2011_Quotation_Response_Chicago_ rev. 12 23 2010.doc
DOC document 93 KB Posted
- Attached to
- FY 2011 CHICAGO TWO DAY TECHNICAL ASSISTANCE PROGRAM SEMINAR Federal contract opportunity
- Solicitation number
- RFQ0013-11
- Issued by
- Equal Employment Opportunity Commission
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2011 Quotation Response Chicago
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U.S Equal Employment Opportunity Commission
EEOC Training Institute – Chicago District Office
Quotation – Response to Solicitation No. RFQ 0013-11 Facility to Host the Chicago Two-Day EEOC Technical Assistance Seminar Submission Date:
Anticipated Award Date:
Solicitation Response Submitted by:
Hotel/Training Facility:
DUNS#
Tax Identification Number
Central Contractor Registration (CCR) Expiration Date
Name of Contact Person Authorized to Sign Quotation
Contact Person’s Title
Contact’s Phone Number
Contact’s Email
Contact’s Fax Number
Street Address
City/State Zip
AVAILABLE DATES FOR EVENT:
1. CONFERENCE SPACE
(Contract Line Item Number (CLIN 0001)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0001): |
- Large Conference Room with a 225 person seating capacity, classroom style from 7:00 am to 5:00 pm..
| $ |
| $ |
- Large Conference Room for luncheon with
225 person seating capacity in rounds from
12:00 Noon to 1:15 PM.
| $ |
| $ |
- Service Fee _____(%)
| $ |
| $ |
- Tax ________ % [If applicable]
| $ |
| $ |
| Total Meeting Room Cost For Two Days |
| ______ |
| _____ |
| $ |
| $ |
Provide descriptions (maps of conference rooms, space dimensions, and seating capacity charts) of available meeting rooms for plenary, lunch, and breakout sessions.
Provide hours meeting space is available for setup the night before the event.
2. AUDIO VISUAL (CLIN 0002)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 002) |
Start Date: End Date:
Plenary Room
| - 10’ x10’ Screen (1 ea. day) |
| [2] |
| $ |
| $ |
| Podium with Wired Microphone (1 ea. day) |
| [2] |
| $ |
| $ |
| Cordless Handheld Microphone (1 ea. day) |
| [2] |
| $ |
| $ |
| Lavalier Cordless Microphone (3 ea. day) |
| [6] |
| $ |
| $ |
| 6 Channel Mixer with sufficient tracks to amplify, simultaneously, up to [2] speakers and the audio track of a DVD or sound recording (1 ea. day) |
| [2] |
| $ |
| $ |
| Wired Table Top Microphones (1 ea. day) |
| [2] |
| $ |
| $ |
Crab Box (1 ea. day)
[2]
| $ |
| $ |
| AV Package (movable cart with electrical connections and cords to accommodate EEOC’s LCD projector and laptop computer (1 ea. day) |
| [2] |
| $ |
| $ |
Lunch
- Podium with Wired Microphone (1 ea. day) [2]
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
Total Audio- Visual Costs
| $ |
| $ |
3. FOOD AND BEVERAGE (CLIN 0003)
Anticipated attendees [200] each day.
A.
Continental Breakfast with pastries/bagels, hot beverages (coffee, decaf coffee, tea, and juice) [7:30 to 9:00 a.m.] – Per Person.
B.
Refresher Coffee/water at Break [10:15 a.m. to 10:45 a.m.]
C.
Hot Plated Lunch [12:00 Noon. -1:15 p.m.]
(chicken or similar type entrée, seasonable vegetables, a starch, coffee, tea, and dessert) - Per Person
D.
Afternoon Break with soft drinks/water and cookies/brownies/fruit. [2:15 p.m. – 2:45 p.m.]
- Per Person
Total Per Person Rate for A-D
Service Fee
Taxes, if applicable
Total Per Person Rate with Service and Taxes (if applicable) _____________________________
Total Food and Beverage for Anticipated Number of Persons for both days -[400- with service and tax (if appropriate)
All-Day Meal Package (per person rate)
All-Day Meal Package (per person rate with service and taxes, if applicable)
All Day Meal Package for Anticipated Number of Persons for both days -400-, with service and tax (if appropriate)
4. BUSINESS SERVICES (CLIN 0004)
Storage of up to 50 boxes weighing approximately [30] pounds and measuring about 12”x10”15” no more than three (3) calendar days before the event
TOTAL AMOUNT OF SOLICITATION RESPONSE FOR CLIN 001,002, 003 AND 004.
5. OTHER REQUIREMENTS
a. Parking Rates
b. Parking Availability for up to 225 attendees
(description)
c. Lodging:
Type of Room
Per Person Per Night Rate
Number of Rooms to be held available at this rate
Last date rate will be guaranteed
PAST PERFORMANCE REFERENCES
Provide name, title, organization, phone and email of reference point of contact and the date, size (# attendees), and length of event held and a general description of facility space, AV and food/beverage service provided.
1.
2.
3.
PAGE
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