RFQu 37-25-048 As-Needed Professional Engineering Services FINAL DRAFT.pdf

THE CHARTER COUNTY OF WAYNE, MICHIGAN

REQUEST FOR QUALIFICATIONS

FOR

AS NEEDED PROFESSIONAL ENGINEERING SERVICES

CONTROL NO. 37-25-048

RFQu TIMETABLE

ACTION DATE TIME

RFQu Issue Date April 10, 2025

Pre-Response Conference* N/A Respondent’s Questions Due April 22, 2025 2:00 pm

Responses to Respondent’s Questions April 25, 2025 Oral Presentations* TBD

Responses Due May 8, 2025 2:00 pm Contract Start Date TBD

* If Necessary ** Estimated Dates

Procurement Contact: Carrie Marlow, Strategic Sourcing Analyst 313-967-0034 Cmarlow@waynecountymi.gov

Description: The County of Wayne is requesting responses from businesses who meet the qualifications and specifications set forth herein to submit responses for the purpose of providing Professional Engineering Services to assist the Wayne County Department of Public Services (WCDPS) Engineering Division, as needed.

A copy of this RFQu may be obtained from the BidNet Direct website (formerly MITN.info) at https://www.bidnetdirect.com, until the deadline date and time noted above.

mailto:Cmarlow@waynecountymi.gov https://www.bidnetdirect.com/

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Table of Contents

PART 1 – REQUEST FOR QUALIFICATIONS (RFQu)

SECTION 1.0 – INTRODUCTION & INSTRUCTIONS

1.1 Introduction/Background

1.2 Objective

1.3 Overview of Solicitation (RFQu) Document

1.4 Contact with Wayne County Personnel

1.5 Wayne County Rights & Responsibilities

1.6 Subcontractors

1.7 Disqualification of Respondents

1.8 Freedom of Information Act (FOIA)

1.9 Disclosure of Contents

1.10 County-Based Enterprise (and other) Advantage Programs

1.11 Final Agreement Award Determination

1.12 Conflict of Interest

1.13 Gratuities

1.14 Compliance with Laws

1.15 Cooperative Contract (Optional)

1.16 Response Guarantee

1.17 Pre-Response Meeting and Site Visit

1.18 Performance and Payment Bonds

1.19 Definitions (Optional)

SECTION 2.0 – MINIMUM QUALIFICATIONS

2.1 Adherence to Minimum Qualifications (Pass/Fail)

2.2 Preferred Qualifications (Optional)

SECTION 3.0 – SCOPE OF WORK/SPECIFICATIONS

3.1 Contracted Scope of Services/Statement of Work:

3.2 Specifications:

3.3 Contract Term:

3.4 Additional Specifications:

SECTION 4.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS

4.1 Wayne County Responsibility

4.2 Truth and Accuracy of Representations

4.3 Respondent Q&A

4.4 Preparation of the Response

4.5 Response Submission Requirements

4.6 Duplicate Response Submissions

4.7 Withdrawal

4.8 Evaluation Process

4.9 Evaluations and the RFQu Evaluation Committee

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4.10 Evaluation Criteria

4.11 Optional Tools to Enhance the Evaluation Process

4.12 Negotiations

4.13 Wayne County Option to Reject Responses

PART 2 – SUPPLIER SUBMITTAL REQUIREMENTS

SECTION 5.0 – REQUIRED DOCUMENTATION AND FORMS

5.1 REFERENCES THAT DEMONSTRATE MINIMUM QUALIFICATIONS

5.2 RESPONSE FORM

5.3 RESPONSE TO SCOPE OF WORK REQUIREMENTS FORM

5.4 TERMS AND CONDITIONS FORM

APPENDICES

Appendix A – Engineering Scope of Services Appendix B – Sample Agreement/Contract

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PART 1 – REQUEST FOR QUALIFICATIONS (RFQu)

SECTION 1.0 – INTRODUCTION & INSTRUCTIONS

1.1 Introduction/Background

INTRODUCTION: Through this Request for Qualifications (RFQu), the Charter County of Wayne (County) hereby invites businesses who meet the qualifications and specifications set forth herein to submit responses for the purpose of providing Professional Engineering Services to assist the Wayne County Department of Public Services (WCDPS) Engineering Division, as needed.

GENERAL WAYNE COUNTY INFORMATION: Situated in the heart of the Great Lakes region along the beautiful Detroit River, Wayne County is the 19th most populous county in the United States. With 43 distinct communities including the automotive capital of the world - Detroit, Wayne County is rich in history, culture, arts, and world-class amenities. We take pride in being one of the most diverse counties in the United States; a place where different cultures come together to offer a truly cosmopolitan experience.

