SOW_Replace_Elev_Cab_MCC_NY.pdf

STATEMENT OF WORK

B&F Project 2B3A Project Code: X3 (FY 2015)

Upgrade & Replace One Elevator Cabin MCC New York

A. SUMMARY OF WORK & PLACE OF PERFORMANCE:

The Federal Bureau of Prisons (FBOP), Metropolitan Correctional Center (MCC) New York located at 150 Park Row, New York, New York 10007-1708 is soliciting a contract for the labor, materials and equipment necessary to replace ONE (1) of the institution’s elevator cabin.

B. SCHEDULE:

The Contractor shall provide a project schedule for review and approval following contract award, but prior to starting construction. The regular working hours for contract services shall be 7:00 A.M. to 3:30 P.M., Monday through Friday, with the exception of federal holidays. The work site is within the secure confines of a federal prison and as such, work can be delayed in event of an institutional emergency. Contract work will continue until the replacement is complete, elevator is fully functional, and has passed all operational tests. The contract work period shall not exceed One Hundred and Twenty (120) calendar days from notice to proceed.

The Contractor shall provide a written request to the Contracting Officer (CO) for approval of changes to the work schedule.

C. CONTRACTOR RESPONSIBILITIES:

MCC New York will continue to operate normally for the duration of the project. The Contractor shall remove and replace one (1) elevator cabin. The elevator is located in a hoist way consisting of two elevators. The other elevator shall remain in service during the performance period. Fourteen (14) days prior to commencement of work the Contractor shall provide a written work plan to the CO for approval, detailing the procedure that will be used to isolate, replace and renovate the cabin and or components of the cabin. The Contractor shall be responsible for proper tool and equipment control and daily clean-up of affected work areas. All work shall be completed on site.

D. METHOD OF PERFORMANCE:

All construction activities shall be monitored by a Contract Officer Representative (COR). The COR will monitor/observe the day to day operations of the project and serve as liaison between the FBOP and the Contractor. The COR shall be the main contact for scheduling, badging, site access, product submittals, quality control, testing, final inspection, and etc. The Contractor shall immediately notify the COR if discrepancies are discovered that may impact project schedule or cost.

E. INMATE MANAGEMENT:

The Contractor shall adhere to all regulations and guidelines prescribed by the FBOP, to include MCC New York local guidelines relating to safety, custody, and conduct. The Contractor will be escorted by FBOP staff members at all times and will have limited contact with the inmate population. The Contractor shall not move unescorted through the institution or have unsupervised contact with inmates. Any violations of the institution rules and regulations regarding inmate contact will result in administrative action.

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F. INSTITUTION SECURITY:

The Contractor agrees to adhere to all regulations prescribed by the institution in regards to safety, custody and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. The Contractor will sign in and out of the institution logbook on a daily basis. The Contractor will be required to attend a one-time orientation program consisting of approximately FOUR (4) hours, prior to performing any services under this contract. The date and time for this orientation will be mutually agreed upon by both parties. Reimbursement will not be available for this orientation. The Contractor will be issued an identification card for use during the contract period. A badge will be issued and worn at all times for proper identification.

All tools and equipment will be inventoried daily prior to entry and exit of the institution. The owner can accommodate a secured tool box on site during the performance period. However, said tool box will have to be inventoried at the beginning and end of each workday. Contractor’s personnel shall wear clothes that are suitable for the work they are performing. The inmate population wears khaki and olive green clothes. For this reason, no FBOP employees or contract personnel can wear these colors. No sleeveless shirts (tank tops) are allowed.

Contract security is in accordance with Homeland Security Presidential Directive 12, HSPD-

12. Security clearance shall be established for contract and consultant personnel involved in the delivery of services to the Federal Bureau of Prisons facilities.

G. CONTRACTOR BADGING/SECURITY:

All contract personnel providing services within the confines of the MCC New York shall have a complete background investigation conducted in accordance with the Bureau of Prisons Program Statement 3000.02b. The security check-out process will require the completion of the following prior to contract award:

1. NCIC (National Crime Information Center) Check

2. DOJ-99 (Name Check)

3. FD-258 (Fingerprint Check)

4. Law Enforcement Check

5. Vouchering of employers over past 5 years

6. SF 171 (Personal Qualifications Statement)

7. OPM-329-A (Authority to Release Information)

8. Submission of a Resume, including copies of any licenses or degrees.

Prior to attending the pre-bid site visit, all Contractors must complete a NCIC and residency form. All Contractor personnel requiring access to the institution shall complete FBOP construction contract security requirements following contract award and prior to commencement of work.

