Rock Island Purchase Description (RIPD) E4000_22_9_11_ Attachment 0001.pdf

ROCK ISLAND ARSENAL RIPD: E4000-22-9-11

PURCHASE DESCRIPTION DATE: 31-Jan-22

22-9-11 FORKLIFTS

GENERAL SYSTEM DESCRIPTION

1. STANDARDS AND PUBLICATIONS

1.1 Clarification

1.2 National Standards and Specifications

2. DESIGN

2.1 Ownership

2.2 General Design Standards

2.3 Safety, Security and Environmental

3. EQUIPMENT SPECIFICATIONS

3.1 CLIN 0001 & CLIN 0002- 10,000lb Capacity Forklift (Qty. 2 Total, 1 per CLIN)

3.2 CLIN 0003- 15,000lb Capacity Forklift (Qty. up to 3) (OPTION 1)

3.3 CLIN 0004-10,000lb Capacity Forklift (Qty. up to 2) (OPTION 2)

4. APPROVAL/SHIPPING

4.1 Shipping

4.2 Installation

4.3 Completion

5. TRAINING

5.1 Schedule

5.2 Location

5.3 Type

6. SERVICE

6.1 Service/Support Requirements

GENERAL SYSTEM DESCRIPTION

The purpose of this project is procure (2) Forklifts with two options. Option 1 is for up to an additional 3 forklifts and Option 2 is for up to an additional 2 forklifts with characteristics listed within this purchase description. The contractor shall be responsible for the provision of the forklifts in accordance with the following purchase description. The forklifts shall be new and unused.

1. STANDARDS AND PUBLICATIONS

1.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

1.2 National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

1.2.1 Occupational Safety and Health Act of 1970 (OSHA).

1.2.2 American Society of Testing and Materials (ASTM).

1.2.3 American Society of Mechanical Engineers (ASME).

1.2.4 American National Standards Institute (ANSI).

1.2.5 National Electrical Manufacturers Association Standards (NEMA).

1.2.6 Electronic Industries Association (EIA).

1.2.7 Institute of Electrical and Electronics Engineers (IEEE).

1.2.8 American Code for Information Exchange (ASCII).

1.2.9 American Welding Society (AWS).

1.2.10 American Gear Manufacturers Association (AGMA).

1.2.11 National Fire Protection Association (NFPA).

1.2.11.1 NFPA-70 National Electrical Code

1.2.11.2 NFPA-79 Electrical Standard for Industrial Machinery.

1.2.12 International Standards Organization (ISO).

2. DESIGN

2.1 Ownership

2.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

2.2 General Design Standards

2.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

2.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English- US system or both the English-US and the metric systems, unless otherwise specified in this document.

2.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable):

Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID).

2.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

2.2.5 ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

2.3 Safety, Security and Environmental

2.3.1 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor http://dodprocurementtoolbox.com/site/uidregistry/ https://wawftraining.eb.mil/ shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

2.3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

2.3.1.1.1 Access to RIA: Contractor and all subcontractor employees performing work at RIA shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The COR shall provide guidance to complete the Access Control Records Check request Form though the Rock Island Arsenal Directorate of Emergency Services.

2.3.1.1.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti- Terrorism Training.

2.3.1.1.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

2.3.1.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

2.3.1.2 Security Training: The contractor shall complete the following training:

2.3.1.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete.

The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

2.3.1.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

2.3.1.3 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The contractor employee will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks onsite, or remotely or (2) Remote access via logon, to a DoD network using DoD-approved remote access procedures, or (3) Physical access to multiple DoD facilities or multiple Non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6-months, or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractors needing a NACI or equivalent investigation or higher investigation will coordinate this investigation through their COR.

Contractor personnel shall turn in CAC cards upon completion of their contractual obligations, or at the request by the COR, or at the request of the Contracting Officer.

2.3.2 FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: Rock Island Arsenal is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering Rock Island Arsenal.

2.3.3 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

2.3.4 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

2.3.5 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

2.3.6 SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

3. EQUIPMENT SPECIFICATIONS

3.1 CLIN 0001 & CLIN 0002- 10,000lb Capacity Forklift (Qty. 2 Total, 1 per CLIN)

3.1.1 LIFT CAPACITY: The forklifts shall have a load capacity of at least 10,000lbs at a 24 inch load center.

3.1.2 LIFT RANGE: The forklift shall have stacking capability to pick up, move, and stack various materials located on pallet frames. The forks must be able to reach 159 inches (13.25 feet) tall.