Wayne County offers a first-class business environment, a top-rated international airport, diverse residential areas, expansive parks, and a multitude of recreational and cultural l activities. We are home to several major universities including Wayne State, the University of Michigan-Dearborn, and the University of Detroit- Mercy. We have several award-winning secondary and primary schools, as well as numerous community colleges and vocational schools. We are also home to the Detroit Symphony Orchestra, Michigan Opera Theater, Detroit Institute of Arts, the Henry Ford, and dozens of theaters, art galleries and concert halls.

With hundreds of musical and cultural events every year, Wayne County is Michigan's cultural epicenter.

1.2 Objective

The general objectives of this solicitation are the following:

• qualify suppliers to competitively award a contract

• ensure there is a fair process at every step of the procurement process

• to fulfill the purchase request in a timely manner

• ensure that taxpayers dollars are spent wisely

1.3 Overview of Solicitation (RFQu) Document

The solicitation is composed of the following 2 parts:

PART 1: REQUEST FOR QUALIFICATIONS

Section 1.0: INTRODUCTION, OVERVIEW, INSTRUCTIONS: Specifies the information regarding the requirements of the solicitation process.

Section 2.0: MINIMUM QUALIFICATIONS: Specifies the requirements a Respondent must meet in order to be considered for evaluation.

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Section 3.0: SCOPE OF WORK: Sets forth a description of the required Professional Engineering

Services.

Section 4.0: RESPONSE EVALUATION, SELECTION & AWARD PROCESS: Includes information on how responses will be evaluated, selected and awarded.

PART 2: SUPPLIER SUBMITTAL REQUIREMENTS (CHECKLIST)

Section 5.0: REQUIRED DOCUMENTATION AND FORMS: Respondent will submit the required documentation and complete the requisite forms that will be utilized in determining whether the Respondent is a responsive and responsible Respondent that has the capacity and capability to deliver and provide products under this agreement.

1.4 Contact with Wayne County Personnel

In order to create a more competitive and unbiased procurement process, the County has designated a single point of contact for the duration of this solicitation. From the issue date of this RFQu, until a Successful Respondent is selected, all requests for clarification or additional information regarding this RFQu, or contact with County personnel concerning this RFQu or the evaluation process must be solely to the contact person listed on the cover page of this RFQu.

If it is discovered that a Respondent contacted and received information regarding this Solicitation from any Wayne County personnel other than the person specified above, the Wayne County Procurement Director, in his/her sole discretion may disqualify its response from further consideration. Only those communications made by the Procurement Department contact in writing will be binding with respect to this RFQu.

If it is later discovered that a violation regarding this section has occurred, the County may reject any response or terminate any contract awarded pursuant to this RFQu.

1.5 Wayne County Rights & Responsibilities

Wayne County has the right to amend this RFQu by one or more written addenda. Wayne County is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda.

Should any such addenda require additional information not previously requested, Respondent’s failure to address the requirements of such addenda may result in the Response not being considered, as determined in the sole discretion of Wayne County. Wayne County is not responsible for and shall not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf, other than the Procurement Director, Procurement Director’s designee, and/or stated contact for the solicitation.

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It is the Respondent’s responsibility to periodically check the source of the RFQu until the posted RFQu Deadline to obtain any issued addenda. However, Wayne County will make reasonable efforts to inform all Respondents of any clarifications, modifications, or amendments.

When, either before or after receipt of responses, Wayne County changes its requirements or terms and conditions, the Procurement Director, or their designee, shall amend the solicitation.

The Procurement Director will have the discretion to extend the RFQu deadline date if he/she determines that it is in the best interest of the County. Furthermore, the Procurement Director may also cancel the original solicitation and issue a new solicitation if it is in the best interest of the County or if the Amendment is so substantial in nature as to exceed what prospective offerors reasonably could have anticipated, so that additional sources likely would have submitted offers had the substance of the amendment been known to them.

1.6 Subcontractors

In an effort to promote supplier diversity, Wayne County encourages Respondents to identify and include qualified disadvantaged businesses as subcontractors when proposing to provide products and services to the County.

Subcontractors (or their assignments), as it pertains to the Scope of Work, may not be changed without prior written approval by the County. The Contract will not be assignable to any other business entity without the County’s approval. Respondents are encouraged to consider a joint venture.

1.7 Disqualification of Respondents

Any one or more of the following causes may be considered sufficient for the disqualification of a Respondent and the rejection of the Response:

a. Evidence of collusion among Respondents

b. Lack of competency as revealed by either financial, experience, or equipment statements

c. Lack of responsibility as shown by past work

d. Uncompleted work under other contracts which, in the judgment of the County, might hinder or prevent the prompt completion of additional work if awarded

e. Being in arrears on existing contracts, in litigation with the County, or having defaulted on previous contracts

1.8 Freedom of Information Act (FOIA)

RFQu responses, resultant contract(s) and all information submitted to Wayne County by Respondents and Contractors is subject to the Michigan Freedom of Information Act (FOIA), 1976 PA 442, MCL 15.231, et seq.

