, conduct preconstruction meeting and biweekly job- site meetings with Contractor. These meetings and conferences shall be attended by the COR, CO, A/E, and other stakeholders such as NIST departmental representatives. The purpose is to discuss procedures, progress, problems, coordination, scheduling and other appropriate matters.

b) The CQM shall take minutes of each meeting and distribute transcripts to all participants and within three (3) business days of the meeting. The CQM shall take minutes of all meetings that they attend unless directed otherwise by the COR.

6. Records

a) Keep records of all contract documents (including all correspondence received or issued by the COR, CO, and A/E). This includes but is not limited to;

Architectural Supplemental Instructions, Contractor change requests, issued change orders, Contractor Requests for Information & A/E responses, shop drawings, samples, purchase materials, equipment, inspection reports, and other records.

b) Deliver all records to the CO prior to final payment under this contract.

c) Contractor will utilize NIST owned software program – Oracle Primavera Contract

Manager for record keeping

7. Daily Reports and Progress Records

a) Keep accurate and detailed written records of project progress during all stages of construction. Daily reports shall be filed in Oracle Primavera Contract Manager.

b) Maintain detailed daily reports of all events that occur at the job site or elsewhere which affect, or may be expected to affect, project progress.

c) Daily reports shall be available to the COR and CO at all times and shall be turned over to the CO on completion of this contract.

8. Contractor Requests for Payments

a) Review all requests for payment submitted by the Contractor for progress and final payment, and submit recommendations concerning approval thereof to the COR. The COR will submit final recommendations for approvals/

Page | 6 12.17.2014 disapprovals to the CO. The CQM shall have 2 business days to complete this activity.

9. Contractor CPM Schedule

a) Receive and review the Contractor's initial CPM detailed schedule submittal.

b) Analyze the schedule and prepare documentation for the CO for record, such that the CO may communicate such analysis to the Contractor.

c) Forward the CPM schedule along with the analysis to the COR with a recommendation of acceptance or rejection. The COR will forward recommendation for acceptance or rejection to the CO. The CQM shall have 4 business days for this activity.

d) Receive and review Contractor monthly schedule updates which are required to be submitted with each request for payment and recommend appropriate action. The CQM shall have 4 business days for this activity.

e) The COR shall approve, disapprove, and determine the appropriate action.

f) The Contractor must update the master schedule to coincide with

Government directed actions.

g) CPM schedule can be completed with either Oracle Primavera P6 or

Microsoft project 2013.

10. Photographs

a) The CQM shall take digital still photographs of construction progress and problem areas on an as-needed basis.

b) Progress photos shall be taken on a weekly basis, at a minimum, and shall show all scheduled work.

c) The CQM shall effectively label, log and file photographic records.

d) All photographs and other documentation are the property of NIST and shall be provided to the government when requested during contract performance and submitted to the CO at the end of the contract.

e) Photographs shall be uploaded in Oracle Primavera Contract Manager.

12. Commissioning and Qualification Support

a) The CQM shall coordinate and ensure completion of all commissioning.

b) Turnstile operations with respect to interfaces with fire alarm and security systems.

4, POST CONSTRUCTION CLOSEOUT PHASE

The CQM shall develop a detailed construction contract closeout plan, schedule and detailed checklist to provide all project closeout services as required; including final inspection and preparing a punchlist of incomplete or unresolved items by the

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Construction Contractor. Monitor and confirm compliance of all project turnover requirements including commissioning, record documents, all product and equipment demonstrations and training. Organize, review for completeness, and deliver to the COR all closeout documents including as- built drawings, warranties, preventative maintenance plans, final lien releases, and obtain, summarize, and collate all manufactures' warranties in both original hard copy and electronic formats.

Coordinate, check, and monitor the delivery and storage of raw materials, parts, and supplies as directed by the COR.

1. As-Built Drawings

a) The CQM shall maintain a current marked set of working drawing prints and specifications, indicating thereon all changes and deviations from original construction contract documents.

b) Review the Contractor’s as built drawings to ensure that they are accurate.

c) Upon completion of construction, deliver the corrected/updated and the marked

“red line” set of as-built drawings to the COR and provide electronic documentation within thirty (30) days.

2. O&M Manuals

a) The Contractor shall provide detailed Operation and Maintenance

Manuals, identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations.

b) The CQM in coordination with the A/E shall review the contractor's O&M submissions and ensure and document that they are complete and accurate and shall provide a written recommendation for acceptance to the COR and

CO.

3. Construction Contract Close-Out

The CQM shall review with the CO and COR any proposed final change orders, document the closeout of all contracts; and shall coordinate and recommend to the CO the release of any sureties, bonds, the refund of any deposits posted or the release and/or reduction of any letters of credit.

4. Warranties and Guarantees

a) The Contractor is required to submit specific warranties and guarantees for all building components and systems, and provide final certifications and similar documents at the time of completion.

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b) Unless otherwise instructed by the CO, warranty periods start on the date of Substantial Completion & approval for occupancy determined by the Government.

c) The CQM shall establish the process, coordinate the performance of warranty work, and develop a master spreadsheet that captures all building components, and shall coordinate performance of warranty and defective work.

6. PERSONNEL QUALIFICATIONS

1 Key Personnel The personnel specified in this proposal and contract is considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the CQM shall notify the CO reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The personnel may not be removed from the project without the CO's specific approval. The contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

Construction phase

1. QA Inspector

2. Scheduler

3. Cost Estimator

4. Project Manager

5. Turnstile commissioning

11. REQUIRED DELIVERABLES AND SUBMITTALS

1. Site Visit

a. Daily reports logged into Oracle Primavera Contract Manager

b. Daily Photographs loaded into Oracle Primavera Contract Manager

2. Contract administration

a. Submittals are logged into Oracle Primavera Contract Manager and dispersed within 2 business days of receipt.

b. Submittal logs are updated weekly for the COR

c. Monthly construction contractor invoices are reviewed

3. CPM Schedule:

a. Monthly construction contract schedules are reviewed and analyzed.

b. Variances are identified to the COR within the period noted in the SOW

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c. Monthly provide a report to the COR documenting the construction performance within the period of performance vs. the CQM period of performance.

4. Per IDIQ contract, provide a commissioning plan within 30 days of contract award.

5. Close-Out

a. As-Built Drawings (Red-Line Drawings)

b. O&M Manuals

c. Warranties

d. Final Change Order Log

e. Final Request for Information (RFI) Log

f. Record Photographs

g. AE Record Documents

h. Final Commissioning Report

i. Meeting Minutes

j. Final Punchlist Resolution Log

END OF CQM SOW