Final_Draft_ResGen_IDIQ_SAQMMA14R0271.docx

SECTION M

EVALUATION FACTORS FOR AWARD

Supplies/Services.

This is a Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contract with firm fixed-price Delivery Orders to furnish and deliver packaged generators sets, associated transfer switches, and ancillary devices, including a 2,000-hour supply of spare parts, to the U.S. Department of State, in accordance with the specifications and terms and condition set forth herein. A firm fixed-price Delivery Order will be issued for each required delivery throughout the contractual period.

This contract is for New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by a labor and materials manufacturer's warranty for a period of one year starting from the date the equipment is installed and commissioned on the work site. No partial shipments are permitted unless specifically authorized at the time of Delivery Order award.

The Government may request the Contractor furnish and deliver packaged generator sets and components not currently listed under Section B.2.

The period of performance is one (1) year as of the date of the Contracting Officer's signature for the base contract year, with two (2) one-year options to be exercised at the sole discretion of the Government. The first Delivery Order will include the Government’s minimum order requirement under this contract.

Schedule of Prices.

The unit prices listed below shall be the maximum ceiling price and shall include all labor, materials, testing, crating, overhead, and profit for ready-to-ship packaged generator sets. At their choosing, the Contractor may provide lower prices within each Delivery Order request.

Firm fixed prices shall be provided for transportation to three US Department of State facilities. See Section B.4 for location addresses.

All prices are in US Dollars. The Contractor will be paid in full after the Government accepts the equipment at the delivery site stipulated on the Delivery Order.

Description

Description

Description

Minimum and Maximum Ordering Quantities.

The Government guarantees minimum ordering quantities under this contract as outlined in the chart below. The minimum for this contract shall be equal to $450,000.

The Government makes no guarantee as to the number of orders or actual amount of equipment that may be requested above the guaranteed minimum value for the life of the contract.

The maximum for this contract (if the Government exercises all options) shall be any quantity or combination of equipment equal to $15,000,000.

Delivery Time and Location.

The Contractor shall deliver all ordered equipment no later than the date specified on the Delivery Orders. The Contractor will be given a maximum 120-day delivery schedule.

Each Delivery Order will stipulate the delivery location. The Government has the option to pick-up the equipment at the Contractor’s facility or consign delivery to the US Despatch Agency in Antwerp, Belgium, the US Despatch Agency in Miami Florida, or the US Hagerstown Storage Facility.

US Despatch Agency, European Logistical Support Office (ELSO)

GOVLOG N.V.

Belcrownlaan 23, B-2100 Antwerp, Belgium Tel: +32-3-360-5602 Fax: +32-3-540-2040 Email: Despatch_Agency_ELSO@state.gov

US Despatch Agency, Miami 7789 NW 48th Street Miami, FL 33166 Tel: 305-526-2906 Fax: 305-526-2596 Email: Despatch_Agency_Miami@state.gov

Hagerstown Storage Facility 11841 Newgate Boulevard Hagerstown, MD 21740 Tel: 301.223.1730

FAX: 301.223.1735

Email: HagerstownWHSE@state.gov

IDIQ Type of Contract.

This contract is a Multiple Award Indefinite Delivery, Indefinite Quantity Firm Fixed-Priced contract, payable entirely in US Dollars and within the Delivery Order issued under this contract. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

Payments based on quantities and unit prices will be made only to the extent specifically provided in the contract Delivery Order.

The actual amount and type of equipment to be delivered, the time of delivery, and the location of delivery will be determined by the Contracting Officer, who will issue formally executed Delivery Orders to the Contractor. Delivery Orders may be issued orally by the Contracting Officer, but will be confirmed in writing within three business days of the date the Delivery Order is placed.

SUPPLIES OR SERVICES AND PRICES/COSTS

SAQMMA14R0271

Scope and Background.

Background. Utility Management (UM) is a program organization under the auspices of the Facilities Management Division within the Department of State’s Bureau of Overseas Building Operation Bureau (OBO). One such program function under UM provides generator and related accessory funding for residences occupied by full-time Foreign Service Officers stationed at a post, for the Marine Guard house and other agency residences assigned to a post location. This process is governed by organizational policies which designate the UM Program as the responsible Department of State (DOS) organization for sizing all generators and providing post with the necessary assistance and guidance for the procurement and installation of the generators.