1.9 Disclosure of Contents

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All information provided in the response shall be held in confidence and shall not be revealed or discussed with competitors, until after award of the contract except as provided by law or court decision. All material submitted with the response becomes the property of the County and may be returned only at the County’s option.

Respondents must make no other distribution of their responses other than authorized by this RFQu. A Respondent who shares cost information contained in its response with other County personnel or competing Respondent personnel shall be subject to disqualification.

1.10 County-Based Enterprise (and other) Advantage Programs

Wayne County administers a procurement program that gives pricing advantages (equalization credits) to businesses located within Wayne County and to businesses located within the 10 Targeted Growth Communities within Wayne County (Detroit, Ecorse, Hamtramck, Highland Park, Inkster, Melvindale, River Rouge, Romulus, Sumpter Township, and Taylor). The County shall apply equalization credits up to 7% to the price for responses submitted by certified County Based Enterprises (CBE) and 2% for Targeted Growth Community Enterprise (TGCE).

County Based Enterprise / Targeted Growth Community Enterprise Equalization Allowance Table

Contract Amount Equalization Percentage

Up to $50,000 (CBE) 7%

$50,000 to $200,000 (CBE) 5%

$200,000.01 and over (CBE) 2%

Targeted Growth Community Enterprise (TGCE) 2%

This program also includes five additional certifications that provide businesses with equalization credits.

The five additional certifications are: Small Business Enterprise (SBE), Expanding Business Enterprise (EBE), Joint Venture (JV), Mentor Venture (MV) and Veteran Enterprise (VE). These equalization credits for qualifying certified suppliers have maximum allowable credits that cannot exceed 10% of the price. All suppliers and their first tier subcontractors*, who wish to receive credits for their responses, must be certified by the Human Relations Division at the time of submission and must submit a copy of their current certification in the response.

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Certification Eligible for Equalization Credits

Equalization Percentage

Small Business Enterprise (SBE) 2%

Expanding Business Enterprise (EBE) 2%

Joint Venture (JV) 2%

Mentor Venture (MV) 2%

Veteran Enterprise (VE) 2%

Equalization Allowance table for SBE, EBE, JV, MV, VE

If you have questions regarding certification or to apply for certification please visit Human Relations website at https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx or call the office (313) 224-5021.

Most federal and state funded projects will not include the application of geographic advantages such as the CBE and TGCE in accordance with funding requirements as well as other advantage categories; in these cases, equalization credits will not apply.

*Additional equalization credits will be awarded to first tier CBE and TGCE subcontractors of the Respondent. (See section 4.10.5)

1.11 Final Agreement Award Determination

The County reserves the right to withdraw the RFQu, to award to one Respondent, to any combination of Respondents, by item, group of items, or total response. The County may waive informalities. The Respondent to whom the award is made will be notified at the earliest possible date. Tentative acceptance of the response, intent to recommend award of a contract and actual award of the contract will be provided by written notice sent to the Respondent at the address designated in the response. If, for any reason, a contract is not executed with the selected Respondent within a reasonable amount of time, as determined by Wayne County, after notice of recommended award, then the County may recommend the next most responsive and responsible Respondent. Award of this RFQu is contingent upon the availability of funds for this project, within the sole discretion of the County. Acceptance of the Respondent’s response does not constitute a binding contract.

There is no contract until the agreement is approved by the Wayne County Commission (if such approval is required by the Procurement Ordinance) and executed by the County Executive.

The County is not liable for performance costs until the successful Respondent has been given a fully executed contract. Failure to accept the terms and conditions of the County’s Standard Contract may deem the Respondent non-responsive.

https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx

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1.12 Conflict of Interest

No Wayne County employee or agent whose position in Wayne County enables him/her to influence the selection of a Supplier for this RFQu, or any competing RFQu, nor any spouse of economic dependent of such employees, shall be employed in any capacity by a Respondent or have any other direct or indirect financial interest in the selection of a supplier.

1.13 Gratuities

It is prohibited for any Wayne County officer, employee or agent to accept a gratuity for themselves or for a relative, except as permitted by the County’s Procurement Ordinance.

A Respondent shall not offer or give either directly or through an intermediary, consideration, in any form, to a Wayne County officer, employee or agent for the purpose of securing favorable treatment with respect to the award of the Contract.

