RFQ171.pdf

REQUEST FOR QUOTE

OFFICE FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES

FINGER LAKES DEVELOPMENTAL DISABILITIES SERVICE OFFICE

Project Title: Long Pond Rd IRA – Replace Roof

Project Address: 1138-1/2 Long Pond Rd, Rochester, NY 14626 County: Monroe

Project Number: CMM FL21180

If you are interested in submitting a quote on this project, a SITE VISIT for this project is MANDATORY and scheduled for the time indicated below. You must sign into the site visit for your bid to be valid. Contractors must arrive to the site visit on time as late arrivals will be ineligible to submit quotes. Please write clearly for corresponding purposes and make sure your email address is clearly written. Contractors are encouraged to ask questions regarding the specifications of this project at the site visit.

The purpose of asking questions during the site visit is to obtain clarification to the enclosed Project Scope. In the event that modifications are needed to the Project Scope, the modifications will be distributed by the FLDDSO Business Office to all contractors.

Contractors are to prepare and submit their quotes based on the written Project Scope and any modifications made in writing.

Any questions not asked at the site visit must be submitted in writing to FL.Purchasing@opwdd.ny.gov within 2 business of the site visit. Contractor s will receive a response within 2 business days after the deadline for submitting questions. All questions and answers will be e-mailed to all contractors that attended the mandatory site visit.

Site Visit Date and Time: August 13, 2025 at 9:30 AM Final Date for Receipt of Questions: August 15, 2025 Official Responses to Questions by: August 19, 2025 Proposal/Bid Due Date: August 21, 2025 by 8:00 PM

Contacts Submit Quotes & All Quote Inquiries to: Project Manager & Site Visit Contact Name:

Phone:

Fax:

Email:

Franchesca Sagen 585-461-8876 585-461-8811 FL.Purchasing@opwdd.ny.gov

Name:

Phone:

Email:

Geoffrey Miller 315-604-1430 Geoffrey.E.Miller@opwdd.ny.gov

This is an Article 8 NYS Public Works Project; prevailing wages must be paid. The NYS Department of Labor PRC number for this project is: 2025009263. To obtain the wage rates go to: https://dol.ny.gov/ – Work Protections – Public Work – scroll to Prevailing Wage – choose: View a previously requested wage schedule – enter PRC number from above and hit submit.

A copy of the contractor’s certified payroll is required to be submitted with invoices prior to payment for services rendered.

mailto:FL.Purchasing@opwdd.ny.gov mailto:fl.procurement@opwdd.ny.gov mailto:FL.Purchasing@opwdd.ny.gov mailto:Geoffrey.E.Miller@opwdd.ny.gov https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt

OFFICIAL QUOTE SUBMISSION FORM

*** This portion MUST be completed, signed and returned via email or fax to the contact listed on the cover sheet of this RFQ.

Prepare your quote on this form. Only quotes submitted on the Official Quote Submission Form will be accepted.

By signing you indicate your express authority to sign on behalf of yourself, or your company or other entity and full knowledge and acceptance of the PROJECT SCOPE and amendments thereto.

The Undersigned proposes to perform the Work required for this project in accordance with Attachment A, Contractor Requirements and with the following Project Scope, as written:

Spec #: FL21180 Long Pond Rd IRA – Replace Roof Bid Due Date: 8/21/2025 1138-1/2 Long Pond Rd Rochester, NY 14626

QUOTE AMOUNT (Amount MUST be valid for 90 days AFTER Bid Due Date): $ __________________________

Authorized Signature: _______________________________________________________________________ Date: _____________________________

Print Name & Title: __________________________________________________________________________________________________________________

Official Company Name: ___________________________________________________________________________________________________________

Mailing Address: ____________________________________________________________________________________________________________________

Phone #: _________________________________________________________ Fax #: _________________________________________________

Email Address: _______________________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # __________________________________________

NYS DOL Registration Number: ________________________________________________________________

(Copy of the Certificate is required to accompany all Article 8 Construction Project bids per Attachment A)

Is your Business Registered as Veteran, Minority or Woman owned? _______________________________________________________

Does your business accept credit cards for payments under $10,000? YES NO

- Is there a fee to use this form of payment? YES NO

NOT SUBMITTING QUOTE STATEMENT

If, upon examination of the specifications, you decide not to submit a QUOTE, please indicate your reason below and return to the above referenced FAX number or email address.

