RQ-4 Combined Synopsis-Solicitation FA489023R0014.pdf

COMBINED SYNOPSIS/SOLICITATION

FA489023R0014 RQ-4/U-2/T-38 CAT/CWD

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. This solicitation is issued as a Request for Proposal (RFP), solicitation number

FA489023R0014 in accordance with FAR Parts 12 & 15.

2. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2022-08, effective 28 October 2022.

3. The North American Industry Classification System Code (NAICS) is 611512 with a business size standard of $27.5 million. Offerors must be registered in the System Award Management

(SAM) site found at https://www.sam.gov under the applicable NAICS Code.

4. IAW FAR 19.203(c) and 19.1405(b), this requirement is set-aside for Service-Disabled

Veteran-Owned Small Business (SDVOSB). All responsible sources may submit a proposal, which if received timely, will be considered by ACC AMIC/PKB.

5. The contractor shall furnish all personnel, equipment, tools, materials, supervision, and all other items and services that are required to perform RQ-4 “Global Hawk”, U-2 “Dragon

Lady” and U-2 T-38 Companion Trainer Program (CTP) Contract Aircrew Training and

Courseware Development (CAT/CWD) in support of operations at Beale AFB, CA and Grand

Forks AFB, ND. See Attachment 1 – RQ-4/U-2 PWS.

6. The contract line items (CLINs) associated with this solicitation can be found at Attachment

2 – Pricing Schedule.

7. The provisions at FAR 52.212-1, Instructions to Offerors – Commercial Products and

Commercial Services (Nov 2021) and addenda applies to this acquisition. (See Page 3)

8. The provisions at FAR 52.212-2, Evaluation – Commercial Products and Commercial

Services (Nov 2021) and addenda applies to this acquisition. (See Page 16)

9. The provisions at FAR 52.212-3, Offeror Representations and Certifications –

Commercial Products and Commercial Services (Oct 2022) and addenda applies to this solicitation. (See Page 55)

10. FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Products and

Commercial Services (Nov 2021) applies to this acquisition. (See Page 38)

11. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (Oct 2022), to include additional FAR, DFARS and AFFARS clauses applies as outlined later in this notice.

(See Page 38)

12. Proposals and deliverables must be received no later than 4:00 PM Eastern Standard

Time (EST), 23 Jan 2023 at the following email addresses: ian.larsson@us.af.mil & kelli.wright.1@us.af.mil.

13. Performance Period:

Phase-In Base Year

Option Year 1 Option Year 2 Option Year 3

1 Apr 23 – 31 May 23 1 Jun 23 – 31 Mar 24 1 Apr 24 – 31 Mar 25 1 Apr 25 – 31 Mar 26 1 Apr 26 – 31 Mar 27 1 Apr 27 – 31 Mar 28 Option Year 4

14. Award will be made using the Performance Price Trade-off Source Selection Process. The resulting Firm Fixed Price contract will consist of a sixty (60) day phase-in period, a ten month base year and four one-year options. For price evaluation purposes, the phase-in, base year, option years and the six (6) months extension of services will be priced as part of the initial competition. Failure to comply with all instructions contained within this Combined

Synopsis/Solicitation could result in the proposal being ineligible for award. It is the offerors responsibility to ensure their proposal meets all the requirements identified herein. See evaluation procedure under FAR Clause 52.212-2 and addendum outlined in this notice.

15. To be eligible for award, the offeror must possess a Top Secret Facility clearance. See

Attachment 3 –DD Form 254 Department of Defense Contract Security Classification Specification.

16. Foreign Contractors Participation. Foreign contractors (companies or individuals) participation is prohibited under this solicitation. The acquisition will require the disclosure of classified military information and controlled unclassified information in which foreign contractors are considered non- qualified suppliers and thus are prohibited from submitting proposals. Exceptions may be approved, on a case-by-case limited basis, by the

Government contracting agency under direction from the appropriate security agency(ies).

