Sol_RFQ-DC-15-00233.pdf

Environmental Protection Agency Chemical Analysis of Flame Retardants

This is a Request for Quote (RFQ) for environmental services prepared in accordance with FAR Part 13.

1. DESCRIPTION OF REQUIREMENT

AED (US Environmental Protection Agency, National Health and Environmental Effects Research Laboratory, Atlantic Ecology Division) is conducting studies to determine the ecological effects of chemical flame retardants (FRs), specifically including the analyte 2-ethylhexyl 2,3,4,5-tetrabromophthalate (TBPH) in media (such as food and sediment) and biological samples (fish and worm tissues). The goals of this project will be supported by characterizing the chemical contamination of FRs in laboratory-generated and field-collected samples. This Purchase Order will require the vendor to analyze a minimum of 100 and a maximum of 200 samples of media and biological tissues (~1 g). The EPA will provide the vendor with these samples.

Period of Performance: The anticipated Period of Performance for this effort is from date of award plus two (2) years.

Place of Performance: The vendor shall perform work off-site at their facility.

Contract Type: The Government contemplates award of an IDIQ contract with a Firm-Fixed Price CLIN 0001 for the minimum order of 100 samples and a Fixed Unit Price CLIN 0002 for each additional sample ordered by EPA, up to 100.

2. REQUEST FOR QUOTE INSTRUCTIONS

Submission Delivery- Deliver your quote via e-mail to the Contracting Officer, Christie Deskiewicz, at deskiewicz.christie@epa.gov, and to the COR, Diane Nacci, at Nacci.diane@epa.gov. The email shall contain the quote in two (2) separate files, one (1) for the Technical Quote and one (1) for the Price Quote. The Quote must be received no later than Thursday, August 13, 2015 at 3:00 pm EST.

Questions- All questions regarding this quote shall be submitted via e-mail to deskiewicz.christie@epa.gov and to Nacci.diane@epa.gov no later than Thursday, August 6, 2015 at 3:00 pm EST.

Offeror shall furnish the quote in two separate volumes or electronic files as follows:

Volume I Technical Quote

Volume II Price Quote

2a. VOLUME I: Guidance on submitting the Technical Quote

The written Technical Quote shall be prepared using the following guidance:

Quantity - The offeror shall submit 1 electronic copy of the Technical Quote in its own volume via email to the Contracting Officer. The electronic copy of the Technical Quote shall be provided in either a .doc, .docx or searchable .pdf format. In addition, all files shall be virus free, non-corrupted, and contain no password protection.

Organization - The offeror’s quote and supporting documentation must provide a sufficient basis for a thorough evaluation of the quote and provide the information needed to evaluate the quote in accordance with the evaluation factors set forth in Section 3 of this RFQ, evaluation factors for award. It is suggested that the quote clearly indicates the following sections:

Volume I: Technical Quote

Section 1 Technical Approach

Section 2 Technical Experience

Format- The Technical Quote shall be written to include a cover page with the solicitation mailto:deskiewicz.christie@epa.gov mailto:deskiewicz.christie@epa.gov mailto:Nacci.diane@epa.gov number, date of submission, offeror’s corporate name, address, phone, fax, Data Universal Numbering System (DUNS), tax identification number (TIN), Point of Contact (POC) name, POC title, POC phone number, POC e-mail address, and the name, title and signature of the authorized representative. This section shall also include a table of contents identifying the sections of the Technical Quote.

Prohibition of Cost Data - No cost or pricing information shall be included in the Technical Quote. Un-priced details on labor source, material, travel, and other direct costs shall be presented using exhibits and formats that will facilitate a comparison with the associated costs in your Price Quote.

Exceptions - Any exceptions or conditional assumptions taken with respect to the requirements of this RFQ shall be fully explained in the quote. Please note, however, that exceptions or deviations may not be in the best interest of the Government to consider your quote for award without discussions.

Sufficiency - The information provided in the technical quote should be concise, factually complete and responsive. The offeror must clearly demonstrate their ability to meet all the requirements contained in this RFQ. The technical quote must be sufficient to explain how you propose to comply with the Statement of Work, including a full explanation of the techniques and procedures you propose to follow. The Government will not consider information for an offer that is incorporated into the technical quote by reference.

2b. VOLUME II: Price Quote Instructions

These instructions are to assist the offeror in submitting information required for EPA to evaluate the reasonableness of its proposed cost/price. The Offeror’s quote shall be sufficiently detailed to demonstrate its reasonableness. EPA will consider a quote that offers all services as well as teaming arrangements that are necessary to provide the services specified herein. For pricing purposes, the vendor shall assume an estimated start date of August 26, 2015.