H. GENERAL PROJECT REQUIREMENTS:

1. The Contractor shall furnish all materials, equipment, and labor necessary to remove, renovate or replace components of the existing one (1) elevator cabin including but not

SOW – Upgrade and Replace One Elevator Cabin – MCC NY Page 2 limited to operator station, door operator, car top devices, and etc. The intention of the project is to physically replace the existing elevator cabin. The Contractor shall deliver and install new fire rated wood core elevator cabin. Although transport of passengers are the primary function, theses cabins also transport food carts, laundry carts and utility carts in support of the institution’s operation.

2. Construct and install minimally dropped ¾” wood core ceilings that are covered with #4 satin finish stainless steel. Supply and install six (6) LED recessed lights with vandal resistant lens cover in stainless steel. Provide and install two (2) speed replacement fans.

Fans shall be accessible for easy cleaning and maintenance from inside of cabin.

3. Provide and install replacement walls that are constructed of ½” wood core panels covered with textured stainless steel, same as Rigidized 5WL. Panels shall be held in place by aluminum extrusions with stainless steel #4 satin finished inserts. Design shall be three (3) upper panels over one (1) lower panel on side walls and two (2) over one (1) on rear wall. A ¼” x 6” stainless steel chair rail will separate upper panels from lower panels (three (3) new rails per cabin).

4. Provide and install new six (6”) built out stainless steel base. Base shall have slots for proper ventilation as per New York City, Department of Building requirements.

5. Provide materials and install by cladding, existing doors with #4 satin finished stainless steel. Vision windows shall remain.

6. Provide materials and install by cladding, strike posts, return walls and transoms with #4 satin finish stainless steel.

7. Provide materials and install floors. New floors shall be ¼” thick aluminum diamond plate, secure with stainless steel studs. Install new nickel silver saddle.

8. Furnish and install new car stations with digital position indicators

9. Contract work shall include, but is not limited to, modifications to existing cabin devices and wiring, cabin operator console, door operators and etc., as well as static balance of cabins and frame due to change in weight. This project shall be a “Turn Key” project, with all labor, equipment, and material costs resulting in a complete, fully operational system. All work performed under this contract shall be in accordance with the current New York City, Department of Building requirements. Final payment will be made only after all work is accepted by the COR as compliant with contract documents.

I. DEMOLITION AND REMOVAL:

The Contractor shall remove and dispose the existing cabin. The Contractor shall implement reasonable controls to protect all building systems and existing-to-remain cabling, wiring, and etc., from damage. The Contractor shall remove and dispose of all debris, and garbage generated during performance of work.

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J. SUBMITTALS/SHOP DRAWINGS:

Prior to ordering material or equipment, the Contractor shall field verify all existing conditions, including electrical service, control wiring, lighting, and air flow. The Contractor shall also provide manufacturers catalog sheets, part lists, part numbers, specifications, installation instructions, and all required accessories.

K. PERFORMANCE VERIFICATION TESTING:

(1) The Contractor shall operate and monitor the completed cabin for proper operation for a period of two (2) hours to ensure the equipment is performing as intended and in accordance with contract requirements and operation procedures.

(2) The Contractor shall provide notification at least twenty four (24) hours prior to performance verification so that testing can be witnessed by the COR and a third party licensed elevator inspector.

(3) The Contractor shall correct or replace any deficient items identified by the COR at no cost to the government

L. CONTRACT CLOSEOUT SUBMITTALS:

(1) Operation and Maintenance Data: Deliver to the COR three (3) copies of instructions for operation, maintenance, recommendations, and parts manual covering the installed products. Include name, address and telephone number of nearest fully equipped service organization.

(2) Contractor Warranty: Deliver to the COR a signed warranty document agreeing to replace or repair defective materials and workmanship for a period of one year. Warranty period shall commence upon completion of final acceptance by the CO.

END OF STATEMENT OF WORK

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