Mobile_Biometric_Application_RFQ_Amednment_1.pdf

U.S. Department of Justice

Federal Bureau of Investigation (FBI)

Criminal Justice Information Services Division (CJIS)

Global Initiatives Unit (GIU)

Mobile Biometric Application (MBA)

Request for Quotations (RFQ)

RFQ0023703

August 29, 2015

Amendment 1 September 3, 2015

CJIS GIU MBA PROCUREMENT SENSITIVE Amd 1 - 09/3/15

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1.0 GENERAL BACKGROUND

The Criminal Justice Information Services (CJIS) Division’s Quick Capture Platform (QCP) is a state-of-the-art biometric system that enables investigators to collect and store fingerprint data during domestic and international investigations. The QCP enables instant access to federal fingerprint databases. This comprehensive access to the main United States (U.S.) Government biometric holdings enables QCP users to quickly establish whether a subject has possible terrorist links (in the U.S. or abroad) or is likely to pose a threat to the U.S.

The QCP originated in 2007, as an investigative tool for use by the FBI Hostage Rescue Team during operations conducted overseas. The purpose was to develop a platform capable of providing a rapid collection and response in hostile environments. Since the QCP’s inception, the FBI’s need for a tool that is capable of biometric collection, as well as providing rapid responses, has expanded from supporting overseas investigations to include increased domestic use.

Currently the FBI’s mobile biometric capture and identification platform is used to provide remote identification submission and response capabilities. The platform provides the capability to capture biometric and biographic information, package it in a transaction that conforms to the FBI’s Electronic

Biometric Transmission Specification (EBTS), and send it electronically to the CJIS systems for searching/matching/enrollment of biometric data.

The current QCP has a large footprint, typically stored in backpacks or Pelican cases and not optimized for mobile operations. Future platforms should be made smaller to increase mobility and ease of use.

The platforms are not designed to fully utilize the current and future CJIS Information Technology infrastructure.

2.0 SCOPE

The scope of this Request for Quotations (RFQ) is to award a contract for a software solution to capture biometrics on android-based cellular devices, as further described in this RFQ. The FBI intends to select a vendor solution for operational use that will result in a procurement of software which will provide the

FBI with the ability to perform a biometric collection. This collection, at a minimum, should include fingerprints and facial photographs for submission and receipt of a response, via the android-based application from any domestic location with cellular service.

The RFQ is a follow up to the Request for Information (RFI) that was released in the summer of 2014.

This RFQ describes the mobile biometric collection effort by the FBI to offer a Mobile Biometric

Application (MBA) that will operate on the FBI Android based phone and tablet, currently the Samsung

Galaxy S5 and Samsung Galaxy Tab 4.

The intent of this effort is to procure a MBA for the FBI.

2.1 CONTRACT/CLIN STRUCTURE

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This effort is an Open Market, unrestricted RFQ in accordance with FAR 12.6 Commercial Items that will be solicited in two phases.

This Contract shall contain four Contract Line Item Numbers (CLINS).

CLIN 0001 – Application Licenses - Firm Fixed Price (FFP) on a per license basis pertaining to the

Mobile Biometric Application, including maintenance for patches and upgrades in the pricing. Quotation of this CLIN shall be for a quantity of 500 licenses for base and all four option periods.

CLIN 0002 – Services - FFP and pertain to Services required in the Base Period only. Services shall encompass training requirements.

CLIN 0003 – Travel – Time and Materials (T&M) travel associated with this CLIN will be based on one trip per month in the Base Year for a 6 day, 5 night stay in Clarksburg, WV under Federal Travel

Regulation (Sunday through Friday).

CLIN 0004 – Other Direct Costs (ODC’s) – FFP for the ancillary items required that are not identified as

Government-furnished equipment (GFE) in the RFQ for the Base Period only.

3.0 DESCRIPTION OF WORK

3.1 Contractor Requirements

• The Contractor shall identify a software application compatible with the Samsung Galaxy

S5, Samsung Galaxy Tab 4, and Integrated Biometrics LLC., Watson-Mini fingerprint scanner, part # 1BHWM2FR-03. Each of the devices will be provided as GFE.

• Within 30 days after award, the Contractor shall provide a capabilities demonstration and presentation on all functionality, except for end-to-end communication, to the Government to include training on the functional use of the software on the GFE, as well as a training manual.

• 10 licenses will be required within 10 days completion of capabilities demonstration and presentation. The balance of licenses will be required upon deployment at the end of the base period.

