RFQ-ADF-OTP-19-COO.pdf

RFQ-ADF-OTP-19-COO

SPECIAL NOTICE

Please be aware that if you email documents containing personally identifiable information (PII), the information may not be secure, and your email may be intercepted or otherwise viewed against your wishes.

Examples of PII are, but not limited to, education attainment documents that contain the individual’s name and home address, financial transactions, medical history, and criminal or employment history and information; which can be used to distinguish or trace an individual’s identity, such as their name, social security number, national ID number, date and place of birth, mother’s maiden name, biometric records, photograph, physical home and/or email address, phone number, driver’s license, etc., including any other personal information which is linked or linkable to an individual.

Please:

1. DO NOT send by email a copy of an identification card with a photograph such as a driver’s license, social security card, or passport, etc. with your application.

2. DO NOT include your physical and mailing address, etc. in your Cover Letter, Resume, body of the email, and supporting Education Diploma or Training Certificates in your email response.

Please mark out with permanent black marker your physical or mailing address only in your Education Diploma or Training Certificates.

Your name still needs to be on all of the above documents.

The Government will request a hard copy of one or more of the aforementioned items as proof after award as part of the security access requirements and background check.

You are strongly encouraged to send your quote in response to this request securely by encrypting it if any of your documents contain PII and cannot be removed effectively.

If you are unable to encrypt your email, please send an email to purchasing@fiscal.treasury.gov referencing “RFQ-ADF-OTP-19-COO – Encryption Request Attn: BCOOPER/TAYERS” - on or before 10:00 am EST, November 15, 2018 to request that an encrypted email message be sent to you from our agency. If you submit a request after that time, there is no guarantee that we will respond or that you will be able to go through the process to submit your quote on time for the Government to consider. Once you receive the encrypted email, then you will need to open it by creating an account. Once you create an account, then you can respond to our agency’s encrypted email, which will then automatically encrypt your email response and any attachments to it for only the Government to view.

mailto:purchasing@fiscal.treasury.gov

Request for Quote Issue Date: 11/1/18

The Bureau of the Fiscal Service, on behalf of the United States African Development Foundation (USADF) is issuing this solicitation under NAICS 561110 (Office Administrative Services) for obtaining quotes from individuals for fulfilling up to two (2) Chief Operating Officer positions under a Personal Services Contract, as described in the Statement of Work (SOW), herein.

Questions Questions received on or before 2:00 pm, EST, November 7, 2018 at purchasing@fiscal.treasury.gov , with the subject line of "Questions for RFQ-ADF-OTP-19-COO Attn: BCOOPER/TAYERS" will be answered as amendment to the solicitation.

Questions received after the deadline may not be answered. Any questions and/or comments received are not considered proprietary and will not be protected by the Government. Offerors are prohibited from communicating directly with USADF personnel about this procurement action.

Quotes Responsive quotes received on or before 2:00 pm, EST, November 15, 2018 at purchasing@fiscal.treasury.gov , with the subject line of "Quote for RFQ-ADF-OTP-19-COO Attn: BCOOPER/TAYERS" will be considered.

Table of Contents

Statement of Work ………….. …………………………………….……………………………………………3-8 Notices, Solicitation Provisions, and Prohibitions………………………..…………………………………...9 Instructions to Offerors ………………………………………………………………………………………….10-11 Evaluation Criteria / Award Determination ……………………………………………………………………12-13 Article 1: USADF Points of Contact……………………………………………………………………………14 Article 2: Statement of Duties…………………………………………………………………………………..14 Article 3: Definitions…………………………………………………………………………………..…………14 Article 4: Payments Under Personal Services Contracts…………………………………………………...14-15 Article 5: Leave…………………………………………………………………………………………………..15 Article 6: Contractor - USADF Relationship…………………………………………………………………..16 Article 7: Release of Information…………………………………………………………………………….…16 Article 8: Contractor Status…………………………………………………………………………..…………16 Article 9: Compliance with Applicable Laws………………………………………………...………………..17 Article 10: Warranty Against Dual Compensation……………………………………………..……………..17 Article 11: Subcontracts or Assignment……………………………………………………………………….17 Article 12: Publicity………………………………………………………………………...…………………….17 Article 13: Correspondence and Notices…………………………………………………………..………….17 Article 14: USADF Termination Clause………………………………………………………………………..17-18 FAR clauses………………………………………………………………………….…………………………..18-25

STATEMENT OF WORK (SOW)

CHIEF OPERATING OFFICER (COO)

1.0 BACKGROUND

Based in Washington, D.C., United States African Development Foundation (USADF) is the independent federal government agency focused on community-led development at the grassroots level in Africa. USADF was established to support African-designed and -driven solutions that address grassroots economic and social problems. USADF is strategically focused on (1) improving the operational efficiency and effectiveness of the Agency, (2) being the economic development partner of choice for corporations, countries, and communities, and, (3) measuring and increasing programmatic impact in Africa.

