RFQ1019043TRS.docx

This is a combined synopsis/solicitation for a service contract prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, Simplified Acquisition Procedures. This procurement is conducted under Simplified Acquisition procedures pursuant to the authority of Federal Acquisition Regulation (FAR) Subpart 13 and FAR 37.1, Service Contracts--General. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price contract in response to Request for Quotation (RFQ)-10-19-043-TRS. This solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05. The associated North American Industry Classification System code is 238210 and the small business size standard is $15.0 million.

PRICE SCHEDULE - PREVENTIVE MAINTENANCE SERVICES ON THE EMERGENCY GENERATORS, AUTOMATIC AND ASSOCIATED TRANSFER SWITCHES:

BASE YEAR: 12 MONTHS @ $__________ per month = $_______________.

OPTION YEAR ONE: 12 MONTHS @ $__________ per month = $_______________.

OPTION YEAR TWO: 12 MONTHS @ $__________ per month = $_______________.

OPTION YEAR THREE: 12 MONTHS @ $__________ per month = $_______________.

OPTION YEAR FOUR: 12 MONTHS @ $__________ per month = $_______________.

GRAND TOTAL: $____________________.

PERIOD OF PERFORMANCE: The performance of this contract shall be from October 1, 2019 through September 30, 2020, with four 12-month options.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000) the period of performance shall be extended in accordance with the following schedule:

Option year one: October 1, 2020 through September 30, 2021 Option year two: October 1, 2021 through September 30, 2022 Option year three: October 1, 2022 through September 30, 2023 Option year four: October 1, 2023 through September 30, 2024

PURPOSE OF THE CONTRACT: The purpose of this contract is to acquire preventive maintenance services on the emergency generators, automatic and associated transfer switches at six Indian Health Service facilities in the Billings Area Indian Health Service.

STATEMENT OF WORK: The contractor shall provide all labor, travel costs, supplies and materials to perform preventive maintenance services on the emergency generators, automatic and associated transfer switches at the Blackfeet Service Unit, PHS Indian Hospital, Browning, Montana; Fort Belknap Service Unit, PHS Indian Health Center, Harlem, Montana; Fort Peck Service Unit, PHS Indian Health Center, Poplar, Montana; Crow Service Unit, PHS Indian Hospital, Crow Agency, Montana; Northern Cheyenne Service Unit, PHS Indian Health Center, Lame Deer, Montana; and Wind River Service Unit, PHS Indian Health Clinic, Fort Washakie, Wyoming. The contractor shall complete the services as outlined in the attached specifications. The Service Contract Act Wage Determination Number 2015-5398, Revision Number 9, dated July 16,2019; Wage Determination Number 2015-5397, Revision Number 9, dated July 16, 2019; Wage Determination Number 2015-5407, Revision 9, dated July 16, 2019, is applicable to the services in accordance with Federal Acquisition Regulation (FAR) 52.222-41, Service Contract Labor Standards (AUG 2018).

CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The Contracting Officer's Representative (COR) for this contract will be Burke Helmer, Mechanical Engineer, Billings Area Indian Health Service, 2900 Fourth Avenue North, P.O. Box 36600, Billings, Montana 59107. The COR shall be responsible for: (1) Monitoring the contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the contractor in the resolution of technical problems encountered during performance of this contract.

INVOICE SUBMISSION AND PAYMENT: The contractor shall submit its invoice to the facility manager at each respective Service Unit. The contractor agrees to include the following information on each invoice: (1) Contractor's name, address and telephone number; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Dates of Service; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

PRO-CHILDREN ACT OF 1994: The contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided.

BASIS OF AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) LISTING OF REFERENCES = 50 POINTS. Offerors shall provide, at a minimum, three (3) references for their most recently performed contracts in which similar or the same services were performed by the offeror within the last two (2) years from the date of proposal submission; and (2) COMPANY PAST PERFORMANCE = 50 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. Please list contracts that your firm has held with Government and/or commercial accounts. The offeror shall provide the following information in an attachment: (a) Agency or Customer Name/Address; (b) Contract number (if applicable); (c) Contract Performance Period; (d) Contract description of services (location, and description of services); (e) Type (type and quantity of personnel provided); (f) Dollar Value of contract (g) Point of Contact including name, phone, facsimile, and Internet/E-Mail address. In evaluating past performance the Government may also use information from its own files, information provided by the offeror, or from any other sources it deems appropriate. Offerors will be given the opportunity to clarify information concerning the relevancy of an offeror's past performance information, and any adverse past performance information to which the offeror has not previously had an opportunity to respond. If the offeror has no relative past performance they shall affirmatively state so. NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror's past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

PROPOSAL SUBMISSION INSTRUCTIONS: Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov . All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 407, Billings, Montana 59101, no later than 5:00 p.m. M.D.T., on September 11, 2019. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by e-mail at Tanya.Schwab@ihs.gov or by fax at (406) 247-7108.

ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

(Other Than Commercial Items)

2.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 48 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR)(48 CFR CHAPTER 3) CLAUSES

352.215-70 Late Proposals and Revisions Dec 18, 2015 352.222-70 Contractor Cooperation in Equal Employment Opportunity