3.1.3 MAST: The forklift shall have a stage 3 mast. When fully lowered, the mast is at maximum 88” inches tall.

3.1.4 BACKREST: The forklift shall have a backrest extension of at least 48”

3.1.5 FORK LENGTH: The forklift shall include at least 72 inch (6 feet) long forks.

3.1.6 ENGINE: The engine shall be at least a 3.8L LPG engine.

3.1.7 SPEED: The forklift shall have a speed range of at least 0-10.6 miles per hour while being fully loaded.

3.1.8 TIRES: The tires shall be rated for indoor and outdoor use. These forklifts will need to have the capability to travel between buildings if necessary.

3.1.9 MANEUVERABILITY: The forklift shall have a turning radius of 80 inches (6.7 feet)

3.1.10 TILT: The forklifts mast shall be able to lean forwards by at least 6 degrees and backwards by at least 5 degrees.

3.1.11 AUDIBLE ALARM: The forklifts shall be provided with an audible backup alarm.

3.1.12 AMBER LIGHT: The forklifts shall have an amber rotating light. Strobe lights are not acceptable.

3.1.13 WORK LIGHTING: The forklifts shall have lighting located on the front and back of each forklift for low visibility and night operations. The lights shall be placed in a position on the forklift that prevents blockage from other objects and attachments.

3.1.14 SAFETY LIGHT: The forklifts shall be provided with a blue LED spotlight located on both the front and the rear of the forklifts. This blue safety light shall be angled to shine roughly 10 feet in front and behind of the forklift.

3.1.15 SEAT BELT: The forklifts shall be provided with a seat belt to secure the driver in the operator’s seat during machine operation.

3.1.16 ASSIST GRIP WITH HORN: The forklifts shall be provided with an ergonomically located handled grip located on the rear guard support beam. This grip will also include a horn button to sound the horn when needed during a reverse operation.

3.1.17 REARVIEW MIRRORS: The forklifts shall be provided with rearview mirrors, assisting with backing up and safer driving.

3.1.18 LPG TANK BRACKET: The forklifts shall include a swing down bracket to allow the LPG tank to be lowered for regular replacements.

3.1.19 SIDE SHIFT CAPABILITY: The forklift shall be capable of shifting both the mast and forks from side to side while remaining stationary. The forks shall be able to spread apart and come back together. The forklift operator shall have easy access to these controls while remaining seated in the cab.

3.1.20 FIRE EXTINGUISHER: The forklifts shall be provided with at minimum, a 2.5 pound B and C class fire extinguisher, installed

3.1.21 HOUR METER: The forklifts shall be equipped with hour meters that allow drivers and other personnel to track machines usage.

3.1.22 HYDRAULIC PRESSURE SCALE: The forklifts shall be equipped with a hydraulic pressure scale allowing drivers to be informed of the amount of weight that they are attempting to lift. This scale should have no more than a 7% error value.

3.1.23 OPERATOR AND SERVICE MANUALS: The forklifts shall be provided with a copy of the operator’s manual, and service manual. If the information is combined to one (owner’s) manual, the combined manual shall suffice.

3.1.24 HYDRAULIC SYSTEM/ OIL COOLER: The forklifts lifting system shall be hydraulic actuated, with a tank(s), motor(s), pumps, lines, fittings, filters, etc. A hydraulic cooler shall be provided to moderate temperatures for this system, so the hydraulic fluid doesn’t wear/breakdown prematurely. The hydraulic system shall include filters, pressure and temperature sensors and warning indicators to the operator should sub-optimal operating conditions arise.

3.1.24.1 The hydraulic system shall have on-demand functionality which produces oil flow only when needed for a hydraulic operation

3.1.25 LOW FUEL LIGHT AND ALARM: The forklifts shall be equipped with warning indicators alerting the driver of low LPG fuel levels.

3.1.26 STABILITY: The forklifts shall include a continuous stability system which shall reduce the leans of the lifts during turning operations. It shall also assist with the steering and handling across multiple terrains.

3.1.27 OPERATOR PRESENCE DETECTION: The forklifts shall have means of detecting operator presence. Absence of operator will not allow function of the forklift.

