S02-36C24725Q0220-Industrial Hygiene Services.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

534-25-2-5038-0011

36C24725Q0220 12-18-2024

Natasha Mixon Natasha.Mixon@va.gov 01-09-2025

10:00am EST

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

X 100

X

541620

$19 Million

N/A

X

See Delivery Address

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

FMS-VA-2(101)

Electronic Submission to Tungsten

See CONTINUATION Page

Service: Industrial Hygiene Services

Contractor should complete the SF1449 with their information and fill in the Price/Cost Schedule in section B.3

Base Year: 02/02/2025- 02/01/2026

Option Year 1: 02/02/2026- 02/01/2027

Option Year 2: 02/02/2027- 02/01/2028

Option Year 3: 02/02/2028- 02/01/2029

Option Year 4: 02/02/2029- 02/01/2030

Incorporate WD No. 2015-4427, Revision No. 27, Date of last

Revision 07/22/2024; http://www.wdol.gov/

Direct all questions to Natasha.Mixon@va.gov no later than

12/31/2024

No Responses will be accepted after the offer due date

See CONTINUATION Page

X X

ROBERT STEPHENS

CONTRACT OFFICER

36C24725Q0220

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCOPE OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...27

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

EVALUATION FACTORS:

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.8 52.233-3 PROTEST AFTER AWARD (AUG 1996) ALTERNATE I (JUN 1985) ...71

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCOPE OF WORK

Miscellaneous Industrial Hygiene Services

Background: Ralph H. Johnson (RHJ) VA Medical Center and six Community Outpatient

Based Clinics and eight Administrative Facilities have various Industrial Hygiene and

Environmental services which must be contracted out as needed basis. These services include indoor air quality (mold spore trap or direct exam testing/analysis/culture), lead air monitoring, lead chip/wipe testing/analysis, asbestos air samples and air clearance monitoring/testing (PLM & TEM) and asbestos bulk sampling/ inspection, and IH exposure sampling for various other environment (bacteria, fungi, drug) agents. The Certified Industrial

Hygienist (CIH), Certified Asbestos Inspector, Indoor Air Quality Professional, hourly rate will be included in each IH service provided. Sampling will be requested to satisfy requirements set forth by the EPA Asbestos Hazard Emergency Response Act (AHERA), the National

Emissions Standards for Hazardous Air Pollutants (NESHAP), the South Carolina

Department of Health and Environmental Control (SCDHEC) Asbestos Standard 61-86.1.

RHJ Center Policy Memorandum, No. 003SFT-15-11, Asbestos Exposure & Management

Plan.

Term of Contract: This contract is estimated effective date of February 2, 2025, through

February 1, 2026, with 4 additional projected option year periods. There is not a minimum guaranteed task order amount.

Base Year: 02/02/2025 – 02/01/2026

Option Year 1: 02/02/2026 – 02/01/2027

Option Year 2: 02/02/2027 – 02/01/2028

Option Year 3: 02/02/2028 – 02/01/2029

Option Year 4: 02/02/2029 – 02/01/2030

Scope: The contractor shall perform IH monitoring/testing/analysis on as needed/requested basis for the various needs of the medical center to include but not limited to asbestos, lead, mold. Prior to each monitoring/testing or sampling/analysis/field services/equipment & media costs, the contractor must provide a projected task order for the requested tasks(s). Proposed task order shall be emailed to Contracting Officer Representative (COR) the same day they are contacted. Services shall be provided within one working day (24 hours) of accepted proposed task order or scheduled for a date acceptable for RHJ VA Medical Center.

Task: The contractor may be requested to perform following potential samples and required analysis:

a. Airborne Mold Spore Trap (24 hr Analysis (24hr Turn Around Time (TAT))

b. Surface Mold Direct Analysis (24hr TAT)

c. Lead Bulk Analysis

d. Lead Direct Analysis (XRF)

e. Asbestos Air Monitoring & Analysis (8hr Daily Rate, including same day analysis of up to 8 samples per day)

f. Asbestos Bulk Sample Analysis (PLM)

g. Asbestos Bulk Sample Analysis (TEM)

h. USP 797 Microbiological/Fungi Environmental Analysis (5-10-day TAT)

i. USP 800 Chemotherapy Five Drug Surface Analysis

Each of the above analysis will include the following, sample (field services with own equipment, media), laboratory analysis, assessment report, travel and other incidental.

One cost for each of the above.

Performance: Perform needed IH and/or environmental sampling, analysis, and assessments for RHJ VA Medical Center, CBOCs or Administrative Facilities

a. All samples shall be analyzed by a laboratory accredited by AIHA.

b. Most sampling field services will be conducted during normal business hours, Monday thru Friday 8 AM thru 4:30 PM. Each sampling request will be scheduled with the contracting officer representative (COR). Once Contractor is contacted by COR (phone/email) shall provide itemized task order same day of contact from COR. Arrive within 24-hour to collect samples and same day ship samples for analysis to an accredited lab that can provide a 24-hour turnaround time (TAT). TAT will be in the task order.

c. Upon receipt Laboratory results shall be emailed immediately and directly to the

Contractor whom in turn will email to COR See paragraph d below for specifics for report.

