FBOP_Subcontracting_Plan.pdf

ATTACHMENT V

Revised 4/26/2013

FEDERAL BUREAU OF PRISONS

SMALL BUSINESS SUBCONTRACTING PLAN

The Federal Acquisition Regulation (FAR) Subpart 19.7, the Small Business Subcontracting Program, requires Other Than Small Business concerns, who are the apparent successful offerors, to submit an acceptable subcontracting plan that identifies the total planned dollars and percentage of the acquisition to be subcontracted to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

The Bureau of Prisons (BOP) subcontracting goals are:

42%.....Small Business (SB) 5%.....Small Disadvantaged Business (SDB) 5%.....Women-Owned Small Business (WOSB) 3%.HUBZone Small Business (HUBZone) 3%.....Service-Disabled Veteran-Owned Small Business (SDVOSB)

Date Prepared: Solicitation Number: ___

Incumbent: No Yes

Offeror/Contractor Identification Data

Duns Number:

Corporate Name:

Address:

Place of Performance (City/State/County):

Item/Service (Use this space to provide a general description and ‘Table A’ for specific details):

Aggregate Contract Value (*includes base and all performance periods): $__________________

*Note: The term “performance period” includes award terms or options as applicable.

1. TYPE OF PLAN: (Check only one)

INDIVIDUAL CONTRACT PLAN: This type of plan covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

MASTER PLAN: This plan contains all the required elements of an individual plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

COMMERCIAL PLAN: This type of plan (including goals) covers the offeror’s fiscal year and applies to the entire production of commercial items sold by either the entire company or a portion of the company (e.g. division, plant or product line).

2. GOALS:

FAR 19.704 (a) (1) and (2) requires percentage goals and total dollars planned to be subcontracted to SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns, as subcontractors for the base period and (if applicable) each performance period.

A. Based on the overall aggregate value of this acquisition, indicate the total estimated value of all planned subcontracting for each performance period. Value should be stated in both dollars and percentages for SB and other than SB concerns:

Total estimated value of ALL subcontracting: $ ___ %

Total Small Business + Other than Small Business = 100%

Base Performance Period $ % $ % No. of years 1 2 3 1st Performance Period $ % $ % 2nd Performance Period $ % $ % 3rd Performance Period $ % $ % 4th Performance Period $ % $ % 5th Performance Period $ % $ % 6th Performance Period $ % $ % 7th Performance Period $ % $ % 8th Performance Period $ % $ % 9th Performance Period $ % $ % 10th Performance Period $ % $ %

B. Estimated value of planned subcontracting to SB concerns for each Performance Period, both in dollars and percentages is:

Base Performance Period $ % 1st Performance Period $ % 2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ %

6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ % 10th Performance Period $ %

Note: The Section B dollar figures and percentages should be equal to the Total SB dollar figures reported in Section A.

C. Estimated value of planned subcontracting to SDB concerns for each Performance

2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ % 9th Performance Period $ % 10th Performance Period $ %

Note: The Section C dollar figures and percentages are based on the overall estimated value in Section A.

D. Estimated value of planned subcontracting to WOSB concerns for each Performance

2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ %

Note: The Section D dollar figures and percentages are based on the overall estimated value in Section A.

E. Estimated value of planned subcontracting to qualified HUBZone concerns for each Performance period, both in dollars and percentages is:

2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ %

Note: The Section D dollar figures and percentages are based on the overall estimated value in

F. Estimated value of planned subcontracting to qualified SDVOSB concerns for each Performance Period, both in dollars and percentages is:

2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ %

Note: The Section F dollar figures and percentages are based on the overall estimated value in

G. Estimated value of planned subcontracting to qualified VOSB concerns for each Performance period, both in dollars and percentages is:

2nd Performance Period $ % 3rd Performance Period $ % 4th Performance Period $ % 5th Performance Period $ % 6th Performance Period $ % 7th Performance Period $ % 8th Performance Period $ %

Note: The Section G dollar figures and percentages are based on the overall estimated value in

H. List the products and/or services to be subcontracted under this contract and the Contract

Line Item Number (CLIN) in Table A (see page 5). Then indicate with a checkmark the type(s) of Business Size or Category supplying those products and/or services.

Table A

Business Size or Category (Attach additional sheets, when applicable)

Subcontracted Product/Services

CLIN Other Than Small Business

Small Business

(SB)

Small Disadvantaged Business

(SDB)

Women Owned Small Business

(WOSB)

HUBZone Small Business

(HUBZone)

Service- Disabled Veteran-Owned Small Businses

(SDVOSB)

Veteran- Owned Small Business

(VOSB)

I. Explain the methods used to develop the subcontracting goals. Explain how the product and service CLINS to be subcontracted were established; how the areas to be subcontracted were determined; and how the capabilities were determined for SB, SDB WOSB, HUBZone, SDVOSB, and VOSB concerns.