The cover page shall include the following statement:

“This quote is submitted in response to the Request for Quote for the “Chemical Analysis of Flame Retardants” requirement. By submitting this quote, the offeror, if selected for discussions, grants the contracting officer or an authorized representative of the contracting office the right to examine, at any time before award, any of those books, documents or other records directly pertinent to the information requested or submitted.”

Vendors shall submit a final price quote, separate from the technical quote, to perform the services outlined in the SOW. The pricing section shall be broken down into two parts:

SECTION 1 – Labor Rates

In this section, the offeror shall provide a spreadsheet (in excel) of labor rates for all proposed contract labor categories to complete the requirement. Labor rates shall be hourly, fixed, and fully burdened.

SECTION 2 – Total Contract Price

In this section, the offeror shall provide an excel spreadsheet calculating the total contract price.

Total Contract Price = CLIN 0001 + CLIN 0002.

The vendor shall clearly articulate the build-up of the total price, which should include:

1) CLIN 0001, the Firm-Fixed price component of the first 100 samples analyzed, and

2) CLIN 0002, the Fixed Unit Price component for the remaining 100 potential samples.

For each of these CLINs, the offeror shall articulate the proposed labor categories and rates, estimates for level of effort for each labor category, ODCs, and the overall contract price for the contract. Each of these factors must be clearly broken out.

IMPORTANT NOTE 1: The successful offeror’s total contract price will be used as part of the Government’s price evaluation and will represent the successful offeror’s contract value at time of award. The offeror’s quotes must be valid for 180 days after submission of quote.

IMPORTANT NOTE 2: The unit price samples in CLIN 0002 shall be performed and paid for on a unit price basis for the number of units actually performed and accepted, at the firm fixed unit prices set forth in the vendor’s quote. At no point shall the vendor shall perform work exceeding the ceiling price for CLIN 0002 without prior written approval from the Contracting Officer.

3. EVALUATION FACTORS FOR AWARD

Evaluation for this Request for Quote will be based on the Technical Approach, Technical Experience, and the price of the vendor’s quote. After quote assessment, the contracting officer (CO) may obtain additional information from and negotiate with that vendor to improve the terms of the deal reflected in its quote. If the contracting officer is unable to negotiate a favorable deal with the vendor, the contracting officer reserves the right to negotiate and reach agreement with another firm.

EVALUATION FACTORS FOR AWARD (EPAAR 1552.215-71) (AUG 1999)

The reviewer will assign an adjectival rating to each technical quote based on the two technical criteria: Technical Approach and Technical Experience.

Adjectival Description Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.

Good Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.

Acceptable Meets all of the minimum requirements of the criteria; has an average probability of success; no significant weaknesses or any of the deficiencies can be corrected.

Marginal Fails to meet one or more of the minimum requirements of the criteria;

low probability of success; major weaknesses and/or significant number of deficiencies exist.

Unacceptable Fails to meet any of the minimum requirements of the criteria; needs major revisions; very low probability of success.

(a) Evaluation factors to determine quality of product or service:

(1) Technical Approach

(2) Technical Experience

3a. TECHNICAL EVALUATION FACTORS

SECTION 1 – Technical Approach – (FACTOR 1)

In this section the offeror shall discuss its technical ability to perform this requirement as evidenced by the offeror’s demonstration of:

Availability to receive the samples submitted by EPA when necessary Efficiently and accurately analyzing samples in accordance with the methods and standards depicted in the SOW.

Its approach to thoroughly documenting and providing all required and relevant information, including QA/QC data, as outlined in the SOW.

SECTION 2 – Technical Experience – (FACTOR 2)

The offeror will be evaluated on the adequacy of the specific, relevant experience in providing services similar in analysis type and sample size described in the Statement of Work. The offeror shall provide at least two (2) references for which they have performed or are delivering services of similar analysis type and sample size within the past three (3) years. The offeror shall include client names, nature of work performed, complexity, and dollar amount. Specifically, the offeror shall be sure to include how its experience for the references are applicable to carrying out the current methodology under this SOW (i.e. analytical methods and standards), and complying with the Quality Assurance Project Plan for this requirement.

3b. PRICE EVALUATION FACTOR

Award will be made to the offeror whose offer represents the best value to the Government considering the factors referenced above. For this solicitation, all evaluation factors other than cost or price when combined are significantly more important than cost or price.

