RFQ QSU-OSBQ202300001.pdf

Document Number: OSBQ202300001 Page 1 of 15

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

OSB202300004

5. SOLICITATION NUMBER

OSBQ202300001

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/10/2023

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

02/03/2023

10:00 ET

CODE9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY Submit Invoices IAW USCP52.048 Submit Invoices(https://ipp.for.fiscal.treasury.gov)

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

Green Canines

25. ACCOUNTING AND APPROPRIATION DATA

USCP-2023-USP-8221-PATROL-RESP-3110-OSB-100-2023

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Tramaine Sims

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: OSBQ202300001 Page 2 of 15

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: OSBQ202300001 Page 3 of 15

Table of Contents

Section Description Page Number

1 Continuation Sheet 2 Statement of Work Canines

Green Canines for USCP

USCP52.048 Electronic Submission of Payment Requests USCP 52.042 Contract Administration

4 Solicitation Provisions USCP52.001 Order of Precedence USCP52.003 Conflict of Interest

USCP52.004 Changes USCP52.005 Default USCP52.006 Disputes USCP52.008 Unforeseen Circumstances USCP52.009 Excusable Delays USCP52.010 Gratuities USCP52.012 Option to Extend Services USCP52.013 Indefinite Quantity USCP52.014 Contract Minimum and Maximum USCP52.015 Order Limitations USCP52.016 Contractor Safety and Environmental Standards USCP52.019 Tax Exemption USCP52.022 Clear Title USCP52.024 Implied Warranty of Merchantability and Fitness for a Particular Purpose USCP52.029 Delivery Instructions For United States Capitol Police USCP52.028 Freight, delivery, shipping, and handling charges USCP52.031 Variation in Quantity or Charges USCP52.032 Inspection and Acceptance USCP52.035 Termination for Cause USCP52.037 Prohibition on Release of Information of Award USCP52.047 Employment Verification

Points of Contact:

Program Office: TBD

Contract Specialist: Gail DelRose 202-369-9201 gail.delrose@uscp.gov Alternate Contact: Brian Perry 202-924-5742 Brian.Perry@uscp.gov

Payment Terms: Net 30 gpdelrose Cross-Out

Document Number: OSBQ202300001 Page 4 of 15

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 Non Capitalized

Equipment

Firm Fixed Price

PSC:

0.000000 EACH

Period of Performance:03/01/2023 - 02/28/2028

Description:Green (un-trained) Canine Female (spayed) or Male (neutered or intact).

Year 1: Unit Price each canine

Year 2: Unit Price each canine

Year 3: Unit Price each canine

Year 4: Unit Price each canine

Year 5: Unit Price each canine

Reference Line:OSB202300004 - 0001

2.0 Type of Contract and List of Supplies

The United States Capitol Police (USCP) intends to award a Blanket Purchase Agreement (BPA) to four (4) Contractors for green canines. The BPA will contain Firm-Fixed Price (FFP) Prices and Contract Line Item Numbers (CLINs). The resultant Agreement will have a Base Period, which will be effective upon Contract execution and shall be effective for five years.

Each time USCP has a requirement to purchase canines, USCP will contact each of the four Blanket Purchase Agreement holders.

USCP shall visit each facility and evaluate all proposed candidates and inform each Blanket Purchase Agreement holder the name of each acceptable canine and quantity for delivery to USCP. A Delivery Order will be issued for the purchase.

1. Contract Price

The Contractor shall furnish to the United States Capitol Police (USCP) the professional resources to support the requirement. Award of the Contract is anticipated to be on or before February 1, 2018.

The following CLINs identify anticipated descriptions or categories needed under this Contract.

Base Period

1. The Base period of performance for the resulting Agreement is anticipated to be upon BPA execution through sixty (60) calendar months.

Document Number: OSBQ202300001 Page 5 of 15 Section 2 Descriptions for type of Contract and Supplies

The United States Capitol Police (USCP) intends to award a Blanket Purchase Agreement (BPA) to four (4) Contractors for green canines.

The BPA will contain Firm-Fixed Price (FFP) Prices and Contract Line Item Numbers (CLINs). The resultant Agreement will have a Base Period, which will be effective upon Contract execution and shall be effective for five years.