OBO/CFSM/FAC/PS intent is to centralize the procurement of residential generators through qualified contractors who have the ability meet OBO/CFSM/FAC/PS standard product specification and have the ability to support delivery and local maintenance on a global scale. In centralizing the procurement and staging an assortment of different size packaged generators sets at three US storage and logistics locations (Antwerp, Belgium, Miami, Florida, and Hagerstown, Maryland), the UM Program can shorten the lead time needed to fulfill the requests for residential back-up power worldwide.

Scope. Qualified contractors shall have the ability to provide generators, transfer switches, and ancillary components that comply with the technical specifications quantified herein. A packaged generator set as defined within this solicitation, is a packaged system consisting of an engine, a generator, fuel storage and delivery elements, controls, starter, cooling system, exhaust and exciter, which are all mounted, assembled, and aligned on a single base. The Contractor will be required to provide certified load testing results for each packaged generator set. The certified load test shall be undertaken before the equipment is released for shipment. Controls shall be part of the tested package generator set and shall be provided with engineered documentation for field wiring and support. Packaged generator sets shall be required to comply with UL, NEMA, ASTM and SAE standards as indicated in the specifications.

In all installations, packaged generator sets are intended to be integrated into the main service of the facility through a transfer switch that is capable of detecting loss and restoration of utility/normal power and subsequent switching of the local generator source. The transfer switch will generally be a three-phase, double throw device with switched neutral connections and supplied with the generator equipment based on the ampacity rating of the generator required. Switches shall conform to UL and NFPA standards.

The Contractor is solely responsible for providing complete design, fabrication, crating, and shipping to meet the requirements of this contract within the established schedules and specifications.

Design and Submittals.

The Contractor will be responsible for the final design of the packaged generator sets. The Contractor shall provide assembly drawings and certified load-testing data. The Contractor will also provide electronic installation, operations and maintenance instructions/guide information for all equipment and devices. The Contractor shall remain completely responsible for designing and fabricating the equipment and devices in full compliance with the requirements of this contract.

The resulting materials shall conform to the standards cited below. Design requirements are detailed in the following documents attached to this Statement of Work:

Section J.1.1 Packaged Generator Set Specification Section J.1.2 Automatic Transfer Switch (ATS) Specification Packaging and Crating.

The Contractor shall consolidate and pack in one crate all materials, including the 2,000 hours of use spare parts, for international shipment and in a manner that prevents any deterioration or degradation of quality of the materials for a period of up to one year. All crates shall be individually marked and tagged with the contents of each crate and include the contract Delivery Order Number.

The Contractor shall include all materials to facilitate the complete installation of the provided materials. Specialty tools, if needed to complete assembly and installation at the field site, shall be provided as well.

Warranty and Local Service Support.

The Contractor shall warranty the packaged generator sets for a period of one-year from date of installation. The warranty shall include labor and materials.

The Contractor shall provide local support that can service needs other than routine maintenance beyond the warranty period for all packaged generator sets furnished through this contract. The Contractor’s supply chain network shall manage a local service group that can respond to operating and maintenance needs within 24 hours of a request for service. Attachment J.1.3 lists the current worldwide locations where the Department of State has facilities that support diplomatic missions.

Schedule.

The Contractor shall manufacture and assemble packaged generator sets of the sizes identified and in the order volumes and time constraints needed by the Government. While many of the orders will constitute the manufacture and assembly of a single packaged generator set there will be requirements to fulfill requests that involve multiple packaged generator sets; possibly ten or more units at a given time. Over the course of a given year, the Government may have requests for as many as 100-150 packaged generator sets with the average size in the range of 50 kva.

The Contractor shall provide the packaged engine sets and have them ready for shipment within 16 weeks after receipt of the Delivery Order.

Coordination, Communication and Information Systems Support.

The Contractor shall assign a dedicated account manager with a minimum of 5 years’ experience working with the design and fabrication of packaged generators sets. This manager will serve as the primary point of contact for all Government interactions with the Contractor. This manager must be knowledgeable of a wide range of activities to include but not limited to: the fabrication process, contract administration, invoicing, warranty enforcement, coordination of local servicing, packaging and crating, warehousing, quality control/quality assurance, specifications, information systems support, etc. and have the authority to set production priorities to meet the Government requirements.