3.1.28 BRAKES: The forklifts shall include oil-cooled disc brakes. The brake assembly shall be enclosed to provide protection against the environment.

3.2 CLIN 0003- 15,000lb Capacity Forklift (Qty. up to 3) (OPTION 1) This option represents the purchase of up to an additional 3 forklifts in increments of 1 unit with the specifications listed below.

3.2.1 LIFT CAPACITY: The forklift shall have a load capacity of at least 15,000lbs at a 24 inch load center.

3.2.2 LIFT RANGE: The forklift shall have stacking capability to pick up, move, and stack various materials located on pallet frames. The forks must be able to reach 159 inches (13.25 feet) tall.

3.2.3 MAST: The forklift shall have a stage 3 mast. When fully lowered, the mast is at maximum 108” tall.

3.2.4 BACKREST: The forklift shall come with a 48” load backrest extension.

3.2.5 FORK LENGTH: The forklift shall include at least 72 inch (6 feet) long forks.

3.2.6 ENGINE: The engine shall be at minimum, a 3.8L, liquid propane gasoline (LPG) powered engine, with a rating of at least 90 horsepower.

3.2.7 SPEED: The forklift shall have a speed range of at least 0-10.6 miles per hour while being fully loaded.

3.2.8 TIRES: The tires shall be rated for indoor and outdoor use. These forklifts will need to have the capability to travel between buildings if necessary.

3.2.9 TILT: The forklifts mast shall be able to lean forwards by at least 6 degrees and backwards by at least 5 degrees.

3.2.10 MANEUVERABILITY: The forklift shall have a turning radius of no more than 135”

3.2.11 AUDIBLE ALARM: The forklifts shall be provided with an audible backup alarm.

3.2.12 AMBER LIGHT: The forklifts shall have an amber rotating light. Strobe lights are not acceptable.

3.2.13 WORK LIGHTING: The forklifts shall have lighting located on the front and back of each forklift for low visibility and night operations. The lights shall be placed in a position on the forklift that prevents blockage from other objects and attachments.

3.2.14 SAFETY LIGHT: The forklifts shall be provided with a blue LED spotlight located on both the front and the rear of the forklifts. This blue safety light shall be angled to shine roughly 10 feet in front and behind of the forklift.

3.2.15 SEAT BELT: The forklifts shall be provided with a seat belt to secure the driver in the operator’s seat during machine operation.

3.2.16 ASSIST GRIP WITH HORN: The forklifts shall be provided with an ergonomically located handled grip located on the rear guard support beam. This grip will also include a horn button to sound the horn when needed during a reverse operation.

3.2.17 REARVIEW MIRRORS: The forklifts shall be provided with rearview mirrors, assisting with backing up and safer driving.

3.2.18 LPG TANK BRACKET: The forklifts shall include a swing down bracket to allow the LPG tank to be lowered for regular replacements.

3.2.19 SIDE SHIFT CAPABILITY: The forklift shall be capable of shifting both the mast and forks from side to side while remaining stationary. The forks shall be able to spread apart and come back together. The forklift operator shall have easy access to these controls while remaining seated in the cab.

3.2.20 FIRE EXTINGUISHER: The forklifts shall be provided with at minimum, a 2.5 pound B and C class fire extinguisher, installed

3.2.21 HOUR METER: The forklifts shall be equipped with hour meters that allow drivers and other personnel to track machines usage.

3.2.22 HYDRAULIC PRESSURE SCALE: The forklifts shall be equipped with a hydraulic pressure scale allowing drivers to be informed of the amount of weight that they are attempting to lift. This scale should have no more than a 7% error value.

3.2.23 OPERATOR AND SERVICE MANUALS: The forklifts shall be provided with a copy of the operator’s manual, and service manual. If the information is combined to one (owner’s) manual, the combined manual shall suffice.

3.2.24 HYDRAULIC SYSTEM/ OIL COOLER: The forklifts lifting system shall be hydraulic actuated, with a tank(s), motor(s), pumps, lines, fittings, filters, etc. A hydraulic cooler shall be provided to moderate temperatures for this system, so the hydraulic fluid doesn’t wear/breakdown prematurely. The hydraulic system shall include filters, pressure and temperature sensors and warning indicators to the operator should sub-optimal operating conditions arise.

