S02 RFQ 36C26123Q0403 Water Testing.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

612-23-3-6133-0043

36C26123Q0403 04-20-2023

Durell Salaz 916-923-4385 05-01-2023

3:00 PM PDT

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

5342 Dudley Blvd., Bldg. 209

McClellan CA 95652-2609

X 100

X

325199

1250 Employees

N/A

**PLEASE SEE THE STATEMENT OF WORK**

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

3230 Peacekeeper Way, Bldg. 209

McClellan CA 95652-1012

FMS VA-9(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Contractor to provide equipment, labor, supervision, management, transportation, supplies, permits, replacement parts, software, and all other materials necessary to provide water treatment services for VA Northern California

Health Care System (VANCHCS), in accordance with the

Statement of Work (SOW).

This solicitation is set-aside for 100% Service-Disabled

Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small

Business (VOSB).

All potential vendors must have an active registration in

SAM.gov and be a certified SDVOSB/VOSB vendor in VetCert

(https://veterans.certify.sba.gov/).

The resulting contract will be a fixed price for a base period of one-year plus four one-year options periods.

See CONTINUATION Page

612-3630162-6133-855100-2543 010055590

Angela Gerlitzki

Contracting Officer

36C26123Q0403

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) .. 35

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 VENDOR’S SELF PERFORMANCE WORKSHEET

D.2 DOL WAGE DETERMINATION – WD2015-5623 – CONTRA COSTA

D.3 DOL WAGE DETERMINATION – WD2105-5631 - SACRAMENTO

D.4 DOL WAGE DETERMINATION – WD2015-5655 - SOLANO

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist Durell Salaz

Network Contracting Office (NCO) 21

5342 Dudley Blvd. Bldg. 98

McClellan CA 95652-1012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR

Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoiuce.asp

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoiuce.asp mailto:VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:vafsccshd@va.gov

B.2 STATEMENT OF WORK

1. GENERAL INFORMATION

1.1. The Contractor shall furnish all equipment, labor, supervision, management, transportation, supplies, permits, replacement parts, software, and all other materials necessary to provide water treatment services for the Department of Veterans Affairs (VA) Sacramento Medical Center, McClellan Outpatient Clinic (OPC), Martinez OPC, Mare Island and Fairfield. The Contractor shall be responsible for all costs related to performing a comprehensive water treatment program for the heating hot water boilers, heating/chilled water loops, cooling towers and providing testing chemical solutions to all continuous monitoring water safety testing cabinets.

1.2. Contractor/Vendor shall provide labor, material and supplies necessary to complete service for corrosion build up on (1) cooling tower. This work will include removal of all corrosives building up material or white rust from the system component to improve efficiency and life span. The contractor/vendor shall provide a protective layer of protective corrosion inhibitor on the metal surfaces of the component to improve sustainment of future buildup of material from occurring.

All products used should be within the cooling tower’s manufacturers recommendation and be submitted for approval by the Contracting Officer’s Representative (COR) before utilizing or service to occur.

1.3. PERIOD OF PERFORMANCE: The period of performance for this service contract is for one base year with (4) one-year options.

1.4. SPECIFIC REQUIREMENTS

1.4.1. It is the VA’s desire to remain as close to a “mainstream” or “traditional” water treatment program as possible. The VA will accept suggestions that can benefit the facility in efficiencies and protecting the life span of the equipment. Suggested performance standards are in this document to ensure this as it relates to utilities use by way of clean heat transfer surfaces, system water use through normal discharge percentages and system metals corrosion rates.

1.4.2. Due to the additional hazards of on-site use and storage, acid programs used to suppress alkalinities for greater cycles of concentration on the condenser water systems will not be accepted.

1.4.3. Studies or evaluations shall be completed during a brief survey process that should take the

Contractor’s staff no longer than a 24-hour span. Contractor shall bear any expense for approved activities that fall within this description or require that our chillers or boilers have any mechanical work or openings performed.

