Revised_6-29-2017_SOW.pdf

Digital Transcription Equipment SOW - Nassau Bahamas - 2017

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BUREAU OF INTERNATIONAL NARCOTICS AND LAW ENFORCEMENT AFFAIRS

U.S. Department of State

Washington, D.C.

Statement of Work

1.0 INTRODUCTION

1.1 Organization. Bureau of International Narcotics and Law Enforcement Affairs

(INL) U.S. Embassy – Nassau, The Bahamas

1.1.1 Identification: US Department of State

1.1.2 Mission. The Bureau of International Narcotics and Law Enforcement Affairs (INL) is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the U.S.

Department of State (DOS). The U.S. Department of State, Bureau of International Narcotics and

Law Enforcement (INL), U.S. Embassy Nassau, The Bahamas, have a requirement for the purchase and installation of digital transcription equipment for the Magistrates courtrooms, as well as relevant training in the operation, maintenance, and repair of this system.

The equipment is to be donated to the government of The Bahamas for INL program purposes.

The U.S. Government, through the U.S. Embassy Nassau, is committed to assisting The

Bahamas Government in improving the rule of law and increasing citizen security by providing equipment, technology and training to the Ministry of Legal Affairs. Ensuring the safety of their officers is a key component of this mission.

1.2 Background This Request for Proposal is being issued under the Justice Sector

Assistance to the Caribbean Basin Security Initiative (CBSI) Program of the U.S. Department of

State’s Bureau of International Narcotics and Law Enforcement Affairs (INL) Section in The

Bahamas.

The primary goal of INL’s Justice Sector Assistance to CBSI Program is to strengthen the capacity of justice sector actors to respond effectively and efficiently to criminal justice challenges, combat crime, uphold the rule of law, and ensure public safety. In this instance, the program is working in conjunction with the Bahamas Attorney General’s Office and Judiciary.

In the Bahamas, the official record for proceedings in court is taken by the magistrates themselves and written by hand. Enhancing court Information Technology (IT) capacity and providing training for court staff would assist in the ability to address case backlog and delay. To this end, INL has engaged the technical assistance of National Center for State Courts to assist in

Rev. 6/29/2017 Page 2 the development, administration and implementation a procurement process for an electronic recording system.

1.2.1 Purpose. The U.S. Department of State seeks to assist The Bahamas in creating a robust electronic digital court recording in the Magistrate Courts courtrooms; providing portable versions of the system for use by judges and staff that travel to hold hearings and trials; and in the Supreme Court courtrooms as well. The project shall also provide a solution for transcribing the digital court record as well as the ability for judges and staff to be able to use and work with the original recording via tablet computers.

The contractor will provide a multi-track digital recording and transcription system for twenty-nine (29) total courtrooms. These courtrooms include sixteen (16) Magistrate courtrooms located in Nassau, Freeport, and Abaco, The Bahamas and eleven (11) Supreme Court and two

(2) Court of Appeals courtrooms. Additionally, the contractor will provide eight (8) portable systems to be used in other courtrooms in the other island’s Magistrates courts, as and when court is in session. In addition, the contractor will provide the additional equipment needed for installation and training in the operation and maintenance of the system according to the specifications detailed below in item “Detailed description for the digital recording and transcription system” in order to provide real time transcriptions during trials in the Magistrates and Supreme Courthouses in Freeport and Nassau. The project will further include transcription hardware, software, and training to support that aspect of the system and in the use of the system.

The contractor shall provide at least twenty four (24) months of warranty and customer service in order to guarantee an adequate customer support in The Bahamas.

1.2.2 Objective. To meet this requirement the vendor will:

The contractor will acquire and install a multi-track digital recording and transcription system for sixteen (16) Magistrate courtrooms located in Nassau, Freeport, and Abaco, The Bahamas and eleven (11) Supreme Court and two (2) Court of Appeals courtrooms in Nassau and Freeport will be acquired and installed.