The Contractor shall provide a secure/encrypted interface within their information architecture that supports a simple service oriented connection to procurement and related shipping/delivery status information. This information needs to be open to a properly authenticated external query by the Government’s information resources. At a minimum, the following general information shall be provided as part of this information exchange to validate and acknowledge the package generator set manufacture and delivery process:

Delivery Order Proposal Request (DOPR): (Government issues a request for specific generators, sizes, etc.)

Delivery Order receipt information to Government: (Contractor posts Delivery Order proposal information for Government review) Delivery Order award and acceptance notifications: (Government issues Delivery Order award and acceptance information) Product delivery and status information/tracking: (Contractor maintains and exposes status of manufacturing process and shipping/delivery status after leaving the Contractor’s location)

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Marking of Reports.

All reports delivered by the Contractor to the Government under this contract shall be encrypted and sent electronically via email to the Contracting Officer. The Delivery Order Number shall be included in the title of the electronic file. The report shall prominently show on the cover:

Packing of Product.

Product shall be consolidated in one crate and packed for overseas shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

The packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the Contractor’s expense. For any additional information concerning these requirements, please refer to the following www.aphis.usda.gov/ppq/wpm/import.html or www.cbp.gov/xp/cgov/import/commercialenforcement/wpm.

Packing List(s).

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

Crate and Box Markings.

All shipping crates and packages shall be marked with the following on the outside of each individual container:

Warranty Notification.

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the product delivered, or otherwise furnish notice with the product, of the existence of a warranty. Sufficient information shall be presented for Government receiving personnel and end-users to identify warranted product. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the products are found to be defective.

Packages sent via U.S. Mail, Registered or Certified Mail.

Packages sent via U.S. Mail, Registered or Certified Mail shall be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD

Attn: Joy Young P. O. Box 9115, Rosslyn Station Arlington, VA 22219 Packages sent via commercial courier service.

Packages sent via commercial courier service shall be addressed as follows:

U.S. Department of State Office of Acquisition Management

A/LM/AQM/FDCD

Attn: Joy Young

423F (SA-06A)

1735 North Lynn Street Arlington, VA 22209 Packaging Requirements for Mail and Courier Shipment of Documents and Drawings.

All documents under this contract shall be furnished in digital/electronic media. The prime contractor and any associated subcontractors will package all electronic media, which shall be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. No hardcopy (paper) drawing and documents will be accepted.

Double-wrapping and addressing of packages. For all shipping methods, the prime contractor, and any associated subcontractors will ensure that all project documentation, is double-wrapped with both layers addressed properly and labeled with the sender’s address. Document tracking receipts shall be packaged inside the inner wrapping with the materials the receipt describes.

Packaging heavy materials in appropriate containers. In applying the above double-wrapping and addressing procedures, items sent via US mail or commercial carrier weighing more than one (1) pound shall have the inner package enclosed within an appropriately sized double-walled box. The cardboard box counts as the second layer of wrap.

PACKAGING AND MARKING

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996).

52.246-15 Certification of Conformance (APR 1984).

52.246-16 Responsibility for Supplies Clauses (APR 1984).

Inspection and Acceptance – Data (11/08). See Section D for inspection and acceptance data requirements.

Inspection and Acceptance - F.O.B. ORIGIN (11/08). Inspection and acceptance shall be made at the Contractor's facility by an authorized representative.

Inspection and Acceptance – F.O.B. DESTINATION. Inspection and acceptance shall be made at the destination specified in the Delivery Order by an authorized representative.

Coordination and Communication.

Government Role. The Government will support the use of the SSL technology to the Contractor’s network. The Government will assist Contractor’s IT staff with establishing secured/encrypted connections between Government and Contractor’s network. No information requests will be made to a Government network from the Contractor’s network. Specific information as identified in Section C.6.2 will be requested by the Government network through an encrypted connection, which authenticates to the Contractor’s network resource via a web service (JSON/XML) using SAML or other acceptable security standard. The Government will support the Contractor’s implementation of Information Systems Support using a web-based conference module as approved by the Contracting Officer.

Contractor Hardware Requirements. The Contractor shall maintain information resources with acceptable virus protection and on network servers that are not publically exposed to outside networks.

