554 RHS UTV Maintenance PWS dated 19 June 2020.pdf

PERFORMANCE WORK STATMENT

UTILITY TERRAIN VEHICLES (UTV) MAINTENANCE/SERVICE CONTRACT

ANDERSEN AIR FORCE BASE (GUAM)

23 June 2020

1. GENERAL – The contractor shall provide all maintenance, labor, services, tools, materials, equipment, transportation, and supervision to perform maintenance on thirty-eight (38) OGMVC (Other Government Motor Vehicle Conveyance) on Andersen Air

Force Base (AAFB), Guam in support of 554 RED HORSE/FTX.

2. PERFORMANCE PERIOD

Base Year: 15 July 2020 – 14 July 2021

Option Year 1: 15 July 2021 – 14 July 2022

Option Year 2: 15 July 2022 – 14 July 2023

3. CONTRACTOR REQUIREMENTS

A. The contractor shall :

Perform an initial inspection and return all vehicles in the Full Equipment List to the manufacturer’s baseline standards for compliance.

Perform mid-year oil changes on all vehicles in the Full Equipment List

Complete an annual Safety Inspection on all vehicles in the Full Equipment List.

Provide all deliverables in accordance with (IAW) the attached Deliverables

Schedule.

B. All work shall be in accordance with the manufacturer's requirements and AFI 24-302.

C. Full Equipment List:

Year Make Model Gasoline or

Diesel

Estimated Last

Service

Qty

2020 Polaris Ranger XP 1000 Gasoline 14 March 20 17

2017 Polaris Ranger 900 XP Gasoline 14 March 20 10

2017 Kawasaki Mule Pro FXT Gasoline 14 March 20 1

2015 Polaris Ranger Diesel Crew 1000 Diesel 14 March 20 10

4. ROUTINE MAINTENANCE

The initial inspection and maintenance shall be scheduled within 30 days of contract award, and annually thereafter. The mid-year oil change shall be performed 180 days after the initial maintenance and annually thereafter. Exact dates and times shall be coordinated with the Government prior to pick-up. For all maintenance requirements, see owner’s manuals for each year, make and model.

5. OTHER THAN ROUTINE MAINTENANCE

A. After Service Repair – The contractor shall promptly perform “after-service repairs” if notified of malfunctions within 14 days of UTV maintenance. Repair and delivery shall be at no additional cost to the Government and be made within two weeks of notification of malfunction. If the Rangers/Mule are not repaired completely within that two week timeframe, the contractor shall notify the Contracting Officer (COR) and CO with the rationale for the delay.

B. Major Repairs:

Not all inclusive, the following repairs constitute as major repairs: engine, transmission, differential, wheel bearings, drive shafts, brakes, etc. (all major parts required for operation)

C. Minor Repairs:

Not all inclusive, the following repairs constitute as minor repairs: tires, worn and torn interior/exterior, wipers, mirrors, safety devices, etc.

10. BASE ACCESS – The contractor must turn in completed forms with a copy of their passport per AFI 31-113, Chapter 4 Identity Vetting and Fitness Determination. An AF Form 75 / Visitor

Pass will be issued under this contract.

A. Failure to complete base access with 36 SFS within 30 days of contract start will result in contract termination.

11. LOCATION – Major and minor changes shall be performed at the contractor site.

12. WORK INTERRUPTION – All work must be coordinated with the COR prior to scheduling and completion.

13. SCHEDULE – All routine work shall be completed within two weeks. Notification is needed for any UTV's/Mule needing more than two weeks servicing due to parts being ordered from off island vendors.

14. TIRE REPLACEMENT AND DISPOSAL - 68 Tires for Polaris Ranger XP 1000. Hard

Surface - All Terrain Tires 25x10.5 - 12, or 25x11-12.

15. ENGINE REPAIRS - Polaris Ranger 900 XP 3NSRVA87XHG851454. To include engine long block, driveshaft carrier bearing, u-joint – 1000 series, replacement of corroded hardware, freight, pickup and drop off of vehicles, break in oil and 1st service (break in oil change at 20 hrs), fluid disposal, operational safety inspection.

16. PARTS REPLACEMENT AND REPAIR - Polaris Ranger 900 XP Repairs

3NSRVA875HG850048; 3NSRVA873HG851098; 3NSRVA877HG850049. To include driveshaft carrier bearing, u-joint – 1000 series, replacement of corroded hardware, freight, pickup and drop off of vehicles, break in oil and 1st service (break in oil change at 20 hrs), fluid disposal, operational safety inspection.

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES FORMAT SUBMIT TO:

Annual safety inspection completion letter

Every 12 months 1 Electronic COR

Maintenance Log Per service 1 Electronic COR

A. Annual safety inspection – All 38 Rangers/Mule will require an annual safety inspection.

Safety inspection completion letter must include but not limited to the following:

Letterhead format with signature block signed & dated.

All 38 VIN’s (Vehicle Identification Number).

Dates of service contract period of performance.

Contract number.

Statement of inspection that UTV’s are safe to operate.

17. VEHICLE IDENTIFICATION NUMBERS

A. 2017 Polaris Ranger (10 units)

R17RVA87A1

3NSRVA871HG850046

3NSRVA873HG850047

3NSRVA876HG851452

3NSRVA877HG850049

3NSRVA873HG851098

3NSRVA87XHG851454

3NSRVA875HG850048

3NSRVA87XHG850742

3NSRVA871HG851097

3NSRVA878HG851453

B. 2020 Polaris Ranger (17 units)

R20T6A99A1

4XAT6A997L8882039

4XAT6A990L8882528

4XAT6A992L8882708

4XAT6A99XL8882035

4XAT6A994L8882709

4XAT6A999L8882527

4XAT6A993L8880367

4XAT6A991L8882036

4XAT6A99XL8883086

4XAT6A991L8880710

4XAT6A993L8882037

4XAT6A999L8879742

4XAT6A997L8881358

4XAT6A99XL8882536

4XAT6A990L8881234

4XAT6A998L8880588

4XAT6A993L8881227

C. 2015 Polaris Diesel Crew (10 units)

R15RUAD1AA

4XARVAD16GT132794

4XARVAD18GT132554

4XARVAD11GT132525

4XARUAD14FT367356

4XARUAD17FT368145

4XARUAD13FT368143

4XARUAD19FT368390

4XARUAD14FT362481

4XARUAD10FT368147

4XARUAD1XFT368141

D. 2017 Kawasaki Mule (1 unit)

KAF820JHF

JKBAFSJ19HB502789