The contractor will provide the equipment needed for installation and training in the operation and maintenance of the system according to the specifications detailed below in item “2.0 Technical Requirements” in order to provide real time transcriptions during trials in the Magistrates and Supreme Courthouses in Freeport and Nassau.

The contractor will further include hardware, software, and training to support the system and the use of the system.

The contractor shall provide at least twenty four (24) months of warranty and customer service in order to guarantee an adequate customer support in The Bahamas.

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The contractor shall provide twenty-nine in-person training sessions in the use and operation of the equipment in the courtroom for the court clerks, administrative professionals, judges, magistrates, lawyers, and other legal staff. The training sessions shall be for two hours (2 hours). The first seven trainings will be held in Nassau during the installation of the systems. When the systems are completed and accepted, seven additional trainings will be held in the different courts. Three trainings will be held in

Freeport during the installation of the systems. When the systems are completed and accepted in Freeport, three additional trainings will be held in the different courts. Two trainings will be held in Abaco during the installation of the systems. When the systems are completed and accepted in Abaco, two additional trainings will be held in the different courts. The remaining five training sessions will be held over calendar year following the installation and acceptance of the system. The contractor will also include follow-up courses online.

The contractor shall provide a complete training program (timeframe to be determined according to the complexity of digital recording system ) in the maintenance and repair of the system for the information technology department and other staff identified as having a role in maintaining and repairing the system.

2.0 TECHNICAL REQUIREMENTS

Services Description. Services to be performed shall include:

2.1 TRAINING

One of the key components of this proposal is the training that will be provided with the equipment. Two distinct training programs will be required with this proposal: maintenance and repair of the system and the operation and use of the system by the relevant staff in the judiciary.

The contractor shall provide twenty-nine in-person training sessions in the use and operation of the equipment in the courtroom for the court clerks, administrative professionals, judges, magistrates, lawyers, and other legal staff. The training sessions shall be for two hours (2 hours). The first seven trainings will be held in Nassau during the installation of the systems. When the systems are completed and accepted, seven additional trainings will be held in the different courts. Three trainings will be held in

Freeport during the installation of the systems. When the systems are completed and accepted in Freeport, three additional trainings will be held in the different courts. Two trainings will be held in Abaco during the installation of the systems. When the systems are completed and accepted in Abaco, two additional trainings will be held in the different courts. The remaining five training sessions will be held over calendar year following the installation and acceptance of the system. The contractor will also include follow-up courses online.

The contractor shall provide a complete training program (timeframe to be determined according to the complexity of digital recording system ) in the maintenance and repair of

Rev. 6/29/2017 Page 4 the system for the information technology department and other staff identified as having a role in maintaining and repairing the system. Following completion of this training, memebers of the IT Department should be able to repair and maintain the system.

Vendors will propose a training plan taking into account the roles within the courtroom. As each courtroom block (for example the Magistrates Courts in Nassau as one block) is completed and accepted, the basic 2-hour training will commence in those courtrooms. The training will continue during installation and for up to one year from the completion of the installation of the system. The training will be on-going during installation and for up to one year from the installation of the system in the final courtroom.

2.2 STATEMENT OF WORK

The Contractor shall be responsible for the effective management and administration of all efforts undertaken under this order. The Contractor shall be responsible for ensuring that all work activities are performed in a timely and cost effective manner while maintaining the highest quality of performance.

The goal of the project is to create a robust electronic court recording and transcription system.

Therefore, the Court desires an advanced system for recording, archiving, copying, and transcribing proceedings as described in the system functional requirements as listed in this section and elsewhere in this RFP. Overall, vendors should supply the necessary software and hardware to cleanly and clearly make an audio record of court proceedings in each courtroom on a daily basis, store these recordings for three years in a central location so that they can be backed up.

The locations for the digital recording systems courtroom installations are listed in Appendix A along with additional facility details.

