Statement_of_Work.pdf

BILLINGS AREA Section: 01010 Area-wide Service Contract – Emergency Generator Sets

STATEMENT OF WORK 01010 - 1

SECTION 01010 - STATEMENT OF WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

The Project consists of an Area-wide preventative maintenance contract for the emergency generators, automatic and associated transfer switches at six individual Service Units in the Billings Area Indian Health Service. Attached to these specifications are individual checklists, procedures, and reporting requirements that shall be adhered to. Contractor may use their own checklist but it must at a minimum include all components listed in the attached checklist provided by the government and must be approved for use by the Project Officer. In addition to complying with NFPA 110, 2010 Edition and NFPA 99, 2012 Edition, all work shall conform to the individual manufacturer’s requirements and/or recommendations.

1. Project Location: Blackfeet Service Unit Blackfeet Community Hospital, Browning, Montana 59417 Contact: Ron Lahr, Maintenance Supervisor 406-338-6159

Fort Belknap Service Unit Fort Belknap Hospital, Harlem, Montana 59526 Hays Clinic, Hays, Montana 59527 Contact: Frank Doney, Facility Manager 406-353-3172

Fort Peck Service Unit Poplar Health Center, Poplar, Montana 59255 Wolf Point Health Center, Wolf Point, Montana 59201 Contact: Dana Matejovsky, Facility Manager 406-768-3491

Crow Service Unit Crow Hospital, Crow Agency, Montana 59022 Lodge Grass Health Center, Lodge Grass, Montana 59050 Contact: Deano Yarlott, Facility Manager 406-638-3402

Northern Cheyenne Service Unit

Northern Cheyenne Health Center, Lame Deer, Montana 59043 Contact: Robert Magpie, Maintenance Supervisor 406-477-4411

Wind River Service Unit Fort Washakie Clinic, Fort Washakie, Wyoming 82514 Contact: Todd Norris, Facility Manager 307-332-7300

STATEMENT OF WORK 01010 - 2

2. Owner: Billings Area Indian Health Service 2900 Fourth Ave. N.

Billings, MT 59101

3. Contracting Officer Burke Helmer, P.E.

Representative Billings Area Office 406-247-7088 Burke.helmer@ihs.gov

4. Contracting Officer: Jerry Black IHS Contracting Officer Billings Area Office 469-247-7068 Jerry.Black@ihs.gov

B. The Work includes a semi-annual preventative maintenance contract for emergency generators and corresponding automatic transfer switches. Contractor shall furnish all labor, materials, and supplies (oils and filters) to perform preventative maintenance to the equipment outlined in this contract. Contractor shall be responsible for the proper disposal of the used oils and filters at their expense. Contractor shall be responsible for all travel and lodging during period of performance.

Battery and coolant replacement shall be handled on an as-needed basis and the cost shall be separate from this contract.

C. The Work will be constructed under a single prime contract. (Davis-Bacon wages apply)

1.2 CONTRACTOR USE OF PREMISES

General: During the period of work, the Contractor shall have restricted use of the premises for service work outside the generator room. The Contractor's use of the premises is limited only by the Owner's right to perform work or to retain other contractors on portions of the Project.

A. Use of the Site: Limit use of the premises to work in areas indicated. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

B. Interruption of Existing Patient Care Service: Do not interrupt patient care services unless permitted under the following conditions:

a. Notify the Facility Manager and Project Officer no fewer than 7 calendar days in advance of proposed interruption of service.

b. Do not proceed with interruption of service without facility manager’s permission.

Division 01 – General Requirements

1. Contractor will be required to obtain a security clearance for the Superintendant responsible for conducting work within the hospital prior to conducting any work. Contact hospital administration for details.

2. Maintain the Site in a reasonably clean and safe condition in compliance with applicable OSHA regulations.

3. The Work will be produced during Standard Work Hours 7:00 AM – 5:30 PM excluding weekends and Federal holidays.

STATEMENT OF WORK 01010 - 3

4. Power and other utilities shut downs shall only occur during Standard Work Hours and must be coordinated with a representative of IHS.

