Amendment_1 _SOW_QA_Annex_1.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

A0001

The solicitation for Interview Recording Management Solution and Portable Interview Recording Solution is amended to incorporate vendor questions/government answers, RFQ and SOW ANNEX 1.

The Request for Quotes has been updated on pages 24, 25 and 28. The SOW ANNEX was updated August 30, 2016 and is incorporated.

All vendors must sign and return this amendment with your quote due on September 12, 2016.

All other terms and conditions remain.

FEDERAL BUREAU OF INVESTIGATION

SCIENCE AND TECHNOLOGY CONTRACTS UNIT

935 PENNSYLVANIA AVE., NW

WASHINGTON, DC 20535-0001

DJF-16-1800-PR-0010143

RFQ 0010143

08/30/2016

08/30/2016

Page Section Question Government Answer

9 RFQ Do warranty terms go in the Business Quote volume? Place in technical quote. Is subject to the page count restrictions.

22-23 RFQ

Is the Business Quote Required in hard copy & CD, or only emailed? How many copies? Same POC?

Required in Hard copy and email. Same number of copies as technical quote. Page

22 of the RFQ contains the physical address. Page 23 provides email address for

Business quote.

26 RFQ Is the Matrix included in the 30 pages for technical?

Matrix is NOT included in the technical quote count. However, it is to be in the binder with the technical quote.

26-27 RFQ Is Managemnet Approach Factor 2 included in the 30 pages for technical? Yes

27 RFQ Is Past Performance Factor 3 included in the 30 pages for technical? Yes

27 RFQ How many Past Performances are required? 2 or more references

27 RFQ Is there a formal Past Performance form? No

Will the Government elaborate on the Price Factor as being "fair and reasonable in accordance with FAR 15.404"? Is the government going to establish an acceptable range of pricing for the IRMS and PIRS?

The concept of a fair and reasonable price has elsewhere been described as the price that a prudent businessperson would pay for an item or service under competitive market conditions, given a reasonable knowledge of the marketplace. The marketplace will determine an acceptable price range for IRMS and PIRS solutions.

Fields for CLIN 0021 have been left blank in regards to quantity and unit of measure. Would the government please elaborate on the optional technical support clin? What type of technical support is the government looking for?

CLIN 21 is for Interview Recording Management System Equipment. The vendor is to propose quantity discounts.

RFQ

Will the government accept quotes from NAICS codes other than 334310?

Yes, the government will accept quotes from other NAICS codes that are relivant to this procurement. They must be associated with the audio or video recording industry. The past performance must indicate the NAICS code in which the services were performed.

ANSWER

5 SOW 3.2 Please provide specifications for "government-provided network storage device."

SOW modified to replace the term "government-provided network storage device" with "external media"

7 SOW 3.4.1

Will the FBI provide inventory barcodes to the contractor? Does that meet the contractor requirement?

Yes, barcodes will be provided. Yes, as long as the contractor places the supplied barcodes on the designated equipment, the requirement will be met.

All SOW Annex I Can you provide a definition of "Architecture" in the 4th column in the Table I.1. ? The Architecture column may be disregarded and left blank.

All SOW Annex I

Can you provide a definition of "Feature" in the 5th column in Table I.1.?

"Feature" is functionality within the solution that enables/supports the success of the requirement. For example, a solution may have a "Named Settings" feature that allows for a common group of settings to be saved with a name for later use. This column is not required for every requirement.

All SOW Annex I

Can you provide a definition of "Solution Component" in the 7th column in Table

I.1?

Solution component is the hardware or software component in which the requirement is met. For example, software is often made up of multiple components--including possibly externally produced components--so one requirement may be mapped to SQL Server, and another requirement mapped to a file manager component internal to the COTS product.

SOW Annex I - Requirement

3.1.0

What technologies for AGC and noise reduction would be acceptable and where in the audio processing chain should they be applied? In our experience, AGC and noise reduction, during playback, are typically functions of the host operating system's native sound subsystem. Since the notional IRMS architecture indicates the use of "government furnished monitoring workstations (not dedicated to IRMS)", it’s not clear how an IRMS vendor could meet this requirement.

Requirements 3.1.10, and 5.0.29 has been deleted. Requirements 1.1.4 and 5.4.5 have been modified to remove noise reduction.

TECHNICAL QUESTIONS

SOW Annex I - Requirement

3.1.12 thru 3.1.12.10

Could you please elaborate on what you mean by a "secure thin client" interface?

What interfaces, other than a web browser, would meet your requirements? For instance, would a remote desktop protocol session from the server to the client workstation meet this requirement? Would an executable on a network sharable drive (so that no software is installed on the monitoring station) meet this requirement?