And the project will also include eight (8) portable digital recording systems for use by the courts when judges travel for hearings and trials. The system shall work in conjunction with currently implemented telephone and video conferencing systems. These systems will include a back-up battery or UPS to allow them to function for at least 2 hours without power.

The proposals shall provide the ability for access to the digital recording record as approved by the court by staff via the Internet or copy these recordings to standard audio commercial compact disc (CD) or flash drive.

Redundant/fail-over hardware systems will also be required for recording and archiving of the proceedings in each permanent court location. For example, the portable backup hardware systems discussed above may be used to replace failed units with a minimum of disruption.

2.2.1 DIGITAL AUDIO RECORDING

The Court requires that the vendor provide a multichannel digital recording system for each courtroom listed in Appendix A.

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1. Main Features

The system shall record a minimum of four discreet channels from a single courtroom simultaneously to hard disk. The system shall allow notation required by the Court's needs. The system shall have timecode linked to the audio for locating sections of the recording that is accessible via computer workstation/laptop/tablet interface. The Court requires that the system minimize the impact upon the clerk's workspace in the courtroom. The system shall also allow the clerk to provide immediate playback upon request that can be heard selectively by both headphones or by everyone in the courtroom.

2. Courtroom Recording

The system shall have microphones of appropriate number, types, and polar patterns to adequately cover a courtroom and its personnel for multitrack recording. The Court also requires the addition of equalizers, echo cancellation, and dynamics as needed for sound quality control.

3. Support of Auxiliary Systems

The system shall support audio recording of the video conferencing systems that are already installed in several of the courtrooms. The system shall also be able to import court schedule data from a future commercial court case management system (to be determined in the future).

4. Hardware

The vendor shall provide all the required hardware, wiring, software, and accessories required including backup media as part of their proposed solution. If anything that is required for a fully functional solution is not included in the proposal, the proposal may be deemed non-responsive or subject to subsequent remedial repair once the contract has been agreed to. In other words, if anything is missing in the vendor’s proposal, it is the vendor’s responsibility to fix the system.

2.2.2 PORTABLE SYSTEMS

Eight (8) portable systems are needed for Magistrates and Supreme Court Justices for backup and for use when the court travels to hold hearings and trials throughout the Bahamas.

The following guidelines for these systems have been determined:

1. The systems need to come with transport equipment cases or suitcase. Weight of each of the individual cases should not exceed 30 lbs. The cases should be equipped with wheels so that they can be more easily moved on hard surfaces. The cases should also be sufficiently padded so that the equipment is protected from damage when transported, specifically by air transport baggage handlers.

2. A minimum of 4 separate microphones with stands are required for each system

3. Two sets of headphones are required for each system

4. One audio speaker that can be used to broadcast the audio playback to the courtroom is required

5. Each microphone should come with a minimum 5 meter (15 foot) connection cord to the recording unit

6. The equipment must be able to operate on 120-volt AC power (USA type two/three prong receptacle)

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7. The recording equipment must be able to run on battery power for a minimum of two hours.

8. The units should be able to save the recording on removable media (SD, USB, CD for example)

9. The portable units should be able to make backup copies of the recordings via the

Internet to the central repository if it is available.

10. If a laptop or similar portable computers are required for the portable system, they shall be included in the proposal.

11. Any other equipment, software or accessories that are needed for a complete portable system should be included in the proposal.

2.2.3 SUPPORTING COMPUTER EQUIPMENT

Computer workstation equipment required for the proposed solution in each courtroom shall be provided by the bidder. Computer equipment shall also be included to support the proposed number of transcription workstations.

