S02_Pre_SOL_36C77025Q0245_.pdf
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- Attached to
- Sharp Ribbon - Charleston (Ladson) CMOP Operations Supply Federal contract opportunity
- Solicitation number
- 36C77025Q0245
About this file
This presolicitation notice is for a Department of Veterans Affairs contract to procure Sharp printer ribbons for the Ladson (Charleston) CMOP (Consolidated Mail Outpatient Pharmacy). The solicitation (36C77025Q0245) is a total Small Disabled Veteran-Owned Small Business (SDVOSB) set-aside for 8,712 specific Sharp ribbon part numbers (TSJ113ABQ, 3042845, SH120610100), with a detailed delivery schedule spanning from July 21, 2025, to January 4, 2027. The ribbons are premium resin-enhanced wax ribbons for Sharp Auto baggers, sized 4.72" x 2001' (120mm x 610m), and will be delivered 240 ribbons (10 cases) on the 1st and 3rd Monday of each month over 37 shipments, with the final shipment being 312 ribbons (13 cases).
Vendors must be registered in SAM.gov, provide direct OEM authorized dealer documentation, and submit a sample ribbon for technical acceptance. The solicitation requires specific documentation including SF1449, pricing schedule, country of origin, and Buy American Act certification if quoting non-domestic products. Delivery requirements include palletized and shrink-wrapped cases delivered before 2:00 pm Eastern Standard Time to the Ladson, SC CMOP, with each delivery accompanied by a detailed packing slip. The estimated response due date is June 30, 2025, at 4:00 pm Central Time, with an estimated issue date of June 18, 2025, and a 10-day delivery timeframe after order receipt.
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Text version
Presolicitation Notice
*=Required Field Presolicitation Notice
SUBJECT* SHARP RIBBON PART # (TSJ113ABQ) – (3042845) – (SH120610100)
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 66048-5012
SOLICITATION NUMBER* 36C77025Q0245
RESPONSE DATE/TIME/ZONE 06-30-2025 4pm CENTRAL TIME, CHICAGO, USA
ARCHIVE 60 DAYS AFTER THE RESPONSE DATE
SET-ASIDE SDVOSB
PRODUCT SERVICE CODE* 7510
NAICS CODE* 325992
PLACE OF PERFORMANCE Department of Veterans Affairs CMOP Ladson (Charleston) 766A 4136 Carolina Commerce Parkway
Ladson SC
POSTAL CODE 29456
COUNTRY USA
CONTACT INFORMATION
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway
Leavenworth KS 66048-5012
POINT OF CONTACT* Contract Specialist Jennifer Knight Jennifer.Knight@va.gov 913-684-0162
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office 15, CMOP division, intends to release a requirement to procure One (1) brand specific supply listed below for delivery to the 766A Ladson (Charleston) CMOP.
RFQ: 36C77025Q0245
SET ASIDE CATEGORY: Total SDVOSB Set-Aside.
PRODUCT CODES: 7510, Office Supplies.
NAICS CODES: 325992, Photographic Film, Paper, Plate, Chemical and Copy Toner Manufacturing.
ESTIMATED ISSUE DATE: 6/18/2025.
ESTIMATED RESPONSE DUE DATE: 6/30/2025 @ 4pm Central Time.
DELIVERY TIME FRAME: 10 days (ARO) after receipt of order.
All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. Vendor must be registered and current in SAM.gov. Buy American Act (BAA) Applies.
Responses must be concise and be specifically directed to the requirement reference above. It is the offeror’s responsibility to monitor SAM.GOV for changes or amendments.
Offeror shall provide their direct OEM authorized dealer, distributor, or reseller documentation.
**Vendors that fail to submit a copy of their direct OEM authorized dealer, distributor or reseller documentation shall be deemed non-compliant. All solicitation packages shall be submitted via email.
Solicitation Packages must include the following:
1. SF1449 - Solicitation cover page (Signed)
2. Quote - Pricing Schedule (Excel format) - Country of Origin
3. Direct OEM authorized dealer, distributor or reseller documentation for all items.
4. Buy American Act (BAA) Certificate: if quoting non-domestic product
5. Sample of product to ensure compliance. Details in Statement of Requirements below.
Solicitation Packages failing to include required documents/ information, shall be deemed uncompliant.