Any solution that did not require installation of special software on the client machine (Windows-based pc used by end users of the system) would be acceptable.

A browser-based client is the most common method; however, a solution that used an executable on a network shareable drive could be acceptable--assuming the executable doesn't require installation, such as updates to the registry. IT security requirements prohibit user level access to Remote Desktop Protocol (RDP), so this would not be an acceptable solution.

SOW Annex I - Requirement

3.2.11

What specific functions are you looking to integrate with?

The specific functions needed have not yet been defined. The interfacing systems have not yet been implemented, nor have requirements been finalized. Some potential functions include transfering files from this system to another system, or manipulating camera/sound settings from a remote system.

SOW Annex I - Requirement

3.2.15

What is meant by 'imported files' in this context? Also could you elaborate on what forms of redaction are required? For instance, would the ability to blur all video frames within a clip of interest be acceptable? Also would integration with third party software be acceptable?

Imported files refer to externally created video(+audio) files that are imported into

IRMS storage via the mechanisms to meet requirements 3.6.1/3.6.1.1. The required redaction functions the ability to exclude specific frames and segments, and the ability to obscure (or blur) specific regions in a frame.

SOW Annex I - Requirement

3.5.2

Can you confirm that you want the ability to export video only (no audio)?

Requirements 3.5.8 and 3.5.9 are intended to cover the usual case where the export is to include video, audio, and (3.5.8 only) metadata. Requirement 3.5.2 is more of a special case, where the audio needs to be removed from the exported file.

Requirement 3.5.2 will be changed from Mandatory to Optional.

SOW Annex I - Requirement

3.5.3.1

Does this requirement refer to data DVD, video DVD, or both? Since data DVD burning capabilities are typically functions of the host operating system, and since the notional IRMS architecture indicates the use of "government furnished monitoring workstations (not dedicated to IRMS)", it’s not clear how a vendor could meet this requirement. Can you please clarify? Is it safe to assume that you will be burning DVDs at your local desktop location, or were you envisioning a centralized burning capability at a specific location?

This is expected to be both data DVD/BluRay and DVD/BluRay-Video. For creation of a disk to an external entity, such as government attorney, a DVD/BluRay-

Video format disc, containing the recorded video and audio is needed. For copies of evidence (where there is no transcoding and metadata must be preserved) a data format is required, and the files are copied unchanged to the DVD/BluRay. None of the monitoring workstations would not have DVD/BluRay burning capabilities. It is expected that any DVD/BluRay-burning would be done at the centralized

Console/Monitoring workstation (part of the contractor provided system--not GFE) associated with the Recorder/Application server in the control room.

SOW Annex I - Requirement

3.5.6

Can you please list the types of media you are wanting to label and can you confirm if the labeling is logical, physical or both? Are you expecting a label to be visible on the burned copy of the DVD?

The use of label does not refer to an external label on the DVD. It is a logical label: a media or file naming convention that could be used to identify the contents of the external media.

SOW Annex I - Requirement

4.04

Please indicate if "12 hours of interview room data per day for 30 days" refers to the aggregate data of all rooms managed by the server, or refers to a "per room" value. If

"per room", then a maximum expected number of rooms would be required in order to specify the required storage capacity.

This is 12 hours per interview room. Table 2 (and the subsequent, unlabeled table) in the SOW show the number of interview rooms for each location, with the maximum number of rooms at any location being 8 rooms.

SOW Annex I - Requirement

4.05

Please elaborate on the wording” fully redundant failover”. Are you talking about two servers each running as hot backup to one another or are you talking about a single server that has redundant power supplies and redundant discs etc…?

The requirement has been reworded.

SOW Annex I - Requirements

6.14 and 6.16

Please elaborate on the context of the key exchange. Is this for the browser-based interface to the IRMS using TLS, or are their additional interface requirements to other systems that require encrypted service APIs?

These requirements have been removed and 6.17 has been refined to clarify the need.

SOW Annex I - Requirement

6.17

For exported data encrypted by the IRMS server, are the end users/systems of this data expected to have the IRMS public keys to decrypt the data? Who is responsible for PKI management?

Data exported to external media must not be encrypted.

SOW Annex I - Requirement

6.18.7 What is the preferred method of audit data egress? Network transmission via service

APIs or via removable media? Should audit data also be encrypted?

Log data can be provided in 2 acceptable ways. The first, and prefered way, is in syslog format (RFC 5424). The alternative way is that the IRMS must write the logs in a plain text format and the IRMS must support the abiility to have a Windows or

Linux Agent installed on the IRMS to read the logs and send the logs to the

Collection server.

