RHS UTV - FA524020Q0033 (Signed).pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

23 June 2020

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: 36 CONS/PKB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

1 . This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2 . Solicitation, FA524020Q0033, UTV Maintenance, is hereby issued as a request for quotes.

3 . This solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2020-06.

4 . This solicitation has been set aside for 100% Small Business under the 811310 NAICS Code, with a small business size standard of $8M.

5 . The government requests quotes for the following:

CLIN Item Description Qty Unit of Issue Unit Price Extended Price

0001 28 EA - Gasoline UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0002 28 EA - Gasoline UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0003 10 EA - Diesel UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0004 10 EA - Diesel UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0005 68 EA - Tire Replacement & Disposal, Polaris Ranger XP 1000 IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0006 1 EA - Engine & Repairs - Polaris Ranger 900 XP

(3NSRVA87XHG851454)

IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

0007 3 EA - Repairs – Polaris Ranger 900 XP

(3NSRVA875HG850048; 3NSRVA873HG851098;

3NSRVA877HG850049)

IAW the PWS dated 23 June 2020 Base Year POP: 15 July 2020 – 14 July 2021

1 LOT

1001 28 EA - Gasoline UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Option Year 1 POP: 15 July 2021 – 14 July 2022

1 LOT

1002 28 EA - Gasoline UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Option Year 1 POP: 15 July 2021 – 14 July 2022

1 LOT

1003 10 EA - Diesel UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Option Year 1 POP: 15 July 2021 – 14 July 2022

1 LOT

1004 10 EA - Diesel UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Option Year 1 POP: 15 July 2021 – 14 July 2022

1 LOT

2001 28 EA - Gasoline UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Option Year 2 POP: 15 July 2022 – 14 July 2023

1 LOT

2002 28 EA - Gasoline UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Option Year 2 POP: 15 July 2022 – 14 July 2023

1 LOT

2003 10 EA - Diesel UTV Initial Inspection & Maintenance IAW the PWS dated 23 June 2020 Option Year 2 POP: 15 July 2022 – 14 July 2023

1 LOT

2004 10 EA - Diesel UTV Mid-year Oil Change IAW the PWS dated 23 June 2020 Option Year 2 POP: 15 July 2022 – 14 July 2023

1 LOT

TOTAL COST

6 . A description of the requirements can be found in the Performance Work Statement dated 23 June 2020.

7 . The period of performance is from 15 July 2020 – 14 July 2021 on Andersen AFB, Guam.

Performance location: 554 RHS

UNIT 14014 BLDG 61328

NORTH-WEST FIELD

ANDERSEN AFB

YIGO, GUAM 96929

8 . FAR 52.212-1 Instruction of Offerors (Jun 2020) -- Commercial applies to this acquisition.

9 . FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) applies to this acquisition. The evaluation factors are as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technical capability IAW the PWS

The lowest priced quote will be evaluated for technical acceptability. If the lowest priced quote is found technically acceptable, the award will be made without further consideration. If the lowest quote is deemed technically unacceptable, the next lowest quote will be evaluated for technical acceptability, and so on until an award can be made to the lowest priced technically acceptable quote. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint.

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation, Performance

Work Statement, & Specifications provided.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

(b) All evaluation factors other than cost or price, when combined, are significantly less important than cost or price (10 U.S.C.2305(a)(3)(A)(iii) and 41 U.S.C.3306(c)(1)(C)).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Jan 2017) applies to this acquisition. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

10. FAR 52.212-4 Contract Terms and Conditions -- Commercial (Jan 2017) applies to this acquisition.

11. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Oct 2018) applies to this acquisition. These additional FAR provisions and clauses cited within the clause at 52.212-5 are applicable to this acquisition:

These additional FAR provisions and clauses cited within the clause at 52.212-5 are applicable to this acquisition:

a. FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)

b. FAR 52.222-3, Convict Labor (Jun 2003)

c. FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Jan 2014)

d. FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999)

e. FAR 52.222-26, Equal Opportunity (Sep 2016)

f. FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014)

g. FAR 52.222-50, Combating Trafficking in Persons (Mar 2015)

h. FAR 52.223-18, Encouraging Contractors Policies to Ban Text Messaging While Driving (Aug 2011)

i. FAR 52.225-1, Buy American—Supplies

j. FAR 52.225-3, Buy American Act-Free Trade Agreement-Israeli Trade Act (May 2014)

k. FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

l. FAR 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018);

12. Additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

1. All travel costs associated with this requirement will need to be factored into the quote. Please include a price breakout for these costs. Offerors are advised that currently, there is a mandatory 14 day quarantine for personnel flying into Guam prior to being able to move around the island.

2. The Government has a need for this service as soon as possible, but understands the state of affairs with travel and COVID-19. Under FAR 52.212-4(f) the worldwide pandemic will allow for excusable delays. Please include the anticipated date that your company will be able to perform the work.

3. All material and maintenance requirements must be met as stated in: Attachment 1 – 554 RHS UTV

Maintenance Performance Work Statement (PWS), dated 19 June 2020.

4. Ensure there is a technical description of the item(s) being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents.

5. Shipping and Delivery Information: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. If delivery is required for any items, the contractor shall deliver all Line Items to the performance location.

6. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted.

All quotes must include registered DUNS, CAGE code, and Tax ID and small business status.

7. Clauses:

a. FAR 52.211-6, Brand Name or Equal (Aug 1999)

i. If offering a product other than the Brand Name specified herein, the vendors are required to provide the descriptive literature in sufficient detail to determine if the items quoted are technically acceptable in terms of Brand Name or Equal to the specifications and equipment identified in Attachment 1, Salient Characteristics.

ii. To be considered for award, offers of “equal” products must

1. Meet the salient physical, functions, and/or performance characteristics as specified in this solicitation (or attachment)

2. Clearly identify the item by

a. Manufacturer’s Name

b. Manufacturer’s Part Number

c. Description to include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment.

b. FAR 52.204-7, System for Award Management (Oct 2018)

c. FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

d. FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

e. FAR 52.204-20, Predecessor of Offeror (Jul 2016)

f. FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999)

g. FAR 52.222-25, Affirmative Action Compliance (Apr 1984)

h. DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep

2011);

i. DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

j. DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov

2011)

k. DFARS 252.211-7003, Item Unique Identification and Valuation (Mar 2016)

l. DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports (Dec

2018);

m. DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions (Dec 2018);

n. DFARS 252.232-7010, Levies on Contract Payments (Dec 2006);

o. AFFARS 5352.201-9101, Ombudsman (Jun 2016)

p. AFFARS 5352.223-9001, Health and Safety on Government Installations (Oct 2019)

q. AFFARS 5352.242-9000, Contractor Access to Air Force Installations (Oct 2019)

8. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered DUNS, CAGE code, and Tax ID and small business status.

13. A site visit will not be held. Requests for information are due by 1 July by 02:00 PM ChST. Quotes are due back to the government NO LATER THAN 8 July 2020 at 02:00 PM Chamorro Standard Time (ChST). Oral quotes will not be accepted. Late quotes will be accepted at the discretion of the Contracting Officer.

14. Quotes and questions shall be directed to SrA Tayla Begnaud via email at tayla.begnaud@us.af.mil or phone at 366-4945 or SSgt Jody Timbang via email at jody.timbang@us.af.mil or 366-2358.

JODY C. TIMBANG

Contracting Officer

Attachments: (1)

1. Attachment 1 – 554 RHS UTV Maintenance PWS, dated 23 June 2020 mailto:tayla.begnaud@us.af.mil mailto:jody.timbang@us.af.mil