Submit the RFQ to Jennifer.Knight@va.gov Phone Number: 913-684-0162
ITEM
NUMBER ADDRESS2 DESCRIPTION MPN QTY
UNIT OF
MEASURE
PACKAGING
MULTIPLE
OEM
NAME SPECIAL INSTRUCTIONS
Ladson CMOP (Charleston)
RIBBON
SHARP PRINTER
SHARP RIBBON PART
(TSJ113ABQ) (3042845) (SH120610100) 8,712 RO 1
Sharp Packaging System/ Pregis
Multiple Deliveries - Twice a month, over a year
STATEMENT OF REQUIREMENTS
OBJECTIVE/SCOPE:
Vendor shall provide operational supplies to the Ladson (Charleston) CMOP as stated below in the Statement of Requirements. The supplies will be used to prepare and mail Veteran patient prescriptions.
Products will need to function properly. Exchanges and/or refunds will be required for any product that does not function as needed. Defective product(s) must be picked up within one (1) business days due to limited storage space within the Ladson (Charleston) CMOP. Credit for returned goods shall be made within 5 business days.
The Vendor must be able to meet the quantity requirements for the facility without delays. Delays would stop operations and potentially harm Veterans & their Beneficiaries receiving Pharmaceuticals & Medical Surgical products. The Ladson (Charleston) CMOP requires the vendor to supply SHARP RIBBON PART # (TSJ113ABQ) – (3042845) – (SH120610100) in the quantities required to support the mission. The vendor will need to demonstrate the ability to provide an uninterrupted source of supply to support the Ladson (Charleston) CMOP. Providing a direct OEM (Original Equipment Manufacturer) authorization letter/ and or direct documentations from the OEM.
RIBBON TECHNICAL SPECIFICATIONS:
• Ribbon Must be BRAND NAME ONLY – OEM: SHARP RIBBON PART #
(TSJ113ABQ) – (3042845) – (SH120610100).
No COMPATIBLE will be accepted.
o 4.72’ x 2001’ 120MM X 610M.
o Premium Resin enhanced wax ribbon for Sharp Auto bagger.
o Ink coated inside.
o SAMPLE IS REQUIRED TO ENSURE COMPLIANCE & STATION
• APPROVAL.
o Please note: If vendor has not previously provided a sample of the item that was deemed acceptable by the CMOP, please send one (1) box to the Ladson/ Charleston CMOP before close of solicitation for technical acceptance. TO BE CONSIDERED FOR AWARD. Ensure too note this on quote.
o SAMPLE SHOULD BE MAILED TO THE FOLLOWING ADDRESS:
Department of Veterans Affairs Ladson (Charleston) CMOP Attn: Glenda Dame - Sharp Ribbon Sample 4136 Carolina Commerce Parkway Ladson, SC 29456 o Product photos.
o
RIBBON DELIVERY REQUIREMENT:
• Required Delivery will be as followed:
o 240 Ribbon's (10 cases) on the 1st and 3rd Monday of every month, over
37 shipments. Final shipment will be 312 Ribbon's (13 Cases). If, the 1st or 3rd Monday falls on a holiday, delivery will be required the Friday before the Monday holiday.
• Tentative Delivery Schedule - Schedule will finalized in the contract.
Delivery Location & Additional Information:
• Deliveries shall be delivered to:
Department of Veterans Affairs Ladson (Charleston) CMOP 4136 Carolina Commerce Parkway Ladson, SC 29456 o All cases must be palletized on a standard pallet and be shrink wrapped tightly to avoid shifting within the truck’s trailer.
o All deliveries must be delivered before 2:00pm eastern standard time.
o Projected first delivery will be on Monday, July 21, 2025.
ADMINISTRATION:
• All deliveries must be accompanied by a packing slip that must contain the following information below - as a minimum:
o Name of contractor o Contract phone number o Purchase order number o Model or part number o Date of purchase o Quantity, unit price and extension of the item o Date of shipment
CMOP Contracting Point of Contact:
Jennifer Knight Jennifer.Knight@va.gov 913-684-0162
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