The Federal Government reserves the right and has the obligation to impose any security, method, safeguard, or restriction it believes necessary to ensure the unauthorized access to classified information is effectively precluded and that performance of classified services is not adversely affected.

17. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal costs.

18. Additional required information for submission. (See Addendum to 52.212-1, Para 3.3) Point of Contact:

Phone:

Fax:

TIN#

DUNS#

CAGE CODE

Attachments:

1. RQ-4/U-2 Performance Work Statement (PWS) dated 1 Feb 2023

2. Pricing Schedule

3. DD Form 254

4. Question-Comment Matrix

5. Collective Bargaining Agreements

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (Nov 2021)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov

2021)

FAR Clause 52.212-1(c) Period for acceptance of offers. Proposals in response to this solicitation will be valid for 180 calendar days.

SPECIAL NOTICES TO OFFERORS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the

Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs incurred in the development of the proposal.

ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR

PROPER EVALUATION IS REQUESTED. The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition, so offerors are cautioned to submit their best pricing and technical information up-front.

The offeror must possess a facility clearance equal to the highest classification stated on the

Contract Security Classification Specification (DD Form 254) attached to the solicitation. This solicitation will not permit foreign contractor participation. Foreign contractors will not be permitted as the prime contractor due to the required security classifications. A non-US company cannot receive the required Top Secret Facility Clearance for this contract and thus are prohibited from submitting proposals.

The Government requires a TOP SECRET facility clearance in performance of this contract.

Offerors shall possess or acquire a facility clearance equal to the requirement on the DD254

(Attachment 3) without additional authorization (i.e., National Interest Determination (NID)) by the proposal due date. If an offeror does not have the required clearance at the time of proposal submission, the proposal will not be evaluated any further rendering the offeror ineligible for award. Offerors shall provide a copy of their active facility clearance at time of proposal submission that shows the Cage Code for which the clearance is approved and that will be used for the purpose of this award. The Sensitive Compartmentalized Information (SCI) work will take place at a Government facility. However, a Top Secret facility clearance is not required for the JV itself if the Offeror is an unpopulated Joint Venture and all members of the Joint Venture possess a Top Secret facility security clearance.

In the case of Joint Ventures (JVs), the JV itself must possess and submit the required facility clearance or, each member of the JV must have the required facility clearance and a copy of each member’s active clearance must be submitted with the proposal.

In the case of unpopulated Joint Ventures, each member of the Joint Venture must possess the required facility clearance and a copy of each member’s active clearance must be provided at time of proposal submission.

A Joint Venture (JV) without its own active Top Secret facility clearance will not have access to classified information; all access to classified information will solely be through the cleared Joint

Venture member(s). Therefore, a Joint Venture without its own active Top Secret Facility

Clearance is required to submit, as part of its proposal, a Security Plan/Standard Operating

Procedure which at a minimum includes the following:

a. Identification of the JV member that will be responsible for implementing and managing all security program requirements;

b. A description of the JV and JV members’ roles and responsibilities to ensure compliance with 32 CFR Part 117, NISPOM;

c. Confirmation the JV itself will not have access to classified information. Further, the joint venture members shall execute similar resolutions excluding the JV from access to classified information.

d. A copy of the joint venture agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual JV members as they relate to this solicitation and all security responsibilities;

e. A completed Standard Form 328, "Certificate Pertaining to Foreign Interests" for the

JV.

Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as "the Act") as implemented in the FAR. All information contained in the proposal that an offeror feels is proprietary should be labeled

“Source Selection Information—See FAR 2.101 and 3.104.”

IAW FAR 9.5, Offerors shall address Organizational and Consultant Conflict of Interest (OCCI) as a statement on their cover page, which shall indicate if an OCCI does or does not exist. If an

Offeror determines a potential or real OCCI issue exists and still wishes to proceed through the proposal process, the Offeror shall notify the CM and CO prior to submission of the proposal to determine if an OCCI Plan is required specific to the requirement.