Each time USCP has a requirement to purchase canines, USCP will contact each of the four Blanket Purchase Agreement holders. USCP shall visit each facility and evaluate all proposed candidates and inform each Blanket Purchase Agreement holder the name of each acceptable canine and quantity for delivery to USCP. A Delivery Order will be issued for the purchase.

2.0 Contract Price

2.1 The Contractor shall furnish to the United States Capitol Police (USCP) the professional resources to support the requirement.

Award of the Contract is anticipated to be on or before February 27, 2023.

2.2 The following CLINs identify anticipated descriptions or categories needed under this Contract.

2.3 Base Period

2.3.1 The Base period of performance for the resulting Agreement is anticipated to be upon BPA execution through sixty (60) calendar months.

CLIN SERVICE Unit Price

Green canine: Female (spayed) or Male (neutered or intact) 1st Year

Green canine: Female (spayed) or Male (neutered or intact) 2nd Year

Green canine: Female (spayed) or Male (neutered or intact) 3rd Year

Green canine: Female (spayed) or Male (neutered or intact) 4th Year

Green canine: Female (spayed) or Male (neutered or intact) 5th Year

Document Number: OSBQ202300001 Page 6 of 15

Section 3 Green Canine Statement of Work

3. 0 Introduction

The United States Capitol Police (USCP) mission is to protect the Congress, its legislative processes, Members, employees, visitors, and facilities from crime, disruption, or terrorism. We protect and secure Congress so it can fulfill its constitutional responsibilities in a safe and open environment. Chief of Operations (COO) is responsible for providing direction and leadership for the Department's Operational Services Bureau, (OSB). The Operational Services Bureau (OSB) Canine unit provides specialized and emergency response support. They also provide for the health and well-being of all working canines.

The Canine Unit continually assesses staffing, additional canine units and replacements.

3.1 General Requirements

The Contractor shall meet all requirements as stated within the statement of work for the purchase of Green (untrained) canines. At any given time, the USCP may require as many as 10 canines. USCP shall perform all training for our canine teams.

The working canine environment is determined by operational requirements and can work in a variety of environments to include pedestrians, buses, cars and trucks.

3.1.1 Standards:

Prior to rewarding the contract, an onsite visit from USCP Canine Training Personnel will be required to ensure compliance with Title 9 - Animals and Animal Products Chapter I - Animal and Plant Health Inspection Service, Department of Agriculture Subchapter A - Animal Welfare Part 3 – Standards, Subpart A. Specifications for the Humane Handling, Care, Treatment, and Transportation of Dogs and Cats.

https://www.govinfo.gov/content/pkg/CFR-2022-title9-vol1/pdf/CFR-2022-title9-vol1-part3-subpartA.pdf Upon contract award the vendor must maintain compliancy with the CFR-2022-title9-vol1 regulation during all onsite canine evaluation. Failure to maintain compliance may result in contract termination.

3.2 Green Canine Physical and Mental Attributes: Washington DC pedestrian and vehicular traffic congestion requires specific canine personality, temperament and physical health.

3.3 Acceptable Breeds for Green Canines:

3.3.1 Labrador Retrievers, Golden or Chesapeake Bay Retriever, German short-haired pointers (GSP), German Shepherd or Belgian Malinois.

3.3.2 Other sporting/herding breeds will be considered with a written request for consideration as an exception.

3.4 Health Records, Immunizations and Origin:

3.4.1 The Contractor must provide documentation of the following:

a. Origin of the canine: Country and /or State of Origin.

b. Identification: All canines must have a collar with the canine's name. All canine's with a microchip implant must have a microchip ID tag.

c. Comprehensive Medical history and immunization records (include influenza vaccine)

3.5 Physical health. Any canine submitted as a candidate must meet the following health criteria.

3.5.1 Canine age must be a minimum of 10 months and not to exceed 36 months at the time of evaluation.

3.5.2 Height 22"- 30" from the ground to the highest point of the shoulder blades.

3.5.3 Weight must be appropriate to height.

3.5.4 The canine must pass a comprehensive physical examination by a veterinarian under contract with U.S. Capitol Police.

3.5.5 The contractor must provide Complete Orthopedic Foundation of America (OFA) quality radiographs issued by a licensed veterinarian, with the canine to ensure that the bones, joints, and muscles are healthy. If the canine has a microchip implant it must be displayed on radiographs.