USADF invests directly in communities, by providing seed capital and access to technical assistance to agricultural, off-grid energy, and youth-led enterprises. In its $57M portfolio, USADF supports and invests in African-designed and -managed enterprises and works to improve lives and livelihoods in poor and vulnerable communities in Africa. With an innovative grants program in 20 countries in sub-Saharan Africa, the USADF team is outcome-oriented, evidence-based, and committed to public service. The grants help organizations create tangible benefits such as increasing or sustaining the number of jobs in a community, improving income levels, and addressing social development needs.

USADF is a public corporation with a seven-member Board of Directors who are nominated by the President and confirmed by the United States Senate. USADF is a Federal grant-making public corporation and can be characterized as a micro-agency with some 50 staff members in Washington. Washington staff communicates with approximately 70 contractors and partners in 20 countries in Africa via email and telephone. USADF's annual budget is approximately $35 million per year.

2.0 SCOPE

USADF has a need for Chief Operating Officer (COO) in the Office of the President of USADF to provide advice and counsel to the Agency’s President in defining and accomplishing the foundation’s mission and goals and ensuring that high quality assistance is delivered in a resource efficient manner across USADF’s programs.

3.0 PLACE OF PERFORMANCE

Work shall be completed at USADF offices at 1400 Eye (“I”) Street, NW, Washington, D.C.

4.0 PERIOD OF PERFORMANCE

The period of performance shall be a base period of 12 months with one 12-month option period.

5.0 WORK HOURS AND OPERATION

The USADF office is open 5 days per week, Monday through Friday, 8:00 am to 5:30 pm, excluding Federal holidays. Contractor shall be required to work 40 hours a week. The Contractor is responsible for providing services during the hours requested, except when the Government facility is directed to close due to local or national emergencies (SOW 12.0), administrative closures, government holidays (SOW 11.0), or any other similar issue that may arise that the Government determines warrants a closure, unless otherwise advised by the Contracting Officer Representative.

6.0 ACQUISITION TYPE

The Government intends on awarding a firm-fixed price personal service contract.

7.0 REQUIREMENTS

The Contractor shall work as the Chief Operating Officer (COO) under the technical direction of the COR in completing the following requirements, as assigned.

7.1 Management Of The Office Of The President of USADF

The Contractor’s responsibilities include the following: organizes, manages, prioritizes, and follows through on the Agency’s President’s tasks and daily responsibilities. Plans, develops, implements, coordinates and maintains an integrated communications system for the Agency’s President. In all USADF matters, the Contractor is expected to be fiscally sound and cost-conscious. The Contractor facilitates interoffice communication including designing information distribution systems, writing email information updates, and preparing staff meeting agendas.

In addition, the Contractor is responsible for assuring that equal employment opportunity principles and policies are adhered to in all actions and decision affecting personnel.

7.2 Program Development, Monitoring, and Reviews

The Contractor reviews, for the Agency’s President, USADF’s implementation of the goals and objectives in the foundation’s annual operating plans and performance management system. It is important that the Contractor follow the core principles that serve as guidelines for all USADF management planning, budgeting, program, and evaluation activities. The priorities flowing from the core principles help ensure that USADF stays true to its authorizing legislation and mandate. This requires that the Contractor conduct periodic reviews for the Agency’s President of the most important program activities for which he or she are responsible to determine the effectiveness and make course corrections where required.

To ensure the efficiency and effectiveness of USADF, the Contractor advises the Agency’s President on complex issues regarding streamlining the operational processes. The Contractor will participate in the bi-annual program reviews with Regional Directors to assist the Agency’s President in ensuring that there is a clear line of accountability for the overall effectiveness of grant programs.

Examples of the type of complex issues the Contractor would provide advice on include:

a. Briefing OMB examiners and management, in person or in writing, regarding USADF operational efficiencies and management improvements over time;

b. Responding to program inquiries from Congressional committee and personal office staff on matters such as:

i. Responses regarding qualitative and quantitative outcomes and results from USADF programming, regarding economic gains, sustainable development, and numbers of beneficiaries.

ii. Viable options for sectoral public-private initiatives involving USADF in post-conflict environments, such as Somalia, South Sudan, Liberia and DRC.

iii. Responses regarding the level of monitoring and evaluation that the Agency carries out on an ongoing basis, in support of the good stewardship of US taxpayer funds.