1.0 GENERAL INSTRUCTIONS

This solicitation is to provide non-personal services for the follow-on RQ-4 & U-2 contract in which the contractor shall furnish all personnel, equipment, tools, materials, supervision, and all other items and services that are required to perform RQ-4 “Global Hawk”, U-2 “Dragon Lady” and U-2 T-38 Companion Trainer Program (CTP) Contract Aircrew Training and Courseware

Development (CAT/CWD) in support of operations at Beale AFB, CA and Grand Forks AFB, ND.

1.1 This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the PWS. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror's plans to implement all PWS requirements as assessed by the RFP evaluation criteria.

1.2 Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract (if applicable), and including it in Volume III – Factor 3, Price.

2.0 FORMAL COMMUNICATIONS

Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

Contracting Officer: Kelli Wright (CO) kelli.wright.1@us.af.mil

Contract Manager: Capt Ian Larsson (CM) ian.larsson@us.af.mil

HQ ACC AMIC/PKBB

300 Exploration Way

Hampton, VA 23665

Reference: Solicitation FA489023R0014

Prior to submission of proposals, Offerors shall address all inquiries to the Contract Manager

(CM), Capt Ian Larsson at ian.larsson@us.af.mil AND the Contracting Officer (CO), Kelli

Wright at kelli.wright.1@us.af.mil. Questions and clarifications regarding this solicitation must be submitted in writing using the provided Question-Comment Matrix (Attachment 4) to the CM and CO by COB, 5 January 2023. Questions received after 5 January 2023 may not be considered timely. Questions will not be answered over the phone or submitted by any other means.

3.0 SUBMISSION OF PROPOSALS

3.1 Offerors will submit proposal package electronically via DoD SAFE (https://safe.apps.mil)

AND/OR via email to the Contracting Officer and Contract Manager listed in Paragraph 2.0 on or before the date and time specified in this notice. Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) through use of read/delivery receipts or confirmation from the Contracting

Office. In the absence of confirmation from the Contracting Office or other affirmative evidence of receipt, offerors shall assume the proposal has not been received. The Government reserves the right to permit alternate submission platforms, such as DoD SAFE. Proposals not received by the designated submission deadline will be regarded as “late” and will not be considered.

3.2 Email Capt Ian Larsson (CM) ian.larsson@us.af.mil and Kelli Wright (CO) kelli.wright.1@us.af.mil to confirm receipt of submissions by HQ ACC AMIC/PKB. It is the offeror’s responsibility to confirm receipt of the electronic proposal. No paper or hand delivered proposals shall be accepted. If offerors are not familiar with DoD SAFE, contact the

Contracting Office for further instructions.

3.3 Offerors Contact Information. Offeror shall provide:

• Names, titles, addresses, telephone and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

3.4 Partner Arrangement (If applicable). If a partner arrangement or joint venture is contemplated, provide complete information as to the arrangement, including any recent and relevant past performance information (as required) on previous partner arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present recent and relevant references.

3.5 Subcontractor Consent (If Applicable). Past performance information concerning subcontractors and partners cannot be disclosed to a private party without the subcontractor's or partner's consent. Since past performance information is proprietary source selection information, the prime contractor must submit, with their proposal, subcontractor's/partners consent for the Government to disclose its past performance information to the prime during exchanges and debriefs. The completed consent form(s) (Appendix 1) should be submitted as part of Volume II, Past Performance.

3.6 Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the

Government and eliminated from consideration for award.

3.7 Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” The Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

3.8 Disposition of Proposals. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals.

4.0 PROPOSAL PREPARATION INSTRUCTIONS

4.1 The following instructions prescribe the format for proposals and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the final proposal revision that is submitted in response to the solicitation.