All computer equipment should be able to operate Bahamas government software standards that are currently:

Laptops: (Brand name or equal)

Make: Lenovo, HP, Dell

HD Size: 500 GB or Higher

Ram: 6 or 8 GB

OS: Windows Professional 7,8 or 10 - 64-bit

Processor: Intel i5 or i7

Desktops:

Make: Lenovo, HP, Dell

Model: Dell OptiPlex 7020

HD Size: 500 GB or Higher

Ram: 6 or 8 GB

OS: Windows Professional 7,8 or 10 - 64-bit

Processor: Intel i5 or i7

Monitors:

Model: HP, Dell, Acer, AOL, LG

Size: 19" to 21"

2.2.4 SOFTWARE INSTALLATION:

Windows 10, Adobe Reader, Adobe Flash Player, CutePDF writer, File format converter, Microsoft Office 2013, Mozilla Firefox browser, Java and Symantec endpoint protection.

2.2.5 SOUND REINFORCEMENT SYSTEM

The Court requires that a sound reinforcement system to be used for the digital recording playback be installed in each courtroom.

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1. Playback & Audio Enhancement

The system shall have an adequate number of speakers and amplifiers to provide appropriate levels of sound for all people in the courtroom. Appropriate sound absorption materials may be installed as needed and approved to improve the audio record.

2. Audio Amplification for the Hearing Impaired

A portable wireless (infrared (IR) or radio frequency (RF)) audio amplification system is also needed to provide support to the hearing impaired in each of the courthouses that will be implemented during this phase of the project. Eight (8) receiver units shall be included with each system proposed.

2.2.6 WIRING AND INSTALLATION

The Court requires that the installation of all wiring and hardware be done on nights and weekends to prevent interruption of normal court proceedings. Installation may include running conduit and power in courtrooms that do not already have sufficient amounts already in place.

All wiring for microphones shall be installed within the walls, flooring, ceilings, and furniture in the courtrooms. Exposed wiring on the surface of the floor or elsewhere is not acceptable unless specifically allowed in writing by the designated official from the Government of the

Commonwealth of The Bahamas.

Also please note that there may be an exception to the wiring requirement for the temporary courtrooms at the Ansbacher house facility. The designated GCOB official will provide guidance at the time of installation on this requirement.

All power for computer-recording systems shall use uninterruptible power supplies sufficient to provide 15 minutes of backup power. Power conditioning units will also be required as necessary in certain courthouses. The Court also requires that a proper grounding system be implemented on each courthouse and courtroom as needed to reduce audio noise to a minimum.

The Court further requires that all installed hardware must remain accessible for ease of repair or replacement. The Court also requires that sufficient extra cable be run through conduits as a backup in case of cable failure.

If electrical system remediation is necessary for the vendor’s solution the estimated cost for that work shall be included in the vendor’s proposal. A list of government approved electrical contractors is available online at:

http://www.bahamas.gov.bs/wps/wcm/connect/473ff192-e4d5-4760-83c6-

818125208890/approved+contractors.pdf?MOD=AJPERES

Any deviation from the proposed electrical remediation must be approved by the designated

GCOB official.

2.2.7 DIGITAL RECORD ARCHIVING

http://www.bahamas.gov.bs/wps/wcm/connect/473ff192-e4d5-4760-83c6-818125208890/approved+contractors.pdf?MOD=AJPERES http://www.bahamas.gov.bs/wps/wcm/connect/473ff192-e4d5-4760-83c6-818125208890/approved+contractors.pdf?MOD=AJPERES

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The Court requires that recordings shall be archived on servers provided by the Bahamas government IT department. This in turn requires that the digital recorders be attached to the government computer network (Ethernet). The Bahamas Department of Information Technology will work with the selected vendor to achieve this requirement.

Vendors shall also provide an estimate of yearly storage requirements for the entire system noting that this is for planning purposes only.

2.2.8 COPYING RECORDINGS

The Court requires that three (3) of the transcription unit computers will have compact disc (CD) recorders to allow copying of court recordings. These recordings shall ideally be able to make standard CD audio format and/or other non-proprietary format (for example WAV, AIFF, AU or

MPEG-4). However, if a proprietary format is proposed then the vendor must provide the Court with an unlimited, non-lapsing license to use the proprietary software and archive files and file formats to access and reproduce the Court’s audio records.

