Instructions_to_Offerors.doc

SOLICITATION NO. RFQP04171500009

PROPANE FUELING STATION

FCI MILAN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI MILAN

MILAN, MI 48160

ISSUE DATE: AUGUST 18, 2015

OFFER DUE DATE: SEPTEMBER 18, 2015, by 2:00 P.M. EASTERN

OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FCI MILAN

4004 E. ARKONA RD.

MILAN, MI 48160

ATTN: ROBERT ARMSTRONG

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

RFQP04171500009

TITLE:

FCI MILAN

PROPANE FUELING STATION

DEADLINE FOR

SEPTEMBER 18, 2015

RECEIPT OF OFFERS:

2:00 P.M. CENTRAL

MAIL OFFERS TO:

FEDERAL BUREAU OF PRISONS

FCI MILAN

4004 E. ARKONA RD

MILAN, MI 48160

ATTN: ROBERT ARMSTRONG, SUPERVISORY CONTRACT SPECIALIST

(734) 439-4771

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238910 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 6, 36-37, 48-49 OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 6 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions, page 51

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D.

SECTION 7:

Representations and Certifications, pages 57-62

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2.

FAR provision 52.204-17

Mark the applicable option in section (b) of this provision. Complete sections (c) and (d) only if they apply.

3.

FAO-0019

Complete applicable paragraph in entirety (most commonly paragraph (c)). Ensure the date of this certification matches your offer date (block 20c on the SF-1442).

4.

FAO-0021

Complete in entirety.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 6, 48-49, 60-61 OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference/site visit is scheduled for [August 26, 2015 at 9:30 am] local time at [FCI Milan Outside Garage, 4004 E. Arkona Rd, Milan, MI 48160].

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCI Milan no later than [August 24, 2015 at 4:00 pm], fax or email to [Robert Armstrong, rlarmstrong@bop.gov or (734) 439-8454]. For questions on filling out the NCIC form, contact [Robert Armstrong, (734) 439-4771].

The forms must include a cover letter indicating they are for the PROPANE FUELING STATION in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is [ROBERT ARMSTRONG, rlarmstrong@bop.gov, (734) 439-4771].

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to ROBERT ARMSTRONG, Supervisory Contracting Officer, via email at rlarmstrong@bop.gov no later than [September 14, 2015 at 4:00 pm]. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A.

Offer Label (see template below) 1.

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

RFQP04171500009

DATE FOR RECEIPT OF BIDS/OFFERS

SEPTEMBER 18, 2015

TIME FOR RECEIPT OF BIDS/OFFERS

2:00 pm Eastern

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

FCI MILAN

CONTRACTING OFFICER NAME

ROBERT ARMSTRONG

_1329540021.unknown