S5121A-16-R-0020.pdf

THIS IS A DRAFT COMBINED SYNOPSIS/SOLICITATION NOTICE – S5121A‐16‐R‐0020

IAW FAR 12.602(c)(1) and FAR 5.207

Notice Type: DRAFT Combined Synopsis/Solicitation Solicitation Number: S5121A‐16‐R‐0020 Title: BOMGAR Software Maintenance and Support for the Defense Contract Management Agency (DCMA) IT Directorate.

Classification Code: 70 PSC Code: 7030 NAICS Code: 511210 – Software Publishers Is this Recovery and Reinvestment Act Action: No Response Date:

Response Time Primary POC: Justin C Balster Secondary POC: Christopher Moore

BOMGAR Technical Specifications

CLIN Description MFG Part Number

Qty POP

Bomgar virtual appliance maintenance

Bomgar Corporation

B300_V 2 8/24/2016 to 8/23/2017

"Bomgar License Maintenance

Bomgar Corporation ‐License Enterprise Maint License_Enterprise_Maint"

License Enterprise Maint.

8/24/2016 to 8/23/2017

Option Period 1

8/24/2017 to 8/23/2018

Bomgar License Maintenance

Bomgar Corporation ‐License Enterprise Maint License_Enterprise_Maint"

License Enterprise Maint.

8/24/2017 to 8/23/2018

Option Period 2

8/24/2018 to 8/23/2019

Bomgar License Maintenance

Bomgar Corporation ‐License Enterprise Maint License_Enterprise_Maint"

License Enterprise Maint.

8/24/2018 to 8/23/2019

Option Period 3

8/24/2019 to 8/23/2020

Bomgar License Maintenance

Bomgar Corporation ‐License Enterprise Maint License

Enterprise

8/24/2019 to 8/23/2020

License_Enterprise_Maint" Maint.

Option Period 4

8/24/2020 to 8/23/2021

Bomgar License Maintenance

Bomgar Corporation ‐License Enterprise Maint License_Enterprise_Maint"

License Enterprise Maint.

8/24/2020 to 8/23/2021

Delivery Requirements – Deliverables include most recent version to include all updates, patches, fixes.

Additional Requirements are:

Manufacturer’s Part number included in contract documents

508 compliance.

Agreement in accordance with DFARS 208.7402.

Invoices are to be submitted via Wide Area Work Flow (WAWF).

Ship Deliverables to:

DCMAIT 3990 E. Broad St. BLDG 20 C6S062 Columbus, OH. 43213

Contractor shall prepare a Software Description Summary (Appendix A) and attach it, as well as an electronic version of the Licensing agreement to the invoice. Please note: an invoice not including accurate information will be rejected as incomplete.

Appendix A ‐ Software Description Summary

Instructions: DCMA loads this information into its system for tracking software. Please complete/update the information in Blue. At a minimum there should be one product description for each CLIN in the contract or manufacturer’s part number. POC for completion of this document is XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX.

Contract: Contract# Order: Order #

Current Maintenance Start Date: XX/XX/XXXX End Date: XX/XX/XXXX

Product: Software Name 1

Manufacturer’s Software License SKU / Part Number: XXXXXX

Manufacturer’s Software Maintenance SKU / Part Number: XXXXXX

Includes the following:

Unabbreviated non‐technical description of software purchase. If the software has components, then each component shall be listed.

License Constraint: XXXX users, XXXX devices, ...

Product: Software Name 2

Manufacturer’s Software License SKU / Part Number: XXXXXX

Manufacturer’s Software Maintenance SKU / Part Number: XXXXXX

Includes the following:

Unabbreviated non‐technical description of software purchase. If the software has components, then each component shall be listed.