3.2.25 LOW FUEL LIGHT AND ALARM: The forklifts shall be equipped with warning indicators alerting the driver of low LPG fuel levels.

3.2.26 OPERATOR PRESENCE DETECTION: The forklifts shall have means of detecting operator presence. Absence of operator will not allow function of the forklift.

3.2.27 BRAKES: The forklifts shall include oil-cooled disc brakes. The brake assembly shall be enclosed to provide protection against the environment.

3.3 CLIN 0004-10,000lb Capacity Forklift (Qty. up to 2) (OPTION 2) This option represents the purchase of up to 2 additional fork trucks in increments of 1 unit with specifications listed below.

3.3.1 LIFT CAPACITY: The forklifts shall have a load capacity of at least 10,000lbs at a 24 inch load center.

3.3.2 LIFT RANGE: The forklift shall have stacking capability to pick up, move, and stack various materials located on pallet frames. The forks must be able to reach 159 inches (13.25 feet) tall.

3.3.3 MAST: The forklift shall have a stage 3 mast. When fully lowered, the mast is at maximum 77.2 inches (6.43 feet) tall.

3.3.4 FORK LENGTH: The forklift shall include at least 72 inch (6 feet) long forks.

3.3.5 ROTATING FORKS: The forklifts shall have rotating forks allowing the operator to turn over containers etc.

3.3.6 ENGINE: The engine shall be at minimum, a 3.8L liquid propane gasoline (LPG) powered engine..

3.3.7 SPEED: The forklift shall have a speed range of at least 0-10.6 miles per hour while being fully loaded.

3.3.8 TIRES: The tires shall be rated for indoor and outdoor use. These forklifts will need to have the capability to travel between buildings if necessary.

3.3.9 MANEUVERABILITY: The forklift shall have a turning radius of 80 inches (6.7 feet)

3.3.10 TILT: The forklifts mast shall be able to lean forwards by at least 6 degrees and backwards by at least 5 degrees.

3.3.11 AUDIBLE ALARM: The forklifts shall be provided with an audible backup alarm.

3.3.12 AMBER LIGHT: The forklifts shall have an amber rotating light. Strobe lights are not acceptable.

3.3.13 WORK LIGHTING: The forklifts shall have lighting located on the front and back of each forklift for low visibility and night operations. The lights shall be placed in a position on the forklift that prevents blockage from other objects and attachments.

3.3.14 SAFETY LIGHT: The forklifts shall be provided with a blue LED spotlight located on both the front and the rear of the forklifts. This blue safety light shall be angled to shine roughly 10 feet in front and behind of the forklift.

3.3.15 SEAT BELT: The forklifts shall be provided with a seat belt to secure the driver in the operator’s seat during machine operation.

3.3.16 ASSIST GRIP WITH HORN: The forklifts shall be provided with an ergonomically located handled grip located on the rear guard support beam. This grip will also include a horn button to sound the horn when needed during a reverse operation.

3.3.17 REARVIEW MIRRORS: The forklifts shall be provided with rearview mirrors, assisting with backing up and safer driving.

3.3.18 LPG TANK BRACKET: The forklifts shall include a swing down bracket in the back of the truck to allow the LPG tank to be lowered for regular replacements.

3.3.19 SIDE SHIFT CAPABILITY: The forklift shall be capable of shifting both the mast and forks from side to side while remaining stationary. The forks shall be able to spread apart and come back together. The forklift operator shall have easy access to these controls while remaining seated in the cab.

3.3.20 FIRE EXTINGUISHER: The forklifts shall be provided with at minimum, a 2.5 pound B and C class fire extinguisher, installed.

3.3.21 HOUR METER: The forklifts shall be equipped with hour meters that allow drivers and other personnel to track machines usage.

3.3.22 HYDRAULIC PRESSURE SCALE: The forklifts shall be equipped with a hydraulic pressure scale allowing drivers to be informed of the amount of weight that they are attempting to lift. This scale should have no more than a 7% error value.

3.3.23 OPERATOR AND SERVICE MANUALS: The forklifts shall be provided with a copy of the operator’s manual, and service manual. If the information is combined to one (owner’s) manual, the combined manual shall suffice.