1.14 Compliance with Laws

The Respondent must comply with all federal, state, and local laws and policies including, but not limited to:

A. The provisions of the Wayne County Procurement Ordinance governing “Ethics in Public Contracting”, as applicable to contractors, being Article 12 of Chapter 120, and Contractor agrees to provide all required disclosures;

B. The Michigan Civil Rights Act;

C. The Persons With Disabilities Act;

D. The Age Discrimination Act;

E. Section 504 of the Rehabilitation Act;

F. The Slavery Era Disclosure Ordinance;

G. The Fair Employment Practices of the Equal Contracting Opportunities Ordinances.

1.15 Cooperative Contract (Optional)

NOT APPLICABLE

1.16 Response Guarantee

NOT APPLICABLE

1.17 Pre-Response Meeting and Site Visit

1.18 Performance and Payment Bonds

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1.19 Definitions (Optional)

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SECTION 2.0 – MINIMUM QUALIFICATIONS

2.1 Adherence to Minimum Qualifications (Pass/Fail)

Interested and qualified Respondents that can demonstrate their ability to successfully provide the services/products outlined in the Scope of Work/Specifications section of this RFQu are invited to submit response(s), provided they meet the following minimum qualifications:

1. The Proposer OR Proposer or its subcontractor OR Proposer or its key personnel must be licensed in the State of Michigan as a Professional Engineer for each scope of work designation that requires it, for example, a PE License in Construction for Construction Engineering Services.

2. The Proposer OR Proposer or its subcontractor OR Proposer or its key personnel must have five (5) years of experience in each of the following:

A. Preliminary Design and Planning B. Design Engineering C. Construction Engineering and Inspection D. Survey E. Project Administration and Local Agency Representation F. General Civil Support (plan review, cost estimating, mapping, project conceptualization, stormwater design review, etc.)

G. Traffic Engineering (both design and review capacities) H. Geotechnical Engineering Services I. Testing of construction materials in the lab or on the project site J. Fabrication inspection at manufacturer plants in-state and out-of-state

Failure of the Proposer to meet with the minimum qualifications will eliminate its proposal from any further consideration.

2.2 Preferred Qualifications (Optional)

The Scope of Service (Appendix A) includes sections K and L, which, while they are not required to be considered for evaluation, these will be included in the scoring considerations. Following the determination of meeting the minimum qualifications, the Proposer may be scored higher during evaluation if they meet the following preferred qualifications:

K. The Proposer OR Proposer or its subcontractor OR Proposer or its key personnel has five (5) years’ experience providing Environmental Engineering (both design and review capacities)

L. The Proposer OR Proposer or its subcontractor OR Proposer or its key personnel has five (5) years’ experience providing State Historic Preservation Office, Section 106 submittals (Must be on MDOT Prequalified List)

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SECTION 3.0 – SCOPE OF WORK/SPECIFICATIONS

3.1 Contracted Scope of Services/Statement of Work:

The Wayne County Department of Public Services (WCDPS) may, on occasion, seek professional engineering or support services to augment the ongoing engineering services currently performed by its own work force. This RFQu seeks general professional and technical engineering services including civil design, construction inspection, project administration, etc. The types of professional and technical services that WCDPS is seeking may consist of providing any combination of these tasks. Additionally, the consulting duties may be project specific or general in nature when supporting the existing WCDPS Engineering Division staff in day-to-day activities. These services will be provided on an as needed basis as determined by WCDPS. Prior to beginning any project, WCDPS will establish a scope of work, including the proposed schedule.

3.2 Specifications:

See Appendix A - Scope of Work

3.3 Contract Term:

The term of the resultant qualifications list shall be for a period of three (3) years from the date of award, with one (1) additional year extension options, which may be exercised at the discretion of Wayne County.

3.4 Additional Specifications:

3.4.1 Service Work Schedules:

When the Contractor is onsite at County facilities the Contractor will observe the general operating hours of the facility, each facility may have different operating hours. If the Contractor and the County contact at a facility agree to access outside of general operating hours those agreements are between the Contractor and the County contact and not with the County.

3.4.2 Service Security of Building and Property Requirements:

County facilities are secured, and Contractor will provide notification of its need to access County facilities timely so as to allow the County to notify security and to provide timely access to the Contractor.

3.4.3 Service Equipment Requirements:

The Contractor is responsible for providing its own computer equipment and information technology systems, unless specified otherwise under this RFQu.

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3.4.4 Service Consumable Supplies Requirements:

NOT APPLICABLE

3.4.5 Service Inspection and Correction of Deficiencies Requirements:

The County may inspect the part of the plant, place of business, or work site of a Contractor or Sub- Contractor at any tier, which is pertinent to the performance of any contract awarded or to be awarded by the County.

Repeated failure to correct deficiencies will result in cancellation of any contract awarded.

3.4.6 Service Capabilities

The Contractor will provide professionals who are current with professional development and will provide such documentation as necessary to show compliance.

3.4.7 Ordering of Services

As outlined in the Scope of Work/Specifications section of this RFQu.

3.4.8 Customer Service

Contractor provided professionals assigned to the engagement will reply to email or phone calls timely.