4. BASIS FOR AWARD

Technical approach and technical experience when combined are significantly more important than price.

5. TERMS AND CONDITIONS

Clause(s) The following clause(s) are Incorporated By Reference (IBR):

The full text of the clause can be found at: https://www.acquisition.gov/far/index.html

IBR Clause(s):

FAR 52.204-7 Central Contractor Registration (JUL 2013) FAR 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) FAR 52.212-3 Offeror Representations and Certifications (NOV 2013) FAR 52.212-4 Contract Terms and Conditions—Commercial Items (SEP 2013) FAR 52.227-14 Rights in Data—General (DEC 2007) FAR 52.227-14 Rights in Data—Alternate I (DEC 2007) FAR 52.227-14 Rights in Data—Alternate II (DEC 2007) FAR 52.227-14 Rights in Data—Alternate V (DEC 2007) FAR 52.242-15 Stop-Work Order

Full Text Clauses

FAR 52.212 -5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), https://www.acquisition.gov/far/index.html with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L.

110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111- 117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C.

6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

_X__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

___ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C.

637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (22) 52.219-25, Small Disadvantaged Business Participation Program— Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (23) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (25) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

___ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X__ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_X__ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

___ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

__X_ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

___ (34) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

___ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (36) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (39) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

__X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

_X__ (41) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (42) (i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C.

3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108- 302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (Mar 2012) of 52.225-3.

___ (iii) Alternate II (Mar 2012) of 52.225-3.

___ (iv) Alternate III (Nov 2012) of 52.225-3.

___ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

_X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2303 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

_X_ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C.

255(f), 10 U.S.C. 2307(f)).

_X__ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (Jul 2013) (31 U.S.C. 3332).

__ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

___ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub.

L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C.

7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of an IDIQ contract with a Firm-Fixed Price CLIN 0001 for the minimum order of 100 samples and a Fixed Unit Price CLIN 0002 for each additional sample ordered by EPA, up to 100 samples.

(End of provision)

CO Added Clauses:

CUSTOM CO ADDED INVOICES-RTP FINANCE (NOV 03)

Invoices shall be prepared containing the following information: Purchase Order Number, description of commodities/services furnished, period of performance, taxpayer ID number and amount due.

Invoices shall be submitted to the address specified in block 21 of this order.

OR

Invoices shall be submitted via e-mail to RTPReceiving@epa.gov

Provide the pdf file with the following naming convention and SUBJECT in email:

SI_PO#_Inv#.pdf Example: SI_EP08X00005_5335.pdf

For status of invoice Payments, call the Financial Office’s Customer Service at (919) 541-0616.

The Commercial Courier address for invoices:

USEPA, RTP-Finance (Mail Drop D143-02)

4930 Page Road

Durham, NC 27703

Vendors interested in checking the status of payments should use the Department of Treasury’s Payment Advice Internet Delivery (PAID) system. It is located on the following web site and requires registration: http://www.fms.treas.gov/paid/index.asp

CUSTOM CO ADDED Tax

The Federal Government is exempted from paying taxes. The tax exempt number is 52-085-

CUSTOM CO ADDED Fixed Unit Prices

The unit price samples in CLIN 0002 shall be performed and paid for on a unit price basis for the number of units actually performed and accepted, at the firm fixed unit prices set forth in the vendor’s quote. At no point shall the vendor shall perform work exceeding the ceiling price for CLIN 0002 without prior written approval from the Contracting Officer.

mailto:RTPReceiving@epa.gov http://www.fms.treas.gov/paid/index.asp

6. ATTACHMENTS

Attachment 1 Statement of Work (SOW)

Attachment 1

Statement of Work

Project Name: Chemical analysis of Flame Retardants

General Description: AED (US Environmental Protection Agency, National Health and Environmental Effects Research Laboratory, Atlantic Ecology Division) is conducting studies to determine the ecological effects of chemical flame retardants (FRs), specifically including the analyte 2-ethylhexyl 2,3,4,5-tetrabromophthalate (TBPH) in media (such as food and sediment) and biological samples (fish and worm tissues). The goals of this project will be supported by characterizing the chemical contamination of FRs in laboratory-generated and field-collected samples.

General requirements: The vendor shall provide the necessary personnel, facilities and equipment, and otherwise do all things necessary for, or incidental to complete the following task.

EPA Responsibilities: AED will provide the vendor with a minimum of 100 and a maximum of 200 samples of media and biological tissues (~1 g). These samples will be submitted in sealed foil packets that have been loaded, labeled and sealed according to the contractor’s instructions.