3.3.24 HYDRAULIC SYSTEM/ OIL COOLER: The forklifts lifting system shall be hydraulic actuated, with a tank(s), motor(s), pumps, lines, fittings, filters, etc. A hydraulic cooler shall be provided to moderate temperatures for this system, so the hydraulic fluid doesn’t wear/breakdown prematurely. The hydraulic system shall include filters, pressure and temperature sensors and warning indicators to the operator should sub-optimal operating conditions arise.

3.3.25 LOW FUEL LIGHT AND ALARM: The forklifts shall be equipped with warning indicators alerting the driver of low LPG fuel levels.

3.3.26 STABILITY: The forklifts shall include a continuous stability system which shall reduce the leans of the lifts during turning operations. It shall also assist with the steering and handling across multiple terrains.

3.3.27 OPERATOR PRESENCE DETECTION: The forklifts shall have means of detecting operator presence. Absence of operator will not allow function of the forklift.

3.3.28 BRAKES: The forklifts shall include oil-cooled disc brakes. The brake assembly shall be enclosed to provide protection against the environment.

4. APPROVAL/SHIPPING

4.1 Shipping

4.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

4.1.2 SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 6:00 am and 12:00 am (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC contracting officer.

4.1.3 RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN:

Mr. Dave Holgorsen or Mr. Joe Carpentier, TARA-IFF”. Items not correctly marked are subject to being returned at the vendor’s expense.

4.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

4.2 Installation

4.2.1 PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support the preparation portion of the installation by providing utilities to the points of first connection.

4.2.2 LABOR AND MATERIAL: The supplier is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal.

4.2.3 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the process, as it deems necessary.

4.2.4 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

4.2.5 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading and placement of the equipment.

4.2.5.1 Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

4.2.5.2 The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

4.2.5.3 If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

4.2.6 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

4.2.7 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection.

4.2.8 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

4.2.9 Delivery Hours or Service Hours: Service calls, equipment installation, training, and equipment delivery (where the contractor offloads) will only be allowed from 0600 – 1530, Monday through Thursday, except for Government Holidays. Deliveries of items where the contractor has opted for Government “off-loading option”, must be received before 1200 hours.

These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations."

4.3 Completion

4.3.1 Final acceptance of the equipment shall occur after the following:

4.3.1.1 Set-up completion by the contractor.

4.3.1.2 Successful completion of performance testing at Rock Island Arsenal.

4.3.1.3 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

4.3.1.4 All required training is complete.

4.3.1.5 Complete documentation packages are delivered.

5. TRAINING

The contractor shall provide instruction in proper operation and maintenance of the equipment without additional cost to the government. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training.

5.1 Schedule

Training shall training shall be coordinated with the Rock Island Arsenal. Daily training shall begin no later than 6:30 a.m. CST and shall continue until at least 2:15 p.m. CST. This is required to get full coverage of the 1st shift of operation at RIA-JMTC. If training does not begin until after the stated time, RIA-JMTC may at its option require additional training at a different time to compensate for the loss of training caused by the late start. This may include more time than what is represented by the delay (e.g. a 1-hr delay may require 2-hrs later to impart the knowledge lost).

5.2 Location

All training shall be performed at the Rock Island Arsenal. It shall be performed using the equipment purchased in this description.

5.3 Type

Each type of training shall be given independently. Rock Island Arsenal shall coordinate with the contractor to provide the proper personnel for each type of training. The following types of training shall be provided by the contractor.

5.3.1 OPERATOR: Training shall be provided by the contractor for (5) operators. This shall include instruction on the safe, efficient operation of the equipment delivered. The trainees supplied by RIA-JMTC shall be familiar with machine operation, but not necessarily with the style or type of controls provided with the equipment. (E.g. for a new CNC lathe, the operator will be familiar with CNC lathe operation, but may have no experience with a Fanuc control system.)

5.3.2 MAINTENANCE: Mechanical and electrical control and diagnostic maintenance training shall be provided by the contractor. This shall include information on troubleshooting and preventive maintenance procedures. This shall be provided for (2) personnel.

6. SERVICE

6.1 Service/Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

6.1.1 STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered.

6.1.2 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during Rock Island Arsenal normal working hours. Rock Island Arsenal normal working hours are 8:00 am CST to 3:00 pm CST, Monday through Friday, except legal federal holidays.

6.1.3 ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

6.1.4 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.

6.1.5 PRIOR HISTORY: Said service/repair capability shall have been available to the general public prior to the issue date of this purchase description. Adequate proof of prior availability shall be provided upon request.