• The Contractor shall participate in quarterly progress meetings with the Government regarding device functionality, forecast of patches, version upgrades and other maintenance schedules. The quarterly progress meetings shall take place in the base and all option periods and be conducted via conference call.

• The Contractor shall perform all necessary software upgrades and patches as they are released during this Period of Performance (POP).

• If during the POP any software implemented to provide services under this RFQ becomes

End of Life or End of Support, the Contractor shall notify the Government a year in advance.

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• The Contractor shall provide the application licenses; assist and document installation procedures on android based devices; perform testing of the device in the test environment; provide assistance with testing in the operational environment; perform maintenance on the device; and conduct troubleshooting relative to the software functioning properly. This work shall be completed in the Base Year.

• The Contractor shall establish a formal organization responsible for executing the total effort required by the contract. A clear line of project authority shall exist among all organizational elements (including subcontractors). Roles, responsibilities, authority, and reporting requirements shall be established for each organizational element.

• If ancillary items are required that are not identified in this RFQ, the Contractor shall provide those items in a Bill of Materials with pricing.

3.1.1 Government Purpose Rights

The Government will retain Government Purpose Rights as outlined below.

Use, modify, reproduce, release, perform, display, or disclose technical data within the

Government without restriction; and

Release or disclose technical data outside the Government and authorize persons to whom release or disclosure has been made to use, modify, reproduce, release, perform, display, or disclose that data for United States government purposes. (Emphasis Supplied)

3.2 Software Requirements

Contractor services shall include implementation of the application on devices to verify the technical design and integration and installation of the approved solution.

3.2.1 Compatibility and Design

• Compatible platforms - The MBA shall be compatible with mobile platforms for Google

Android, with a minimum operating system requirement of Lollipop and KitKat versions.

• Design compatibility - The MBA shall be easy to install, easy to update, easy to remove, intuitive and easy to navigate software graphical user interface and is effective handling errors. Design shall be to current EBTS standards.

• Device plug-in approach - The MBA shall use a plug-in architecture to simplify integration of the Integrated Biometrics LLC., Watson-Mini fingerprint scanner, part #

1BHWM2FR-03.

• The MBA must be able to utilize an import custom configuration feature for ability to push configuration changes to remotely deployed devices.

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• Wavelet Scalar Quantization - The MBA shall utilize Wavelet Scalar Quantization algorithm for compression of fingerprint images captured at 500 pixels or greater.

3.2.2 Capture Functionality

Capture biometrics - The MBA shall support the capability to capture biometrics as defined in the current EBTS.

Capture thumb slap/rolled impression - The MBA shall have the capability to collect thumb slap/rolled impression fingerprints separately.

Plain fingers - The MBA shall provide the capability to collect plain/rolled impression fingerprints.

Predefined order - The MBA shall provide the capability to collect fingerprints in a predefined order.

Modify collection order - The MBA shall provide the ability to modify collection order of the fingerprints in the field.

Variable sensitivity controls - The MBA shall allow for the detection of fingers lifted during rolled fingerprint capture and detection of shifted finger position during rolled fingerprint capture.

Selecting individual fingerprints - The MBA shall have the capability to view individual collected fingerprint images with selectable images for reprinting.

Perform sequence checking - The MBA shall have capability to perform automatic sequence checking functions to ensure that individual fingerprint position designations are consistent with plain impressions.

Sequence checking errors - The MBA shall provide indication for sequence checking errors.

Image quality - The MBA shall perform image quality assessment.

Image quality errors - The MBA shall provide indication for image quality errors.

Recapture fingerprints for image quality - The MBA shall provide the capability for an operator to re-capture individual fingerprint images in the event that quality was insufficient to meet National Institute of Standards and Technology (NIST) Fingerprint

Image Quality (NFIQ) threshold requirements.

Accommodate for missing and unprintable fingers - The MBA shall provide the capability to accommodate amputated (missing) and unprintable (bandaged) fingers.

Designate missing and unprintable fingers - The MBA shall provide the capability to designate and display amputated (missing) fingers and unprintable or bandaged fingers.

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Support NBIS NFIQ - The MBA shall support use of the NIST Biometric Image Search

(NBIS) NFIQ implementation for fingerprint image quality.

Capture photo image of face - The MBA shall have the capability to collect up to five (5) face images utilizing the mobile device camera.