END OF SECTION 01010

Specifications

PREVENTATIVE MAINTENANCE SERVICE CONTRACT

EMERGENCY GENERATORS

EFFECTIVE DATE OF COVERAGE

October 1, 2019 thru September 30, 2020 (Base Year) plus four option years.

BID PRICE

Price to include labor, travel costs and supplies and materials required in the preventative maintenance checklist. See below who provides filters, oils, etc.

Coolant and battery replacement shall be handled on an as-needed basis and the cost shall be separate from this contract.

HOURS OF COVERAGE

Monday to Friday 7:00 am to 5:00 pm, Federal Holiday’s excluded.

1. The contractor will be authorized to perform the work under this contract only during the time outlined above. Contractor will not be authorized to work on the equipment at any other time. The equipment cannot be made available at other times due to the mission of this facility.

2. Contractor will not be authorized to fragment the work required under this contract. Contractor must ensure that the work is scheduled in such a manner that when it is started it will be completed without interruption.

Contractor’s personnel will not be permitted to leave the installation to perform work required by service calls.

3. Contractor must be on-site performing the work under this contract for 8 hours per unit.

CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

1. The Contracting Officer’s Technical Representative under this contract shall be:

COTR

Burke Helmer, P.E.

Area Facilities Management 406-247-7088

2. The COTR is only authorized to give technical guidance for the Contracting

Officer as it relates to the requirements of this contract. All scheduling, arrangements for utility shut downs and coordination with security will be performed through the listed facility managers on specification 01010-Summary.

The COTR is not authorized to modify the price or scope of work in this contract.

Such matters must be submitted in writing for consideration to the Contracting Officer.

CONTRACTOR’S QUALIFICATIONS

Contractor will submit to the COTR on the firm’s official letterhead the following information with their bid:

1. Listing of references – Contractor will document experience in servicing similar make and model equipment/system over the past 5 years in a healthcare setting. Listing the names of three firms for which the contractor has maintained the equipment outlined in this service contract shall fulfill this requirement. Contractor to include the name of each firm along with a name and a telephone number of a management official that can be contacted to verify the contractor’s past track experience in maintaining and repairing similar equipment and/or systems.

2. Contractor’s Personnel Experience – Only journeymen experienced workers will be allowed to perform work on this contract. Contractor will be required to document the background experience that qualifies his/her employees to perform the work of the contract.

a. To be considered “experienced” contractor’s personnel must have completed an apprenticeship training program or equivalent training experience in the work required in this contract and have at a minimum 4 years experience as a journeyman after completion of the training requirements.

b. Contractor must furnish a photocopy as evidence (e.g., Apprenticeship Certificates, License) for each qualified employee the contractor will be sending to the site to perform the work.

c. Contractor will furnish the names of personnel who will be performing the work under this contract.

d. Contractor’s employees other than those authorized to perform the work will not be allowed to perform the work will not be allowed to perform work under this contract.

e. Contractor may submit documentation for other personnel to qualify them for the contract at any time during the period of the contract, if the same documentation is submitted to the contracting office at least five administrative days prior to employee showing up on the site to perform the work required under the contract.

TYPE OF CONTRACT

Preventative Maintenance – Contractor will furnish all labor, materials, and supplies (oils and filters) to perform preventative maintenance to the equipment outlined in this contract for the effective dates of coverage of this contract.

Contractor is responsible for proper disposal of the used oils. Oil and filters shall be specified by the respective facility managers and/or per manufacturer recommendations.

LEVEL OF SERVICES

1. Preventative Maintenance Semi-Annually for generator sets and their transfer switches.

ADDITIONAL SERVICE OPTION

Contractor must be available for emergency work if needed during the contract period.

Prices and cost of emergency work will be negotiated at time of service.