7.3 Participation in the Budget Process

Regarding participation in the USADF budget process, the Contractor:

a. Represents the Agency’s President by serving actively on the Budget Committee, which reviews all FY and mid-year operating budget requests, suggests and makes revisions, and recommends to the Agency’s President decisions on all unit program and administrative operating budgets. This is the critical operational and strategic budgeting process for the agency each fiscal year. The other committee members are the Chief Financial Officer, the Finance Department Budget Analyst, and the Performance Management Specialist;

b. Prepares internal budget narratives, defends, and manages the operating budgets for the Office of the Agency’s President, for the Board of Directors, for the proposed Advisory Board, and for Legislative and Public Affairs units;

c. Participates in preparing, reviewing and recommending to the Agency’s President budgets for new initiatives;

d. Advises the Agency’s President regarding the annual Budget Justification to OMB and assists the Agency’s President in presenting it. In conjunction with carrying out this responsibility, the incumbent is responsible for reviewing and making recommendations on the Agency budget in light of the Agency’s President’s and Board’s priorities, and of competing program interests across the Agency;

e. On behalf of the Agency’s President, reviews and makes recommendations on country allocations (grant funding to individual countries and regions), in light of Agency goals, operational capacity, and competing interests.

In addition, the Contractor advises the Agency’s President regarding strategies for working with the Office of Management and Budget and Congressional appropriations and authorizing committees to garner support for USADF’s budget requests.

7.4 Board of Directors Support

Works closely with the bi-partisan Board of Directors, under direction of the Agency’s President, including preparing the initial outline of the meeting agenda and topics, coordinating the development of briefing materials for Board meetings, reviewing the materials prepared by senior managers, making presentations in the meetings, and preparing the follow-up actions. In addition, the Contractor may work directly on scheduling, public advertising of the meetings, and building travel itineraries for Board members.

7.5 Policy Development and Research

a. Conducts formal and informal discussions at all levels of activities and programming and on behalf of the Agency’s President to address short and long-term issues. Works closely with senior managers and staff across the Agency and in Africa to integrate department and special project objectives with the foundation’s strategic goals and priorities of the Agency’s President/CEO.

b. Also conducts research on policy issues such as:

i. Food security initiatives, including how the Agency differentiates its programming and niche position from other USG foreign assistance providers, and from its ongoing work with agricultural cooperatives;

ii. Focus of and viability of working more closely with U.S. and African universities and research groups to further the Agency’s statutory responsibility of promoting innovation;

iii. Reviewing and revising country strategies developed by partner organizations and regional directors;

c. Other types of research into the management and operations of USADF could include:

i. Tracking and providing memorandum on the origin and evolution of the Congressional and

Ambassadorial notification procedures for the Agency of new grant obligations;

ii. Tracking and providing memorandum on the recent leadership’s delegation of authorities and senior management’s relationship with the Board of Directors;

iii. Tracking and communicating orally and in writing, prior programming initiatives and objectives, and providing recommendations, in order to strategize for more efficient and effective operations in Washington, D.C. headquarters and programming in Africa;

iv. Reviewing and advising on Agency policies and procedures, to unite heads responsible for drafting and/or carrying out such work embedded therein, and to the Agency’s President who approves changes to program and administrative functions and processes, including but not limited to: Contracting instruments such as BPAs; Grant application procedures; Foreign travel parameters; and Staffing and resource alternatives to USG direct hires.

7.6 Other Duties:

a. Consensus Building:

Facilitating high-level group analytic sessions to include resolving conflicts and achieving consensus under pressure and tight time-frames.

b. Strategic Initiatives:

Assist in the implementation of one or more USADF Strategic Initiatives, including executing functions such as: serving as USADF liaison for inter-agency meetings and coordination; developing fundraising proposals and coordinating fundraising appeals to private and public funders to attract support for strategic initiatives; and, assist to coordinate program implementation including facilitation of solicitation of proposals oversight, events, disbursement of funds and other facets of program implementation for select strategic initiatives.

8.0 GOVERNMENT-FURNISHED PROPERTY

A desktop or laptop computer, work station, and cell phone will be furnished to the Contractor to use, including a workspace with a desk – which may or may not be a closed office – within USADF premises.

9.0 GOVERNMENT FURNISHED INFORMATION

USADF shall provide the Contractor access to all information necessary to complete the requirements of the contract that are allowable, such as a USADF policies, procedures, strategic goals, prior Board of Director meeting notes and agendas, current budgets.

10.0 CONFIDENTIALITY OF DATA

Due to the sensitivity and confidentiality of much of the data handled by USADF, the Contractor shall maintain confidentiality of all documents, data, and other information supplied to it by USADF, in accordance with all applicable Federal guidelines and regulations. The Contractor agrees, in the performance of this contract, to keep all information obtained or otherwise reviewed because of this contract in the strictest of confidence. The Contractor acquires no possessory and no proprietary interests in such information. The Contractor agrees not to disclose any information concerning the work under this contract to any persons or entities unless prior written approval is obtained from the Contracting Officer. The Contractor agrees not to publish, reproduce, or otherwise divulge such information in whole or in part, in any manner or form, at any time, during or following contract performance, nor to authorize or permit others to do so. The Contractor agrees to take such reasonable measures as are necessary to restrict access to such information to those employees of the Contractor needing such information to perform the work provided on this order, on a “need to know” basis.