SOW: 8 3.5.2 This section states the Government will pull all necessary cabling and power between the Interview Rooms and the Control Room. Does this mean the

Government will pull the audio and video cables as well as provide power in the drop-down ceilings for the cameras? In the event the proposed solution does not utilize IP cameras will the Government pull coax between the rooms?

The government will pull all necessary cabling, and provide power in the drop ceilings as needed to support the vendor's hardware configuration. Requirements call for IP-cameras.

SOW: 13 3.7

In the June 2016 Draft SOW the Government stated "The contractor shall also propose an after-hours support plan for emergency support." The final RFP does not contain this requirement. Has after-hours support been dropped as a requirement? The requirement has been dropped.

SOW

Annex: 1

SOW Annex I introduction Will the Government please clarify the GFE that is to be provided for in the Notional

IRMS Architecture? Is the Console/Monitoring Workstation to be Contractor supplied equipment? What are the specifications for the GFE Monitoring

Workstations? Is there a GFE standard A/V equipment rack available in the control room or in adjacent equipment closet? Console/Monitoring Workstation is to be contractor supplied equipment.

SOW

Annex: 2

1.1.1 Will the Government allow for the use of HD-SDI cameras that utilize coaxial cable or HDMI cable in lieu of IP only cameras? IP cameras are more difficult to replace/configure in the event of a camera failure. IP cameras require a more robust network infrastructure and the IP address of the device must be located and assigned.

On the contrary HD-SDI cameras are simple to replace and do not require any specialized networking infrastructure. Additionally synchronizing multiple video and audio channels simultaneously to ensure integrity is very difficult with IP video and discrete audio input. The cost differential is neglible while affording the

Government a more reliable camera infrastructure for the capture of the video component of the interviews. No.

SOW

Annex: 11

4.1.2

Are there any security configurations implemented on the target networks which would require special handling, i.e. router restrictions, restricted access, closed ports etcetera? We were surprised to learn at a recent federal agency that the installaion o fthe software was to occur remotely over a VPN.

For this procurement the network is dedicated to IRMS, so there is significant flexibility in the ports that can be used and other aspects of the network. The contractor will be given access to the rooms in which to install the equipment, and may directly install the software on that system. Note that there will be separate, disconnected networks for IRMS at each location--one site will not have access to other sites.

4 1.1.1 Will there be two (2) government provided network connections in the custodial interview room, given the requirement for two (2) IP based cameras?

The government will provide the required physical layer network connections and power specified by the vendor as needed for the vendor's solution.

4 1.1.3 Are there different camera specifications for the concealed interview room requirements, given the requirement that they are concealed from view?

The concealed cameras must meet the same minimum specifications as the overt cameras.

5 2.1.1 What is the difference in the requirement to be able to record a minimal 16Hz wide sampling (2.1.1) versus a minimal audio input of 11.025kHz sampling (3.3.1)?

Requirement 3.3.1 has been updated. The intention was for these two requirements to be consistent.

5 2.1.5 Is the intended configuration that each camera has one (1) audio stream associated with it, versus stereo audio going to both cameras?

The system needs to be able to record from two independent video sources and two independent monaural audio sources (microphones installed out of sight in the drop ceiling in near proximity to each other) in such a fashion as to allow for simultaneous synchronized playback of all streams.

6 2.1.7 Is synchronization using a Network Time Protocol (NTP) Server, which encodes time off of UTC, acceptable? Yes, using a NTP server is acceptable.

9 3.2.3

Is the evidence copy of the interview only the live video and audio recorded, including no markings by the interviewer or a reviewer, or the corresponding case notes added?

All parts, including the markings and notes made during the interview, should be in the evidence copy.

9 3.2.3 Should the additional configurable metadata such as case id, room #, and interviewer be included in the evidence copy? Yes.

9 3.2.8 Does this external device trigger refer to the hard wired button or remote control used by the interviewer to mark locations? Yes.

10 3.2.13 Is the video and audio stream combined with the metadata stream the evidence copy or the working copy of the video and audio stream?

When the metadata is added during the interview it should be included in the evidence copy. When added later it is part of the working copy.

11 3.5.3.1 Is the DVD disc for storage / archiving purposes only or is this a DVD disc that is meant to used for playback of the data copied to it in a DVD player?

For creation of a disk to an external entity, such as a government attorney, a

DVD/BluRay-Video format disc, containing the recorded video and audio that can be played back is needed. For copies of evidence (where there is no transcoding and metadata must be preserved) a data format is required, and the files are copied unchanged to the DVD/BluRay for storage/archiving.

