Safety letter Audio Systemshillcenter.pdf

APPENDIX "C"

SAFETY SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

General James E Hill Audio System

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements. The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap notification/reporting as defined in paragraph I.B. below.

2. A Safety Program that addresses, as a minimum, the subjects listed in Safety Program

Elements, Section II and to be used during performance of the work described in THE

CONTRACT.

B. Mishap Notification.

1. The contractor shall notify the procuring Safety Office or a designated Government

Representative (GR) within one (1) hour of all mishaps or incidents. A written report of the mishap/incident shall be sent within three calendar days to the GR, who will forward it to the

Procuring Safety Office. For information not available at the time of initial written report, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the Safety Office.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3. If requested by the designated government representative, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

C. The safety provisions of this contract, shall apply to any subcontracts/subcontractors.

D. Safety requirements listed herein that do not concern contractor’s operations or services shall be considered self-deleting as mutually agreed by the contractor and the procuring office.

SECTION II - SAFETY PROGRAM ELEMENTS

A. The contractor’s Safety Program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements

Element/Requirement Referenced Benchmark

29 CFR 1910 Standards for General Industry

NFPA 70 National Electric Code

AFI 91-203 AF Consolidated Occupational Safety Instruction

Housekeeping

Material Handling Equipment (MHE)

Hazardous Energy Control

TAFB Instruction 32-2001 Fire Prevention – Fire Protection Program

TAFB Handbook 32-9001 Facility Management Guidelines

AFI 31-218 Air Force Motor Vehicle Traffic Supervision

B. VPP Elements for Requirements

1. DEFINITIONS.

(1) Applicable contractors. These requirements apply only to contractors whose employees work more than 1000 hours per quarter on a government installation.

(2) Days Away, Restricted, and/or Transfer Case Incident Rate (DART).

Number of recordable injuries and illnesses cases per 100 full time-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

(3) Total Case Incidence Rate (TCIR). Total number of recordable injuries and illness case per 100 full-time employees that a site has experienced in a given time frame.

2. Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all

“applicable contractors” operating on Air Force installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements.

Contractors (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

3. Applicable contractors are required to submit their TCIR and DART rates and

OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

4. An applicable contractor’s Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health

Plan, and the process and procedures that will be used to correct violations.

5. It is the applicable contractor’s sole responsibility for compliance with the

Occupational Safety and Health Act (OSHA) (Public Law 91-596). The contractor must submit a Safety and Health Plan and corresponding site safety checklist to the contracting officer 10 days after contract reward. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards to contractor work areas. Additional, installation specific references and policies may be include/attached to this section. The plan will:

(1) demonstrate a management commitment to employee safety and health;

(2) identify the application of the safety and health plan to subcontractors;

(3) identify the roles and responsibilities of the following individuals:

a. management;

b. supervisors;

c. employees;

d. safety coordinator;

(4) identify applicable safety rules and regulations;

(5) include a worksite hazard analysis to include base-line hazard identification and required control measures;

(6) include a job site analysis to include hazards of tasks required to control measures;

(7) identify employee safety and health training requirements and the documentation process;

(8) include a workplace inspection frequency, to include identifying the individual conducting the inspections;

(9) include employee hazard reporting procedures;

(10) identify individual(s) responsible for corrective action hazards;

(11) identify first aid/injury procedures;

(12) identify procedures for accident investigation and reporting;

(13) identify emergency response procedures; and

(14) identify the process for tracking controlled hazards in contractor work areas.

6. An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

NOTE: The contracting officer shall include additional paragraphs into the PWS if the multifunction team determines the contract will be acquired using the Federal Acquisition

Regulation Part 12, Commercial Acquisition procedures. The paragraph shall be the equivalent of the Air Force Federal Acquisition Regulation Supplement contract clause 5323.9001, Health and Safety on Government Installations used in FAR Part 15 contracts. The paragraphs to be inserted are located in the Air Force Contracting VPP Guide.