Assessment Reports: A written assessment report will be issued for each sampling service and an electronic copy via e-mail provided to COR, within 10 business days of the receipt of laboratory results. Each assessment report will include at a minimum the date, time and name of the Industrial Hygienist, name and signature of the Certified Industrial Hygienist (CIH) reviewing each report, narrative of work practices used (analysis), narrative interpretation of laboratory results of sampling (assessment), location where samples were collected, A comparison chart, table, diagram indicating location (Room # and

Department/Service area) of all sampling and a closed chain of custody

(laboratory) shall also be included in report. For asbestos bulk sampling a photograph of the material sampled is preferred (this does not mean a photograph of the sample but rather a photograph of where it was taken from).

Contractor Personnel Qualifications: Indoor air quality sampling, analysis & assessments, environmental sampling, analysis & assessments must be performed by a Certified Industrial Hygienist (CIH) or Industrial Hygienist working under the

CIH that is employed on a full-time basis by the Contractor. Asbestos bulk sampling

& air monitoring, analysis, assessments must be performed by South Carolina of

Health and Environmental Control (SCDHEC licensed Asbestos Inspectors, Asbestos Project Designers, and Asbestos Air Monitors that have been licensed by

SCDHEC for a minimum of 5 years. The Contractor must have all licenses and certifications required as full-time employees able to respond and arrive on-site within of 24-hours of request. CIH certificate and SCDHEC licenses of full-time employees by the Contractor must be submitted to be considered.

Contractor Experience: Contractor shall have at least 3 years of successful experience in VA hospitals conducting the above listed IH sampling, analysis & assessments. Survey directly to the contracting office no later than the closing date of the solicitation. Contractors are preferred to be within the commuting area, from the RHJ VA Medical Center, to meet the required emergency turnaround times. Contract must have a CIH and other SCDHEC licensed individuals. COR will escort contractor during collection of samples at main medical facility. COR will give Contract the appropriate Point of Contact at each alternate location.

Equipment: Contractor shall utilize their own appropriate IH equipment (i.e.

pumps, meters) and supplies (i.e. media, cultures) necessary for collection of each sample, testing and analysis of samples in accordance with applicable guidelines

Place of Performance:

Main Facility

• RHJ VA Medical Center 109 Bee Street, Charleston, SC 29401

CBOCs

• Beaufort Outpatient Clinic, 1 Pinckney Road, Beaufort, SC 29902

• Goose Creek Primary Care Clinic, 2418 NNPTC Circle, Goose Creek, SC

29445

• Hinesville Outpatient Clinic, 500 E. Oglethorpe Highway, Hinesville, GA

31313

• Myrtle Beach Outpatient Clinic, 3381 Phillis Blvd, Myrtle Beach, SC 29577

• Myrtle Beach Annex, 1101 Johnson Ave, Myrtle Beach, SC 29577

• Savannah Outpatient Clinic, 321 Commercial Drive Crossroads, Savannah, GA 3140

• Trident Outpatient Clinic, 9237 University Blvd, North Charleston, SC 29406

• Brunswick Outpatient Clinic, 93 Benchmark Way, Brunswick, GA 31520

Administrative Facilities

• C&P Clinic, 754 Pulaski St, Goose Creek, SC

29445

• James Island Annex, 325 Folly Rd, Charleston, SC 29412

• Montague Admin, 3355 W. Montague Ave, Charleston, SC 29418

• Optometry Clinic JBC, Bldg. 746, Pulaski St, Goose Creek, Sc

29445

• Trident Mental Health, 9202 University Blvd, North Charleston, SC

29406

• Warehouse, 3151 W. Montague N. Charleston, SC 29418

Contractor Work Proposal: Upon need of the sampling/analysis/assessment, the COR will call the contractor to discussed specific needs. The contractor shall then make an itemized task order, the same day of COR contact and prior to sampling start day. Upon

COR signature/approval of work proposal, service shall begin, within one day (24 hours).

Evaluation of Offer: The Government will evaluate each of the offeror’s quote to determine if the support services offerings satisfy the specific requirements under each task. The evaluations will be based on the factors defined in this section.

Past Performance: This factor considers the extent of the offeror’s experience in carrying out similar work as well as the quality of the offeror’s past performance in carrying out the work with reference to such considerations as quality, timeliness and technical success. The offeror shall provide three past performance references shall identify the Agency name and point of contact, phone number, contract or delivery order number, a brief scope of contract, and contract value.

The referenced contract shall have been completed in the last 5 years.

Capability to Perform SOW Requirements:

a. Description: This factor examines the knowledge, skills and authority of the offeror’s responsible personnel to ensure the requirements are met. The offeror shall demonstrate an understanding of the requirement for the support described in the statement of work.

b. Geographical Location: Offer shall Identify how they intend to meet the same day proposed itemized task order and how they intend to meet the same day show to appropriate facility?

c. Price: The Government will utilize a comparison of quoted prices amongst the qualified sources.

d. Evaluation of Professional Standards: Offer’s Certification & Licensing from American Industrial Hygienists Association (AIHA)and South Carolina

Department of Environmental Health Control must be sent directly to the contracting office no later than the closing date of the solicitation.

e. “VA Sensitive Information” Clause (depending which version

Appendix A)

f. If access to sensitive information involved with this contract. Tier 1 investigation is needed. SAC is required for 6mo or less. NACI is required for over 6mo to 5 years.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability:

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions:

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States

Government or because of the informational value of data in them.