3.4.9 Roles and Responsibilities

The Contractor will not subcontract the responsibilities outlined in this RFQu without prior written approval (excluding subcontractor(s) disclosed in the response to this RFQu).

3.4.10 Delivery Acceptance Criteria

The designated Wayne County representative shall provide the final review and approval of the required services/productions outlined in this RFQu.

3.4.11 Service Level Agreements

NOT APPLICABLE

3.4.12 Milestones

The Contractor, as part of the response to this RFQu, shall provide a timeline with milestones identified for timely implementation of services/delivery of products. The proposed timeline and milestones should preferably be presented in a Gantt chart format.

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3.4.13 Training

The Contractor shall provide training, as outlined in the Scope of Work/Specifications section of this RFQu.

3.4.14 Success Criteria

As outlined in the Scope of Services/Statement of Work

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SECTION 4.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS

This section contains key information as well as instructions to Respondents on how to prepare and submit their response:

4.1 Wayne County Responsibility

Wayne County is not responsible for representations made by any of its officers or employees prior to the execution of the Contract unless such understanding or representation is included in the Contract.

4.2 Truth and Accuracy of Representations

The Wayne County Procurement Director or designee may reject any response that is evaluated and determined to include false, misleading, incomplete, or deceptively unresponsive statements.

4.3 Respondent Q&A

Respondents may submit written questions regarding this RFQu, by the questions deadline date, to the individual identified on the cover page. All questions, without identifying the submitting company, will be compiled with the appropriate answers and issued as an addendum to the RFQu.

When submitting questions please specify the RFQu section and paragraph number, and quote the language that prompted the question. This will ensure that the issue can be quickly found in the RFQu.

Wayne County reserves the right to group similar questions when providing answers.

Wayne County may modify the RFQu at any time during the solicitation process. All changes to the RFQu will be posted as an addendum under the RFQu number and each posting officially revises the RFQu.

4.4 Preparation of the Response

Each Respondent must submit a complete response to this RFQu. The response must remain valid for at least 180 days from the due date for responses to this RFQu.

The Respondent will be responsible for completing all documents and forms listed under Part 2, Section 5, of this RFQu, which is titled Supplier Submittal Requirements. If not provided, Respondent will be required to download the forms. Complete the forms, including signature, and then upload the forms. These documents and forms are as follows:

• Documents demonstrating minimum qualifications – It is expected that a Respondent will include completed forms to demonstrate minimum qualification requirements are met, which include:

o References o Business Information Questionnaire (included in the Ethics in Contracting Form) o Resumes for key personnel [REQUIRED] o Licenses/Certificates

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• Signed Response Form – The Respondent must sign the Response Form. Each signature represents binding commitment upon the Respondent to provide the goods and/or services offered to the County if the Respondent is determined to be the most responsive and responsible Respondent.

• Pricing Sheet – The Respondent must use the Pricing Sheet that accompanies this RFQu. Any other pricing format submittal may result in disqualification.

• Response to Scope of Work Requirements Form - The Respondent shall include a detailed response to the outlined requirements.

• Terms & Conditions Form – Respondent will review terms and conditions. Any exceptions to the terms and conditions need to be identified in the RFQu otherwise it will be determined that the terms and conditions are acceptable to the Respondent.

• First Tier Subcontractor Designation Form – This form is required to be completed by all prime contractors for contracts greater than $50,000.

• Ethics in Contracting Vendor Form – This form is required to disclose any relationships between the principal/managing members of the proposing company and Wayne County employees for all contracts greater than$10,000.

• W-9 Form – This form is required to verify the Respondent’s federal tax identification (EIN) number and legal business name.

• Fair Employment Practices (FEP) Certificate – A current FEP certificate is required of all companies that do business with Wayne County. If the Respondent does not have this certification, an on-line application shall be submitted to the Human Relations Department at the time of response submission for all contracts greater than $50,000. Print a hard copy of your company’s on-line application and submit with the response.

• Certificate of Insurance (COI) – A current COI is required, which lists, at minimum, commercial general liability limits and as applicable other insurance that may be required. The requirements for the resultant contract are listed in the Contract/Terms and Conditions attachment.

• DBE Form – This form is required to be completed for federally funded contracts and lists the DBE goal and DBE participation of certified prime and subcontractors.

• Debarment Form - This form is required to be completed for federally funded contracts and certifies the Respondent’s status as it pertains to federal debarment, suspension and responsibility matters.

• Evaluation Criteria – Respondent is to include any additional materials or documentation, which supports its ability to meet or exceed the Evaluation Criteria outlined in Section 4.10 of this RFQu.

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There are no unique formatting requirements. Information provided shall be organized and in a readable format.

4.5 Response Submission Requirements

To be considered, the response must be prepared in the manner and detail specified in this RFQu.

