S02 - Attachment SOW DI Water System Maintenance (FINAL).pdf

Statement of Work

Service Contract – DI Water

Background:

The Gainesville Medical center currently has a requirement for two (2) de-ionized water system in the support of a system located in the Pool Room and a system located in the E474

Mechanical Space. The systems are meter reading systems that includes the delivery/exchange of carbon bottles, Cation and Anion Resin bottles and the maintenance and preventative maintenance of the two systems. Service is also required for monthly service of the Vascular

Lab Humidifier Water Treatment System.

SCOPE OF WORK

The contractor shall provide all labor, materials/parts, tools, equipment and transportation necessary to provide maintenance, repair and exchange tanks for the de-ionized water systems to feed the Hospital Research Labs and for other uses. The systems shall deliver de-ionized water of 10-18 megohome or resistivity at a recirculation flow rate of up to 4 gpm. The system shall supply approximately 1006 gallons per exchange based on a source water quality of 600 micrombo with 24,000 grain removal capacity per exchange. The systems use up to 1200 gallons per month for the system located in the Pool Room, and 1000 gallons per month for the system located in mechanical space E474.

GENERAL REQUIREMENTS

De–ionized Water Systems

The contractor shall provide a minimum of at least every 6 months exchange of carbon units required for the system for 6 mixed bed de-ionizers. The carbon tanks shall be replaced

• Change carbon tanks at least once a year

• Replace Cation tanks when they need to be changed

• Replace Mixed Bed Tanks when they need to be changed

• Replace Anion tanks when they need to be changed

• Two banks of bottles will be maintained on hand to ensure a continuous supply of

Deionized water to the hospital when one bank is exhausted.

• Service requests will be responded to by the end of the next business day.

• Perform all maintenance required to keep the system operating efficiently

• Visual inspection of all mechanical components

• Visual inspection of all electrical components

• Written report of all findings and recommendations

The VA shall not provide service manuals or service diagnostic software to the Contractor. The

Contractor shall obtain, have on file, and make available to its FSE(s), all operational and technical documentation (e.g., operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer’s Representative (COR) upon request. Any charges for parts, manuals, tools, or software required to successfully complete any service required are included within this contract and it’s agreed upon price unless specifically stated in writing otherwise.

All parts shall meet or exceed manufacturer’s factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts removed

(replaced) by the Contractor become property of the Contractor.

At the conclusion of each unscheduled maintenance visit, the Contractor will provide a written service report indicating the dates of service, the model, serial number, and barcode/ID number of the equipment serviced, the name of the service representative, the hours worked, description of the reported problem, and the services performed and parts replaced. The reports will be delivered to the COR for signature when work is complete; a copy will be sent to

Biomedical Engineering. During non-standard hours, reports will be taken to the Medical

Administrative Assistant for signature.

Vascular Lab Humidifier Water Treatment System

• Monthly salt service – deliver salt and fill Brine tank.

• Monthly filter change – 1 micron pre filter.

• Monthly system inspection – Carbon Filter, Water Softener, Reverse Osmosis Pump, and storage Tank.

• Monthly water analysis for microbiological contamination.

• Written report must be delivered to the COR.

CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties, without prior government approval, shall be borne by the contractor.

GOVERNMENT RESPONSIBILITIES

The government will make the equipment available in accordance with the established schedule for the work.

CONTRACTOR EXPERIENCE REQUIREMENTS

Each respondent must have an established business, with an office and full time staff to include a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as backup. "Fully qualified" is based upon training and on experience in the field. For training, the

FSE(s) has successfully completed a formalized training program of the equipment identified.

For field experience, the FSE(s) has a minimum of two years experience with respect to scheduled and unscheduled preventive and remedial maintenance of de-ionized systems. The

FSE(s) shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "fully qualified" competent FSE(s). The Contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved FSE(s) for each make and model the Contractor services at the VA. The Contracting Officer (CO) may authenticate the training requirements, request training certificates, or credentials from the

Contractor at any time for any personnel who are servicing or installing any VA equipment. The

CO and/or Contracting Officer's Representative (COR) specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VA equipment. If subcontractors are used, the CO shall approve them in advance. The Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

Qualifications/Certifications

• The contractor shall be qualified and have the required levels of professional and technical experience to perform the work required by this statement of work.

• The contractor and all of the individuals working on the project site must have taken the

OSHA Certified 10-hour construction safety course.

Safety Regulations

• All applicable safety regulations shall be observed during all work of this contract.

• The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

• Provide the necessary barricades/signage where required.

Scheduling and Hours of Work

• All work in areas involved shall be scheduled with the VA Operations Supervisor.

• Work shall be scheduled for proper execution to completion of this contract.

• Hours of work. The contractor will perform this work after hours and / or during the weekends if necessary at the discretion of the VA Operations Supervisor.

• The 10 holidays observed by the Federal Government, are New Years Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.