3.5.6 Limbs and Joints. Any condition of the bones, joints or muscles that might hamper or restrict the normal performance of duty is grounds for disqualification. Examples include: Hip dysplasia and elbow dysplasia. A malformation of the hip and elbow joints, respectively, which usually results in degenerative joint disease, arthritis and chronic lameness. Radiographic evidence of hip dysplasia or elbow dysplasia or degenerative joint disease, as determined by a veterinarian shall disqualify a canine.

3.5.7 Fractures, which are unhealed, are disqualifying. Healed fractures resulting in significant bone or joint conformation changes or lameness are disqualifying.

https://www.govinfo.gov/content/pkg/CFR-2022-title9-vol1/pdf/CFR-2022-title9-vol1-part3-subpartA.pdf

Document Number: OSBQ202300001 Page 7 of 15

3.5.8 Ligament damage, osteoarthritis, etc., of the limb joints is generally disqualifying.

3.5.9 Transitional vertebrae of the caudal lumbar spine, lumbosacral junction or sacrum are disqualifying. Asymmetric pelvic attachment is also disqualifying.

3.5.10 Nervous System and Basic Senses: Any defect in the nervous system, to include the basic senses of vision, hearing and sense of smell, is disqualifying. Examples include, but are not limited to, opacities of the cornea, eyelid deformities, cataracts, retinal degeneration, chronic otitis, acute or chronic rhinitis/sinusitis and spinal disease. No active infectious disease.

3.5.11 Gait: All canines shall display normal mobility at a walk and run. Canines will be disqualified for any gait abnormality, which could affect the canine's ability to perform normal USCP duties.

3.5.12 Skin and Coat: Skin and coat shall be healthy in appearance, displaying no evidence of chronic dermatitis, allergies, infections, injuries or marked external parasite infestation (e.g., mange, fleas, etc.). A matted, unthrifty hair-coat may not be grounds for disqualification but will raise concern about the canine's general health.

3.5.13 Teeth and Jaw: Canines shall have normal dentition and dental occlusion, not overshot or undershot jaws. All four (4) canine teeth shall be present and not he weakened by notching, enamel hypoplasia or abnormal, excessive wear. They shall not have more than 1/3 inch of the lip missing or have pulp cavity exposed. Oral infection or excessive periodontal disease may be grounds for disqualifying a canine. Broken teeth or excessively worn teeth may be disqualifying.

3.5.14 Heart and Lungs: Heart sounds, rate and rhythm shall be normal (e.g., no murmurs, arrhythmia, etc.). In general, the cardiovascular and respiratory system shall be normal al rest and upon exercise.

3.5.15 Heartworms: All canines submitted for purchase shall be free of heartworm infection (Dirofilaria immitis). The presence of heartworm infection will be determined by using a heartworm antigen test. A negative heartworm concentration test (filtration or Knott's) is not sufficient evidence to declare the animal heartworm-free.

3.5.16 Intestinal Parasitism: Infection with intestinal parasites (roundworms, hookworms, tapeworms, etc.) may not be disqualifying, depending on the level of infection and the overall condition of the animal. Presence of intestinal parasites is, however, an indication of poor care and shall raise concern about the canine's general health.

3.5.17 External Parasitism: Presence of fleas, ticks, lice or mange mites may not be disqualifying, depending on the amount of infestation, the degree of associated skin disease, and the overall condition of the canine. Presence of external parasites is, however, an indication of poor care and shall raise concern about the canine’s general health.

3.5.18 Reproductive and Urinary System: Any congenital or conformational abnormality is disqualifying, if the defect requires long- term medical treatment or results in a shortened working life of the canine. (e.g., cryptorchidism is not disqualifying unless the retained testicle results in medical complications not treatable by simple orchiectomy. A juvenile vulva resulting in urine scalding is disqualifying). All female canines selected for purchase must be spayed prior to delivery. Male canines may be neutered or intact.

3.5.19 Immunization: All canines must have been vaccinated within the previous 12 months for rabies, canine distemper, canine adenovirus (TYPE 2), coronavirus, parainfluenza, parvovirus and leptospirosis. Vaccination certificate must include the individual canine identification (ID)

3.5.20 The candidate must be free of the following common Medically-Disqualifying Conditions: The following list is provided as a helpful guide and example and is not intended to be a complete list.