Not submitting a quote at this time. Not interested in receiving any further RFQ’s.

Reason for not submitting: Reason for removal:

Date: ________________________________ Company Name: __________________________________________________________

Attachment A Contractor Requirements

1. CONTRACTOR RESPONSIBILITY: Contractor to meet all local and state building codes for structural, electrical, plumbing or as applicable. All material and tools on work site must be secure to provide safety to house staff and consumers. Work site is to be cleared of debris and broom swept at the end of each day.

2. Wage and Hours Provisions:

If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither Contractor’s employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department.

Pursuant to § 9 (A), Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law.

Pursuant to § 9 (A), Contractor and its subcontractors must provide OPWDD with a certified payroll when submitting an invoice for payment.

3. Insurance: The Contractor agrees that without expense to the State, insurance will be maintained during the period of the proposal and contract, insurance of the kinds and in the amounts indicated, with insurance companies authorized to do such business in the State of New York, covering all operations under this proposal and contract.

A. The Contractor shall furnish to OPWDD a Certificate or Certificates in a form satisfactory to the Agency, showing compliance with the requirements of this section.

The State of New York Office for People with Developmental Disability will be expressly named as additional insured on each policy in accordance with above. Certificates of insurance should be forwarded to the OPWDD. Certificates shall state the policies shall not be changed or cancelled until 30 days written notice has been given to OPWDD.

Required insurances include but may not be limited to:

(1) A policy covering the obligations of the successful bidder in accordance with the

Workers’ Compensation Law. The contract shall be void and of no effect unless the successful bidder procures such policy and maintains it during the period of the contract. The Workers Compensation Board website can be found here:

https://www.wcb.ny.gov/.

(2) Policies covering bodily injury, liability and property damage of the types hereinafter specified, each with limits of liability not less than $1,000,000.00 for all damages arising out of bodily injury, including death at any time resulting there from, sustained by one person in any one accident, and subject to that limit for that person, and not less than $2,000,000.00 for all damages arising out of bodily injury, including death at any time resulting there from, sustained by two or more persons in any accident and not less than $2,000,000.00 for all damages arising out of injury or destruction of property.

https://www.wcb.ny.gov/

a. Contractor's liability insurance issued to and covering the liability of the successful bidder with respect to all work performed by them under the proposal and the contract.

b. Protective liability insurance issued to and covering the liability of the people of the State of New York with respect to all operations under this proposal and the contract, by the successful bidder, including omissions and supervisory acts of the State.

(3) If all or part of the contract requires services of a professional consultant a policy covering Professional Liability Insurance is required.

(4) Automobile Liability insurance is required anytime the activity might involve a vehicle entering Agency property or if a vehicle is used as part of the service or work provided.

4. If Subcontractors are used, they must be pre-approved by the Finger Lakes DDSO

5. Work must be guaranteed for at least one year. Warranty is to include parts, materials, and labor.

6. Contractors may be removed from the Finger Lakes DDSO Contractor’s List for any of the following reasons: (1) Poor workmanship. (2) Failure to meet project deadlines. (3) Failure to follow program specifications and requirements. (4) Poor evaluations Prior work performance will be used as an evaluation tool in the award decision. (5) Failure to submit payrolls for prevailing wage review. (6) Failure to respond to bid package solicitations.

7. Invoices are to be submitted no later than 30 days from the date on the invoice. Invoice must indicate: PO# OPD01-, Unit ID#3660235 and type of service rendered.

Email a pdf copy of your invoice, BSC Invoice Submission Form and supporting documentation to the BSC at: AccountsPayable@ogs.ny.gov with the following subject field: Contractor Name, OPWDD, Unit ID# 3660235 and Invoice #.

The state of New York may require the Contractor to submit billing invoices electronically.

E-Invoicing information may be found at: https://bsc.ogs.ny.gov/nys-vendors.

The OPWDD shall pay invoices submitted by the Contractor within thirty (30) calendar days (excluding legal holidays) from confirmation of services by the designated payment office, in accordance with New York State Finance Law Article 11-A. These payments may be adjusted by the OPWDD to reflect only those expenditures that were made in accordance with the bid.