Deliverables Due date Frequency

Digital

System

Fully installed, operational, and tested digital recording systems with all proposed equipment, wiring, electrical remediation, and software, as specified in Section 2.0

Technical Specifications, in all 29 courtrooms listed in Appendix A. This includes testing of the Sound

Reinforcement System requirements.

No later than 120 working days days from the signing of the contract.

One time

Portable

Digital

Recording

Systems

Eight (8) delivered and tested portable digital recording systems. The selected vendor must coordinate the testing on a date and location approved by The Bahamas

Judiciary.

No later than 30 working days from the signing of the contract

One time

System

Testing

A “tested” courtroom is defined as the installed system being fully operational with successful recording file backup/archiving connection via the computer network for two court work days. Each installed system including the portable systems shall test their capability to backup files to the

Department of Information Technology

No later than 45 working days from the signing of the contract

As needed

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2.2.9 REDUNDANCY AND BACKUP

The Court requires backup systems adequate to maintain the court record in each courtroom and

District archival capability with the goal of minimizing downtime. The vendor shall work with the courts and government IT to develop this plan.

2.2.10 FUTURE SUPPORT AND UPGRADABILITY

The Court requires that all hardware and installation be done leaving sufficient ability for future upgrades. Future upgrades may include laying more cables in conduit, adding video presentation capabilities, upgrading microphones and speakers, and adding additional control units.

In addition, the vendor shall provide to the Bahamas and maintain all versions of the software needed to record and playback the proposed system for a period of two (2) years.

3.0 DELIVERABLES.

There are multiple technical approaches that are used for court digital audio recording. This proposal is seeking the best solution for the Judiciary of the Bahamas, prioritizing important designated servers.

Expert

Review

The installed systems will be reviewed and certified by the technical expert who has been selected by the Department of State. If the tested systems are not found to be fully installed and operational by the expert, the vendor must remediate any problems that have been found before certification and subsequent payment is authorized.

Training

The amount and type of training shall be provided and completed in the timeframe as proposed by the RFP response by the bidder. The schedule and the number and type of students shall be agreed to in the purchase contract.

The system operation, maintenance, and repair training shall commence as soon as feasibly possible, but no later than 60 days from the signing of the contract.

Rev. 6/29/2017 Page 10 factors such as ease of use, long-term sustainability, and ease of integration with other systems;

as reflected in the requirements and details below. The following are target deliverables that shall be required, according to program requirements and task resources.

3.1 Reports.

Reports

Support Area Title Delivery Date/Description

Installation Update Report

Monthly Status Report 15 th of Month , following first month after contract signed

Training Report Monthly Status Report 15 th of Month , following first month after contract signed

The following items are deliverables, which fall within the scope of this statement of work and are illustrative of the type of work the Government expects to order.

4.0 ACCEPTANCE CRITERIA. Deliverables will be inspected and the contractor notified of the COR’s findings within 5 working days of normally scheduled review unless specified otherwise in the statement of work. If the deliverables are unacceptable, the COR will notify the

CO immediately. Payments shall be made based on a negotiated four-milestone payment schedule. The schedule will be tied to the installation of a complete system for each of the four districts and the central transcription unit identified in this RFP. A courtroom shall be considered complete once all courtrooms are successfully installed and tested and, the archiving system is fully operational. Tested is defined as the installed systems being operational in every courtroom in the district for two full court business days. The final payment will be made after the final contracted district is accepted.