1) Responses, all attachments, and any modifications or withdrawals, must be submitted electronically through the BidNet Direct (MITN) Bid System (https://www.bidnetdirect.com/). Respondents should provide the documents in a modifiable form (e.g., Microsoft Word or Excel), but have the option to also provide copies of any documents in a non-modifiable form (e.g. PDF) with the sole exception of any pricing which must be provided in Excel format, when an Excel Pricing Sheet is provided.

Respondent’s failure to submit a response as required may result in disqualification of such response.

The response and attachments must be fully uploaded and submitted prior to the due date and time identified above.

Responses received after the deadline will not be accepted.

Do not wait until the last minute to submit the response, as the BidNet system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The BidNet system will not allow a response to be submitted after the due date and time identified on the cover page.

2) The opening/downloading of a response does not constitute the County’s acceptance of the Respondent as a responsive and responsible Respondent.

3) Submission of a response establishes a conclusive presumption that the Respondent is thoroughly familiar with the RFQu, specifications and terms of the Form of Contract, and the County’s Procurement Ordinance, and that the Respondent understands and agrees to abide by each and all of the stipulations and requirements contained therein.

4) Responses sent by facsimile, telegraph, or email will not be considered.

5) All costs incurred in the preparation and presentations of the response, as well as any resulting contract, are the Respondent’s sole responsibility; no such costs will be reimbursed to any Respondent.

All documentation submitted with the response will become the property of the County.

4.6 Duplicate Response Submissions

No more than one (1) response from any Respondent, including its subsidiaries, affiliated companies and franchisees will be considered by the County. In the event multiple responses are submitted in violation of this provision, the County will have the right to determine which response will be considered, or at its sole option, reject all such multiple responses.

4.7 Withdrawal

https://www.bidnetdirect.com/

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Responses may be withdrawn through the BidNet Direct System prior to the response deadline indicated on the cover page of this RFQu. No response may be withdrawn after the deadline for submission.

4.8 Evaluation Process

All Responses will be reviewed for compliance with the mandatory minimum requirements stated within this RFQu. Responses not in compliance with the mandatory minimum requirements will be eliminated from further consideration.

A. Wayne County may contact the Respondent for clarification of the Respondent's response.

B. Wayne County may require the Respondent to submit additional and/or supporting materials C. Responsive responses will be evaluated on the factors identified in this RFQu. The Respondent(s) whose response is advantageous to the County, taking into consideration the evaluation factors, will be recommended for award approval.

4.9 Evaluations and the RFQu Evaluation Committee

Wayne County reserves the right to judge the contents of the responses submitted pursuant to this RFQu and to review, evaluate and select the successful Respondent(s).

All responsive responses shall be reviewed and evaluated by an Evaluation Committee approved by the Procurement Director. Evaluation Committees are usually comprised of at least three voting members, but they can be any size. Voting membership on the Evaluation Committee shall be limited to County employees; however, the Procurement Director, Procurement Officer, public officials and/or consultants under contract with Wayne County may sit as non-voting consulting members. (Bid Evaluator’s Guide)

All responses will be evaluated based on Section 4.10 below. All responses will be scored and ranked in numerical sequence as outlined in the Bid Evaluator’s Guide. Wayne County may also, at its option, invite Respondents being evaluated to make an oral presentation or conduct site visits, if appropriate.

After a prospective supplier/contractor has been selected, Wayne County and the prospective supplier(s)/contractor(s) will negotiate a contract.

Each response that is timely received will be evaluated on its merit and completeness of all requested information. In preparing responses, respondents are advised to rely only upon the contents of this RFQu and accompanying documents and any written clarifications or addenda issued by the County. If a Respondent finds a discrepancy, error, or omission in the response package, or requires any written addendum thereto, the Respondent is requested to notify the Purchasing Contact noted on the cover page of this RFQu, so that written clarification may be sent to all prospective Respondents. The County is not responsible for oral representations. All questions must be submitted in writing to the Procurement Contact only before the Question Deadline indicated on the cover page of this document. All answers will be issued in the form of a written addendum.

Respondents shall not be provided any information about other responses or prices or where the Respondent stands in relation to others at any time during the evaluation process. Any request for such

RFQu# 37-25-048 19 information by a Respondent, its subcontractor or an affiliated party may be viewed as a compromise to the evaluation process and the requesting Respondent may be eliminated from further consideration.

4.10 Evaluation Criteria

4.10.1 Understanding of Service and Innovations (35 points)

(a) Describe the firm’s understanding of the services to be provided.

4.10.2 Qualifications of Team (40 points)

(a) Describe how you meet or exceed the minimum qualifications in the Scope of Work in this document.

(b) Describe the experience and qualifications of key personnel. Include detailed resumes.

(c) Describe the structure of the Team including roles and responsibilities that will be performed.