4.2 Proposal Volumes. Proposals shall be prepared in three (3) separate and distinct volumes:

• Volume I – Technical Capability

• Volume II – Past Performance

• Volume III – Price

4.3 Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs. The Government will only read/evaluate the maximum number of pages allowed. All pages provided by the offeror in excess of the stated limitations will removed from the proposal package unread. The proposal content shall be formatted as follows:

• Text: Single-spaced and printed on single-sided paper - no duplex

• Font Size: Microsoft Office Word, Times New Roman, 12 font

• Margins: One Inch (1”) left, right, top and bottom

• Paper Size: 8½” x 11” with a background color of white

• Page Numbering: Sequential (i.e., 1 through 100)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts);

however, the font size must be reasonable and easily readable. Also, ensure that page numbering is sequential throughout the entire document, and that new chapters/sections do not restart the page numbering.

4.4. Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

4.5. Electronic Copies. Electronic copies of all proposal information for each volume may be submitted via DoD SAFE (https://safe.apps.mil) using Microsoft Office 2010 or later and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III - Price shall be submitted in Microsoft Excel 2010 or later. Offerors shall name using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. Information submitted shall not exceed the page limits stated below.

Pages Not Included in Page Count. Volume I – Factor 1, Technical: Facility Clearance and

Executive Summary and will not be included in the page count. Executive Summary will not be included in the proposal page limitation as stated in paragraph 4.6 below, and if applicable, exceptions will be documented in each volumes executive summary and clearly marked as such.

4.6 Proposal Volume Contents. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be unread and will not be considered for evaluation purposes. Page limitations are as follows:

Table 1 – Page Limitations

Volume Title Page Limit

I* Factor 1 – Technical

• Facility Clearance

• Executive Summary

II** Factor 2 – Past Performance Ref Para 6.0

III*** Factor 3 – Price 10

* Facility Clearance and Executive Summary shall be included in Volume I – Factor 1, Technical. Executive Summary limit is 4 pages.

** Past Performance Information (PPI) contract references—See Instructions for Volume II

–Factor 2, Past Performance Information, paragraph 6.0.

*** Supporting Price Back-up Data—See Instructions for Volume III – Factor 3, Price Proposal, paragraph 7.3

4.7 All Volumes shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph 4.9, titled “Exceptions” below. Further, the Government will not include the following in the page limitation: Tables of contents, tab/section-divider pages, technical definition page(s), organizational chart, and acronym list. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc.). Pages marked “This page intentionally left blank” will also not be counted.

4.8 Cross-Referencing. Offerors shall not cross reference between Volumes. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to the other Volume of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

4.9 Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable

Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the below format:

Table 2 – Solicitation Exceptions

Solicitation

Document

Page/Paragraph Requirement/Portion Rationale &

Impact

Contract Line Items section, PWS, Section 6 and Section 7, etc.

Applicable Page and

Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

4.9.1 If the offeror takes no exception to any of the stated requirements in the solicitation, a statement to this effect is required at the front of proposal Volume I in the Executive Summary.

5.0 VOLUME I: FACTOR 1 – TECHNICAL

5.1 To facilitate the evaluation, the Technical Volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort. Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, technical data requirements, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered UNACCEPTABLE. Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation.

Therefore, such data should not be relied upon nor incorporated in the Technical Proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the Technical Criteria set forth in Evaluation Criteria Section of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The Technical Volume shall address all the technical subfactors and aspects.

This section shall not contain any pricing data.

5.2 Technical Contents

A. Each offeror shall provide proof that it possesses a Facility Clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to the solicitation.

B. Table of Contents. A table of contents shall be included in Volume I. Each subfactor, aspect, and section will be clearly marked for easy reference and pages shall be numbered in a consistent/sequential manner as stated under Proposal Preparation Instructions, paragraph 4.0.

C. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

D. Executive Summary. Included in this volume is the offeror’s Executive Summary (limit is 4 pages). It should include a concise summary of the offeror’s proposed approach to the RQ-4 &

U-2 CAT/CWD effort.

E. Technical Subfactors. The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of the Addendum to 52.212-2, Evaluation-

Commercial Products and Commercial Services, Factor I, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded. This section shall not contain any pricing data. The Technical Section shall be completed as stated in paragraphs 5.3 and 5.4.