License Constraint: XXXX users, XXXX devices

CLAUSES INCORPORATED BY REFERENCE

52.203‐3 Gratuities APR 1984 52.203‐6 Restrictions On Subcontractor Sales To The

Government

SEP 2006

52.203‐12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203‐17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204‐4 Printed or Copied Double‐Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204‐7 System for Award Management JUL 2013 52.204‐9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204‐10 Reporting Executive Compensation and First‐Tier

Subcontract Awards

OCT 2015

52.204‐13 System for Award Management Maintenance JUL 2013 52.209‐6 Protecting the Government's Interest When

Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209‐10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.211‐6 Brand Name or Equal AUG 1999 52.212‐1 Instructions to Offerors‐‐Commercial Items OCT 2015 52.219‐8 Utilization of Small Business Concerns OCT 2014 52.219‐14 Limitations On Subcontracting NOV 2011 52.219‐28 Post‐Award Small Business Program Rerepresentation JUL 2013

52.222‐3 Convict Labor JUN 2003 52.222‐19 Child Labor ‐‐ Cooperation with Authorities and

Remedies

FEB 2016

52.222‐21 Prohibition Of Segregated Facilities APR 2015 52.222‐26 Equal Opportunity APR 2015 52.222‐35 Equal Opportunity for Veterans OCT 2015 52.222‐36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222‐40 Notification of Employee Rights Under the National

Labor Relations Act

DEC 2010

52.222‐50 Combating Trafficking in Persons MAR 2015 52.222‐54 Employment Eligibility Verification OCT 2015 52.223‐18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225‐13 Restrictions on Certain Foreign Purchases JUN 2008 52.232‐17 Interest MAY 2014 52.232‐33 Payment by Electronic Funds Transfer‐‐System for

Award Management

JUL 2013

52.232‐40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.242‐13 Bankruptcy JUL 1995 252.203‐7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203‐7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.203‐7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204‐7003 Control Of Government Personnel Work Product APR 1992 252.204‐7004 Alt A

System for Award Management Alternate A FEB 2014

252.204‐7008 Compliance With Safeguarding Covered Defense Information Controls

DEC 2015

252.204‐7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.204‐7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205‐7000 Provision Of Information To Cooperative Agreement Holders

DEC 1991

252.209‐7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.222‐7007 Representation Regarding Combating Trafficking in Persons

JAN 2015

252.223‐7008 Prohibition of Hexavalent Chromium JUN 2013 252.225‐7001 Buy American And Balance Of Payments Program‐‐

Basic (Nov 2014)

NOV 2014

252.225‐7012 Preference For Certain Domestic Commodities FEB 2013

252.225‐7031 Secondary Arab Boycott Of Israel JUN 2005 252.225‐7036 Alt I Buy American‐‐Free Trade Agreement‐‐Balance of

Payments Program‐‐Alternate I (Nov 2014)

NOV 2014

252.225‐7048 Export‐Controlled Items JUN 2013 252.232‐7010 Levies on Contract Payments DEC 2006 252.239‐7001 Information Assurance Contractor Training and

Certification

JAN 2008

252.239‐7009 Representation of Use of Cloud Computing SEP 2015 252.239‐7010 Cloud Computing Services AUG 2015 252.239‐7017 Notice of Supply Chain Risk NOV 2013 252.239‐7018 Supply Chain Risk OCT 2015 252.243‐7001 Pricing Of Contract Modifications DEC 1991 252.243‐7002 Requests for Equitable Adjustment DEC 2012 252.244‐7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

Addendum to FAR 52.212‐1 Instructions to Offerors – Commercial Items

I. Submission of Offerors:

Offerors must comply with the following:

Quotes/Proposals are to be submitted via email no later than 8:00 a.m. (Eastern Standard Time) on August 22, 2016 to justin.balster@dcma.mil. The complete quote/proposal, with authorized signature, must be received by the closing date and time.

The North American Industry Classification System (NAICS) code for this acquisition is 511210, and the Small Business size standard is $4 Million. Per FAR 4.1201(a): Prospective contractors SHALL complete electronic annual representations and certifications (Reps & Certs), via the System for Award Management (SAM) website at www.sam.gov. Your Reps and Certs must include the NAICS applicable to this solicitation document and indicate your organization’s business size status.