12 4.0.4 Should storage support the archiving of both the evidence and the working copy of

12 hours of interview data, daily, for 30 days?

For storage calculation purposes the working copies can be disregarded. In clarification of the requirement for working copies--a working copy should only be created when modifications to a file are needed, such as to redact contents or add post-collection case notes.

20 6.6

Does "authorized for download" refer to the data being transferred to the removable media, or is there a requirement to limit download or transfer of data to only select removable media sources?

The validation of the data is to verify that the information written to the media is identical to the contents in IRMS storage. An additional requirement to clarify

"authorized for download" has been added (3.1.11.4).

20 6.8 What are examples of specific information that will be inputted by the user for audit logsand system audit logs?

This requirement is only in the context of the review of audit logs, where a person auditing the logs would be able to add comments to the flagged activities to indicate the results of analysis and disposition of the flagged activities, but not change other fields in the log.

21 6.17 What is the collection server relative to the other architecture defined within the

Statement of Work? Requirement has been reworded, and reference to collection server is removed.

22 6.18.7

Who will provide and manage the centralized audit repository?

The vendor-provided system will be responsible for collecting the logs in IRMS storage and provide local log management. The government may provide a separate centralized audit repository on the network, and the vendor's system must be able to support forwarding the local log to that system.

22 6.1.8.7 Is there a specific format that is desired for the the audit logs? Syslog format (RFC 5424)

22 6.1.8.7 What is the interface to transfer data to the centralized audit repository? Syslog over network based transport.

29 Rating Methodology for

Management Approach (IRMS

Only) Is the government currently aware of more than one manufacturer that meets all the specified mandatory requirements for IRMS/PIRS?

The government has made changes and incorporated “Mandatory

Enhancements—(ME)” must be available within 120 days after award. The ME shall be available for all systems and solutions. UPDATES TO PAGE 24, 25 AND

28 IN THE RFQ PERTAIN TO THIS QUESTION

3.7 Maintenance and Support

Services

How many years of warranty on hardware and software is the government looking for? Per the RFQ *24 months of Maintenance and support is included.

3.7 Maintenance and Support

Services

How many years of maintenance on hardware and software is the government looking for? Per the RFQ *24 months of Maintenance and support is included.

8,9,10

SOW ANNEX 1 TECHNICAL

SPECIFICATIONS-Processing

There are multiple storage solutions available for the interview room solution and portable interview solution. Is the agency preferring a Local storage solution, a

Hybrid storage solution or a Cloud storage solution? We want a network accessible local storage for IRMS.

8,9,10

SOW ANNEX 1 TECHNICAL

SPECIFICATIONS-Processing

Is the agency open to multiple storage solution responses from one vendor for its consideration? Yes.

16,17 9 Security Requirements

Access to the facilities would be key to on-schedule completion, what is the availability of FBI personnel to escort contractors? What is the government's opinion to obtaining unescorted access?

Scheduling of installations will be coordinated with the government, so escorts will be available. If the vendor has sufficient cleared people able to perform the work, the government will consider unescorted access.

Government Answer

PAGE SECTION QUESTION ANSWER

SOW: 16 7 Pertaining to the deliverable date for the PIRS solution we recommend Award Date + 90 business days. The longer deliverable period will ensure sufficient inventory of the PIRS is available for delivery due to the lead time on several components. Does the Government desired delivery date pertain to all 30 systems or are partial deliveries allowable?

For PIRS changed to documentation deliverables due 30 business days post award, PIRS final deliverables due 60 business days after government acceptance of First Article Test.

Partial deliveries are acceptable as long as each delivery is a minimum of 10 systems.

SOW: 16 7 Does the Government desire a First Article Test for the PIRS. First article delivery changed to 30 business days after award, complete delivery remaining systems 60 business days after acceptance of first article.

SOW

Annex: 12

5.0.5 The requirement describes the use of external cameras and mics as optional. Does the

Government desire a PIRS that has internal cameras and mics or alternatively they are affixed directly to the PIRS?

The PIRS must have an internal camera and microphone; it should have external cameras and mics also, so that that user has an option to use external devices if it would better suit their needs. Also, in clarification of the SOW 3.3, the external cameras and microphones are optional--not required.

SOW

Annex: 16

5.4.1 The interior dimensions provided by the Government for the case containing the PIRS components are very exact. Does the Government have a preferred case model and manufacturer? The requirements appear specific to a certain vendor's solution. A caution when being very specific is th epotential for product/compoent obsolence forcing the original form factor to be out-sized. Will the Government allow for some variance in the dimensions? Alternatively this could be made an OPTIONAL requirement. Is there a weight limitation?