Each set of samples will be accompanied by electronic files providing a complete listing of all samples provided. AED will ship samples overnight on dry ice by public carrier.

Vendor Responsibilities and Task Description:

1. Methods: The vendor shall provide analysis of samples exactly as described in the specific high quality scientific manuscripts, La Guardia et al. 2012 and 2013 (See Attachments A and B), so that data shall be exactly comparable to data provided in these publications. Specified FR analyte and total lipid (tl) will be measured for each sample.

Briefly, samples shall be subjected to accelerated solvent extraction with methylene chloride; surrogate standards shall be added to each sample prior to extraction. Extracts shall be purified by size exclusion chromatography (SEC), and each post-SEC extract shall be reduced in volume, added to the top of a solid phase 2-g silica glass extraction column and eluted with 3.5-mL hexane (fraction one), followed by 6.5 mL of 60:40 hexane/DCM and then 8 mL DCM (fraction two). The second fraction, containing the compounds of interest, shall be reduced in volume and solvent exchanged to hexane.

Decachlorodiphenyl ether shall be added as the internal standard; identification and quantitation shall be done by ultra-performance liquid chromatography (UPLC)/atmospheric pressure photoionization (APPI) tandem mass spectrometry (MS/MS). Blanks shall be included, and analyses shall be flagged if any targeted compounds are above the quantitation limit (QL) of 1 ng g−1, dry weight (dw).

Sample analysis shall include the following QA/QC elements:

Table 1. Data Quality Objectives

OBJECTIVE FREQUENCY SPECIFICATION

Initial calibration Start of analysis Relative standard deviation

(RSD) within ±25% for 80% of target analytes. Correlation coefficient for calibration curve should be > 0.985.

Continuing calibration Once per 20 sample injections Relative percent difference (RPD) within ±30% of initial calibration response

Maximum sample batch size N/A Twenty samples maximum per extraction batch

Surrogate Recovery Each sample 70-130% recovery for 80% of analytes, 80% of each batch.

Method blank 1/batch Detectable concentration shall be less than reporting limit (RL) for all analytes

Sample duplicates (precision) 1/batch (if available) RPD < 30% for all target analytes greater than 5 × RL

Matrix spike (MS)/matrix spike duplicate (MS/MSD)

1 pair/ 2 batches (if available) 60-140% recovery for 80% of analytes; RPD < 30% between MS/MSD for 80% of analytes

Certified reference material 1/batch (if available) Measured value within ±40% of certified value

The mean variance of all analytes of interest in standard reference materials shall be documented in the QAPP and reported for each batch of samples. The vendor shall re-analyze (at no cost to the Government) samples if results of the blanks or standards are deemed unacceptable for the methods utilized. The vendor shall permit QA audit of laboratory and/or data entry procedures by an authorized agent of EPA at any time while conducting the analyses (given advance notification).

2. Data reporting requirements - A written report detailing the methods used and all final data reports shall be submitted to the Government in both hardcopy and electronic formats; electronic data shall be in ASCII comma-delimited or Excel format. Analytical results for each sample shall be linked to the Sample ID code designated by the US EPA;

in addition, all requested QA/QC data shall be included in each final report-for both hardcopy and electronic formats. Any laboratory notes discussing problems encountered shall be included as an appendix to this report. Original records, such as laboratory notebooks and chromatograms, shall be retained for three years following final report submission; copies may be requested to be sent to the EPA up to the three year period.

Sample results shall be reported both as ng g−1, dw, as well as ng g−1, tl.

3. Audits and Performance Reviews - With advance notice, the US EPA reserves the right to request that any data files or records relevant to the performance of this scope of work be made available for review. A routine audit of data quality may be scheduled after conclusion of the work; if so, the vendor shall be provided with a list of elements to be reviewed as well as a reasonable time frame to prepare for the audit.

Schedule and Delivery of Performance:

A report of analytical results shall be delivered within 90 calendar days following receipt of samples by the vendor.

References cited:

La Guardia, M. J.; R. C. Hale; E. Harvey; T. M. Mainor; S. Ciparis 2012. In-situ accumulation of HBCD, PBDEs and several alternative flame-retardants in the bivalve (Corbicula fluminea) and gastropod (Elimia proxima). Environ. Sci. Technol., 46 (11), 5798 – 5805).

La Guardia, M. J.; R. C. Hale; B. Newman. 2013. Brominated flame-retardants in sub-Saharan Africa: Burdens in inland and costal sediments in the eThekwini metropolitan municipality, South Africa. Environ. Sci. Technol., 47 (11), 9643 – 9650).

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