The Contractor agrees to immediately notify the COR if he or she determines or has reason to suspect a breach of any of these requirements or restrictions, and to provide written notification as soon as possible.

Confidentiality is essential to satisfactory performance. The Contractor will prevent any person other than the Contractor from seeing or having access to information in the possession or under the control of the Contractor.

The Contractor shall prevent disclosing the contents or description of documents, data, or information to any person not authorized under this order or by USADF to have access to such documents or information. The Contractor shall prevent removal of any documents, data, or information from the Government’s premises without authorization by appropriate USADF officials.

The Contractor shall comply, complete and pass security access requirements (i.e. Non-Disclosure Agreement, Back Ground Check through Office of Personnel Management (OPM) Electronic Questionnaire for Investigation Processing (e-QIP) portal: http://www.opm.gov/e-qip/, Complete an OF 306 (fillable forms available at http://www.opm.gov/forms/html/of.asp), Fair Credit Reporting Release) at least two weeks before beginning work under the contract.

11.0 FEDERAL HOLIDAYS

Except as specified by the Contracting Officer Representative, services shall not be required on the following Federal holidays:

New Year's Day – January 1;

Martin Luther King Jr.'s birthday - third Monday in January;

Presidents' Day - third Monday in February;

Memorial Day - last Monday in May;

Independence Day - July 4;

Labor Day - 1st Monday in September;

Columbus Day - second Monday in October;

Veterans' Day - November 11;

Thanksgiving Day - 4th Thursday in November;

Christmas Day - December 25

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday. Holidays shall also include any additional day(s) granted by Executive Order, which can be viewed on the Office of Personnel website at https://www.opm.gov/fedhol/.

https://www.opm.gov/fedhol/

12.0 UNFORESEEN GOVERNMENT FACILITIES CLOSURES

When an unforeseen Government facility closure occurs on a scheduled day of work, the PSC shall not be required to perform any services on the day of the closure and shall receive no payment unless remote access is given, or other work arrangements can be made and approved by the COR. In the event of a partial day unforeseen Government facility closure, the Government will notify the PSC within one hour after notification of the facility closure is received. Payment of a partial day closure will be made for the actual time worked.

13.0 MINIMUM QUALIFICATIONS

The Contractor shall have the following minimum qualifications:

13.1 Minimum of 10 years of work experience in Operations.

13.2 Proven experience as a Chief Operating Officer or similar role.

13.3 Has a strong working knowledge of marginalized populations in Africa, particularly in establishing economic development programs among marginalized populations in conflict and post-conflict area

13.4 Understanding of business functions, results driven, and strategic thinking.

13.5 Working knowledge of data analysis and performance/operation metrics

13.6 Outstanding organizational and leadership abilities.

13.7 Aptitude in decision-making and problem-solving

13.8 Excellent interpersonal skills.

13.9 Advanced organizational leadership skills.

13.10 Contractor(s) hired for work under this contract shall reside within the United States or its territories and shall either be U.S. citizens or have lawful permanent resident status.

14.0 OTHER REQUIREMENTS

14.1 Compliance with Government Laws, Rules, and Regulations

While the Contractor is at the government facility, the Contractor is responsible for compliance with all laws, rules, and regulations governing conduct with respect to health and safety – not only as they relate to its employees and agents, but also to other personnel who are government employees or agents of the government and to property at the site regardless of ownership. While on government premises and in possession of government property, the Contractor is responsible for such property and any damages thereto by the Contractor.

14.2 Non-Personal Service Statement

Actions of the Contractor may not be interpreted or implemented in any manner that results in creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

14.3 Preventing Personal Conflicts of Interest

The Contractor shall comply with FAR 52.203-16, Preventing Personal Conflicts of Interest. Further, the Contractor shall not advise the USADF to take any action that will benefit, or appear to benefit, the Contractor beyond the scope of this contract. The Contractor shall inform the USADF if the appearance of such a conflict exists. For example, the Contractor shall not influence the USADF to enter into financial arrangements with entities that the Contractor expects to have future business dealings with, unless the USADF has been advised of the prospect of that future business.

14.4 Dress and Appearance

Contractor personnel shall maintain a neat well-groomed professional demeanor and appearance including hair, makeup, clothing, and actions. No shorts, sleeveless shirts, or exposed midriffs.

Clothing shall include comfortable business or casual attire, which shall not interfere with duties or/and safety guidelines and standards.

