Combined Syn Sol Guard Service.pdf

ATTACHMENT 1

Combined Synopsis Solicitation Guard Services

Field Acquisition Office (FAO)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation number for this Request for Quotation (RFQ) is RFQP0700FAO1100001. This acquisition will be completely set-aside for small businesses.

GENERAL

Field Acquisition Office (FAO) is located at US Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051. The Federal Bureau of Prisons intends to make a single award for the provision of guard services (unarmed) to a responsible contractor who can provide the services in accordance with the stated requirements. The resulting contract shall be a firm fixed price, indefinite delivery, requirements type contract, with a base year and four option years. The base period of performance will be from the effective date of award through 12 months, and each option year shall be 12 months in duration, in consecutive order, if exercised, at the Government’s unilateral right. Faith-based and Community-based organizations can submit quotations equally with other organizations, for contracts which they may be eligible.

CONTRACT PRICING AND METHODOLOGY

Quotes will be based on a “per session” rate, whereas, one session is equal to one hour in duration. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g., overhead, profit, supervision, wages, landfill costs, etc.). The Government reserves the right to award without discussion. Contractors are hereby notified that the Government intends to evaluate quotes and extend an offer of contract award to the contractor whose quote, conforming to the solicitation, represents the lowest price to the Government, in accordance with FAR 52.212-1(g). The quantity of services to be provided by the contractor is estimated below, and is not a representation that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options.

Pursuant to FAR 17.203(d), the contractor may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

CONTRACT CLAUSES

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address:

www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer.

52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract.

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.204-4 Printed or copied doubled-sided on recycled paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.223-5 Pollution Prevention and Right to Know Information (MAY 2011) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: $100,000; and General Liability written on the comprehensive form of policy of at least $500,000 per occurrence for bodily injury. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991)

The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information, as noted:

52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective performance period through the last day of the effective performance period 52.216-19 Order Limitations (OCT 1995) - (a) less than one session; (b) (1) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (2) the estimated quantities identified in the Schedule of Items within the current performance period;

(b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective performance period 52.217-8 Option to Extend Services (NOV 1999) - prior to expiration of the current performance period 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - (a) on or before the first day of the option period; 60 days; (c) but excluding the exercise of any option under the clause at 52.217-8, which is also incorporated into this contract, shall not exceed five (5) years.

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised.

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (JAR 2823.303-70)

(JUN 1996)

52.21-603-70 Contract Monitor (CM) (AUG 2008) (a) Ken Patrick, Facilities Manager.

52.27-103-72 Department of Justice (DOJ) Contractor Residency Requirement (JUN 2004) 52.224-102(a) Security of Systems and Data, Including Personally Identifiable Information

(MAR 2008)

52.224-102(b) Information Resellers or Data Brokers (MAR 2008) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

Continuing Contract Performance During a Pandemic Influenza or other National Emergency

(MAY 2008) (AGD 08-004)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (AUG 2011)- (b) 1, 4, 6, 11i, 13, 15, 21, 24, 26, 27, 28, 29, 30, 31, 32, 36, 40, 45; (c)(1)–Wage Determination 2005-2509, Rev 12, dated 06/13/2011, (c)(2) Occupational Code 27101 at $14.65 /hr. (–not to be confused with the wage rate) and (c)(3).

OTHER CONTRACT TERMS AND CONDITIONS

Type of Contract: The resulting contract will be a single award, indefinite delivery /requirements type contract with firm-fixed pricing. It is anticipated that the contract award resulting from this combined synopsis solicitation will be made in September, 2011, with an anticipated effective date of October 1, 2011.

Performance Period: The periods of performance of the resulting contract shall be Base Year

- Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months. The contractor shall commence performance of services under this contract, by submitting required documentation to initiate security clearance, within 5 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a)(6), the place of acceptance for services for the resultant contract will be at the destination, US Armed Forces Reserve Complex, Grand Prairie, TX.

Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in the resulting contract is reserved to the Contracting Officer. This responsibility may be delegated and in accordance with FAR 42.202 and 42.302, by the Procuring Contracting Officer (PCO), to an Administrative Contracting Officer (ACO), who will have authority to perform all normal contract administration functions listed in FAR 42.302(a) as items (1) through (70), to the extent those functions apply to the resulting contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b) as items (1) through (11).

