S02 - RFQ ATTACHMENT 1 -FINAL SOW V4- Kearny Mesa Pkg. 13 - Carts 4.20.21.docx

Statement of Work

Kearny Mesa Pkg. 13-Carts Community Based Outpatient Clinic

5/07/21 V4

Introduction VA San Diego Healthcare System (VASDHCS) has a requirement to purchase InterMetro Starsys CARTS BRAND NAME, with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of the activation of the Kearny Mesa Community Based Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.5. See Attachment A for salient characteristics.

Table 1 – Package Items Summary

SINGLE WIDE CABINET, LINEN

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

MFG: InterMetro Starsys

General Conditions Site and Warehouse Address The address of the Kearny Mesa CBOC and Activation Warehouse are provided below. Further information on delivery is in section 2.5.2 Kearny Mesa CBOC 8875 Aero Drive San Diego, CA, 92123

Activation Warehouse 1330 30th St., Suite G San Diego, CA 92154

Contractor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items listed in Table 1.

Delivery Schedule Table 2 – Anticipated Building Outfitting Schedule

Coordination with the VA COR is required for the delivery of items. Notification of expected shipment date shall be provided no later than 14 business days prior to shipment.

The contractor shall provide a delivery schedule based on the procurement requirement 14 days after award of the contract.

Estimated delivery schedule based on current construction schedule.

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 40+ days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA POC: Clyder Barrientos at (858) 626-8797, clyder.barrientos@va.gov, or Ismaila Ndiaye, at (858) 228-6138 Ismaila.Ndiaye@va.gov.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number on each box/container for identification and reference upon receipt of product.

2.5.5 The vendor shall comply with all COVID-19 related safety requirement when on VA premises, such as wearing surgical/cloth face masks and maintingin social distancing requirments.

Use of Warehouse If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the COR prior to delivery.

The vendor shall communicate through the VA POC any required coordination requirements.

Job Site Cleanliness

There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Installation and Assembly Are Required Final Acceptance The vendor is required to manage and coordinate delivery and acceptance at the Kearny Mesa CBOC with the VA POC.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery to prevent damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative reachable via phone as the vendor’s contact, and to serve as the interface between the vendor and VA COR. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training- Not applicable.

Design Services

a) The contractor will be required to provide basic design services and layout for the furniture being requested to included quantity per each specific item and room placement as part of the design submittal described in this contract. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional using contractor’s software similar to that proposed for this contract.

1.1.1 Items provided by COR after award:

b) The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See Attachment for floor plans and concept furniture plan.

1.1.2 Meeting Requirements for the vendor:

1. The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161 or schedule a conference call, to gather all design basis information and refine a schedule for submissions and visits no later than 5 days after award of this contract.

1. Contractor shall schedule conference calls with the COR as required to review furniture layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated COR for review and concurrence.

1. A site visit to the Kearny Mesa CBOC for field measurements is to be coordinated with the COR.

1. All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

During first meeting the contractor shall provide the COR with the PDF drawings showing layouts of awarded product.

The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to COR a remediation plan within 5 business days.

Design Deliverable requirements:

a) The contractor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the COR.

The product must not be placed into production without clearance from the COR.

The contractor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

The contractor shall track manufacturing schedule and notify COR with updates of estimated completion date by email.

Product Inspection and Warranty The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA COR in writing, preferably via email, immediately upon identification.

The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR daily.

Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

The warranty of an item is to start on the date of acceptance of the products/services by the COR.

The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

PROTECTION OF PROPERTY

2.12.1 Contractor shall provide protection of Government property. in accordance with the requirements of the IDIQ base contract.

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