1.5. SCOPE OF WORK

1.5.1. LOCATIONS

1.5.1.1. Contractor shall maintain VA systems at the following locations:

1.5.1.1.1. MATHER VA BUILDINGS 702 AND 703:

1.5.1.1.1.1. 2,000-ton combined condenser water system

1.5.1.1.1.2. 5000+ gallon chilled water loop

1.5.1.1.1.3. 5000+ gallon hot water heating loop

1.5.1.1.1.4. 76 combined horsepower steam generator system

1.5.1.1.1.5. Equipment is in Buildings 702 and 703

1.5.1.1.1.6. 2 water safety cabinets located at Building 702 and 726

1.5.1.1.1.7. 1 chilled water (chw) loop and 1 heating hot water (hhw) loop Building 726

1.5.1.1.1.8. 1 hhw loop in Building 727

1.5.1.1.1.9. 1 cooling tower condenser loop and 1 hhw loop Building 728

1.5.1.1.1.10. 1 chilled water loop Building 700 Radiology bump-out

1.5.1.1.2. MCCLELLAN OPC: BUILDINGS 88, 98, 209, AND 949

1.5.1.1.2.1. Building 88: Three (3) boilers in the basement which currently have a pot feeder next to them.

1.5.1.1.2.2. Building 88: 45-ton air cooled chiller located behind west side of the building.

1.5.1.1.2.3. Building 98: Two (2) boilers located in the basement. Currently pot feeder in front of boiler #1.

1.5.1.1.2.4. Building 98: 170-ton Chiller, currently has pot feeder next to water pump.

1.5.1.1.2.5. Building 98: Cooling Tower 199.3 Nominal tons. Pot feeder located in Basement next to chiller.

1.5.1.1.2.6. Building 209: Boiler and chilled water loop in basement of 209

1.5.1.1.2.7. Building 949: One (1) Boiler. Pot feeder is located near the heating hot water

Recirculation pumps.

1.5.1.1.2.8. Building 949: Two (2) Chillers. One is 210 ton, and one is 130 ton.

1.5.1.1.3. MARTINEZ VAMC: BUILDINGS 16,19, 20, 21, 22, 23, 24, 25, AB-6, AB-7,

AND R-1:

1.5.1.1.3.1. There are 16 Closed loops total on the Martinez site in the buildings listed below.

1.5.1.1.3.1.1. Building 16: 1 chilled water loop, 1 geo-thermal loop

1.5.1.1.3.1.2. Building 19: 1 heating hot water loop, 1 chilled water loop

1.5.1.1.3.1.3. Building 20: 1 heating hot water loop

1.5.1.1.3.1.4. Building 21: 2 heating hot water loops, 1 chilled water loop

1.5.1.1.3.1.5. Building 22: 1 heating hot water loop

1.5.1.1.3.1.6. Building 23: 1 heating hot water loop

1.5.1.1.3.1.7. Building 24: 1 heating hot water loop

1.5.1.1.3.1.8. Building 25: 1 heating hot water loop

1.5.1.1.3.1.9. Building AB-6: 1 heating hot water loop, 1 chilled water loop

1.5.1.1.3.1.10. Building AB-7: 1 heating hot water loop

1.5.1.1.3.1.11. Building R-1: 1 heating hot water loop

1.5.1.1.3.1.12. 3 Cooling Towers in Building 19

1.5.1.1.3.1.13. 1 Cooling Tower in Building 16

1.5.1.1.3.1.14. 1 Cooling Tower in Building 24

1.5.1.1.4. MARE ISLAND OPC: BUILDING 201

1.5.1.1.4.1. 1 heating hot water loop

1.5.1.1.4.2. 1 chilled water loop

1.5.1.1.4.3. 1 geo-thermal water loop

1.5.1.1.4.4. 1 cooling tower

1.5.1.1.5. FAIRFIELD OPC: BUILDING 778

1.5.1.1.5.1. 1 heating hot water loop

1.5.1.1.5.2. 1 chilled water loop

1.5.2. TREATMENT PRODUCTS

1.5.2.1. Condenser water treatment products to include:

1.5.2.1.1. Condenser water scale and corrosion inhibitor

1.5.2.1.2. Oxidizing primary biocide

1.5.2.1.3. Non-Oxidizing secondary biocide

1.5.2.2. Closed loop treatment products to include:

1.5.2.2.1. Closed loop corrosion inhibitor for mild steel and copper metals

1.5.2.3. Steam boiler system products to include:

1.5.2.3.1. Combination polymer/sludge conditioners

1.5.2.3.2. Sulfite oxygen scavenger

1.5.2.3.3. Neutralizing amine corrosion control

1.5.2.4. Each product must have a specific description. Combination products will be permitted as a part of this quotation for any system; however, the description must clarify content.