5.3 Technical Subfactor A: Manning Workload Analysis IAW PWS Appendix 1. Under this subfactor, offerors shall describe the proposed approach for the following three (3) aspects:

Aspect 1) Proposal provides a detailed CAT workload analysis derived from PWS workload tables (ref. PWS Appendix 1) that clearly explains the proposed CAT manning, manning mix, full and part-time employees (if used) required for instruction and management. CAT man-year calculations will include all direct, indirect and ancillary time;

scheduled leave, holidays, and any other factors affecting workload capability. The analysis should clearly show how the offeror arrived at their manpower estimates and how that manpower is sufficient to cover all programmed and continuation training in the PWS.

Aspect 2) Proposal provides a detailed CWD manning workload analysis derived from

PWS (Para A1.4) for all courseware requirements that clearly explains CWD manning, manning mix, full and part-time employees (if used). Courseware development time will be presented as both a rate (number of hours proposed per instructional hour) and total hours required to complete all deliverables (listed in Appendix 4 of the PWS) to include administrative support. Offeror will provide a percentage breakdown for each skillset

(individual) required to produce a given deliverable and clearly identify the total hours for each skillset (individual) proposed to meet all PWS requirements.

Aspect 3) Proposal provides a detailed breakout for each individual position and the overall manning proposed resulting from their CAT/CWD and support workload analysis to include the number of full and/or part time personnel (if used) required for each position.

This may be separate or combined with the information required by a) and b) above.

5.4 Technical Subfactor B: Training Workload Management Plan IAW PWS 1.3.2. Under this subfactor, offerors shall describe the proposed approach for the following two (2) aspects:

Aspect 1) Proposed Training Workload Management Plan clearly demonstrates methods, procedures, and policies which ensure all required work at both the FTU, and the

Operational Base is accomplished IAW the PWS.

Aspect 2) Proposal demonstrates effective processes for daily and long-range scheduling that mitigate the risks associated with workload fluctuations or other factors to ensure all

PWS work is accomplished.

6.0 VOLUME II: FACTOR 2 – PAST PERFORMANCE. The Offeror shall submit a separate, stand-alone Past Performance volume containing the following:

Table 3 – Past Performance Volume Contents

Table of Contents Not to exceed (NTE) one page

Summary or Narrative NTE two pages [see 6.0 (1)]

Past Performance Information Sheets Each PPI NTE five pages [see 6.0 (2)]

Past Performance Questionnaire or CPARS No page restriction [see 6.0 (3)]

Organization Structure Change History NTE two pages (bullet format, narrative not required) [see 6.0 (4)]

Subcontractor/Teaming Partner Consent

Letter

NTE one page per arrangement [see 6.0(6)]

(1) Summary. Describe roles of Offeror, subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph 6.0.

Include any Award Fee periods, Award Fee percentage earned, Award Fee grading criteria and grading scale, if applicable. For each performance reference submitted, the offeror shall include a summary or narrative containing the following information:

a. Contract/Task Order Number and Title

b. Contract/Task Order Period of Performance (PoP)

c. Total Contract/Task Order Value

d. Prime Contractor Name, Cage Code and DUNS

e. Subcontractor Name, Cage Code and DUNS:

f. Government Contracting Officer: Name, Title, Agency/Organization, Current Phone Number and Email

g. Government Program Manager: Name, Title, Agency/Organization, Current Phone Number and Email

h. Number of FTEs Managed

i. Level/Type of Required Security Clearances Required

j. Brief description of the scope of work performed relevant to this requirement and any other information the offeror determines pertinent

(2) Past and Present Performance Information (PPI) Sheets (Appendix 2). The Offeror shall provide a PPI sheet for each referenced contract. The offeror shall submit a maximum of three (3) contract references where it performed as a prime contractor. If the Offeror does not have any past performance where it performed as a prime contractor, the Government will accept past performance from a teaming partner, subcontractor, or where the offeror performed as a major subcontractor if the portion of the work completed was similar in size/scope to this requirement. Any teaming partner arrangements, joint ventures or subcontracting teams will be considered. Contract references are required on the offeror and any teaming partner or major subcontractor that will perform at least 20% of this effort.