Business Rules. The Contractor is restricted from transporting unencrypted data electronically across the Internet using email, FTP sites, or commercial web sites.

INSPECTION AND ACCEPTANCE

This contract incorporates one of more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.242-15 Stop-Work Order (AUG 1989).

52.242-17 Government Delay of Work (APR 1984).

52.247-29 F.O.B. Origin (FEB 2006).

52.247-34 F.O.B. Destination (NOV 1991) Period of Performance (11/08).

This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for twelve (12) months, with two one-year option years, in accordance with FAR 52.217-9.

Place of Performance (11/08).

The principal place of performance for this contract shall be the Contractor’s manufacturing facility.

Required Time of Delivery (11/08).

The performance schedule shall be specified in each Delivery Order in accordance with Section C.5 and the Contractor shall initiate and complete each delivery within the time specified.

Performance Requirements (11/08).

The Contractor shall be ISO 9000 and ISO 14000 Certified and shall meet the acceptable quality levels as identified in Attachment J.1.1 and J.1.2.

Deliverables/Submittals (11/08).

The Contractor shall furnish all the shop drawings, reports, and packaged generator set products in accordance with the Performance Requirements and transmitted in accordance with Section D. All the J Attachment specification submittals must be forwarded to the COR within 30 days of contract award. The packing lists and bills of lading must be submitted to the COR within two days of any shipment.

DELIVERIES OR PERFORMANCE

DOSAR 652.242-70 Contracting Officer’s Representative (COR) (AUG 1999).

Contract Administration Data (11/08).

Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219 Hand-delivery/Courier: U.S. Department of State Office of Acquisition Management

423F (SA-06A)

1735 North Lynn Street Arlington, VA 22209 Attn: Joy Young Contracting Officer’s Representative (COR): Mark Lepire

Telephone Number: 571-451-6706 Invoice Requirements (11/08).

The Contractor’s invoice shall be submitted in triplicate to the following address via courier (i.e. FEDEX or UPS).

To: U.S. Department of State

OBO/RM/FM, SA-6

Attn: Jeffery Reba 1701 N. Fort Myer Drive Arlington, VA 22219 Or

FAX:(703)875-5826

Attn: Jeffery Reba RM/FM will log in the invoice and give it to the COR who shall determine if the billed items have been received. If it has been determined that the amount billed is incorrect, the COR will approve undisputed portions of the invoice and notify the Contractor in writing.

A proper invoice must include the following information, in accordance with FAR 52.232-25 Prompt Payment in Section I hereof:

CLIN Breakdown Structure.

The Contractor's invoice shall include a breakdown by CLIN, as well as by accounting and appropriation data, as reflected on each Delivery Order.

Ordering Procedures (11/08).

Delivery Orders (11/08).

Performance (11/08).

Following execution of the Delivery Order, technical clarifications may be issued in writing at any time by the COR to amplify, or provide additional guidance to the Contractor regarding performance of the Delivery Order. The Contractor shall notify the Contracting Officer of any instructions or guidance the Contractor considers to be a change to the Delivery Order, which will impact the cost, schedule or deliverables content of the baseline work (Section C.5).

In cases where technical instructions or other events may dictate a change from the baseline, Delivery Orders may be formally modified in writing by the Contracting Officer to reflect modifications to tasking. The Contractor is responsible for revising the proposal to reflect Delivery Order modifications within five (5) working days following negotiation or issuance of a modification of the Delivery Order.

Delivery Orders may be placed during the period of performance of the contract, as identified in Section F. Any order issued during the period of performance of this contract and not completed within that time shall be governed by the contract terms to the same extent as if the order were completed during the contract's period of performance, including the contract and individual order ceiling price.

CONTRACT ADMINISTRATION DATA

IDIQ Contractor Commitments, Warranties and Representations (11/08).

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including:

Nonpayment for Unauthorized Work (11/08).

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

Key Personnel (11/08).

Technical Direction (11/08).

Organizational Conflict of Interest - General (02/96).

SPECIAL CONTRACT REQUIREMENTS

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a clause may be accessed electronically at this/these address(es):

"Central Contractor Registration (CCR) database" means the primary Government repository for Contractor information required for the conduct of business with the Government.

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

"Registered in the CCR database" means that:

(b)