5.0 KEY PERSONNEL

Labor Category Employee Name

6.0 SPECIAL REQUIREMENTS

a. Key Qualifications: Experience in the following: installing a similar digital transcription system; training for an entire court staff in the use and operation of a digital transcription system; and working with the visually impaired or other group requiring special accommodation in training and work.

b. Travel: If applicable

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List ALL associated travel requirement: Per Deim – Hotel and travel (Domestic, etc.) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this order and authorized in advance and in writing by the Contracting Officer’s Representative (COR) for all domestic and overseas travel. The Contractor shall include a breakout of all authorized travel expenses as an attachment to its invoices.

c. Funding: This Order Will Be Incrementally Funded.

d. Invoice Approval: The Contracting Officer Representative (COR) must approve all invoices before submission for payment. The payment schedule will be tied to the installation of a complete system for each of the courthouse groups (Nassau

Magistrates, Freeport Magistrates, Abaco Magistrates, Nassau Supreme court, and

Freeport Supreme Court) and the central transcription unit identified in this RFP. A courtroom shall be considered complete once all courtrooms are successfully installed and tested and, the archiving system is fully operational. Tested is defined as the installed systems being operational in every courtroom in the district for two full court business days. The final payment for the system will be made after the final contracted district is accepted. A training schedule will be agreed upon in the contract, and payments will be made at the conclusion of each training module. The final payment for training will be made at the conclusion of the final course.

7.0 ADMINISTRATIVE CONSIDERATIONS

The contractor shall cover all costs of administration, unforeseen issues, sales taxes, utility and other expenses of transportation, food, lodging for people and use of equipment and tools during the installation/training site.

In case of any conditions hindering the installation and training processes, any extreme change must be reported as soon as it occurs to the International Narcotics and Law Enforcement

Section of the Embassy of the United States in Nassau (Jamie Martin email:martinj2@state.gov) and to the INL Contracting Officer and must provide a complete report of the situation.

7.1 Points of Contacts.

7.1.1 CONTRACTING OFFICER’S REPRESENTATIVE:

Jamie Martin- Contracting Officer’s Representative

U.S. Embassy Nassau

INL Director

42 Queen Street

Nassau, Bahamas

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(242)322-1181 ext 4211

The Department of State PM will be the Certifying Official for government payment vouchers.

The PM will also provide task order monitoring, task oversight and direction on administrative issues.

7.2 NOTES ON GENERAL CONDITIONS

7.2.1 WARRANTIES

The contractor shall warrant that their system shall perform as described in their proposal.

The contractor shall detail their warranty service and length of time it is in effect in their response to this RFP. This will be an evaluation factor. In addition, projected maintenance fees for the entire proposed system for a period of five (5) years shall also be provided.

AFTER SALES SERVICE

The contractor shall provide a point of contact who will commit to answer the requirements and claims during the execution of the contract and the warranty of the services of installation and start up.

7.2.2 PRIME CONTRACTOR

If the proposal is based on a combination of goods and services from more than one vendor or corporate entity, one vendor shall be designated in the proposal as the "Prime Contractor". The contract will be awarded only to the Prime Contractor who will be held responsible for the performance of all the vendors participating in the proposal and subsequent contract. The Prime

Contractor will identify all sub-contractors in the proposal. The Prime Contractor will be the controlling vendor and responsible for all aspects of service including implementation, training and initial support of the system as designated in the RFP and vendor's response to the RFP.

7.2.2.1FURTHER, THE PRIME CONTRACTOR:

Shall provide all original technical documentation of the equipment physically and digitally.

Shall include all updates, manuals and updated data bases for a period of two (2) years.

Shall invoice DOS/INL in such a manner to reflect the breakdown of the proposal.

Shall provide representation for warranty, support and training as agreed upon in the final documents.

7.2.3 GENERAL ASPECTS THAT MUST BE INCLUDED IN THE DELIVERY,

INSTALLATION AND TRAINING PROCESS OF THE DIGITAL TRANSCRIPTION

SYSTEM.

The installation and final acceptance from INL shall be conducted within 150 working days from the day the award is signed. The Contractor shall complete the work in the Magistrate courtrooms in Nassau within 60 days of signing the contract. The Courtrooms in Freeport should follow in terms of priority. Training of the transcriptionists will commence within 30 days of the

Rev. 6/29/2017 Page 13 signing of the contract; training requiring the use of the system will commence following acceptance of the system in each location.