Selective re-capture of face images - The MBA shall have the capability to selectively recapture individual face images.

Set facial image capture order - The MBA shall provide the capability to set facial image capture order (Pose directions).

Unsuccessful biometric capture - The MBA shall provide an indicator for an unsuccessful biometric capture.

Progress indicators - The MBA shall provide the user with progress indicators during biometric collection (As sections are complete or incomplete).

No cellular service – The MBA shall be able to queue the transaction until cellular reception is available; at which time it will automatically send the transaction.

3.2.3 Transmission

The MBA must transmit submission packages via Simple Mail Transfer Protocol and receive responses via Post Office Protocol 3 to meet existing Infrastructure requirements.

The MBA shall transmit using current EBTS standard transactions.

Transmission connection - The MBA device shall connect to a cellular network through an encrypted Federal Information Processing Standard (FIPS) 140.2.

Transmission asynchronously - The MBA device shall provide the capability for transmissions that can occur asynchronously from the saving and sending by an operator if the communication lines are busy or unavailable.

3.2.4 Submission

Submitting transactions - The MBA shall submit EBTS transactions.

Search - The MBA shall include the ability to submit a transaction for a search of the database and receive a response.

3.2.5 Submitted Transactions

Transaction Status - The MBA shall track transaction status.

Date/Time for each transaction status - The MBA shall record date/time for each transaction status.

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3.2.6 Transmission Responses

Receive transaction responses - The MBA shall receive EBTS transactions.

EBTS Responses - The MBA shall accept current EBTS formatted responses.

Response notification – A response notification shall be received and acknowledged when the user has the application running or closes the application in the notification bar icon.

3.2.7 Training Mode

Support Training mode operations - The MBA shall support training mode operations.

Training mode is defined as an environment where the user is able to create and submit a test transaction to a non-operational environment which will then provide a response back to the device.

3.2.8 EBTS Compliance

The MBA shall comply with the EBTS outlined below.

• Type-1 Transaction Information - The MBA shall include transaction information in the

Type-1 record.

• Type-2 Descriptive Text - The MBA shall include EBTS Type-2 record descriptive data fields.

• Type-4 Fingerprint - The MBA shall include fingerprint images in the Type-4 record, as appropriate according to EBTS.

• Type-14 Fingerprint - The MBA shall include fingerprint images in the Type-14 record, as appropriate according to EBTS.

• Type-10 Facial Images - The MBA may include facial images in the Type-10 record.

(Optional)

• Produce TPRS submissions - The MBA shall generate Ten-Print Rap Sheet or TPRS transactions for submission.

• Produce CAR transactions - The MBA shall generate Criminal Ten-Print Answer

Required or CAR transactions.

• Support EBTS data fields - The MBA shall support data fields of the most recent EBTS, in accordance with the specified Type of Transaction (TOT).

• Mandatory fields - The MBA shall support mandatory fields required by the most recent

EBTS, in accordance with the specified TOT.

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• Optional fields - The MBA shall support optional fields allowed by the most recent EBTS, in accordance with the specified TOT.

• Conditional fields - The MBA shall support conditional fields allowed by the most recent

EBTS, in accordance with the specified TOT.

• Enforce EBTS data requirements - The MBA shall enforce data requirements of the most recent EBTS, in accordance with the specified TOT.

• Ensure required EBTS fields are populated - The MBA shall ensure that all required fields are populated.

• Allow optional EBTS fields - The MBA shall allow optional fields to be populated for a given TOT.

• Enforce conditional fields - The MBA shall ensure conditional fields are populated, as appropriate.

• Enforce record rules - The MBA shall ensure that the appropriate record types are present for the specified TOT.

• Enforce EBTS field validation rules - The MBA shall enforce validation rules for individual fields as stated in EBTS.

• Enforce field length - The MBA shall enforce field length requirements.

• Enforce field character requirements - The MBA shall enforce field character requirements.

• Enforce field format requirements - The MBA shall enforce field format requirements.

• EBTS compression techniques - The MBA shall conform to the most recent EBTS for compression techniques.

• EBTS compression rates - The MBA shall conform to the most recent EBTS for compression rates.

3.2.9 Permissions

View, Add, Edit and Delete demographic data - The MBA shall enforce permissions to view, add, edit and delete demographic data.

View, Add, Edit and Delete captured images - The MBA shall enforce permissions to view, add, edit and delete captured images.