15.0 CONTRACTING OFFICER AUTHORITY

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any order modifications, change orders, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions shall be formalized by the proper contractual document executed by the appointed Contracting Officer. The Contractor is hereby put on notice in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of work to be performed, as described in DTAR 1052.201-70(c) (1-6); it is the Contractor’s responsibility to make inquiry to the Contracting Officer no later than the beginning of the next Government work day before making the deviation. Payments will not be made without being authorized by the appointed Contracting Officer with the legal authority to bind the Government.

16.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will evaluate the Contractor's performance in accordance with this Quality Assurance Surveillance Plan (QASP) identified herein. The purpose of the QASP is to ensure reliable, uninterrupted services are provided in accordance with the SOW. This plan shall also ensure acceptable performance and assist in avoiding unnecessary mistakes and/or delays.

16.1 Performance Categories & Standards.

The COR will summarize and document the Contractor's service and delivery performance utilizing the following categories and standards:

a. Quality of Service - Requirements were 99% completed within the expectation of the Government by the Contractor

b. Schedule/Timeliness - Requirements were 99% completed within the agreed upon schedule and specified periods of performance.

c. Business Relations - customer service/interactions were 99% responsive and professional.

16.2 Surveillance method.

Random Evaluation. This method employs a “spot check” style of evaluation and may be adjusted based on quality trends. The Government retains the right to inspect all requirements of this contract.

16.3 Incentive/Disincentive

a. Incentive - If Contractor performs the requirements in accordance with performance standards then they will be rated satisfactory. If s/he provided extra tangible benefits beyond the contract, then s/he will be rated very good or exceptional and favorable comments will be documented in the Contractor’s Past Performance.

b. Disincentive - If the Contractor does not perform the requirements in accordance with the performance standards, then lower ratings (Marginal, Unsatisfactory) along with unfavorable comments will be documented on Contractor’s Past Performance.

16.4 Performance Issues.

If the Government evaluations identify unacceptable performance in any of the above categories, the COR will record it and notify the Contractor within three (3) business days. The Contractor shall initial the observation, however, initialing of the observation does not constitute concurrence with the observation; it only indicates acknowledgement that the Contractor has been made aware of a potential performance issue(s). The Contractor shall meet with the Government for developing and implementing a plan to correct any performance issue(s) at no additional cost to the Government. If the Contractor does not agree with correcting the unacceptable performance issue(s) within the time specified by the Government, then the COR will notify the Contracting Officer who will take the appropriate administrative action for unacceptable performance.

NOTICES, SOLICITATION PROVISIONS, AND PROHIBITIONS

NOTICE TO FIRMS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

In accordance with far 9.405, offers, quotes are not solicited from firms debarred, suspended, or proposed for debarment.

Ineligible firms shall consider this an informational copy only.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: https://www.acquisition.gov/far/

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS

RELATING TO IRAN—REPRESENTATION AND CERTIFICATIONS (OCT 2015)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Keri Moore, Compliance & Policy Branch Manager U.S. Department of the Treasury, Bureau of the Fiscal Service Keri.Moore@fiscal.treasury.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JAN 2017)

The Offeror assumes full responsibility for ensuring all electronic materials and attachments submitted are formatted in accordance with the Bureau of the Fiscal Service Security Requirements. The following file extensions are not allowable and quote materials/data submitted with these extensions cannot be considered:

.bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, mhtml, and .zip files

The Government does not allow 3rd party messaging systems/secure mail.

Microsoft Office non-macro enabled compatible documents and .PDF documents are acceptable. If the Offeror determines that other formats are necessary, it is the Offeror’s responsibility to verify with Fiscal Service that those formats are acceptable.

Quote materials with unacceptable or unreadable formats may be found non-responsive.

Offerors shall submit a complete quote package in the following Volumes as separate attachments, with as little duplication of information as possible per phase:

Volume I – Contractual Requirements (Consist of items 1.0 -5.0 below) Volume II – Minimum Qualifications (Consist of item 6.0 below) Volume III – Capability to Perform Requirements (Consist of item 7.0 below) Volume IV – Past Performance (Consist of item 8.0 below) Volume V – Labor Rate (Consist of item 9.0 below)

In addition to the items specified in the solicitation provision above, the following information is necessary to enable proper evaluation of Offerors’ quote in response to this solicitation:

Quote Package

1.0 Cover Page – Shall include the following information name and expiration date of offer/availability.

2.0 Regarding Unique Entity Identifier (Data Universal Numbering System (DUNS) Numbers) – Pursuant to FAR Clauses 52.204-6 and 52.212-1(j), All individuals contracted under as a United States of America Personal Services Contract (PSC) are required to have a Unique Entity Identifier (DUNS Number).

If the Offeror does not have a Unique Entity Identifier DUNS number, they should contact Dun and Bradstreet directly to obtain one. An Offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An Offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The Offeror should indicate that it is an Offeror for a Government contract when contacting the local Dun and Bradstreet office.