4.10.3 Past Performance (25 points)

(a) Provide at least three (3) references and examples of similar work/projects performed for Wayne County or other agencies, including name of establishment, address, dates of service, contact name and telephone number.

(b) Clearly indicate for the projects which, if any, of the proposed key personnel worked on each.

4.10.4 Technical Solution (0 points) (Not Applicable)

4.10.5 Utilization of First Tier Subcontractors located in Wayne County (0 points)

Respondents must submit the following:

(a) Please complete the “Human Relations First-Tier Subcontractor Form”.

(b) A formal letter of intent between the Respondent and each first-tier subcontractor located in Wayne County formalizing the intent to subcontract is required, if awarded a contract pursuant to this RFQu.

4.11 Optional Tools to Enhance the Evaluation Process

Wayne County, during the evaluation of responses may find it necessary to utilize one or multiple tools, as listed below, to facilitate their understanding of the response(s) in order to select the best offering to Wayne County.

4.11.1 Clarifications

Wayne County may issue a clarification request, in writing, to one or all Respondents. A clarification request does not allow a Respondent to change its response. The clarification response may include additional information to address any ambiguities or deficiencies in the response.

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4.11.2 Oral Presentation

Wayne County may require an oral presentation of the Respondent’s submission. This presentation provides an opportunity for the Respondent to clarify its response.

4.11.3 Site Visit

Wayne County may conduct a site visit to tour and inspect the Respondent’s facilities.

4.12 Negotiations

For any resulting contract, after a prospective Contractor(s) has been selected, Wayne County and the prospective Supplier(s) will negotiate a Contract. If a satisfactory Contract cannot be negotiated within a reasonable amount of time, as determined by the County, Wayne County may, at its sole discretion, begin negotiations with the next qualified Respondent who submitted a response.

4.13 Wayne County Option to Reject Responses

The County reserves the right to: reject any or all responses (in whole or in part); to award, a subsequent agreement, in whole or in part or by line item; and to waive any minor informality or irregularity in responses received, if it is determined by the Procurement Director or designee that the best interest of the County will be served by doing so. The County may reject any response from any person, firm or corporation in arrears or in default to the County on any contract, debt, or other obligation, or if the Respondent is debarred by the County from consideration for a contract award, or if Respondent has committed a violation of the ethics or anti-kickback provisions of the County’s Procurement Ordinance which resulted in a termination of a contract or other penalty within the two (2) years immediately preceding the date of issuance of this document.

RFQu# 37-25-048 21

PART 2 – SUPPLIER SUBMITTAL REQUIREMENTS

SECTION 5.0 – REQUIRED DOCUMENTATION AND FORMS

(Mandatory Minimum Requirements Checklist)

DOCUMENTATION AND FORMS

5.1 Demonstrate that the Respondent OR Respondent or its subcontractor OR Respondent or its key personnel meet the minimum qualifications outlined in Section 2.0, which may be accomplished by submitting the following:

• Completed References Form

• Completed Business Information Questionnaire portion of the Ethics in Contracting Form

• Resumes for key personnel [REQUIRED]

• Licenses/Certificates [REQUIRED]

5.2 Signed Response Form

OTHER FORMS (Download*, complete and include with your response)

5.3 Response to Scope of Work Requirements Form

5.4 Terms and Conditions Form

First Tier Subcontractor Designation Form

Ethics in Contracting Vendor Form

W-9 Form

Fair Employment Practices (FEP) Certificate.** Apply on-line at: https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx

Certificate of Insurance listing current coverages

DBE Form

Debarment Form

EVALUATION CRITERIA

Include any additional documentation that demonstrates how your company meets or exceeds the Evaluation

Criteria outlined in Section 4.10.

* Download Forms that are not included at:

https://www.waynecounty.com/departments/mb/procurement/procurement-forms.aspx

**Because the FEP Certificate is required if awarded a contract in excess of $50,000, Procurement requests that your company begin the application process at the time of your RFQu response submission.

http://www.waynecounty.com/documents/mb/Subcontractor_designation_form-final_3-12-07_(2).pdf http://www.waynecounty.com/documents/mb/Ethics_Form_(rev__6-20-12).pdf http://www.waynecounty.com/documents/mb/W-9_2014.pdf http://www.waynecounty.com/county/businesses/vendormgmt.htm https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx http://www.waynecounty.com/county/businesses/vendormgmt.htm https://www.waynecounty.com/departments/mb/procurement/procurement-forms.aspx https://www.waynecounty.com/departments/mb/procurement/procurement-forms.aspx

RFQu# 37-25-048 22

5.1 REFERENCES THAT DEMONSTRATE MINIMUM QUALIFICATIONS

(Outlined in Section 2.0)

Complete the following information for a minimum of three (3) customer references for products/services of similar scope dating within the past five (5) years.