View captured fingerprints - The MBA shall enforce permissions to view captured fingerprints.

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Delete captured fingerprints - The MBA shall enforce permissions to delete captured fingerprints.

Transmit records - The MBA shall enforce permissions to transmit records.

Override quality errors - The MBA shall enforce permissions to override quality errors.

Configure minimum quality error retries - The MBA shall enforce permissions of the minimum number of quality retries before permitting quality errors to be overridden.

Override sequence error - The MBA shall enforce permissions to override sequence errors.

Configure minimum sequence error retries - The MBA shall enforce permissions of the minimum number of sequence retries before permitting sequence errors to be overridden.

Override other errors - The MBA shall enforce permissions to override other errors not related to quality or sequence.

Configure minimum other error retries - The MBA shall enforce permissions of the minimum number of retries before permitting other errors to be overridden.

3.2.10 Peripherals

Successful connection acknowledgement - The MBA shall provide an indicator that the peripheral was successfully connected.

Unsuccessful connection acknowledgement - The MBA shall provide an indicator that the peripheral was unsuccessfully connected.

Fingerprint Sensor – The MBA shall provide the ability to work with the Integrated

Biometrics LLC., Watson-Mini fingerprint scanner, part # 1BHWM2FR-03.

The Watson-Mini fingerprint scanner shall be tethered via Micro USB.

3.2.11 NBIS checking

Perform sequence checking - The MBA shall have capability to perform automatic sequence checking functions to ensure that individual fingerprint position designations are consistent with plain impressions.

Image quality - The MBA shall perform image quality assessment.

Support NBIS NFIQ - The MBA shall support use of the NBIS NFIQ implementation for fingerprint image quality.

3.2.12 Performance

Software launch - The MBA shall take one minute or less to launch the software.

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Software launch to responses received - The MBA shall take five minutes or less to launch the smartphone, launch the software, capture data, submit and receive responses for each transaction. This is dependent on smartphone, cellular reception and CJIS systems performing at normal operating levels.

Minimum submission standard - The MBA shall capture descriptive data (e.g. biographic data or EBTS type-2 data) along with a ten-print capture as the minimum standard for submission.

Check transaction submission - The MBA shall verify the transactions have been submitted and resubmit if necessary.

Delete transaction – The MBA shall provide the authority/capability to delete a submitted and received transaction and/or an automatic time frame delete (i.e., one day, ten days, 30 days, etc.).

Impact performance - The MBA shall provide scalability so that considerable increases in the number of biometric enrollments do not adversely impact performance.

Save data - The MBA shall be able to automatically save data if the software unexpectedly shuts down.

Multiple peripherals - The MBA shall be able to support capturing descriptive data and biometric data with multiple peripherals.

3.2.13 Implementation

• The Contractor shall provide technician support/services, as required, to install the MBA during the POP.

3.2.14 Post Implementation/Test

The newly installed MBA shall be fully tested with the CJIS infrastructure by the contractor in coordination with the Government to include but not limited to:

• The MBA shall be able to work with Google Android operating system. The FBI’s intent is for this application to be used on the FBI Android based phone and tablet, currently the

Samsung Galaxy S5 and Samsung Galaxy Tab 4.

• The MBA shall capture descriptive data.

• The MBA shall be able to send current EBTS submissions.

• The MBA shall be able to receive current EBTS responses.

• The MBA shall be able to monitor the submission and response of a transaction.

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• The MBA shall take one minute or less to launch the software after the smartphone has been powered on and is on the home screen.

• The MBA shall take five minutes or less to launch the software, capture data, submit and receive responses for each transaction.

• The MBA shall have ability to delete a single or multiple transactions.

During the post install phase, the Contractor shall work in accordance with the test and acceptance checklist that was created and accepted by the Government. Upon completion of the full system test, the test and acceptance checklist shall be completed by the Government. The Contractor shall present the test and acceptance checklist to the Contracting Officer’s Representative (COR) for acceptance within 30 days. The COR may then verify any of the points on the checklist. When the COR verifies that the system is fully functional and meets requirements, the COR will sign the original checklist and retain a copy for the project file.

3.3 Training Requirements

• The Contractor shall provide training for government end users, not to exceed ten (10) government personnel, on software design, functionality, and use, to include providing associated training guides.

• The Contractor shall provide training on the software application to the MBA program office employees, not to exceed ten (10) personnel, at the FBI location in Clarksburg, WV.