(a) Recency Determination. A recency determination will be made for each PPI reference provided and any additional sources found by the Government (PPI/Other Source).

Recency is defined as active contract performance (minimum of 6 months) during the last three years preceding the date of issuance of this solicitation. Contracts (minimum of 6 months) that were started prior to this time, but still in effect with active performance as of three years from the date of this solicitation, will be considered recent. If a PPI reference is determined recent, the

Government will evaluate the Offeror’s performance record during the entire contract period.

NOTE: The Government will not consider performance on an effort that concluded more than three years prior to the issuance date of this solicitation. Further, the Government will not evaluate a PPI reference that is not determined to be recent IAW the aforementioned recency definition.

(b) Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of services, IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions within this paragraph. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

The Government will assess each reference and is not bound by the Offeror’s opinion of its performance or relevance.

(c) Multiple-award IDIQ. Multiple award IDIQ contract numbers are not allowed to be used as a reference however, an individual task order issued against the multiple-award IDIQ is allowed. Multiple task orders issued against a multiple-award IDIQ cannot be combined and counted as one contract reference.

(d) Single-award IDIQ. Offerors using single-award IDIQ contract numbers as a contract reference shall include BOTH the IDIQ contract number AND the individual task order number(s) in order to verify and validate that the IDIQ being referenced is in fact a single-award

IDIQ contract. A maximum of three (3) task orders issued against a single-award IDIQ can be combined and counted as one (1) contract reference to address the criteria. A method of quality assessment shall be obtainable to the Government (i.e. CPAR/PPQ) for each contract reference.

(e) Blanket Purchase Agreements (BPAs). BPA contract numbers are not allowed to be used as a reference. However, the individual call/delivery order numbers issued against the

BPA are allowed. Offerors using single-award BPA call/order numbers as a contract reference shall include BOTH the BPA number AND the individual call/order number in order to verify and validate that the BPA being referenced is in fact a single award BPA. A maximum of three

(3) single-award BPA call/orders issued against a single-award IDIQ can be combined and counted as one (1) contract reference to address the criteria. Multiple award BPA call/delivery orders issued against a multiple-award BPA cannot be combined and will count as one contract reference. A method of quality assessment shall be obtainable to the Government (i.e.

CPAR/PPQ) for each contract reference.

(3) Past Performance Questionnaires (PPQ) (Appendix 2). The Offeror shall send PPQs to each POC identified on the Offeror’s PPI sheet(s) in the Past Performance Volume. POC(s) must submit completed PPQs directly to the Government per sample PPQ cover letter (Appendix

2). Offerors shall include POC information (to include name, email, and phone) for each PPQ submission as a part of the Past Performance Volume. When completed CPARS or similar reports are submitted to reflect past performance data, a PPQ is not required. Offerors submitting CPARS for reference shall provide the Government with a copy of the contract evaluation report and not just a contract reference.

(a) Offerors Proposing as Prime with No Government CPAR Evaluation Records. If an offeror has no finalized government CPAR evaluations on record, then the offeror must submit a max of three (3) completed Past Performance Questionnaires (PPQs) at Appendix 2.

Offeror must also submit a list outlining to whom the PPQ requests were sent to. The list shall identify the POC name/title, email, organization, phone number.

(4) Organizational Structure Change History. To facilitate the Government’s past performance evaluation, the Offeror shall include a "roadmap" describing any organization structure changes applicable to this effort.

(5) Joint Ventures. In the case of a Joint Venture, the offeror must provide a max of (3) performance references (finalized CPARS are requested) on the Joint Venture itself as the Prime.