The service is a contractual arrangement and not a personnel appointment;

Payment is based on an end product or the accomplishment of a specific result;

The service does not constitute an employer /employee relationship; and

The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2005-53.

In accordance with FAR 42.1502 and 42.1503, the Department of Justice, Federal Bureau of Prisons utilizes a web based Contractor Performance Assessment Reporting System (CPARs) to provide contractor performance evaluations, whereas the contractor will be required to access and review evaluations and /or provide responses.

SOLICITATION PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of any FAR clause or provision may be accessed electronically at www.acquisition.gov

52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) tailored to delete paragraphs at c, d, h and i as they have been determined to be non-applicable to this solicitation. The additional provisions listed below are incorporated into this solicitation via addendum to this provision.

52.209-7 Information Regarding Responsibility Matters (JAN 2011) 52.212-3 Offeror Representations and Certifications - Commercial Items (MAY 2011) 52.217-5 Evaluation of Options (JUL 1990) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (FEB 1999) 52.233-2 Service of Protest (SEP 2006) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 20534 52.237-1 Site Visit (APR 1984) 2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998) 52.27-103-71 Faith-Based and Community- Based Organizations (AUG 2005)

Quoters are advised that the Contracting Officer will verify registration in the Central Contractors Registration database (www.ccr.gov) and the Online Representations and Certifications Application (orca.bpn.gov) prior to award of any contract, by entering the potential awardee DUNS number into each database. Contractors are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. The North American Industrial Classification (NAICS) code is 561612 and the applicable small business size standard is $18.5 million.

SUBMISSION OF QUOTATIONS

EACH QUOTER SHALL COMPLETE AND SUBMIT THE FOLLOWING

INFORMATION WITH THEIR PRICE QUOTE. FAILURE TO DO SO MAY CAUSE

YOUR QUOTATION TO BE CONSIDERED UNACCEPTABLE.

On letterhead or business stationary, the following information is required:

(1) Contractor Dun and Bradstreet Number

(2) Contract pricing for the estimated quantities in each Contract Line Item Number (CLIN) should be based on a “session” rate to provide guard services, as described in Attachments 1 and

2. Pricing must be provided for each contract year, to include the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4. An example format for price quotes is as follows:

BASE YEAR:

CLIN 0001: $__________ per session x 5,600 hours /year = $ _____________ /year

Combined Yearly Total the Base Year: ________________________

OPTION YEAR 1:

Combined Yearly Total for Option Year 1: ________________________

OPTION YEAR 2:

Combined Yearly Total for Option Year 2: ________________________

OPTION YEAR 3:

Combined Yearly Total for Option Year 3: ________________________

OPTION YEAR 4:

Combined Yearly Total for Option Year 4: ________________________

Combined Total for the Base Year and All Option Years: $__________________________

(3) Completed copies of the provisions at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, 52.209-7 Information Regarding Responsibility Matters and 52.222-22 Previous Contracts and Compliance Reports, if different from entries made to the Online Representations and Certifications Application (ORCA) site, located at orca.bpn.gov.

(4) Documentation establishing compliance with the requirements referenced in

“ATTACHMENT 2”.

(5) Point of Contact information for professional references. Contractors should provide a list of the last three contracts awarded to your firm, which are of a related nature. Include the following for each: Customer Name and contact, Address, Phone, Email address, Contract Number, Type of Work, Contract Amount, Contract Status (Active or Complete).

(6) Point of Contact information for financial reference. Contractors should also provide contact information for a financial reference to include bank name, address, phone, and contact person. Financial references such as banking institutions generally require your authorization for release of information. If your reference will require a release, please provide an authorizing statement with your quote submittal.

Quotes must be received at the Federal Bureau of Prisons, Field Acquisition Office, U.S. Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, TX 75051, no later than 2:00pm local time on Wednesday, September 21, 2011. Quotes must be marked with the solicitation number (RFQP0700FAO1100001) and include all required information, to the attention of Dennis A. Chinnici, Contracting Officer, FAO. Quotes will be accepted by mail, fax (fax #: 972-352-4545), or email (dchinnici@bop.gov). Any questions regarding this requirement may be submitted to Dennis A. Chinnici, Contracting Officer, at dchinnici@bop.gov.