RFQ-DC-16-00057_-_Instructions.docx

RFQ-DC-16-00057

Sustainable Communities Planning Assistance - Cool & Connected

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is RFQ-DC-16-00057 and is being issued as a Request for Quotations (RFQ), in conjunction with FAR 13.5, Simplified Procedures for Certain Commercial Items. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular (FAC) 2005-83 (which includes FAC 2005-84 effective 05 Oct 2015). The applicable North American Industry Classification System (NAICS) Code for this procurement is 541620. This is a total small business set-aside. The small business size standard for this NAICS category is $15.0 million in annual receipts (or income) as defined under 13 CFR § 121.104.

Description:

The United States Environmental Protection Agency (US EPA), Office of the Administrator (OA), Office of Policy (OP), and Office of Sustainable Communities (OSC) has a requirement for a vendor to support a new requirement titled, Cool & Connected - Sustainable Communities Planning Assistance. For a full description of the requirement, reference the attached Statement of Work (SOW).

EPA anticipates awarding a fixed-rate, time-and-materials purchase order. The period of performance will be 12 months from date of award with is expected to be made in February 2016.

Price:

Offerors shall submit a fixed-rate, time-and-material, quote in response to the SOW. The price estimate shall demonstrate the proposed level of effort and mix of labor adequate to perform this requirement. During performance, it is estimated that approximately 974 hours of direct labor will be needed to complete this project. This estimate is provided for informational purposes only. Contractors shall assume a travel cost ceiling of $11,000 given the requirements for travel detailed in the SOW. The quote shall include the estimated number of labor hours, applicable labor rates, other direct costs, the assumed travel ceiling and the total estimated cost.

Basis for Award:

The Government will make award to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, cost or other factors considered. For this solicitation, all evaluation factors other than cost or price when combined are significantly more important than cost or price. The Government reserves the right to consider the realism of the offerors proposed price(s), if necessary, as a method of determining if price reveals problems that would impact performance risk and responsibility matters. Cost/Price realism analysis will be performed, if necessary, in accordance with the methodology set forth in FAR 15.404-1(d). Evaluation factors for award can be found in the attachment section of this RFQ.

Quote Submission:

Offerors must address all aspects of the Government’s requirement as set forth in the attached SOW and are limited to 25 pages in length, inclusive of all documents (i.e., technical volume, price, deliverable schedule, resumes, etc.). Any document in excess of the 25 page limitation will not be evaluated. Offers shall submit the technical volume and price quote as separate documents.

The technical volume must be sufficiently detailed to enable the EPA to make a thorough evaluation and to arrive at a sound determination as to whether the proposed services meet the requirements of the SOW and the offered approach is valid and practical. The technical volume must be specific, detailed and complete to clearly demonstrate how the offeror plans to execute the requirements described in the SOW, including a timeline and details for tasks and deliverables. Clear evidence of services and/or processes previously demonstrated and currently in place relating to the technical evaluation criteria should be included.

In addition, FAR 52.212-3 representations and certifications MUST be submitted if they are not already completed and available online at www.sam.gov. Representations and certifications will not count against the 25 page limitation.

Quotes shall be submitted via FedConnect in Microsoft Word or Adobe format to Stefan Martiyan, Contracting Officer, no later than 10:00 AM ET on Friday, 22 January 2016.

Questions regarding this request must be submitted via the FedConnect Message Center no later than 2:00 PM ET on 31 December 2015. Answers to questions will be provided as a formal amendment to the RFQ. Questions submitted after 31 December 2015 may not be answered.