This is the maximum acceptable size associated with no particular vendor, but sized to fit easily on a car seat and to be hand carried by an agent.

SOW

Annex: 17

5.4.10 Please confirm that the power requirements stated in this section are correct. Does this pertain only to the cameras provided with the PIRS? If this is the power requirement for the PIRS then we believe there may be a typo. Normal power for the cameras is 12VDC and support for 120VAC/240VAC is automatic. Requirement 5.4.10 is corrected to be mandatory and supporting 12V DC and 110V AC.

13 5.0.2 Is a visual indicator in the software UI acceptable that the system is recording, or is it desired that there be an external indicator that can be disabled? visual indicator in the software UI is acceptable

19 5.4.4 Are camera concealments required for the PIRS kit, based on the requirement for a small form factor that is concealable in the vehicle? The requirement has been deleted.

19 5.4.4 What does "sufficiently small" for concealment purposes mean to the FBI in relation to the intended use for this procurement? The requirement has been deleted.

19 5.4.6 Given the sufficiently small form factor requirement for concealment purposes, is a variable focus lens mandatory or optional? Mandatory. The PIRS will not be used exclusively in vehicles.

19 5.4.19 Is the requirement to off-load the evidence and working copy to the same removable media source, or to multiple media sources?

This requirement applies to live recording as opposed to export or copy, so the data captured would be the evidence copy. This requirement has been modified to clarify that the desired operation is to extend recording time (beyond that that available in internal storage).

25 Subfactor 4: Technical

Architecture

On page 1 the section titled "RFQ 0010143" indicates that the solicitation is open for offerors to quote only the solution they want to be considered for. In the case that an offeror bids and wins only the PIRS, will the API, SPI, or SDK of the IRMS then be made available to the winner of the PIRS bid such that PIRS interviews can be integrated into the

IRMS system?

No. There is no integration work for the PIRS. Exchange of data will be done using standard file formats.

Portable Interview Recording Solution

25 Subfactor 4: Technical

Architecture

Is the intent to have a data interface for the interview management system that is open to various COTS interview recording devices? Or will a management system that utilizes devices from a sole manufacturer acceptable? The government does not have a preference.

3.7 Maintenance and Support

Services How many years of warranty on hardware and software is the government looking for? Per the RFQ the standard is 24 months of Maintenance and support is included.

3.7 Maintenance and Support

Services How many years of maintenance on hardware and software is the government looking for? Per the RFQ *24 months of Maintenance and support is included.

8,9,10

SOW ANNEX 1 TECHNICAL

SPECIFICATIONS-Processing

There are multiple storage solutions available for the interview room solution and portable interview solution. Is the agency preferring a Local storage solution, a Hybrid storage solution or a Cloud storage solution? The PIRS is an standalone device that must have local storage.

8,9,10

SOW ANNEX 1 TECHNICAL

SPECIFICATIONS-Processing

Is the agency open to multiple storage solution responses from one vendor for its consideration? The PIRS is an standalone device that must have local storage.

RFQ 0010143

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6. This procurement will utilize Far Part 15 procedures. This solicitation is a Total

Small Business Set Aside. The solicitation number is RFQ0010143 and is issued as a Request for Quote

(RFQ). This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2005-89. The associated North American Industrial Classification

System (NAICS) code for this procurement is 334310.

The Federal Bureau of Investigation requests open market pricing for an Interview Recording

Management Solution and Portable Interview Recording Management Solution. Offerors need to only provide quotes for the solution they want to be considered for. This procurement will include installation, training, engineering services and maintenance services to be provided in Quantico, VA, Manassas, VA and Baltimore, MD.

In order to be considered for an award the technology proposed for IRMS and PIRS must be currently available. Pricing for this contract shall consist of unit prices and hourly rates for the CLIN’s specified below and proposed labor categories for any services which the contractor deems necessary to provide any possible engineering or maintenance services described in the statement of work. For all efforts, any travel necessary to support the effort shall be identified and broken out separately. Travel shall be identified and is intended to be awarded as a “not to exceed amount.”

Schedule of Supplies and Services:

Portable Interview Recording System in accordance with Statement of Work:

*24 months of Maintenance and support is included.

*All deliverables are included in the price.

Grand Total:___________________

CLIN Description Quantity Unit Cost Total Cost

0001 Portable Interview

Recording System

Optional -0001a Shipping

U.S. Department of Justice

Federal Bureau of Investigation

Interview Room Management System Installation in accordance with the Statement of Work.:

*24 months of Maintenance and support is included.