3.5.21 Hematological abnormalities consistent with severe parasitism, infection, or metabolic disease.

3.5.22 Poor body condition, either emaciation or obesity.

3.5.23 Severe periodontal disease.

3.5.24 Severe, non-resolving or intractable otitis extema or dennatitis.

3.5.25 Radiographic signs of hip or elbow dysplasia or radiographic evidence of degenerative joint disease.

3.5.26 Transitional vertebrae of the caudal lumbar spine, lumbosacral junction or sacrum.

3.5.27 Previous musculoskeletal injury which has or may lead to degenerative joint disease or conformational abnormality.

3.6 Green Canines

3.6.1 Temperament: the canine candidate must display:

a. Acceptance when working amongst small and large groups of people and canines.

b. Willingness to comply or cooperate with handlers/evaluators.

c. Willingness to work in proximity to people or other canines even if there is a display of pronounced aggressiveness from a distractor canine.

Document Number: OSBQ202300001 Page 8 of 15

3.6.2 Evaluation canine must not display:

a. Aggressiveness toward handlers/evaluators.

b. Sensitivity or fear in response to environmental stimuli such as a busy city, interiors of buildings, slick surfaces, elevated surfaces, stairs, noisy objects, crowds of people, working loading dock, slippery and shiny floors, escalators, elevators, stairwells, metal grates and other stressors/distracters.

c. Pronounced or uncontrollable leash-biting

d. Fear, becoming distracted or reacting aggressively, shyness, or nervousness in response to people.

3.7 Environmental Qualifications: Canine performance will be tested under unfamiliar and city environments to determine confidence and independence. USCP shall determine if the canine is initially fearful. As an example, does the canine recover and display sufficient willingness to confront stressful stimuli when coaxed. See 3.6.2 for conditions.

3.8 Reward Training Play and Prey Drive Evaluation:

3.8.1 Canine must demonstrate the following:

a. Fetch (Hunt) and Retrieve behaviors the reward in a field.

b. Toy Reward interest and consistency during the evaluation.

c. Speed and Eagerness with which the canine pursues the object and picks it up.

d. Increased desire to possess toy reward.

3.8.2 Active search behavior is evaluated in terms of intensive sniffing and investigation of environment.

3.8.3 Canine focused on the USCP evaluator

a. A reward object is thrown it into an area of concealment and/or

b. A reward object is pretend to be thrown into area of concealment.

Each time, the canine's visual contact with the search area is broken by spinning the canine in a circle and then the canine is released to search off-leash.

c. The canine search behavior evaluation is based on intensive sniffing and investigation of environment.

d. The canine will not be judged solely on its ability to retrieve.

3.9 Health and Performance Warranty.

3.9.1 Skeletal health warranty is for one (1) year from delivery.

3.9.2 Genetic or acute illness health (can include but is not limited to IBS and blindness) is for 12 months from delivery.

3.9.3 Physical ability and mental stability as a trainable and workable detection canine is for 6 months from delivery.

3.9.4 Note: Contractor must present green canines with no exposure to formal training. The USCP Evaluator's opinion on a canine's performance is the basis upon which the canine is determined to be acceptable or unacceptable for deployment as a USCP canine.

3.10 Blanket Purchase Agreement Post award: - Canine Delivery Order for Canine Purchase

3.10.1 USCP shall submit a request for green canine stock availability to each of the 4 (four) Blanket Purchase Agreement Contract holders.

a. Upon request, the Contractor must provide qualified quantities of each breed and contracted price.

b. The contractor(s) with qualified canines will be contacted to schedule canine examinations.

c. USCP shall travel to each contractor facility and/or nearby city to perform evaluations.

d. The initial examination and evaluation process is 1- 1 ½ days at each of 4 locations (up to 2 weeks).

e. Each Contractor will be notified of the total quantity and name/number of each canine USCP shall purchase.

f. USCP shall issue a delivery order

g. USCP shall Request Contractor ship canines to U.S. Capitol Police Canine Training Facility, 4700 Shepherd Parkway

Southwest, Washington, D.C. 20032. Provide USCP with an estimate for shipping charges; OR USCP shall provide USCP personnel to pick up the selected canines at the Contractor facility.

3.10.2 Warranty Returns: USCP shall Return Canines that have failed to meet the requirements within the warranty period to the contractor when the Canine Exchange examination is scheduled by USCP.