• The Contractor shall provide the Government with electronic copies of all Lesson Plans, User Manuals, Quick Reference Guides, Training Manuals/Guides, and a Pocket Guide.

Ten (10) hard copies (one per student) shall be provided for each student participating in the training.

3.4 Referenced Documents/Standards

The Government recognizes that some of the standards and their associated data items identified below, may change. Throughout this effort, the Contractor or the Government may propose following newer standards and their associated data items that replace or supersede those below. To substitute newer standards and their associated data items the Contractor shall: 1) identify existing standards and data items to be replaced; 2) identify new standards and associated data items proposed for use; 3) provide a rationale for using the new items including cost, schedule, performance, and supportability impact; and 4) receive government approval.

In the event of conflict between any of the documents comprised in the sections below, said conflict shall be brought to the attention of the Government and resolved with the Government.

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Standards

• ANSI/EIA-STD-748, Earned Value Management System.

• ANSI/EIA-649-1998, National Consensus Standard for Configuration Management.

• Electronic and Information Technology Accessibility Standards - Section 508 - Applicable

Accessibility Standards

• Federal information processing standards http://csrc.nist.gov/publications/fips/FIPS 199 http://csrc.nist.gov/publications/fips/fips199/FIPS-PUB-199-final.pdf

• IEEE Standard 1362-1998, IEEE Guide for Information Technology - System Definition -

Concept of Operations (ConOps) Document http://standards.ieee.org/findstds/standard/1362-

1998.html

• NIST Security publication 800-23 Guideline to federal organizations on security assurance and acquisition/use of tested/evaluated products http://csrc.nist.gov/publications/nistpubs/800-

23/sp800-23.pdf

• NIST Special publication 800-14 generally accepted principles and practices for securing information technology systems http://csrc.nist.gov/publications/nistpubs/800-14/800-14.pdf

• NIST Special publication 800-12 An introduction to computer security http://csrc.nist.gov/publications/nistpubs/800-12/handbook.pdf

• NIST Special publication 800-28 Guidelines on Active content and mobile code http://csrc.nist.gov/publications/nistpubs/800-28-ver2/SP800-28v2.pdf

• NIST Special Publication 800-30, Risk management guide for information technology systems http://csrc.nist.gov/publications/nistpubs/800-30-rev1/sp800_30_r1.pdf

• NIST Special publication 800-53a, recommended security controls for federal information systems and organizations http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf

• NIST Special publication 800-61, Computer security incident handling guide http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf

• NIST Special publication 800-63, Electronic Authentication guideline http://csrc.nist.gov/publications/nistpubs/800-63-1/SP-800-63-1.pdf

• NIST Special Publication 800-28, Guidelines on Active content and mobile code

• http://csrc.nist.gov/publications/nistpubs/800-28-er2/SP800-28v2.pdf

Other Compliance Documents

• National Institute of Standards and Technology Special Publication 800-53 (Revision 3), August 2009.

• Recommended Security Controls for Federal Information Systems.

• Information Systems Security Framework Policy, July 27, 2011

• Committee on National Security Systems, CNSSI-5000

• FBI Biometric specifications page – EBTS https://www.fbibiospecs.org/biometric_specs.html https://www.fbibiospecs.org/ebts.html http://csrc.nist.gov/publications/fips/fips199/FIPS-PUB-199-final.pdf http://standards.ieee.org/findstds/standard/1362-1998.html http://standards.ieee.org/findstds/standard/1362-1998.html http://csrc.nist.gov/publications/nistpubs/800-23/sp800-23.pdf http://csrc.nist.gov/publications/nistpubs/800-23/sp800-23.pdf http://csrc.nist.gov/publications/nistpubs/800-14/800-14.pdf http://csrc.nist.gov/publications/nistpubs/800-12/handbook.pdf http://csrc.nist.gov/publications/nistpubs/800-28-ver2/SP800-28v2.pdf http://csrc.nist.gov/publications/nistpubs/800-30-rev1/sp800_30_r1.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3-final_updated-errata_05-01-2010.pdf http://csrc.nist.gov/publications/nistpubs/800-63-1/SP-800-63-1.pdf http://csrc.nist.gov/publications/nistpubs/800-28-er2/SP800-28v2.pdf https://www.fbibiospecs.org/biometric_specs.html https://www.fbibiospecs.org/ebts.html

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4.0 PERSONNEL

The Contractor shall provide qualified, professional personnel that possess knowledge, skills, ability and experience to support requirements in Section 3.0 of this RFQ while meeting the required qualifications listed in Table A below. Work shall take place at both Contractor and CJIS facilities. When working at

CJIS facilities, normal operating hours shall take place between 7:00am – 5:00pm, except federal holidays. The Contractor shall not work at CJIS facilities outside the normal hours. The Contractor must be able to work independently and in partnership with FBI Staff during the period of performance.