Per FAR 19.704 (a)(5) please provide a description of the method used to identify potential sources for solicitation purposes:_____________________________________________

J. Indirect and overhead costs HAVE BEEN HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above. (Check one)

K. If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB concerns. (Please describe)

3. PROGRAM ADMINISTRATOR:

FAR 19.704 (a) (7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure, and a description of the duties of that employee.

Name:

Title:

Address:

Telephone:

Position:

Duties:

4. EQUITABLE OPPORTUNITY

FAR 19.704 (a) (8) requires a description of the efforts your company will make to ensure that SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB concerns will have an equitable opportunity to compete for subcontracts. (Additional efforts)

5. CLAUSE INCLUSION AND FLOW DOWN

FAR 19.704 (a) (9) requires that your company include FAR 52.219-8, “Utilization of Small Business Concerns” in all subcontracts that offer further subcontracting opportunities. Your company must require all subcontractors (except small business concerns) that receive subcontracts in excess of $650,000 ($1,500,000 for construction) to adopt and comply with a plan similar to the plan required by FAR 52.219-9, “Small Business Subcontracting Plan.”

6. REPORTING AND COOPERATION

FAR 19.704 (a) (10) requires your company to:

(1) Cooperate in any studies or surveys as may be required;

(2) Submit periodic reports which show compliance with the subcontracting plan;

(3) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS;

Individual Subcontract Reports (ISR) shall be submitted semi-annually, 30 days after the close of each reporting period (March 31 and September 30, respectively). A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

Summary Subcontract Report (SSR) shall be submitted annually, 30 days after the close of the fiscal year (September 30), or contract completion.

(4) Ensure that subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS;

(5) Provide its prime contract number, its DUNS number, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

(6) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

7. RECORD KEEPING

FAR 19.704 (a) (11) requires a description of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. The company agrees to maintain the following type of records:

A. Source lists (e.g., CCR), guides, and other data that identify SB, SDB. WOSB, HUBZone, SDVOSB, and VOSB concerns;

B. Organizations contacted in an attempt to locate sources that are SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB concerns;

C. On a contract-by-contract basis, records on all subcontract solicitations resulting in awards of $150,000 for each solicitation (1) whether SB concerns were solicited, and if not, why; (2) whether SDB concerns were solicited, and if not, why; (3) whether WOSB concerns were solicited, and if not, why; (4) whether HUBZone concerns were solicited, and if not, why;

(5) whether VOSB concerns were solicited, and if not, why; (6) whether SDVOSB concerns were solicited were solicited, and if not, why; and (7) if applicable, the reason award was not made to a small business concern.

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs;

E. Records to support internal activities to (1) guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards, and (2) monitor activities to evaluate compliance;

F. On a contract-by-contract basis, records to support subcontract award data including the name, address, business size, and ownership status of each subcontractor. (Not required for commercial item/service subcontracting plans); and

G. Other records to support your compliance with the subcontracting plan: (Please describe)

8. TIMELY PAYMENTS TO SUBCONTRACTORS

FAR 19.702 requires companies to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB concerns. The company agrees to establish and use such procedures.

9. CONTRACTOR PERFORMANCE INFORMATION

FAR 42.15 requires agencies to evaluate a contractor’s past performance. Evaluations include an assessment of contractor’s performance against, and efforts to achieve, the goals identified in the small business subcontracting plan when the contract:

· Exceeds the simplified acquisitions threshold (SAT);

· Exceeds the SAT placed against a Federal Supply Schedule Contract,

· or under a task order contract or a delivery order contract awarded by another agency;

· Includes the clause at 52.219-9, Small Business Subcontracting Plan.

In accordance with FAR 42.15 (excluding FAR 8.7) all contracts that have an approved subcontracting plan, must report the results of the ISR and SSR as part of a contractor’s past performance evaluation using the government-wide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov. Reporting of construction and architect and engineering services will be reported during the interim performance period, at the end of each annual performance period and after final performance. All other contracts will be reported at the end of each annual performance period.

Information regarding compliance with previous subcontracting plans will be considered in accordance with FAR 15.3 and FAR 19.705.

10. DESCRIPTION OF GOOD FAITH EFFORT

The maximum practicable utilization of SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that liquidated damages shall be paid by the contractor.

In order to demonstrate your compliance with a good faith effort to achieve the SB, SDB, WOSB, HUBZone, SDVOSB, and VOSB subcontracting goals, attach additional documentation outlining the steps your company plans to take. These steps will be negotiated with the Contracting Officer prior to approval of the plan.

11. SIGNATURES AND DISTRIBUTION REQUIREMENTS

This subcontracting plan SUBMITTED by:

Contractor’s Signature:

Typed Name:

Title: Date:

This subcontracting plan REVIEWED AND APPROVED by:

Signature:

Title: BOP Small Business Representative Date:

This subcontracting plan ACCEPTED by:

Signature:

Title: Contracting Officer Date:

This subcontracting plan ADMINISTERED by:

Title: Administrative Contracting Officer