1.5.2.5. A Nitrite based product is preferred for use in the closed loop systems. Offerors must specify in their quote which product types they intend to use. Offerors should make sure to allow for losses from the closed loop systems as it is expected that “additional use” due to losses will be covered by the contract at no additional cost to the VA.

1.5.3. SERVICE REQUIREMENTS

1.5.3.1. Minimum once per month on-site service to include:

1.5.3.1.1. Full checks of all chemical control and dispensing equipment (controllers, pumps, and blowdown valves)

1.5.3.1.2. Inspection of water softener

1.5.3.1.3. Inspection of restocking of on-site test equipment and reagents used by plant operators

1.5.3.1.4. Restocking of on-site product supplies

1.5.3.1.5. Full on-site chemical analysis of all treated systems as listed below.

1.5.3.2. City water testing requirements (MONTHLY)

1.5.3.2.1. pH

1.5.3.2.2. Conductivity

1.5.3.2.3. Total Alkalinity

1.5.3.2.4. Total Hardness

1.5.3.2.5. Ca Hardness

1.5.3.3. Condenser water testing requirements (MONTHLY)

1.5.3.3.1. pH

1.5.3.3.2. Conductivity

1.5.3.3.3. Total Alkalinity

1.5.3.3.4. Total Hardness

1.5.3.3.5. Ca Hardness

1.5.3.3.6. Treatment levels

1.5.3.4. Closed loops testing requirements (MONTHLY)

1.5.3.4.1. pH

1.5.3.4.2. Conductivity

1.5.3.4.3. Treatment levels

1.5.3.4.4. Iron

1.5.3.5. Steam Boiler system testing requirements (MONTHLY) Boiler Water Samples

1.5.3.5.1. pH

1.5.3.5.2. Conductivity

1.5.3.5.3. “P” Alkalinity

1.5.3.5.4. Total Alkalinity

1.5.3.5.5. “OH” Alkalinity

1.5.3.5.6. Treatment level – Phosphate/Polymer

1.5.3.5.7. Treatment level – Sulfite

1.5.3.6. DA Water Sample (MONTHLY)

1.5.3.6.1. pH

1.5.3.6.2. Conductivity

1.5.3.6.3. Total Alkalinity

1.5.3.6.4. Total Hardness

1.5.3.6.5. Dissolved Oxygen Content

1.5.3.7. Softener Water Sample (MONTHLY)

1.5.3.7.1. pH

1.5.3.7.2. Conductivity

1.5.3.7.3. Total Alkalinity

1.5.3.7.4. Total Hardness

1.5.3.8. Condensate Return Sample

1.5.3.8.1. pH

1.5.3.8.2. Conductivity

1.5.3.8.3. Iron

1.5.3.9. All test results shall be presented in writing and reviewed with plant operators at time of service. These tests are the minimum requirement to be performed on a monthly basis for each sample listed. Contractor may suggest or perform tests in addition to those listed.

1.5.3.10. In addition to normal services, the VA requires the following services to be included as part of this program.

1.5.3.10.1. Annual testing of four (4) fuel oil samples taken from the above ground storage tanks for VA Medical Center in Mather, CA, and Martinez VAMC.

1.5.3.10.2. One (1) complete cooling tower cleaning to be provided for each of the cooling tower until as part of the annual program. “Complete” includes a thorough washing of all louvered and fill media surfaces, a thorough cleaning of the distribution deck and a thorough cleaning the of tower basins to remove all mud, silt, and debris.

1.5.3.10.3. Corrosion coupons (both mild steel & copper) will be tested at least twice per year on all condenser water and closed loop systems.

1.5.3.10.4. It will be understood that occasionally the plant staff may request laboratory tests to be performed on various water samples from the condenser water, and closed loop water systems. These laboratory tests will serve to verify results or to trouble shoot concerns regarding the above-mentioned systems. A total not to exceed four (4) lab tests (annually) will be provided by the Contractor at no additional charge to the VA.

1.5.3.10.5. Per VHA Directive 1061 and VHA ES-2019-001, monthly bacteria testing (HPC) shall be conducted on cooling tower water systems.

1.5.3.11. Contractor shall manage and monitor the Auto Chlorinating system at the Mather

Campus. The vendor is required to provide us with activity reports of the system monthly and provide a quarterly report summary each quarter indicating use and maintenance performed.