Per 13 CFR 121.104 ‐ If the size determination is based on average annual gross revenue, the method for determining business size status is based on the company’s average annual gross revenues for the last three fiscal years. Organizations whose average annual gross revenues exceed the size standard of this solicitation are considered large businesses. [Additional definition is available by searching 13CFR121 at http://www.gpoaccess.gov/cfr/index.html]

Complete Contract Line Item Number (CLIN) pricing.

Be registered in www.SAM.gov and have completed the applicable representations and certifications for this requirement and NAICS.

Return the completed combined synopsis solicitation via email to justin.balster@dcma.mil . Any quotes received after the appointed time will be late and may not be considered for award.

The offeror’s Quote/Proposal shall address the following information:

Factor 1 – Technical Capability

Submission Requirements: Capability statement(s) that demonstrates the offeror’s clear understanding of the minimum specifications.

Factor 2 – Past Performance

Submission Requirements: The offeror shall provide three references that may be contacted to obtain past performance information from the last three years which describes offerors timeliness, quality of work, business relations, and supply chain risk on current or previous contracts. PPIRS reports or other public and non‐public sources will be used to evaluate the offerors timeliness, quality of work, and business relations on current or previous contracts. Supply Chain Risk will be evaluated based on reported incidences of sabotage, maliciously introducing unwanted function, or otherwise subverting the design, integrity, manufacturing, production, distribution, installation, operation, or maintenance of a national security system (as that term is defined at 44 U.S.C. 3542(b)) so as to surveil, deny, disrupt, or otherwise degrade the function, use, or operation of such system under previous contracts.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

The offeror shall be determined to have unknown past performance. Unknown” shall be considered acceptable.

Factor 3 – Price

Submission Requirements: The offeror shall submit pricing for each Contract Line Item (CLIN) on the completed combined synopsis solicitation. Pricing shall be provided for each CLIN base period and option period as set forth in the sub CLINS.

Evaluation of the option periods will not obligate the Government to exercise the option. The evaluated price per CLIN will be used as the award amount in the resultant award. Price analysis will be used to determine the total evaluated price to support the selection of the lowest price, technically acceptable offeror.

52.207‐4 ECONOMIC PURCHASE QUANTITY‐‐SUPPLIES (AUG 1987)

(a) Offerors are invited to state an opinion on whether the quantity(ies) of supplies on which bids, proposals or quotes are requested in this solicitation is (are) economically advantageous to the Government. _________________________________________________________________________

Each offeror who believes that acquisitions in different quantities would be more advantageous is invited to recommend an economic purchase quantity. If different quantities are recommended, a total and a unit price must be quoted for applicable items. An economic purchase quantity is that quantity at which a significant price break occurs. If there are significant price breaks at different quantity points, this information is desired as well.

OFFEROR RECOMMENDATIONS

PRICE

ITEM QUANTITY QUOTATION TOTAL

(c) The information requested in this provision is being solicited to avoid acquisitions in disadvantageous quantities and to assist the Government in developing a data base for future acquisitions of these items.

However, the Government reserves the right to amend or cancel the solicitation and resolicit with respect to any individual item in the event quotations received and the Government's requirements indicate that different quantities should be acquired.

(End of provision)

52.209‐7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision‐‐

Administrative proceeding means a non‐judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means‐‐

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite‐delivery, indefinite‐quantity, 8(a), or requirements contracts (including task and delivery and multiple‐award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in‐‐

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Capability IAW with Minimum Specifications Factor 2: Past Performance Factor 3: Price

(b) Factors 1 and 2 of are equal importance and are more important than factor 3. Proposals will be evaluated for acceptability, but will not be ranked using the non‐price factors. The successful contractor to receive contract award will be determined using Lowest Priced Technically Acceptable (LPTA) process.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212‐5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (DEVIATION 2013‐O0019) (JUN 2016)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215‐2, Audit and Records ‐‐ Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203‐13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219‐8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219‐8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222‐17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222‐17.