8. The winning contractor will be required to sign indicating their agreement to Appendix A, Standard Clauses for New York State Contracts.

9. The contractor awarded this project will be issued a Purchase Order in the Statewide Financial System. Awards are not final, and work should not be completed until a Purchase mailto:AccountsPayable@ogs.ny.gov https://bsc.ogs.ny.gov/nys-vendors

Order is issued. If the awarded contractor is not registered as a vendor in the Statewide Financial System a Substitute W-9 will be required so that we can submit a request to register you in the system.

10. THE FINGER LAKES DDSO RESERVES THE RIGHT TO:

(1) The Agency reserves the right to make awards within (90) days or such longer period as shall be specified in the RFQ documents after the date of the RFQ deadline, during which period quotes shall not be withdrawn unless the bidder distinctly states in the quote that acceptance thereof must be made within a shorter specified time. If, however, an award is not affected within the ninety (90) day period, a quote shall remain firm until such later time as either a contract is awarded by the State or the contractor delivered to the Agency written notice of the withdrawal of the quote.

(2) Reject any or all proposals received in response to the RFQ.

(3) Withdraw the RFQ at any time, at the agency’s sole discretion.

(4) Make an award under the RFQ in whole or in part.

(5) Disqualify any contractor whose conduct and/or proposal fails to conform to the requirements of the RFQ.

(6) Seek clarifications and revisions of proposals.

(7) Use proposal information obtained through site visits, management interviews and the state’s investigation of a contractor’s qualifications, experience, ability or financial standing, and any material or information submitted by the contractor in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the RFQ.

(8) Prior to the RFQ Deadline, amend the RFQ specifications to correct errors or oversights, or to supply additional information, as it becomes available.

(9) Prior to the RFQ Deadline, direct vendors to submit proposals modifications addressing subsequent RFQ amendments.

(10) Change any of the scheduled dates.

(11) Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective vendors.

(12) Waive any requirements that are not material.

(13) Negotiate with the successful contractor within the scope of the RFQ in the best interests of the state.

(14) Conduct negotiations with the next responsible contractor, should the agency be unsuccessful in negotiating with the selected contractor.

(15) Utilize any and all ideas submitted in the proposals received.

(16) Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 90 days from the bid opening.

(17) Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offeror’s proposal and/or to determine an offeror’s compliance with the requirements of the solicitation. Depending on the nature of the procurement, there may be additional state reserved rights beyond those presented here.

(18) NYS LABOR LAW 220-i REGISTRATION REQUIRED FOR ALL ARTICLE 8

CONTRACTORS

Effective December 30, 2024, in order to be qualified to work on public works projects covered by Article 8 of the Labor Law, all contractors (including subcontractors) must be registered with the New York State Department of Labor (NYSDOL) in accordance with Labor Law § 220-i. Contractors must be registered before submitting a bid. In addition, contractors must be registered prior to commencing any new work. Please note that subcontractors are not allowed without OPWDD written approval.

When submitting a bid to the Office for People With Developmental Disabilities (OPWDD) for Article 8 public work contracts, bidders must provide their NYSDOL registration number in the designated space on the bid form and submit their Certificate of Registration. Failure to provide a valid and verifiable registration number from the NYSDOL Registry and Certificate of Registration at the time of bid submission will result in disqualification of the bid.

For more information and instructions on how to become registered, please visit the NYS Department of Labor website at: Contractor and Subcontractor Landing | Department of Labor

Need More Help?

Please review the frequently asked questions on the NYSDOL website that have been created to provide additional support: Frequently Asked Questions for NYSDOL Contractor Registry | Department of Labor.

For any additional questions regarding the Contractor Registry process, please reach out to the Bureau of Public Work and Prevailing Wage at 518-457-5589 or send an email to: labor.sm.pwask@labor.ny.gov.

https://dol.ny.gov/contractor-and-subcontractor-landing https://dol.ny.gov/contractor-and-subcontractor-landing https://dol.ny.gov/frequently-asked-questions-nysdol-contractor-registry https://dol.ny.gov/frequently-asked-questions-nysdol-contractor-registry

3. Insurance: The Contractor agrees that without expense to the State, insurance will be maintained during the period of the proposal and contract, insurance of the kinds and in the amounts indicated, with insurance companies authorized to do such bu...