Performance on this contract requires a TOP SECRET clearance. The contractor staff involved in this work shall possess a TOP SECRET clearance at the time of the quote submission, and will be required to sign Non-Disclosure Agreements. The contractor titled Software Engineer shall be identified in the quote response and shall be considered “KEY” or essential to the work of this Requirement. Prior to removing or diverting key personnel, the Contractor shall notify the COR or Project Manager (PM) thirty days in advance to include an explanation of the change and shall include the proposed equivalent or better replacement resume. Labor categories and total proposed price for the position shall be proposed for the period required. The Government estimates the following personnel requirements for Clarksburg, WV:

TABLE A: Personnel Requirements

Position Description

Estimated # of

Positions

Software Engineer

Required Active Clearance: Top Secret

Desired Experience: 5years of experience in software engineering; 3 years of experience with android-based applications; minimum of two (2) years of operational experience with biometric collection software/applications.

Functional Responsibility: Develops information systems by designing, developing, and installing software applications and/or solutions. Analyzes user needs and develops software solutions. Designs software or customizes software for client use with the aim of optimizing operational efficiency. Determines operational feasibility by evaluating analysis, problem definition, requirements, solution development, and proposed solutions. Prepares and installs solutions by determining and designing system specifications, standards, and programming. Improves operations by conducting systems analysis;

recommending changes in technical applications and analysis. Develops and applies methods, theories, and research techniques in the investigation and solution of advanced software applications and problems requiring application of advanced knowledge. Develops software solutions by studying information needs;

conferring with users, studying systems flow, data usage, and work processes;

The

Government anticipates this to be a Full

Time

Equivalent

Position in the

Base year Only

14 | investigating problem areas; following the software development lifecycle. Confers with systems analysts, engineers, programmers, and others to design system and to obtain information on project limitations and capabilities, performance requirements, and interfaces. Modifies existing software to correct errors, allowing it to adapt to new hardware, or to improve its performance. Analyzes user needs and software requirements to determine feasibility of design within time and cost constraints. Consults with customers about software system design and maintenance. Coordinates software system installation and monitors equipment functioning to ensure specifications are met. Designs, develops, and modifies software systems, using analysis and models to predict and measure outcome and consequences of design. Protects operations by keeping information confidential. Provides information by collecting, analyzing, and summarizing development and service issues.

5.0 GOVERNMENT FURNISHED INFORMATION / EQUIPMENT / SOFTWARE:

The FBI, upon award, will provide all pertinent specifications and documents required for contractor to assist the FBI in the implementation of the entity resolution and correlation product. The Government will provide a typical working environment, including office furniture and furnishings, storage for materials, and access to copiers, fax machines, personal computers, telephone and related software. Test

Environment will be supplied at CJIS facility. GFE includes Samsung Galaxy S5s, Samsung Galaxy

Tabs and Watson-Minis.

6.0 DELIVERABLES

Throughout this effort, the contractor’s documentation shall conform to FBI best practices with regard to document format, content, and presentation. Deliverables shall be prepared such that:

• Documents shall have consistent terminology.

• Documentation associated shall be subject to tailoring by the FBI.

• Documents shall be free of spelling and grammatical errors.

• Documents shall be properly labeled with security and dissemination controls.

• Documents shall be properly paginated and marked with document name.

• Documents with boilerplate language (introduction, background, etc.) shall be consistent between documents.

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• Documents referring to other documents shall be properly updated as revisions occur.

• Documents shall contain a version history.

• Documents shall identify the author.

The following deliverables are required as part of this contract:

• Training Manuals/Guides; Lesson Plans; User Manuals; Quick Reference Guides; and

Pocket Guides. Deliverables are due within 30 days after award.

7.0 PERIODS OF PERFORMANCE

The anticipated periods of performance will be one base period with four exercisable option periods.

Base Period: September 30, 2015 – September 29, 2016

OPTION 1: September 30, 2016 – September 29, 2017

OPTION 2: September 30, 2017 – September 29, 2018

OPTION 3: September 30, 2018 – September 29, 2019

OPTION 4: September 30, 2019 – September 29, 2020

8.0 PLACE OF PERFORMANCE/HOURS/TRAVEL

Place of performance for this contract shall be the Contractor Facility and CJIS Division facilities in

Clarksburg, WV. Demonstrations, testing, and training outlined in Section 3.0 of this RFQ shall take place at the CJIS Facility. All work taking place within FBI facilities shall take place between the normal office hours of 7:00am – 5:00pm, except federal holidays. This will require travel anticipated one trip per month for 6 days, 5 night under Federal Travel Regulations.

9.0 INVOICING

Please submit an original invoice via email to the COR:

Federal Bureau of Investigation, GIU

Attn: TBD (Point of Contact and email address provided upon award)

1000 Custer Hollow Road

Clarksburg, WV 26306

An invoice must include the following information and/or attached documentation to be accepted and processed:

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1. Invoice Date

2. Invoice Number

3. DUNS Number

4. Tax Identification Number

5. Billing Period

6. Period of Performance (stipulating base or specific option year)

7. Purchase Order Number

8. Product number, title, quantity and price

9. Labor Breakdown

a. Cumulative Charges

b. ODC Charges (if applicable and modified into the contract)

c. Travel summary (if applicable and modified into the contract)

The following information shall be included with the invoice (either on the invoice or on an attachment to the invoice):

Date(s) that property was delivered or services rendered if applicable. Employee name, time period, and cost. Other direct cost justification if applicable.

Any invoices that are rejected must be returned to the Government, once corrected, with a new invoice date. Electronic submission of the invoice is preferred. It is the Governments intent to resolve invoice issues timely and will attempt to resolve minor issues via email, however, reserve the right to formally reject via contract letter.

10.0 SPECIAL REQUIREMENTS

10.1 FBI SECURITY REGULATIONS

The Quoter must satisfy all requirements outlined in the “FBI Security Regulations” document attached to the RFQ as Attachment A1. Quoter must meet all criteria stated in these regulations prior to award.

All security requirements flow down to all subcontractors upon award. The Risk Assessment

Questionnaire and Key Management Personnel List (KMPL) for the prime Quoter and all proposed subcontractors are required with Phase 2 Quotation submission (See Section 14.1 (j) for more information). Submission of these documents shall include identification of the Quotation number

RFQ#0023703, name of the assigned Contracting Officer (CO), and certification of the accuracy of the provided information by an Executive Management Official of the company. Providing false information shall be cause for default under the default clause. In addition, Quoter shall be required to have personnel complete Non-Disclosure Agreements and Warrantless Search Agreements.

10.2 REGISTRATION AND TAX REQUIREMENTS FOR QUOTER AND

SUBCONTRACTORS

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For any work performed on-site at any FBI facility Quoter shall be responsible for obtaining a City

Business License as applicable, in order to meet Business and Occupation Tax obligations. For this requirement, Clarksburg, WV is an applicable City and State.

10.3 MANDATORY FINANCIAL REPORTING OF SERVICES PROVIDED BUT NOT

REIMBURSED

As a result of the Federal Financial Management Act of 1996, the FBI is required to account, on a fiscal year basis, for the cost of services performed by a prime contractor for which reimbursement has not been made.

In order for the FBI to meet this financial reporting obligation, the prime contractor shall notify the FBI of their estimate of costs incurred for services rendered, under the terms of this contractual agreement, for which reimbursement has not been received. This notification shall be provided to the CO for the period ending March 31 the due date for providing this notification is March 5.

This notification is for informational purposes only and does not preclude the prime from submitting proper invoices, for work performed, in accordance with the terms and conditions of the contractual agreement.

10.4 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

(a) The Government hereby provides notice and the Contractor hereby acknowledges receipt that the government personnel observe the listed days as holidays:

New Year's Day

Martin Luther King's Birthday

President's Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran's Day

Thanksgiving Day

Christmas Day

(b) In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by an Executive Order

Any other day designated by the President's Proclamation

(c) It is understood and agreed between the Government and the Contractor that observance of such days by government personnel shall not otherwise be a reason for an additional period of performance or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of

18 | holiday or other premium compensation will be reimbursed either as direct or indirect cost, other than their normal compensation for the time worked without the prior written approval of the COR or PM.

This provision does not preclude reimbursement for authorized overtime if applicable to this contract.

(d) When federal, state, local, and other government entities grant excused absences to their employees, assigned Contractor Personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the COR or PM.

(e) ) In those situations that furloughed government personnel are reimbursed, the Contractor may not invoice for their employees unless those employees were deemed “mission critical” and in a working status during the government furlough.

(f) Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions as cited in other sections of this contract.

10.5 PUBLICATIONS

Release of Information - Publications by Contractor Personnel

The FBI specifically requires that Contractors shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties.

For purposes of this Clause, "Information" shall include but not be limited to: in any media or all media including on the web or web sites, publications, studies, books, theses, photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is:

(i) already known to the Contractor prior to the commencement of the contract,

(ii) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the FBI Office of Public

Affairs and the Contracting Officer. The Contractor and author are warned that disclosure is not without potential consequences. The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications.

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

These obligations do not cease upon completion of the contract.

11.0 Clauses/Provisions

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The Quoter shall comply with the terms and conditions as cited in the Contract. In addition, the following FAR

Clauses and Provisions are incorporated as referenced.

Clauses/Provision and Title

52.202-1 Definitions.

52.203-12 Limitation on Payments to Influence Certain Federal

Transactions.

52.203-16 Preventing Personal Conflicts of Interest.

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights.

52.203-3 Gratuities.

52.203-5 Covenant Against Contingent Fees.

52.203-6 Restrictions on Subcontractor Sales to the Government.

52.203-7 Anti-Kickback Procedures.

52.204-12 Data Univeral Numbering System Number Maintenance.

52.204-13 System for Award Management Maintenance.

52.204-14 Service Contract Reporting Requirements.

52.204-19 Incorporation by Reference of Representations and

Certifications.

52.204-2 Security Requirements.

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper.

52.204-6 Data Universal Numbering System Number.

52.204-7 System for Award Management.

52.211-5 Material Requirements.

52.212-1 Instructions to Offerors-Commercial Items.

52.212-4 Contract Terms and Conditions-Commercial Items.

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52.217-5 Evaluation of Options.

52.217-8 Option to Extend Services.

52.219-8 Utilization of Small Business Concerns.

52.222-17 Nondisplacement of Qualified Workers

52.222-25 Affirmative Action Compliance.

52.222-26 Equal Opportunity.

52.222-37 Employment Reports on Veterans.

52.222-38 Compliance with Veterans’ Employment Reporting

Requirements.

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act.

52.222-41 Service Contract Labor Standards.

52.222-50 Combating Trafficking in Persons.

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

52.223-6 Drug-Free Workplace.

52.225-13 Restrictions on Certain Foreign Purchases.

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and

Certifications

52.227-14 Rights in Data-General.

52.232-1 Payments.

52.232-39 Unenforceability of Unauthorized Obligations.

52.233-1 Disputes.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

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52.243-1 Changes-Fixed Price.

52.244-6 Subcontracts for Commercial Items.

52.245-1 Government Property.

52.249-2 Termination for Convenience of the Government (Fixed-Price).

52.249-8 Default (Fixed-Price Supply and Service).

12.0 Attachments Listing

A1 – FBI Security Regulations Attachment (provided with posting of RFQ)

A2 – MBA Entity Resolution Price Template Attachment (Provide on amended posting of RFQ 9.4.15)

A3 – Validation Checklist (provided with posting of RFQ)

A4 – Client Authorization Letter Sample for Past Performance (provided with posting of RFQ)

13.0 REPRESENTATION, CERTIFICATIONS, AND OTHER STATEMENTS OF QUOTER

OR RESPONDENTS

The following Sections shall also apply.

13.1 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (APR 2010) [FAR 52.209-5]

(a)(1) The Quoter certifies, to the best of its knowledge and belief, that-

(i) The Quoter and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and https://www.acquisition.gov/sites/default/files/current/far/html/52_241_244.html#wp1128917 https://www.acquisition.gov/sites/default/files/current/far/html/52_241_244.html#wp1129139 https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1149752 https://www.acquisition.gov/sites/default/files/current/far/html/52_248_253.html#wp1119611 https://www.acquisition.gov/sites/default/files/current/far/html/52_248_253.html#wp1119846

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(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) The Quoter has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the

Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution

Under Section 1001, Title 18, United States Code.

(b) The Quoter shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Quoter learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Quoter's responsibility. Failure of the Quoter to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Quoter non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Quoter is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award.