For further information on what you will need to obtain a DUNS numbers, please refer to Federal Acquisition Regulations (FAR) Clause 52.204-6 Data Universal Numbering System Number (Jul 2013) http://farsite.hill.af.mil/VFFARA.HTM

3.0 Regarding System of Award Management and Offeror Representations and Certifications - Pursuant to FAR Clauses 52.204-7 and 52.212-3, All individuals contracted under as a United States of America Personal Services Contract (PSC) are required to have an active status in the System of Award Management and represent & certify their business size under NAICS Code 561110 by completing the attached, "Offeror Representations and Certifications Commercial Items (AUG 2018)" or completing it online at https://www.sam.gov/ and then either return the manual copy or reference that the online certification has been completed in the quote.

Offerors shall also acknowledge that they will have an active status in the System of Award Management (SAM) within 30 calendar days after the due date for quotes (yes or no) _________.

4.0 Exceptions to Articles, Solicitation Provisions or Clauses - Offerors shall indicate whether or not they take any exception to any articles, solicitation provisions or clauses. The specific exceptions shall be clearly identified at the beginning of Volume 1

5.0 Provide Responses to 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-- Representation (NOV 2015)

(a) Definitions. “Inverted domestic corporation” and “subsidiary” have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

http://farsite.hill.af.mil/VFFARA.HTM

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The offeror represents that—

(1) It [ ] is, [ ] is not an inverted domestic corporation; and

(2) It [ ] is, [ ] is not a subsidiary of an inverted domestic corporation.

6.0 Minimum Qualifications: Offerors shall provide clear and sufficient evidence to support that they have the minimum qualifications as identified in Section 13.0 of the Statement of Work (resume, certificates). Please see page 1 of the RFQ for the Special Notice related to personally identifiable information (PII).

7.0 Capability to Perform Requirements

Offerors shall provide clear and sufficient information on their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully (narrative, identification of prior work experience).

8.0 Past Performance:

Offerors shall provide three (3) references (Public &/or Private) for whom the Offeror has provided recent (work performed within the last 3 years) and relevant work very similar to size and scope that is requested here. For each reference Offerors shall provide the following information: agency/business name, a contact name, telephone number, e-mail address, project title, date the services were performed, and a brief description of the work that they did.

Offerors may also provide information on problems encountered and a brief explanation of the corrective actions taken.

The Government will also obtain recent and relevant past performance information available from other sources (i.e.

newspapers).

9.0 Labor Rate: Offerors shall quote a base and one option period hourly rates that is within the GS-14(1) – GS-15(10) basic hourly rate for both periods commensurate to their capabilities and experience, as well as, update their respective federal, state, and local tax rates (percentages) in the provided Attachment 3 – Price Sheet for calculating their total evaluated price.

The equivalent GS position is GS-14 (Step 1) through GS-15 (Step 10) and the basic hourly rate range for this position is $55.09/basic hour - $78.94/basic hour, which includes locality pay for Washington, DC.

Failure to submit any of the requested information above or follow any of the stated guidelines may result in the quote being determined non-responsive. Non-responsive quotes will not be eligible for award.

EVALUATION CRITERIA/ AWARD DETERMINATION

52.212-2 EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

(a) The Government anticipates awarding up to two (2) fixed priced personal service contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following phases and factors will be used to evaluate offers:

Phase I – Contractual Requirements. Offerors who pass all of the required information in Technical Factor 1 will move on to Phase II.

Technical Factor 1: Contractual Requirements (see below for evaluation criteria)

Phase II – Technical Evaluation. The Government intends on moving 5 of the highest scoring applicants from Phase II onto Phase III for further consideration. The exceptions are if fewer than 5 apply and/or the Contracting Officer determines that an applicant(s) present significant risk, the type of which cannot reasonably be expected to be mitigated by the applicant, causing the applicant(s) from not being further considered for an award

Technical Factor 2: Part A: Minimum Qualifications (see below for evaluation criteria) Technical Factor 3: Part B: Capability to Perform Requirements (see below for evaluation criteria)

Phase III – Interview. The Government intends on moving 4 of the highest scoring applicants from Phase III onto

Phase IV for further consideration. The exceptions are if fewer than 4 apply and/or the Contracting Officer determines that an applicant(s) present significant risk, the type of which cannot reasonably be expected to be mitigated by the applicant, causing the applicant(s) from not being further considered for an award

Technical Factor 3: Part B: Capability to Perform Requirements (see below for evaluation criteria)

Phase IV – Past Performance. Offerors with no negative past performance will move onto Phase V in relation to evaluating the following technical factor.

Technical Factor 4: Past Performance (see below for evaluation criteria)

Phase V – Pricing.