*All deliverables are included in the installation price

Grand Total:___________________

Training in accordance with 3.6 of the Statement of Work:

Grand Total: ___________________

TIME AND MATERIAL CLINS:

This Contract may utilize a Time and Materials type pricing model for engineering services. T&M CLINs are intended for engineering service type efforts. The government and Contractor shall agree to a ceiling for each effort. This ceiling shall be approved by the CO prior to start of any work. Any services performed without the authorization of the CO or in excess of a previously approved ceiling are conducted at the risk of the Contractor.

For the purposes of evaluation and establishing a baseline for consideration under this Contract, T&M rates shall be provided for the government’s review. Rates shall be segregated and identified per labor category. Price information per labor category shall identify: fully loaded or multiple factor rates as well as the detailed composition of these rates, including profit, to enable the government to review how the offeror arrived at the T&M factor. Below is a sample format. The Offeror may utilize any format readily available provided that the types of information listed above are identified.

CLIN Location Number of

Interview

Rooms

Unit Cost Total Cost TRAVEL Not-To-

Exceed

0002 VSU NOVA IT&E 1

0003 Manassas (WF – NVRA) 5

0004 Baltimore (BA) 8

CLIN Description Quantity Unit Unit Cost Total Cost

0015 Train the Trainer Class Room

Training - IRMS

1-20 People EA

0016 Train the Trainer Class Room

Training - PIRS

1-20 People EA

Optional -0017 Training Class Room 1-10 People EA

Optional-0018 Train the Trainer 1-20 People EA

Optional-0019 Administrator Training 1-10 People EA

Optional-0020 End User Training 1-10 People EA

Optional-0021 Technical Support

Optional-0022 Computer Based Training (Includes all types of training)

Unlimited Use JOB

Optional-0023 Virtual Academy Computer Based

Training

Unlimited Use JOB

Engineering Services in accordance with 3.7.1 in the Statement of Work:

Please propose Not-To-Exceed hours

CLIN Description Hours Cost Total Cost

0019 Engineering Services - IRMS

0020 Engineering Services - PIRS

Equipment:

The contractor may propose quantity discounts in addition to the breakout identified below:

OPTIONAL: Interview Recording Management System Equipment

CLIN Description/Features Unit Quantity Discount

1-9 10-25 26-50 51-

Interview Recording Management

System Equipment Ea.

*Proposed additional equipment and components

OPTIONAL: Portable Interview Recording System

CLIN Description/Features Unit Quantity Discount

1-9 10-25 26-50 51-

Portable Interview Recording

System and Equipment Ea.

Optional Site Locations:

The Government reserves the right to award option items as they deem necessary and prudent to the

Government. Optional site locations include installation and equipment. Travel will be quoted as Not To

Exceed for that specific location. All travel will be in accordance with the Federal Travel Regulations.

CLIN Location Rooms Unit Cost Total Cost Program

Management

Travel NTE Total Cost of

Installation

0023 Chicago FO 8

0024 North RA 1

0025 West RA 2

0026 South RA 1

0027 Rockford 1

0028 ORD RA 1

0029 St. Louis FO 6

0030 Kirksville 1

0031 Rolla 1

0032 Cape Girardeau 1

0033 Tampa FO 2

0034 Brevard 1

0035 Ft. Myers 1

0036 Lakeland 1

0037 Orlando 1

0038 Pinellas 1

0039 Sarasota 1

0040 Panama Express

South Strike Force

0041 Charlotte FO 3

0042 Asheville 1

0043 Greensboro 2

0044 Raleigh 3

0045 Fayetteville 2

0046 Wilmington 2

0047 Greenville 2

0048 Norfolk FO 3

0049 Newport News 1

0050 WFO HQ 5

0051 Annapolis 3

0052 Bel Air 1

0053 Dover 1

0054 Frederick 2

0055 Rockville 4

0056 Salisbury 1

0057 Wilmington 2

*24 months of Maintenance and support is included.

*All deliverables are included in the installation price.

*FO – Field Office

*RA – Resident Office

Period of Performance:

The base period of performance for this contract is twelve (12) months from date of contract award. The contemplated contract will also include one (1) year option period that may be exercised at the sole discretion of the Government. The Government will provide a thirty (30) calendar day notice of intent before each option is to be exercised.

Delivery Requirement:

Delivery of equipment will be specifically identified on award.

Shipping:

All deliveries under this order shall be FOB destination. All items procured under this order will be delivered to individual installation locations.

NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when he anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date, or any rights or remedies provided by law or under this contract.