3.10.2.1 If the contractor does not have sufficient stock to exchange the canine:

a. When Contractor is requesting an immediate return, then the contractor is responsible for delivery charges from:

U.S. Capitol Police Canine Training Facility, 4700 Shepherd Parkway Southwest, Washington, D.C. 20032.

b. When the Contractor stock isn't adequate for a replacement within 60 days of request, the contractor must refund the purchase price and is responsible for return shipping to the kennel.

End Statement of Work

Document Number: OSBQ202300001 Page 9 of 15

USCP52.048 Electronic Submission of Payment Requests

(a) Definitions. As used in this clause -

(1) "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b). "Payment documentation and process" and the applicable Payment clause included in this contract.

(2) [Reserved]

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Payment Platform (IPP). Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

Section 4 Contract Administration

Section 4 – Contract Administration Data

Document Number: OSBQ202300001 Page 10 of 15

Contract Administration

a. 4.1 Contract Administration

b. The USCP Contracting Officer (CO) will perform administration of this contract. The CO is authorized to make contractual modifications and render contractual decisions, including but not limited to changes in the scope of work and monetary additions and/ or deletions, within the limits of their authority. No changes to the contract requirements shall be effective without a modification of the contract fully executed by the Contracting Officer. The Contracting Officer will communicate in writing any necessary rejection of services.

c. All communications pertaining to contractual and/or administrative matters under this contract shall be addressed to:

Contract Specialist: Gail DelRose United States Capitol

Police Office of Management Acquisition 499 South Capitol

Street SW, 7th Fl. Washington, D.C. 20003-4013

Telephone Number: (202) 593-3541 Facsimile

Number: (202) 593-3600 202-369-9201 Cell

Email: Gail.delrose@uscp.gov

4.2 Contracting Officer’s Representative (COR)

a. The Contracting Officer has designated the following individual as the Contracting Officer’s Representative (COR) for this contract:

COR: TBD

United States Capitol Police

Operational Services Bureau

Washington, DC 20003-4013

Telephone Number:

Facsimile Number:

Email:

b. The USCP reserves the right to change the COR or appoint an alternate COR. Any designation will be in writing. As designated by the Contracting Officer, the COR is assigned the following responsibilities:

1. Provide technical direction to the Contractor within the constraints of the statement of work;

2. Monitor and oversee the performance of the Contractor;

3. Ensure contract compliance;

4. Perform final inspection and acceptance of all reports and invoices; and

5. Resolve day-to-day matters directly with the Contractor.

c. It is the responsibility of the COR to perform inspection of Contractor services and deliverables, and to ensure that adequate records are kept to support acceptance or rejection. Acceptance of the services provided will be accomplished through the independent inspection and quality assurance actions of the COR. The COR will ensure that services provided by the Contractor conform to the applicable specifications set forth in this contract and the statement of work. The USCP reserves the right to change the COR or appoint an alternate COR. Any designation will be in writing. As designated by the Contracting Officer, the COR is assigned the following responsibilities:

Associated Lines:

Solicitation Provisions

Document Number: OSBQ202300001 Page 11 of 15

USCP52.001 Order of Precedence

Any inconsistencies shall be resolved by giving precedence in the following order:

1) The USCP Statement of Work.

2) The USCP Contract.

3) The Contractor’s Proposal.

USCP52.003 Conflict of Interest

The Contractor certifies and warrants, per Attachment 2 Disclosure, that there is no conflict of interest, direct or indirect, financial or otherwise, which would be applicable to the performance of the obligations covered under this contract. If an allegation of a conflict of interest is brought to the attention of the USCP, the Contractor agrees to fully cooperate with any investigation of the allegation(s), and will disclose to the USCP any other contract(s) to which the Contractor is party to, public or private, or which the Contractor undertakes during performance under this contract.

USCP52.004 Changes

The Contracting Officer may at any time, by written order, make changes, within the general scope of this contract, in the manner and method of delivery of services; provided however that changes are within the Contractor's capability and in accordance with USCP Procurement Policy. If any such change causes an increase or decrease in the cost of, or the time required for, the performance of any part of the work under this contract, an adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this clause must be asserted within thirty

(30) calendar days from the date of receipt by the Contractor of the notification of change; provided, however, should the Contracting Officer decide that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this contract. Where the cost of property made obsolete or excess as a result of a change is included in the Contractor's claim for adjustment, the Contracting Officer shall have the right to prescribe the manner of disposition of such property. Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes."

However, nothing in this clause shall excuse the Contractor from proceeding with the contract, as changed.