EQUIPMENT IDENTIFICATION (NOMENCLATURE)

Generator Nameplate Information

Browning Service Unit:

3408B CAT (Blackfeet Community Indian Hospital, Browning, MT 59417):

Rating: 400 KVA 60 Hz 3 Phase 120/208 Volt # of transfer switches - 3

1100 ONAN (Blackfeet Community Indian Hospital, Browning, MT 59417):

Rating: 156 KVA Model number AC 11000 S/n number 11-242324359798 Cat number 4359798 # of transfer switches - 2

Fort Belknap Service Unit:

96A03702-S GENERAC (Fort Belknap Health Center, Harlem, MT 59526):

Rating: 187.5 KVA Model 96103702-S Serial 2029131 277/480 Volt # of transfer switches - 1

2000 SERIES GENERAC (Hays Health Center, Hays, MT 59527):

Rating: 193.7 KVA

155 KW

Model 144600200 Serial 2051915 120/208 Volt # of transfer switches - 1

Fort Peck Service Unit:

Vern E. Gibbs Health Center

Onan located at Poplar, MT

Model: 100.ODYC-15R/19622J Serial: A790389354 Rating: 125 KVA 120/208 volts

100 KW

1 Transfer switch

Generac located at Poplar, MT

Model: SD0130-G367.5D18EPNLC Serial: 2065667 Rating: 162.5 KVA 120/208 volts

130 KW

1 Transfer switch

Chief Redstone Health Center

Kohler located at Wolf Point, MT

Model: 230R0Z271 Serial: 252252 Rating: 288 KVA 288 volts

230 KW

1 Transfer switch

Crow Service Unit:

Crow Hospital

3408 Caterpillar located at Crow Agency, MT

Model: SR4-9Y0436 Serial: 8LF01149 Type: CAT SR4 Engine Make: CAT 3406B Rating: 438 KVA

277/480 volts 526 amps

350 KW

2 Transfer switches (1 is auxiliary)

3208 Caterpillar located at Crow Agency, MT

Model: SR4-9Y0416 Serial: 9EF00814 Type: CAT SR4 Engine Make: CAT 3208 Rating: 200 KVA 277/480 volts 241 amps

160 KW

2 Transfer switches

Lodge Grass Clinic

Cummings located at Lodge Grass, MT

Model: 440FDR7110JJW Serial: DE-19-50771-4/30-1 Type: Cummings Engine Make: Cummings (CPL-630) Rating: 156 KVA 120/208 volts

125 KW

Northern Cheyenne Service Unit:

Northern Cheyenne Health Center

Onan located at Lame Deer, MT

Model: 250-ODFM-17R/22368M Serial: E800505676 Type: Onan Engine Make: Cummings (CRL396) Rating: 312.5 KVA 480 volts

250 KW

Wind River Service Unit:

Fort Washakie Health Center

Onan located at Fort Washakie, MT

Model: 10582720100 Serial: 210145 Type: Generac Engine Make: Generac Rating: 325 KVA 120/208 volts

300 KW

TECHNICAL STATEMENT OF WORK

Contractor shall complete the following attached EPSS maintenance schedules and logs for each emergency generator and their ATS equipment located at all six service units. In addition, the vendor shall complete the Emergency Generator System Cover Sheet for each emergency generator system. The number of transfer switches per generator is noted above. The dates of service for the first semi- annual visit and the second semi-annual visit shall be negotiated with the respective facility managers.

Emergency Generator System Cover Sheet EPSS Maintenance Schedule EPSS Maintenance Log EPSS Operation and Testing Log

The Contractor shall complete all maintenance components listed on the schedule regardless of the noted frequency. At the completion of the service work, the contractor shall have a representative of the healthcare facility sign and date the EPSS Maintenance Schedule noting receipt of the contract deliverables. A copy of all schedules and logs shall be mailed to the COTR at the Area Office located in Billings, MT.

NFPA 110 EPSS Maintenance Schedules