Estimated dates of installation: Considering the timeline from the start of procurement process to the award, the installation is estimated to be performed from date of award.

The contractor shall provide training for all system components including the planning, operation, maintenance and safety of the hardware and software.

The contractor shall cover the following expenses for the trainers:

- Flight tickets US – Nassau – Freeport – Abaco- US

- Lodging during the period of the training

- Meal and incidental expenses

- Transportation

- Salary

The Embassy and the Government of the Bahamas shall not be responsible for any of the expenses or costs for the trainers.

7.2.4 TAX AND DELIVERY PROCEDURES

All goods and services shall be provided with tax exemption, under no circumstance INL/DOS will be paying VAT, income, entrance or any other related tax for this order.

7.2.5 PROJECT MANAGEMENT

In addition to the named project manager noted above, the vendor shall propose a complete project management plan with Gantt chart timeline, proposed technical resources, and detailed explanation of the activities planned for the project.

The contractor shall also provide a detail list of the items to be delivered. The list shall include serial numbers, so that the donation Letter can be prepared by INL for the Bahamas government.

The contractor shall deliver the equipment to the locations provided by the INL COR.

The contractor shall provide INL with a report of the students who attended the training and certifications.

7.2.6 APPROVAL AND ACCEPTANCE OF SYSTEM

Expert Review

The installed systems will be reviewed and certified by a technical expert. If the tested systems are not found to be fully installed and operational by the expert, the vendor must remediate any problems that have been found before certification and subsequent payment is authorized. The technical expert will be selected by the U.S. Embassy.

Training

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The amount and type of training shall be provided and completed in the timeframe as proposed by the RFP response by the bidder. The schedule and the number and type of students shall be agreed to in the purchase contract.

8.0 PERIOD OF PERFORMANCE:

The contractor shall complete performance according to the following schedule:

Contractor shall begin work immediately after signing of the award and :

• Installation of equipment and complete system delivery, (no later than 150 working days from the signing of the contract);

• Trainings both onsite and online ( commence within 30 days and continue up to1 year following system installation).

9.0 PLACE OF PERFORMANCE:

The installation will be conducted at the sixteen Magistrate Courtrooms in Nassau and Freeport, Bahamas, and if there is sufficient budget, an additional seven Supreme Court and Court of

Appeal courtrooms. (See Appendix A with courtroom information, photos).

General information about the Magistrate Courts can be found on their website at:

http://www.supremecourt.org.bs/about-magistrate.php and about the Supreme Court at:

http://www.supremecourt.org.bs/about-site.php

The Magistrates Courts Complex is located on South Street near the intersection with Nassau

Street in Nassau, Bahamas.

The Magistrates Courts in Freeport, Grand Bahama are located at the Garnet Levarity Justice

Centre. The Magistrates Courts in Abaco are located in the Government Complex in Dundas

Town, Marsh Harbour, Abaco.

The Judicial Complex on Bank Lane is the location for the Supreme Court in the Main Supreme

Court Building with two courtrooms. An additional building formerly known as Ansbacher

House currently houses two, and will in the near future because of additional renovation work, add four more temporary courtrooms.

A facilities directory for the Judges, Magistrates, and Registrars is located online at:

http://www.supremecourt.org.bs/facilities-directory.php

10.0 SECURITY REQUIREMENTS:

None applicable.

10.1 Security Officer:

None are required.

http://www.supremecourt.org.bs/about-magistrate.php http://www.supremecourt.org.bs/about-site.php http://www.supremecourt.org.bs/facilities-directory.php

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11.0 PRIVACY AND SECURITY

11.1 Privacy Act. Work on this project requires that personnel have access to Privacy

Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 5522a and applicable agency rules and regulations.

12.0 OTHER DIRECT COSTS (ODCs).

If applicable.