Price Factor 1: Labor Rate (see below for evaluation criteria)

Technical Factors, when combined, are more important than price. When competing Offerors’ quotes are determined to be substantially equal after evaluation of all non-price factors, then price could become the controlling factor.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government reserves the right to clarify certain aspects of an Offeror(s) quote to clear up quote details relative to phases 1 and 2 if necessary at the Government’s discretion. The Government also reserves the right to hold additional discussions with the Offerors included in Phase IV prior to making a final award decision.

The Contractor shall comply, complete and pass security access requirements (i.e. Non-Disclosure Agreement, Complete an OF 306 (fillable forms available at http://www.opm.gov/forms/html/of.asp), Fair Credit Reporting Release) at least one week before beginning work under the contract.

The Contractor shall comply, complete and pass the Back-Ground Check through Office of Personnel Management (OPM) Electronic Questionnaire for Investigation Processing (e-QIP) portal: http://www.opm.gov/e-qip/. If the Contractor does not pass, the contract will be terminated and the next most advantageous applicant to the Government will be considered for award and so on.

http://www.opm.gov/e-qip/

The Government also reserves the right to complete the evaluation process of the next highest scoring Offerors from Phase II, if the original selected offerors decline awards or if major issues are found in the later stages of the evaluation process, as necessary to fulfill these positions.

This procurement is being conducted under FAR Part 13 and not FAR Part 15. Therefore, please note debriefings will not be provided to unsuccessful Offerors, only timely notifications to unsuccessful Offerors will be provided in accordance with FAR Part 13.106-3(c)(d).

The Government will evaluate each factor based on the following:

Phase I – Contractual Requirements

1. Technical Factor 1 – Contractual Requirements: Offerors’ Contractual Requirements will be evaluated based on the documentation provided by the Offeror or obtained from the Government that clearly demonstrates that:

a. the Offeror provided their name, and expiration date of offer/availability.

b. the Offeror provided their Unique Entity Identifier (DUNS) number or proof of registration for a Unique Entity Identifier (DUNS) number.

c. the Offeror provided their Representations and Certifications (Reps & Certs) under NAICS Code 561110 by completing the attached, "Offeror Representations and Certifications Commercial Items (AUG 2018)" or completing it online at https://www.sam.gov/ and then either return the manual copy or reference that the online certification has been completed in the quote and acknowledge that they will be registered in SAM within 30 calendars of after the quote due date, and

d. the Offeror “is not” any of the attributes identified in FAR Clause 52.209-2.

Phase II –Technical Evaluation

1. Technical Factor 2 – Minimum Qualifications: Offerors will be evaluated based on the degree in which they provided clear and sufficient evidence to support that they have the minimum qualifications as identified in Section

13.0 of the Statement of Work (resume, certificates):

2. Technical Factor 3 - Capability to Perform Requirements: Offerors will be evaluated based on the degree in which they provided clear and sufficient information on their capabilities to perform each of the requirements identified in Section 7.0 of the Statement of Work successfully (narrative, identification of prior work experience).

Phase III - Interview

1. Technical Factor 3-Part B - Capability to Perform Requirements: Offerors will be evaluated based on the degree in which they articulate in the interview their capabilities to perform the requirements identified in Section 7.0 of the Statement of Work successfully.

Phase IV – Past Performance

1. Technical Factor 4 - Past Performance: The Government will do their diligence to contact all references provided by the Offerors being considered for Award. However, time will dictate the number of contacts actually made. At a minimum, 1 direct past performance contact will be made for all Offerors considered for award.

An Offeror must not receive or have any negative past performance responses or articles to receive further consideration for contract award.

Phase V - Pricing

1. Price Factor 1 - Labor Rate – Offerors hourly rate for the base and one option period shall be evaluated to ensure that both rates are within the GS-14 (Step 1) to GS-15 (Step 10) basic hourly rate. The equivalent GS position is GS-14 (Step 1) to GS-15 (Step 10) and the basic hourly rate range for this position is $55.09/basic hour - $78.94/basic hour, which includes locality pay for Washington, DC.

ARTICLE 1: UNITED STATES AFRICAN DEVELOPMENT FOUNDATION (USADF) MAIN OFFICE ADDRESS

African Development Foundation 1400 I Street NW, Suite 1000 Washington, DC 20005

ARTICLE 2: STATEMENT OF DUTIES

The Contractor shall perform the services as specified in the following Articles, attached Statement of Work.

ARTICLE 3: DEFINITIONS

3.1 “USADF” and “the Foundation” shall mean the U.S. African Development Foundation.

3.2 “Privileged” shall mean not subject to disclosure or disclosure is limited due to special circumstances.

3.3 “Contracting Officer” (CO) shall mean a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

3.4 “Contracting Officer’s Representative (COR)” The term means authorized representatives of the

Contracting Officer acting within the limits of his/her authority as delegated by the Contracting Officer in writing. The COR has no rights to change the scope of this contract in any way (actually or implied).

3.5 “Confidential Information” means any information declared by the CO or the COR as being privileged information – information that must be kept secret as directed by the CO and the COR.