Reference 1:

Entity Name:

Contact Name and Title:

City:

State:

Phone Number:

Email Address:

Years Serviced/Date of Project:

Annual Volume/Contract Amount:

Description of Project or Services:

Reference 2:

Reference 3:

RFQu# 37-25-048 23

5.2 RESPONSE FORM

RESPONSE FORM

Failure to complete this form shall result in your Response being deemed non-responsive and rejected without further evaluation

The Undersigned hereby offers and, if the contract is executed by the County Executive, agrees to furnish the goods and/or services in compliance with all terms, scope of work, conditions, specifications, and addenda in the Request for Qualifications. The Undersigned further agrees to accept, via email or other electronic means, any and all notifications and contractual documents including, but not limited to, notifications, insurance verification requests, and purchase orders.

ADDENDA:

The undersigned has read, understands and is fully cognizant of the Information to Respondents, including the Form of Contract, all Exhibits thereto, together with any written addendum issued in connection with any of the above. The undersigned hereby acknowledges receipt of the following addendum(s): _____, _____, _____, _____ (write “none” if none). In addition, the undersigned has completely and appropriately filled out all required forms.

OBLIGATION:

The undersigned, by submission of this Offer, agrees to be obligated, if recommended for award of the contract and if the contract is executed by the County Executive, to provide the stated goods and/or services to the County for the term as stated in this RFQu, and to enter into a contract with the County, in accordance with the conditions, scope and terms, as well as the Form of Contract, together with any written addenda as specified above.

COMPLIANCE:

The undersigned hereby accepts all administrative requirements of the RFQu and will be in compliance with such requirements. By submitting this Response Form, the Respondent represents that: 1) the Respondent is in compliance with any applicable ethics or anti-kickback provisions of the County’s Procurement Ordinance, and 2) if awarded a contract to operate the Concession or provide the Services required in the RFQu, the Respondent will comply with the ethics and anti-kickback provisions of the Procurement Ordinance.

NONCOLLUSION:

The undersigned, by submission of this Response Form, hereby declares that this Response is made without collusion with any other business making any other Response, or which otherwise would make a Response.

PERFORMANCE GUARANTEE:

The undersigned further agrees that if awarded the Agreement, it will submit to the County any required performance guarantee (i.e. bid bond).

SUBMITTAL REQUIREMENTS:

The undersigned certifies it has attached a complete response to each of the submittal requirements listed in the Evaluation Criteria and Submittal Requirements section of this RFQu.

RFQu# 37-25-048 24

No response shall be accepted which has not been signed in the appropriate space below.

I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

For clarification of this offer, contact:

Company Name: Name:

Address:

Title:

City: State: Zip: Phone:

*Signature of Authorized Person Fax:

Printed Name Email:

* Response Form must be signed by an authorized representative.

RFQu# 37-25-048 25

5.3 RESPONSE TO SCOPE OF WORK REQUIREMENTS FORM

Review Section 3.0 (Scope of Work Requirements), as outlined in the corresponding sections below, and confirm your understanding:

Section 3.1 Contracted Scope of Services/Statement of Work Section 3.2 Specifications Section 3.3 Contract Term Section 3.4 Additional Specifications:

Section 3.4.1 Service Work Schedules Section 3.4.2 Service Security of Building and Property Requirements Section 3.4.3 Service Equipment Requirements Section 3.4.4 NOT APPLICABLE Section 3.4.5 Service Inspection and Correction of Deficiencies Requirements Section 3.4.6 Service Capabilities Section 3.4.7 Ordering of Services Section 3.4.8 Customer Service Section 3.4.9 Roles & Responsibilities Section 3.4.10 Delivery Acceptance Criteria Section 3.4.11 NOT APPLICABLE Section 3.4.12 Milestones Section 3.4.13 Training Section 3.4.14 Success Criteria

Respondent Response to SOW Requirements: Please confirm understanding of the requirements or state any exceptions. (Any exceptions to the requirements will be evaluated and determined whether they are in the best interest of the County.)

RFQu# 37-25-048 26

5.4 TERMS AND CONDITIONS FORM

Please reference the attached Agreement/Contract or Terms & Conditions Document.

Confirmation of review of Terms & Conditions

I have reviewed the terms and conditions. YES NO

I have thoroughly reviewed the “insurance requirements” section and can meet the requirements, if awarded the contract.

YES NO

I accept all the terms and conditions outlined. YES NO

Company Representative’s Name___________________________________________

Company Name__________________________________________________________

Any exceptions to the Terms & Conditions and/or insurance requirements contained herein shall be noted in writing below, or attached as a redlined (MS Word) version of the document and included with the response submittal.

Page Number

Outline Number or Paragraph

Term, Condition or Specification

Exception

Signature (same signature as on Response Affidavit Signature and Acceptance form)