1.5.3.12. HPC testing shall be performed once a month for each cooling tower sump in accordance with the following criteria:

1.5.3.12.1. The laboratory that is performing HPC analysis must be accredited by either NELAP or AALA.

1.5.3.12.2. Each sample must be of 100ml or greater depending on the laboratory’s requirements.

1.5.3.12.3. The sample must be processed by the lab as soon as possible after it is collected, and temperature control during transport is critical.

1.5.3.12.4. Samples held for longer than 24 hours are to be considered invalid.

1.5.3.13. Fuel oil tests must be performed by an “independent laboratory” and not by any lab owned by the Contractor. The Contractor shall bare all responsibility for the cost of lab fees, sample bottles, corrosion coupons and related freight charges to send these to the lab, as well as equipment and personnel in providing the above services detailed in this section marked “additional services required”.

1.5.3.14. Offerors shall address in their quote what they will do in the event of failure of the existing water softener for the boiler system.

1.5.3.15. Equipment listing is below and attached in Excel workbook.

1.5.4. PERFORMANCE STANDARDS

1.5.4.1. Condenser Water, chilled loop water and hot loop water: Maintained cleanliness to ensure no effect on chiller performance as measure by approach temperatures, amperage draw, and heat transfer based on refrigerant temperatures. Corrosions rates to specifications of Mild Steel: <1.0 mls per year. Copper: <0.1 mls per year.

1.5.4.2. Condenser loops must be maintained at >4 Cycles & >35% Blowdown.

1.5.4.3. Steam boiler system must be maintained at >10% Cycles.

1.5.4.4. Proposals must indicate the following:

1.5.4.4.1. Targeted final chemistries for each system.

1.5.4.4.2. Targeted cycles of concentration for both condenser water & steam generators.

1.5.4.5. Contractor shall guarantee that all heat transfer surfaces will remain free from scale and biofouling, or they will bear the responsibility and cost for removal of same. This guarantee does not include fouling as a result of windblown debris including mud, silt and sand that collect in the tower system and migrate into the condenser barrel.

1.5.4.6. Deliverables: The Contractor shall document each online and onsite service call (work orders). The contractor shall furnish the VA with an electronic copy showing time, date, equipment system location, system identification description, and a brief description of activity. Work orders for onsite system preventative maintenance will list inspection date, individual reported to, name of the contractor personnel that performed the service, work to be performed, and any special instructions. Electronic reports are considered a part of the service and will be submitted to COR monthly, prior to invoicing, and by the 5th business day after the service was rendered. It is preferred that the contractor provide access to an online database for at least 2 VA personnel to access electronic reports. A sample of all inspection reports will be submitted to the COR within 10 days of the contract award date for review and approval. The COR will provide a response to the contractor within 5 business days of receipt.

1.5.4.7. CONFIRMATION OF REPAIR WORK: All services provided shall be approved by the

Central Energy Plant Supervisor or his/her designee. When service is completed, the certified technician shall indicate on the service ticket the equipment serviced, specific action taken, and all parts replaced. The equipment serviced shall be identified clearly by name, serial number, and location.

1.5.5. CONTRACTOR REQUIREMENTS

1.5.5.1. Hours of Work and Scheduling: Work in Building # 702 Central Energy Plant may be accomplished as scheduled in advance, 24 hours per day, 7 days per week. Contractor shall schedule all work with Building # 702 Central Energy Plant Operator at (916) 366-

5465. An operator is on duty 24 hours per day, seven days per week. McClellan OPC number to schedule work is (916) 843-5491. Martinez VAMC number to schedule work is (925) 372- 2540.

1.5.5.2. Qualifications: Contractor shall maintain a service organization within a 50-mile radius near one of the following locations: VA Sacramento Medical Center, McClellan OPC, and/or Martinez OPC.

1.5.5.3. Compliance: The Contractor shall be fully responsible for compliance with all VA, Federal, State, and local environmental/occupational safety laws, rules, and regulations.

The Contractor shall follow applicable OSHA requirements and take necessary actions to avoid conditions that may be hazardous to the health and safety of employees, VA hospital staff, and/or patients. All work for the duration of the contract shall be performed by trained and certified technicians.

1.5.5.4. Contractor Employee Uniform: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Example: wearing of distinctive clothing such as uniforms, badges, patches, etc.