If the Joint Venture itself has no recent/relevant performance history as a Prime, then the offeror must submit at least one finalized CPAR for each JV member. The government will also accept past/present performance information from each JV member where they performed as a major subcontractor if the portion of the work completed was similar in size/scope to this requirement.

(6) Subcontractor/Teaming Partner Consent Form (Appendix 1). Past performance information concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontract/teaming partner present and past performance information to the Prime during exchanges. In an effort to assist the

Government in assessing past performance relevancy and confidence, the Government is requesting that the consent form be completed by the major subcontractors/teaming partners identified in each proposal. The completed consent forms should be submitted as part of the Past

Performance Section.

(a) Furthermore, subcontractor experience submitted for consideration as part of the proposal, the offeror must include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will NOT be evaluated or considered.

(b) Affiliate companies, sister companies, teaming arrangements, joint venture agreement, etc., will be considered provided that sufficient documentation is included in the proposal. The primary offering entity must demonstrate that the affiliate will perform significant and critical aspects of the contract if awarded. Documentation, in addition to Appendix 1, may include a copy of the signed arrangement such as documented affiliation, a copy of the teaming agreement, a copy of the joint venture agreement, etc.

(7) Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offerors’ past performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant, PPI that demonstrates the ability to perform this requirement rests with the Offeror.

7.0 VOLUME III: FACTOR 3 – PRICE PROPOSAL

7.1 The offeror shall complete Attachment 2 of the solicitation (Pricing Schedule) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) Contract Line Item Numbers (CLINS), Phase-In, Base, and all Option years. An offeror’s Total Overall Evaluated Price (TOEP) will be determined by totaling all CLINs including phase-in period, base year, option years, and fifty percent (50%) of the last option period price to cover the option to extend services IAW FAR Clause 52.217-8. Evaluation of the option years shall not obligate the Government to exercise such options. For ease of administration, all total pricing should be rounded to whole dollar amounts and divisible by 12.

7.2 The offeror shall provide a cover sheet/letter which clearly identifies the proposal effort (title, solicitation number and proposal due date) and identify the official having authority to legally bind the company contractually who will sign the resultant contract award (Standard Form 1449). All amendments (should an amendment to the solicitation be required) must be acknowledged and signed by the official having the authority. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award

CANNOT be made to a nonresponsive offeror.

7.3 Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced IAW FAR 15.404-1(g) and to verify that proposed labor categories, labor rates, and fringe rates are in accordance with the two

(2) current Collective Bargaining Agreements. Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data includes, at a minimum, breakdown

(by CLIN) of labor (labor category, number of positions and productive hour and rates used), breakout of Other Direct Costs (ODC), direct and indirect rates, and subcontract costs.

Supporting data may be submitted in a format selected by the offeror but must address the information requested in this paragraph. The Government reserves the right to request additional pricing information after receipt and evaluation of the price proposals.

7.4 Collective Bargaining Agreements (reference FAR 22.1002-3 and 22.1008-2). There are two

(2) Collective Bargaining Agreements currently in place (see Attachment 5). Offerors are cautioned to ensure they apply the correct CBA by site in development of their price proposal.

Offerors are to use the 1 February 2023 labor and fringe rates in development of their price proposal. The CBAs are as follows:

(a) Beale AFB, California: Collective Bargaining Agreement between The Rockhill Group, Inc. and International Association of Machinists and Aerospace Workers AFL/CIO, District Lodge 725, and Local Lodge 946, RQ-4 and U-2 CAT/CWD Beale AFB, CA, effective February 1, 2021 – January 31, 2024. WD No.

CBA-2021-215, Revision 0

(b)Grand Forks AFB, North Dakota: Collective Bargaining Agreement between The Rockhill Group, Inc. and International Association of Machinists and Aerospace Workers AFL/CIO, District Lodge 5, and Local Lodge 2525, RQ-4 Grand Forks, ND, effective February 1, 2021 – January 31, 2025. WD No. CBA-2022-594, Revision 0.