(iv) 52.222‐21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222‐26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222‐35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212).

(vii) 52.222‐36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222‐37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

(ix) 52.222‐40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222‐40.

(x) 52.222‐41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi)

__X_ (A) 52.222‐50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222‐50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222‐51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment‐‐Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222‐53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services‐‐Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222‐54, Employment Eligibility Verification (Aug 2013).

(xv) 52.222‐55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.225‐26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226‐6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226‐6.

(xviii) 52.247‐64, Preference for Privately‐Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247‐64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/

(End of provision)

52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/

(End of clause)

52.252‐6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation

252.204‐7011 ALTERNATIVE LINE‐ITEM STRUCTURE (SEP 2011)

(a) Line items are the basic structural elements in a solicitation or contract that provide for the organization of contract requirements to facilitate pricing, delivery, inspection, acceptance and payment. Line items are organized into contract line items, subline items, and exhibit line items.

Separate line items should be established to account for separate pricing, identification (see section

211.274 of the Defense Federal Acquisition Regulation Supplement), deliveries, or funding. The Government recognizes that the line item structure in this solicitation may not conform to every offeror's practices. Failure to correct these issues can result in difficulties in accounting for deliveries and processing payments. Therefore, offerors are invited to propose an alternative line item structure for items on which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract structure is economically and administratively advantageous to the Government and the Contractor.

(b) If an alternative line item structure is proposed, the structure must be consistent with subpart

204.71 of the Defense Federal Acquisition Regulation Supplement and PGI 204.71. A sample solicitation line‐item structure and a corresponding offer of a proposed alternative line‐item structure follow.

Solicitation:

Item No. Supplies/Service Quantity Unit Unit price Amount 0001............................ Bomgar Virtual Appliance Maintenance

Alternative line‐item structure offer where monitors are shipped separately:

252.211‐7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) Definitions. As used in this clause‐

Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on machine‐readable media.

Concatenated unique item identifier means‐‐

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

Data Matrix means a two‐dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

DoD recognized unique identification equivalent means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

DoD item unique identification means a system of marking items delivered to DoD with unique item identifiers that have machine‐readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.

Government's unit acquisition cost means‐‐

(1) For fixed‐price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost‐type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time‐and‐materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

Issuing agency means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

Issuing agency code means a code that designates the registration (or controlling) authority for the enterprise identifier.

Item means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

Lot or batch number means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

Machine‐readable means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

Original part number means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

Parent item means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

Serial number within the enterprise identifier means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

Serial number within the part, lot, or batch number means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

Serialization within the enterprise identifier means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

Serialization within the part, lot, or batch number means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

Type designation means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

Unique item identifier means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

Unique item identifier type means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier. (1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract line, subline, or exhibit line item No. Item description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract line, subline, or exhibit line item No. Item description

(If items are identified in the Schedule, insert ``See Schedule'' in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ‐‐‐‐.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ‐‐‐‐.

(v) Any item not included in paragraphs (c)(1)(i), (ii), (iii), or

(iv) of this clause for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology‐‐International symbology specification‐‐Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that‐‐

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology‐‐EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology‐‐EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology‐Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall‐‐

(A) Determine whether to‐‐

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: Original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL‐STD‐130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL‐STD‐129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL‐STD‐130, latest version.

(ii) The issuing agency code‐‐

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD unique item identification under paragraph (c)(1)(iii) of this clause, the Contractor shall report as part of, or associated with, the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232‐7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods‐‐

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ‐‐‐‐, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract any items for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items.

252.232‐7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause‐‐

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232‐7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall‐‐

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step‐by‐step procedures for self‐ registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web‐Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2‐1

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand‐alone) and “Receiving Report” (stand‐alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

COMBO

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD Issue By DoDAAC TBD Admin DoDAAC TBD Inspect By DoDAAC TBD Ship To Code Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back‐up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.