1.5.5.5. COVID 19 Screening: All Contractor personnel shall get screened for COVID 19 and receive a wrist band prior to commencement of work at ALL locations.

1.5.5.6. Escorts and Security Police Check-In: Access to work areas, and performance monitoring, will be provided by VA steam plant personnel or maintenance personnel. In the event of an after-hours response, the work will be monitored by VA Central Energy

Plant for each location. In all cases, Central Energy Plant Operator shall be notified of any changes which may affect the response time of vital equipment.

1.5.6. PAYMENT

1.5.6.1. Invoices will be paid in arrears. All services must be rendered. “Services” include applicable detailed water treatment/inspection reports by site. Prior to submitting invoice in Tungsten, contractor personnel will submit a comprehensive invoice report to the COR for approval that includes the lines outlined below. The contractor shall submit a template of this report within 15 days of the contract award date to the COR for approval. See example below. The COR will provide a response to the contractor within 5 business days of receipt.

1.5.6.1.1. Site location

1.5.6.1.2. Building number

1.5.6.1.3. Water system description

1.5.6.1.4. Type of service (ex: monthly, semi-annual etc.)

1.5.6.1.5. Inspection results/notes or remarks

1.5.6.1.6. Date service was rendered

1.5.6.1.7. Invoice amount (according to CLIN)

1.5.6.1.8. Example

1.5.6.2. It is preferred that contractor personnel have experience with hospitals, government contracts or VA hospitals. Contractor’s technician resumes will be evaluated based on experience on these types of experience and certifications.

1.5.7. QAQC PLAN

1.5.7.1. Records Management Language for Contracts Required

1.5.7.1.1. Applicability

1.5.7.1.1.1. This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

1.5.7.1.2. Definitions

1.5.7.1.2.1. “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

1.5.7.1.3. The term Federal record:

1.5.7.1.3.1. Includes VHA records.

1.5.7.1.3.2. Does not include personal materials.

1.5.7.1.3.3. Applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1.5.7.1.3.4. May include deliverables and documentation associated with deliverables.

1.5.7.1.4. Requirements

1.5.7.1.4.1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy

Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1.5.7.1.4.2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the

Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy

Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1.5.7.1.4.3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1.5.7.1.4.4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1.5.7.1.4.5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is

EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1.5.7.1.4.6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1.5.7.1.4.7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

1.5.7.1.4.8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

1.5.7.1.4.9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of

Information Act.

1.5.7.1.4.10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1.5.7.1.4.11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

1.5.7.1.5. Flow down of requirements to subcontractors

1.5.7.1.5.1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1.5.7.1.5.2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

END OF STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

(Mather VA Hospital) water treatment services and regular maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and

Chemical Products

(McClellan VA Clinic) water treatment services and regular maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

(Martinez VA Medical Center) water treatment services and regular maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

(Fairfield Outpatient VA Clinic) water treatment services and regular maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and

(Mare Island VA Clinic) water treatment services and regular maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Travel to each five (5) sites

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Chemical Products for all listed sites

Contract Period: Base

POP Begin: 05-15-2023

POP End: 05-14-2024

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

1001 12.00 MO __________________ __________________

of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 1

POP Begin: 05-15-2024

POP End: 05-14-2025

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 2

POP Begin: 05-15-2025

POP End: 05-14-2026

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 3

POP Begin: 05-15-2026

POP End: 05-14-2027

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

PRODUCT/SERVICE CODE: H168 - Quality Control - Chemicals and maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing maintenance of water treatment equipment and systems, which includes providing preventive maintenance and necessary replacements as required and all other services in accordance with the Statement of Work.

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

Contract Period: Option 4

POP Begin: 05-15-2027

POP End: 05-14-2028

PRINCIPAL NAICS CODE: 325199 - All Other Basic Organic Chemical

Manufacturing

GRAND TOTAL __________________

Summary:

Period of Performance Amount

Base Year – 05/15/2023 – 05/14/2024 $

Option Year 1 – 05/15/2024 – 05/14/2025 $

Option Year 2 – 05/15/2025 – 05/14/2026 $

Option Year 3 – 05/15/2026 – 05/14/2027 $

Option Year 4 – 05/15/2027 – 05/14/2028 $

Aggregate Amount $

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal

Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.