3.6 “Day” shall mean, unless otherwise specified, a calendar day.

3.7 “Government” shall mean the United States Government.

3.8 “USD” shall mean United States Dollar.

3.9 “Gross Salary” shall mean salary plus employee’s contribution to Social Security, taxes, and allowances which are deducted from the employee’s bi-weekly salary and paid in accordance with the employee’s home country, state, and local tax agencies by USADF on behalf of the employee.

3.10 “Total Compensation” shall mean gross salary, plus employer’s contribution to Social Security and other state and local taxes.

3.11 “Personal Services Contract (PSC)” means a contract that, by its express terms or as administered, makes the Contractor personnel appear to be, in effect, Government employees.

ARTICLE 4: FAR 52.232-3 PAYMENTS UNDER PERSONAL SERVICES CONTRACTS

4.1 Invoices/Bi-Weekly Timesheets & Performance: The Government shall pay the Contractor in USD for the services performed by the Contractor at the rates set forth in this contract and upon proper submission of invoices and bi-weekly timesheets by the Contractor provided there is timely submission of all deliverables and reports to the office or officer designated. Failure of the Contractor to submit required reports when due, or failure to perform or deliver required equipment, supplies, and services will result in the withholding of payments under this contract, unless such failure arises out of causes beyond the control of and without the fault or negligence of the Contractor. The Government shall also pay

a. The Contractor’s lodging, travel, meals and incidentals relative to the work under this personal services contract separately outside of this contract in accordance with Federal travel regulations (41 CFR 101-7) and procedures, as authorized in appropriate Travel Orders by the COR; and

b. Any other transportation and medical expenses necessary for travel (i.e. immunizations and malaria meds), as approved by the COR will be paid outside this contract.

4.2 COMPENSATION: Compensation will be fixed and paid bi-weekly in USD and shall not exceed amounts identified in the contract.

4.3 Contractor’s Tax and Other Legal Obligations: The Government shall be responsible for withholding the required taxes on the Contractor’s share of the contributions for “All” applicable Social Security, Medicare, Federal, and State tax withholdings in accordance with applicable laws.

4.4 Final Payment: Prior to final payment under this contract, the Contractor agrees to do the following:

(a) Properly complete and submit any outstanding travel vouchers and liquidate any outstanding travel advances;

(b) Return and account for all government supplies, materials, and equipment assigned to the

Contractor; and

(c) Execute and deliver to the Contracting Officer a proper Contractor's Release (See

Attachment 2) discharging USADF, its officers, agents, and employees from all liability, obligations, and claims arising out of or under this contract upon final payment. The Contractor shall keep a record of all payments made by USADF for the duration of the contract.

4.5 Health Insurance/Medical Expenses

Contribution toward Health Insurance up to an annual maximum of $6,000.00 can be paid for a policy premium based on actual cost invoice or maximum amount of medical costs at 80% of the cost shown from actual receipts submitted to USADF. This includes the medical expenses of spouse and recognized dependent children under the age of 26 with whom the employee is living.

If reimbursement of the employee’s chosen health insurance premium for 12 months is less than the annual benefit amount, the employee may receive reimbursement for other medical expenses at 80% of the cost shown on actual receipts submitted to USADF.

Note: Personal Services Contractors are not eligible to participate in the Federal Employees Health Programs.

ARTICLE 5: LEAVE

The Contractor may request and receive time off as approved by the COR for the following:

5.1 Leave without Pay: Time off without pay requested by the Contractor and approved by the COR

5.2 Maternity/Paternity: USADF will provide maternity or paternity leave in accordance with the laws of United States.

5.3 Jury Duty (No pay during jury duty)

5.4 National Guard/Reserve Duty (No pay during duty)

5.5 Annual and Sick Leave (paid) - The Contractor shall earn annual and sick leave at the rates listed below:

Annual Leave Hours Sick Leave Hours 4 hrs for each biweekly pay period 4 hrs for each biweekly pay period

The Contractor may be paid when taking annual leave and sick leave. Unused annual leave up to 240 hours may be carried over from one year of the contract period to the next contract period, and sick leave in any amount. In addition, with the written approval of the COR, the Contractor may be granted advance annual leave and sick leave not to exceed the amount he or she will earn in each contract period. The Contractor can request payment for accrued, unused annual leave only at the end of the duration of the contract, inclusive of all option years that have been exercised. The Contractor will not be paid for any accrued, unused sick leave at the end of the contract and the maximum amount of unused vacation leave that the Government will pay out is 240 hours at the end of the contract.

ARTICLE 6: CONTRACTOR - USADF RELATIONSHIP

6.1 The Contractor acknowledges that this contract is important in support of USADF operations and agrees that their duties shall be carried out in such a manner as to be fully commensurate with the responsibilities that this entails.