CONTRACT ADMINISTRATOR FOR THE GOVERNMENT

The Contracting Officer is contract shall be administered by the Contracting Officer identified below:

Lauren G. Caperton, Contracting Officer Dorothy Romo, Acquisition Support (Contractor)

Federal Bureau of Investigation Federal Bureau of Investigation

Engineering Research Facility Engineering Research Facility

Building 27958A, Room A226 Building 27958A, Room A226

Quantico, VA 22135 Quantico, VA 22135

Telephone # 703-985-3038 Telephone # 703-985-3038

Email: Lauren.Caperton@ic.fbi.gov Email: Dorothy.Romo@ic.fbi.gov

No oral statement of any person, Government or contractor, shall modify or otherwise affect the terms, conditions, or specifications stated in this contract. All modifications of the contract must be made in writing by the CO.

mailto:Lauren.Caperton@ic.fbi.gov mailto:Dorothy.Romo@ic.fbi.gov

The COR and TPOC do NOT have the authority to and may NOT issue any technical direction which:

Constitutes an assignment of work outside the general scope of this effort;

Constitutes a change as defined in the "Changes" clause;

In any way causes an increase or decrease in the cost or the time required for performance;

Changes any of the terms, conditions, or other requirements of this effort; and

Suspends or terminates any portion of this effort.

The COR and TPOC do not have the authority to commit government funds.

2852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (JAN 1985)

(a) Mr./Ms. _(To be completed at time of award)__ is hereby designated to act as Contracting Officer's

Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract;

providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the

Contracting Officer shall issue such changes.

TECHNICAL POINT OF CONTACT (TPOC)

The COR shall serve as a single technical point of contact for the contract and provide contract wide technical and managerial direction. A Technical Point of Contact (TPOC) may be identified for each location under the contract and serve to provide technical guidance and leadership for that effort.

Detailed or unique technical direction or approvals pertinent for each individual order shall come from the

TPOC; however, the COR remains the individual ultimately responsible for the technical aspects and decisions of the overall contract. The direction of the COR takes precedence over the TPOC.

INVOICE REQUIREMENTS

(a) The invoice should be attached to an email, and sent to the following address:

central_invoices@ic.fbi.gov

It is imperative that the invoice contains current and accurate contract information (contract/order number), otherwise risks being rejected. Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point the invoice is considered received, and will begin processing through the FBI’s internal payment systems.

Please note, invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST

To constitute a proper invoice, each invoice shall be annotated with the following information:

(1) Name of vendor;

(2) Invoice date;

(3)Government contract number, or other authorization for delivery of goods or services;

(4) Vendor invoice number, account number, and/or any other identifying number agreed to by contract;

(5) Time period covered for services performed (applicable to service task orders);

(6) Description (including, for example, contract line/subline number),price, and quantity of goods and services rendered;

(7) For T&M requirements the vendor shall provide labor categories, names associated with the labor categories, rates, and hours must be provided. The invoice must show the productive direct labor hours/dollars for the current billing period and cumulative period.

(8) Shipping and payment terms (unless mutually agreed that this information is only required in the contract);

(9) Taxpayer Identifying Number (TIN) and Data Universal Numbering System (DUNS) Number;

(10) Receipts shall be provided for hotels, airline tickets and car rentals for any travel performed;

(11) Banking information necessary to facilitate an electronic funds transfer (EFT) payment;

(12) Contact name (where practicable), title, and telephone number;

(13) Other substantiating documentation or information required by the contract.

(b) In the event, Contractor progress or final delivery is not deemed satisfactory, the COR's report shall so indicate and recommend the required corrective actions.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to

Small Businesses for Goods and Services,” dated 10/14/2011. The Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

System for Award Management (SAM)

The Offeror and Awarded Contractor shall ensure its company is registered in the System for Award

Management (SAM). It is the Contractor’s responsibility to ensure that company information in SAM is current, accurate, and complete in SAM. This information includes TIN, EFT, DUNS, addresses, and contact information. The EFT banking information on file in SAM will be the information the FBI uses to processes payment with vendors doing business with the FBI.

If the Contractor does not maintain an active registration in SAM payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

SECURITY AND SPECIAL REQUIREMENTS

The security officer assigned cognizance of this contract is Ms. Amy Vice. Any security questions shall be directed to Ms. Vice at (703) 985-6110.

IDENTIFICATION OF CONTRACTOR PERSONNEL

Contractor personnel shall identify themselves as contractor personnel by introducing themselves or when being introduced. Contractor personnel shall display distinguishing badges or other visible identification for meeting with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

RELEASE OF INFORMATION-PUBLICATIONS BY CONTRACTOR PERSONNEL

The Federal Bureau of Investigation (FBI) specifically requires that Contractor shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties.

For purposes of this clause, "Information" shall include but not be limited to: in any media or all media including on the web or web sites; publication, studies, books, these , photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is:

(i.) already known to the contractor prior to the commencement of the contract

(ii.) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the Office of Public Affairs and the Contracting Officer. The contractor and author are warned that disclosure is not without potential consequences. The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

THESE OBLIGATIONS DO NOT CEASE UPON COMPLETION OF THIS CONTRACT.

DEPARTMENT OF JUSTICE RESIDENCY REQUIREMENT-AMENDMENT

Effective immediately, the Department of Justice, (DOJ) Residency Requirement is amended to apply to all DOJ contractors employed within the United States, both United States citizens and non-United States citizens. The Residency Requirement has been in effect for employees for a number of years. However, as a result of the events of September 11 and the enhanced security posture within the Department, a determination has been made to apply it to contractors. This requirement is not retroactive.

The Residency Requirement states that, for three of the five years immediately prior to applying for a position, the individual must have: 1) resided in the United States; 2) worked for the United States overseas in a Federal or military capacity; or 3) be a dependent of a Federal or military employee serving overseas.

This requirement can be waived for short-term (those contractors performing duties for a cumulative total of 14 days or less) contractors if there is a critical need for their specialized and unique skills (for example, interpreters for rare foreign languages). These individuals must be United States citizens or

Permanent Resident Aliens. A waiver request from the Head of the Component outlining the extenuating circumstances along with the requisite contractor clearance security package should be submitted tot he

Department Security Officer for approval. Each waiver request will be reviewed and a determination made on a case-by-case basis.

Additionally, an individual, whether employee or contractor, who is not a United States citizen must be from a country allied with the United States. Since the countries on the allied countries list are subject to change, please refer to the following website for current information:

http://www.opm.gov/employ/html/citizen.htm.

DUPLICATION OF EFFORTS

The Contractor hereby certifies that costs for work to be performed under this contract and any subcontract hereunder are not duplicative of any costs charged against any other Government contract, subcontract or other Government source. The Contractor agrees to advise the Contracting Officer, in writing, of any other Government contract or subcontract it has performed or is performing which involves work directly related to the purpose of this contract. The Contractor also certifies and agrees that any and all work performed under this contract shall be directly and exclusively for the use and benefit of the Government, not incidental to any other work, pursuit, research or purpose of the Contractor, whose responsibility it will be to account for it accordingly.

WARRANTIES

Warranty terms must be returned with the proposal. Conditions of an extended warranty will be considered by the Bureau.

DJAR-PGD-08-05 CONTRACTOR CERTIFICATION OF COMPLIANCE WITH FEDERAL

TAX REQUIREMENTS

By submitting a response to a solicitation or accepting a contract award, the contractor certifies that, to the best of its knowledge and belief, the contractor has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal

Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid

Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

INVERTED DOMESTIC CORPORATIONS

Section 743(a) of the Omnibus Appropriations Act, 2009, prohibits the Federal Bureau of Investigation from entering into any contract with any foreign incorporated entity which is treated as an inverted domestic corporation under Section 835(b) of the Homeland Security Act of 2002 (6 U.S.C. § 395(b)) or any subsidiary of such entity. This prohibition does not apply to contracts entered before March 11, 2009, or to any task orders issued pursuant to such contracts. The Attorney General shall waive prohibitions in the interest of national security.

The Contractor under this solicitation warrants that:

___ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to 6 U.S.C. § 395(b);

___ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to 6 U.S.C. § 395(b), but it has submitted a request for waiver or plans to submit a request for waiver.

A copy of the approved waiver, if a waiver has been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

The Contractor warrants that if at any time after award it discovers it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to 6 U.S.C. § 395(b) and a waiver was not obtained, the Contractor shall make an immediate and full disclosure in writing to the Contracting

Officer. The Government may, however, terminate the contract at no cost to the Government.

NON DISCLOUSRE COMPLIANCE

The contractor is obligated to comply with all relevant clauses and provisions incorporated into this contract and with the Contractor Non Disclosure Agreement.

This contract shall be subject to immediate termination for default, without the requirement for a 10-day cure notice, when it has been determined by the CO that a failure to fully comply with the security requirements of this contract resulted from the willful misconduct or lack of good faith on the part of any one of the Contractor’s directors or officers, or on the part of any of the managers, superintendents, or equivalents of the contractor.

ORGANIZATIONAL CONFLICT OF INTEREST

(a) The Contractor and all sub-contractors warrants that, to the…