USCP52.005 Default

a. The USCP may, subject to the provisions of paragraph (c) below, by written notice of default to Contractor, terminate the whole or any part of this contract in any one of the following circumstances:

1) If Contractor fails to make delivery of the supplies or to perform the services within the time specified herein or any extension thereof; or

2) If Contractor fails to perform any of the other provisions of this contract or so fails to make progress as to endanger performance of this contract in accordance with its terms, and in either of these two circumstances does not cure such failure within a period of ten

(10) business days (or such longer period as the Contracting Officer may authorize in writing) after receipt of written notice from the Contracting Officer specifying such failure.

b. If this contract is terminated as provided in paragraph (a) of this clause, the USCP, in addition to any other rights provided in this clause, may withhold from amounts otherwise due the Contractor for such completed supplies, manufacturing materials, or services performed such sum as the Contracting Officer determines to be necessary to protect the USCP against loss because of outstanding liens or claims of former lien holders.

c. If, after notice of termination of this contract under the provisions of this clause, it is determined for any reason that the Contractor was not in default under the provisions of this clause, or that the default was excusable under the provisions of this clause, the rights and obligations of the parties shall, if the contract contains a clause providing for termination for convenience of the USCP, be the same as if the notice of termination had been issued pursuant to such clause. If, after notice of termination of this contract under the provisions of this clause, it is determined for any reason that the Contractor was not in default under the provisions of this clause, and if this contract does not contain a clause providing for termination for convenience by the USCP, the contract shall be equitably adjusted to compensate for such termination and the contract modified accordingly; failure to agree to any such adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes."

USCP52.006 Disputes

Document Number: OSBQ202300001 Page 12 of 15

USCP Contract Disputes Clause (June 2008)

(a) This Agreement is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613), as modified by Section 1501 of Title I of Division H of the Consolidated Appropriations Act, 2008, Pub. L. No. 110-161, 121 Stat. 2249 (December 26, 2007).

(b) Except as provided in the Act, all disputes arising under or relating to this Agreement shall be resolved under this clause.

(c) “Claim,” as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of Agreement terms, or other relief arising under or relating to this Agreement. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $50,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d) (1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this Agreement, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer.

(2) (i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $50,000.

(ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim.

(iii) The certification shall state as follows: “I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the Agreement adjustment for which the Contractor believes the USCP is liable; and that I am duly authorized to certify the claim on behalf of the Contractor.”

(3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim.

(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made.

(f) The Contracting Officer’s decision shall be final unless the Contractor appeals, within ninety days of receipt of a Contracting Officer’s decision, to the Government Accountability Office Contract Appeals Board, 441 G Street, N.W., Room 7182, Washington, DC 20548; Facsimile: 202-512-9749; E-Mail: CAB@gao.gov.”

(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor’s specific reasons for rejecting the offer.

(h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6-month period as fixed by the Secretary of the Treasury during the pendency of the claim.

(i) The Contractor shall proceed diligently with performance of this Contract, pending final resolution of any request for relief, claim, appeal, or action arising under the Contract, and comply with any decision of the Contracting Officer.

USCP52.008 Unforeseen Circumstances

The USCP realizes that circumstances may occur that are beyond the control of the USCP or the Contractor. The Contractor shall notify the COR and the Contracting Officer immediately via e-mail if any unforeseen circumstance arises that may have an impact on the contract schedule. The Contractor must take all reasonable steps to mitigate any schedule impact. When the final amount schedule impact has been determined, the Contractor will notify both the Contracting Officer and the COR in writing of the schedule changes, which must be approved in writing by the Contracting Officer.

USCP52.009 Excusable Delays

If the USCP fails to provide any material element required for performance under the contract in a timely manner, if performance is interrupted by the USCP in any manner that is not expressly or impliedly authorized by this contract, or if the USCP fails to act within the time specified in this contract or within a reasonable time, if not specified, an adjustment may be made for any costs that may have been incurred due to the delay and the due dates will be extended. The contract shall be modified in writing to reflect the changes. However, the Contractor is required to provide timely notification of any such delay to the Contracting Officer and the COR.

If the Contractor fails to provide such notification, only the period of time after receipt of notification will be considered in making adjustments to the contract. In order to receive additional payment for costs incurred due to the delay, the Contractor must be able to substantiate those costs.