7.5 Fixed-Price with Economic Price Adjustment (FFP EPA) NTE Actual Cost Line Items. The Government has provided pre-established not to exceed (NTE) amounts for FFP EPA – Actual Costs NTE CLINS for Travel. These line items represent those expenses to be reimbursed based on actual costs. These line items are not profit bearing nor do they allow for additional markup (e.g., G&A, handling, OH). The pre-established amounts are to be included in the offeror’s proposal and will be evaluated as part of the TOEP. Additional funding may be obligated to these CLINS as required during contract performance.

7.6 Representations and Certifications. Complete the required Representations and Certifications section of this solicitation or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

8.0 DEBRIEFING OF OFFERORS:

8.1 Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

8.2 Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring Contracting Officer. Debriefings shall be conducted in accordance with FAR

15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

9.0 RESPONSIBILITY DETERMINATION: For the purposes of making a determination of contractor responsibility, past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), the Defense

Contract Management Agency, interviews with Program Managers, COs, and Award Fee

Determining Officials, and other sources known to the Government. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

http://www.ppirs.gov/

Attachment 7

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical

(2) Past Performance

(3) Price

Past Performance is significantly more important than Technical and Price when being evaluated.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

ADDENDUM to FAR 52.212-2:

BASIS FOR AWARD

This competitive best value source selection will be conducted using the Tradeoff source selection process in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, Department of Defense (DoD) Source Selection Procedures effective 20 August 2022 and Air Force Federal Acquisition Regulation Supplement (AFFARS)

Mandatory Procedures 5315.3 as revised 2 May 2022. The Government will award one contract resulting from this solicitation to the responsible (IAW FAR Part 9) offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The Government will utilize the Performance-Price Trade-off (PPT) evaluation methodology that permits a trade-off between price and past performance, following an evaluation of technical acceptability. This may result in an award being made to a higher rated, higher priced offeror where the decision is consistent with the evaluation factors and the Source Selection Authority

(SSA) determines that the past performance superiority of the higher priced offeror outweighs the price difference.

Factor ratings and assessments will focus on each proposal’s Technical deficiencies, significant weaknesses, and weaknesses, Past Performance, and Price analysis findings. The SSA bases the source selection decision on an integrated assessment of the evaluation factors and subfactors.

The tradeoff will occur only between the past performance factor and the price factor. While the

Government evaluation team and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective; therefore, professional judgment is implicit throughout the entire process.

As set forth in Addendum to 52.212-1, the Government intends to award without discussions

IAW FAR 52.212-1(g) (except clarifications as described in FAR 15.306(a)). The Government may make a final determination as to whether the offeror’s proposal is the best value solely on the basis of the initial proposal as submitted. Accordingly, offerors are advised to submit initial proposals that are fully and clearly acceptable without additional information. Should the

Government determine it is in their best interest to open and conduct discussions, discussion will be held only with those offerors determined to be in the competitive range. The competitive range will be comprised of the most highly rated proposals based on the ratings of each offeror’s technical, past performance, and price proposals.

If the Government holds discussions, the Government may issue evaluation notices to offerors in the competitive range. Formal responses to evaluation notices and final proposal revisions will be considered in making the source selection decision for award.

Final Proposal Revisions (FPRs) will be requested from each offeror in the competitive range at the conclusion of discussions. Any revision or non-concurrence to contract terms and conditions submitted in the FPR will not be subject to further discussion or negotiation. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g., prices, discounts, percentages, rates, etc.); rather, it is intended to preclude any misunderstandings by the

Government which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

EVALUATION METHODOLOGY

1.0 The Government will adhere to FAR 15.3, as supplemented, and the evaluation process and criteria stated in Addendum to 52.212-2 during evaluation of proposals.

STEP 1: The Government will verify that the proposals received have a Facility Clearance equal to the highest classification stated on the Contract Security Classification Specification

(DD Form 254) attached to the solicitation. If an Offeror does not have the required clearance at the time of proposal submission, the proposal will not be evaluated and will be determined ineligible for award.

STEP…