The term Federal record:

1. includes Department of Veterans Affairs records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. RHJ VAHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of RHJ VAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to RHJ VAHCS.

The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to RHJ VAHCS control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and Ralph H.

Johnson VA Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with RHJ VAHCS policy.

8. The Contractor shall not create or maintain any records containing any non-public RHJ VAHCS information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The RHJ VAHCS owns the rights to all data and records produced as part of this contract.

All deliverables under the contract are the property of the U.S. Government for which Ralph H.

Johnson VA Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take RHJVAHCS-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Flow-down of requirements to Subcontractors:

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3.00 MO __________________ __________________

Airborne Mold Spore Trap (24 hr Analysis (24hr Turn Around Time

(TAT))

Contract Period: Base POP Begin: 02-02-2025 POP End: 02-01-2026

Surface Mold Direct Analysis (24hr TAT)

Contract Period: Base

4.00 YR __________________ __________________

Lead Bulk Analysis

Contract Period: Base

Lead Direct Analysis (XRF)

Contract Period: Base

4.00 QTR __________________ __________________

Asbestos Air Monitoring & Analysis (8hr Daily Rate, including same day analysis of up to 8 samples per day) Contract Period: Base

6.00 MO __________________ __________________

Asbestos Bulk Sample Analysis (PLM)

Contract Period: Base

4.00 MO __________________ __________________

Asbestos Bulk Sample Analysis (TEM)

Contract Period: Base

USP 797 Microbiological/Fungi Environmental Analysis (5-10-day

TAT)

Contract Period: Base

USP 800 Chemotherapy Five Drug Surface Analysis

Contract Period: Base

Total For Base Year

(TAT))

Contract Period: Option 1 POP Begin: 02-02-2026 POP End: 02-01-2027

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1 day analysis of up to 8 samples per day) Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

POP Begin: 02-02-2026

USP 797 Microbiological/Fungi Environmental Analysis (5-10-day

TAT)

Contract Period: Option 1

Contract Period: Option 1

Total For Option Year 1:

(TAT))

Contract Period: Option 2 POP Begin: 02-02-2027 POP End: 02-01-2028

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2 day analysis of up to 8 samples per day) Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

TAT)

Contract Period: Option 2

Contract Period: Option 2 POP Begin: 02-03-2027

Total For Option Year 2:

(TAT))

Contract Period: Option 3 POP Begin: 02-02-2028 POP End: 02-01-2029

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3 day analysis of up to 8 samples per day) Contract Period: Option 3

Asbestos Bulk Sample Analysis (PLM) Contract Period: Option 3

Contract Period: Option 3

TAT)

Contract Period: Option 3

Contract Period: Option 3

Total For Option Year 3:

(TAT))

Contract Period: Option 4 POP Begin: 02-02-2029 POP End: 02-01-2030

Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4 day analysis of up to 8 samples per day) Contract Period: Option 4

Asbestos Bulk Sample Analysis (PLM) Contract Period: Option 4

Contract Period: Option 4

TAT)

Contract Period: Option 4

Contract Period: Option 4

Total For Option Year 4:

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

Ralph H Johnson VAMC 109 Bee Street Charleston, SC 29401

USA

02/02/2025- 02/01/2030

Jasmine Herbert 843-789-5482 Jasmine.Herbert@va.gov

Beaufort Outpatient Clinic 1 Pinckney Road Beaufort, SC 29902

Hinesville Primary Care Clinic 500 E. Oglethorpe Hwy Hinesville, GA 31311

Goose Creek Primary Care Clinic 2418 NNPTC Circle Goose Creek, SC 29445

Myrtle Beach Outpatient

3381 Phillis Blvd Myrtle Beach, SC 29577

Myrtle Beach Annex 1101 Johnson Ave Myrtle Beach, SC 29577

Savannah Outpatient Clinic 321 Commercial Drive Crossroads Savannah, GA 3140

Trident Outpatient Clinic 9237 University Blvd North Charleston, SC 29406

Brunswick Primary Care

93 Benchmark Way Brunswick, GA 31520

C&P Clinic 754 Pulaski St.

James Island Annex 325 Folly Rd Charleston, SC 29412

Montague Admin 3355 W. Montague Ave Charleston, SC 29418

Optometry Clinic-JBC

BLDG 746

746 Pulaski Street

Trident Mental Health 9202 University Blvd North Charleston, SC 29406

Warehouse 3151 W. Montague North Charleston, SC 29418

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

“The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed

(6) six months. The Contracting Officer may exercise the option by written notice to the Contractor within (30) thirty days of contract expiration.”

“Evaluations of Options:

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to (6) six months, but not for more than a total of (6) six months during the life of the contract.

The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.”

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By https://veterans.certify.sba.gov/ submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime…