Atlanta_Quotation_Response_Forms_RFQ0016-15.doc
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- Attached to
- FACILITY TO HOST THE FY2015 & 2016 ATLANTA TWO DAY TECHNICAL ASSISTANCE PROGRAM SEMINAR Federal contract opportunity
- Solicitation number
- RFQ0016-15
- Issued by
- Equal Employment Opportunity Commission
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Atlanta Quotation Response Forms Atlanta TAPS
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U.S. Equal Employment Opportunity Commission
EEOC Training Institute
QUOTATION RESPONSE TO REQUEST FOR QUOTATION NO. RFQ0016-15
FACILITY TO HOST
THE 2015-2016 EEOC ATLANTA TWO-DAY TECHNICAL ASSISTANCE SEMINAR
Base Year 2015 and Option Year 2016 Submission Date:
Anticipated Award Date:
Solicitation Response Submitted by:
Hotel/Training Facility:
DUNS #
Tax Identification Number
System for Award Management (SAM)
Registration Number and Expiration Date.
Name of Contact Person Authorized to Sign Quotation
Contact Person’s Title
Contact’s Phone Number
Contact’s Email
Contact’s Fax Number
Street Address
City/State Zip
AVAILABLE DATES FOR EVENT:
FY 2015
FY 2016
1. CONFERENCE SPACE – Base Year Contract Line Item Number (CLIN 0001)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0001): |
- Large Conference Room with a 250 person seating capacity, classroom style from 7:30 a.m. to 5:00 pm. Stage no more than 24” high with ramp at no more than 8.3% rise.
| $ |
| $ |
- Large Conference Room for luncheon with
250 person seating capacity in rounds from
[12:00 PM to 1:30 PM]
| $ |
| $ |
- Service Fee _____(%)
| $ |
| $ |
- Tax ________ % [If applicable]
| $ |
| $ |
| Total Meeting Room Cost For Two Days |
| ______ |
| _____ |
| $ |
| $ |
Provide descriptions (maps of conference rooms, space dimensions, and seating capacity charts) of available meeting rooms for plenary sessions and the luncheon.
Provide hours meeting space is available for setup the night before the event.
2. AUDIO VISUAL (CLIN 0002) – Base Year
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 0002) |
Start Date: End Date:
Plenary Room
| - 10’ x10’ Projection Screen |
| 2 |
| $ |
| $ |
| Podium with wireless mike |
| 1 |
| $ |
| $ |
| Cordless Handheld Microphone |
| 4 |
| $ |
| $ |
| Lavaliere Microphone |
| 2 |
| $ |
| $ |
Mixer with sufficient tracks to amplify, simultaneously, two [2] speakers and the audio track of a DVD or sound recording
| $ |
| $ |
| AV Package (each day) |
| 1 |
| $ |
| $ |
Lunch
- Podium with Wired Mike
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
| Total Audio- Visual Costs for Two Days |
| ______ |
| $____.__ |
| $____.__ |
3. FOOD AND BEVERAGE (CLIN 0003) – Base Year Anticipated attendees each day - 206 A.
Continental Breakfast with croissants, Danish pastries, muffins, bagels, and breads; assorted sliced fruit, butter, jelly, cream cheese, and fruit juices, freshly brewed coffee, decaffeinated coffee, tea, and bottled), etc.
[7:30 to 9:00 a.m.] – Per Person Per Day
B.
Morning Break with at a minimum, a refresher of coffee service and water.
[10:45 a.m. to 11:15 a.m.] – Per Person
C.
Hot Plated Lunch [12:00a.m. -1:30 p.m.]
(salad, boneless chicken with a sauce, rice or pasta, chef’s choice of vegetable and starch to maximize color and flavor; dinner rolls and butter, dessert; and appropriate condiments;
and be served with regular and decaffeinated coffee, hot and iced tea. [12:00 p.m. -1:30 p.m] - Per Person
D.
Afternoon Break with assorted soft drinks, bottled water, herbal teas, cookies and/or brownies, and whole fruit.
[2:45 p.m.– 3:30 p.m.] - Per Person
Total Per Person Rate for A-D
Service Fee (percentage)
Taxes, if applicable (percentage)
Total Per Person Rate with Service and Taxes (if applicable)
Total Food and Beverage for Anticipated Number of Persons for two days [412 attendees] with service and tax (if appropriate)
All-Day Meal Package (per person rate)
All-Day Meal Package (per person rate with service and taxes, if applicable)
All Day Meal Package for Anticipated Number of Persons for Two Days [412 attendees], with service and tax (if appropriate)
(Attach copies of continental breakfast, lunch, afternoon break, beverage, and all-day meal package options with prices per person.)
Charge for fax services, if needed (per page)
Charge for copying services, if needed (per page)
TOTAL AMOUNT OF SOLICITATION RESPONSE FOR CLINS 0001, 0002 AND 0003.
Base Year
1. CONFERENCE SPACE – Option Year
(Contract Line Item Number (CLIN 0004)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0004): |
- Large Conference Room with a 250 person seating capacity, classroom style from 7:30 a.m. to 5:00 pm. Stage no more than 24” high with ramp at no more than 8.3% rise.
| $ |
| $ |
- Large Conference Room for luncheon with
250 person seating capacity in rounds from
[12:00 PM to 1:30 PM]
| $ |
| $ |
- Service Fee _____(%)
| $ |
| $ |
- Tax ________ % [If applicable]
| $ |
| $ |
| Total Meeting Room Cost For Two Days |
| ______ |
| _____ |
| $ |
| $ |
Provide descriptions (maps of conference rooms, space dimensions, and seating capacity charts) of available meeting rooms for plenary sessions and the luncheon.
Provide hours meeting space is available for setup the night before the event.
2. AUDIO VISUAL (CLIN 0005) – Option Year
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 0005) |
Start Date: End Date:
Plenary Room
| - 10’ x10’ Projection Screen |
| 2 |
| $ |
| $ |
| Podium with wireless mike |
| 1 |
| $ |
| $ |
| Cordless Handheld Microphone |
| 4 |
| $ |
| $ |
| Lavaliere Microphone |
| 2 |
| $ |
| $ |
Mixer with sufficient tracks to amplify, simultaneously, two [2] speakers and the audio track of a DVD or sound recording
| $ |
| $ |
| AV Package (each day) |
| 1 |
| $ |
| $ |
Lunch
- Podium with Wired Mike
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
| Total Audio- Visual Costs for Two Days |
| ______ |
| $____.__ |
| $____.__ |
3. FOOD AND BEVERAGE (CLIN 0006) – Option Year Anticipated attendees each day - 206.
A.
Continental Breakfast with croissants, Danish pastries, muffins, bagels, and breads; assorted sliced fruit, butter, jelly, cream cheese, and fruit juices, freshly brewed coffee, decaffeinated coffee, tea, and bottled), etc.
[7:30 to 9:00 a.m.] – Per Person Per Day
B.
Morning Break with at a minimum, a refresher of coffee service and water.
[10:45 a.m. to 11:15 a.m.] – Per Person
C.
Hot Plated Lunch [12:00a.m. -1:30 p.m.]
(salad, boneless chicken with a sauce, rice or pasta, chef’s choice of vegetable and starch to maximize color and flavor; dinner rolls and butter, dessert; and appropriate condiments;
and be served with regular and decaffeinated coffee, hot and iced tea. [12:00 p.m. -1:30 p.m] - Per Person
D.
Afternoon Break with assorted soft drinks, bottled water, herbal teas, cookies and/or brownies, and whole fruit.
[2:45 p.m.– 3:30 p.m.] - Per Person
Total Per Person Rate for A-D
Service Fee (percentage)
Taxes, if applicable (percentage)
Total Per Person Rate with Service and Taxes (if applicable)
Total Food and Beverage for Anticipated Number of
Persons for two days [412 attendees] with service and tax (if appropriate)
All-Day Meal Package (per person rate)
All-Day Meal Package (per person rate with service and taxes, if applicable)
All Day Meal Package for Anticipated Number of Persons for two days – [412 attendees], with service and tax (if appropriate)
(Attach copies of continental breakfast, lunch, afternoon break, beverage, and all-day meal package options with prices per person.)
Charge for fax services, if needed (per page)
Charge for copying services, if needed (per page)
TOTAL AMOUNT OF SOLICITATION RESPONSE FOR CLINS 0004, 0005 AND 0006.
OPTION YEAR
4. OTHER REQUIREMENTS
a. Parking Rates at the venue
b. Parking Availability for up to 240 attendees per day at venue c.. Lodging:
Type of Room
Per Person Per Night Rate
Number of Rooms to be held at this rate
Last date rate will be guaranteed
PAST PERFORMANCE REFERENCES
Please provide:
1. Name and address of government agency and other non-government client
2. Name, title, email and telephone number of Contracting officer, or other point of contact
3. Name, title, email and telephone number of client’s program manager, if applicable
4. Contract number, period of performance, and total dollar value of contract; and
5. Description of services provided.
Provide size (# attendees), and length of event held and a general description of facility space, AV and food/beverage service provided.
1.
2.
3.
PAGE
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