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USCP52.010 Gratuities

a. USCP may, by written notice to the Contractor, terminate the right of the Contractor to proceed under the Contract, if it is found after notice and hearing, by the head of the agency or a duly authorized representative, that gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Contractor, or any agency or representative of the Contractor, to any employee of the USCP with a view towards securing a favorable treatment with respect to awarding or amending or the making of any determination with respect to the performing of such contract: provided, that the existence of the facts which the head of the agency or a duly authorized representative makes such findings shall be in issue and may be reviewed an any competent court.

USCP52.012 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period of performance.

USCP52.013 Indefinite Quantity

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

(End of Clause)

USCP52.014 Contract Minimum and Maximum

The contract minimum is $0.00and the maximum aggregate value of the delivery orders issued under this contract, including those issued by other Federal Government Agencies, shall not exceed $900,000.00.

USCP52.015 Order Limitations

a. Minimum order. When the Government requires supplies covered by this contract in an amount of less than $2,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

b. Maximum order. The Contractor is not obligated to honor any order in excess of $150,000.00.

USCP52.016 Contractor Safety and Environmental Standards

While the USCP is governed by standards and regulation established by the Legislative Branch of government, and in many cases are exempt from standards as published by various Executive Branch agencies, to include OSHA, EPA and DOT; it is expected that all operations and conduct by the successful bidder for this proposal be in accordance with all such standards, Executive and Legislative Branches. At a minimum, the bidder is expected to be in constant compliance with such regulations as published in the 29 CFR (OSHA), 40 CFR (EPA), and 49 CRF (Transportation). Furthermore, all hazardous materials used by the vendor and any hazardous waste generated in the course of their work, while executing the requirements of this contract, will be the sole responsibility of the vendor to store, manage, transport, and dispose of in accordance with the same

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USCP52.019 Tax Exemption

Unless otherwise provided for by statute, the USCP is exempt from all taxes, including any sales and use taxes. The Tax Exemption Number of the USCP is 38-3716738

USCP52.022 Clear Title

The Vendor warrants that free and clear title is provided for all items delivered under this Purchase Order

USCP52.024 Implied Warranty of Merchantability and Fitness for a Particular Purpose

The items provided through this order are covered by the implied warranties of merchantability and fitness for particular purpose as well as by any express warranties offered by the manufacturer or by the Seller. All products shall be delivered free from defects in workmanship, material and design and shall conform to description and specifications set forth in the Purchase Order, or referenced through a manufacturers part or model number, or shall be consistent with samples provided to the USCP.

USCP52.029 Delivery Instructions For United States Capitol Police

Security inspections are required on all deliveries on Capitol Hill. Drivers must be pre-registered in order to have access for inspection.

In order to pre-register a driver, the company must initiate a letter on company letter-head/stationery accompanied by the signature of the president, owner or manager of the company. The letter shall contain the following information:

1. The driver's full name (first, middle, last);

2. The driver's Social Security Number;

3. The driver's Date of Birth;

4. Vehicle Registration information; and

5. The "SHIP TO" Point of Contact and the name of the building to be accessed.

The letter should be faxed to the Off-Site Delivery Center at (202) 563-5140. Receipt can be confirmed by calling (202) 224-0202.

Registered drivers are to bring the trucks to the Off-Site Delivery Center at 4700 Shepherd Parkway SW, Washington, DC between the hours of 0430 and 1900 for inspection.

Once the inspection is complete, the driver must deliver to the address show in the "SHIP TO" block on Page 1 of the Award/Order Form.

USCP52.028 Freight, delivery, shipping, and handling charges

Unless a line item is separately identified and funded for the cost of delivery or shipping and handling, it is presumed that all shipping, handling and other transportation charges are included in the price of the items purchased. If this is in error, prior to shipment of the item, this Purchase Order must be modified to add a line item to fund the charges

USCP52.031 Variation in Quantity or Charges

Except as otherwise provided, no variation in the quantity of an item, nor any extra items or charges will be accepted unless agreed to in writing in the order or by order modification.

USCP52.032 Inspection and Acceptance

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Supplies and services provided under this order will be inspected and accepted at destination unless otherwise stated. The USCP reserves the right to reject items and services which are not in accordance with instructions, specifications, drawing and data or Vendor’s warranties (express or implied) or the terms and conditions of the order. Products not accepted will be held (at Vendor’s risk) for no more than thirty (30) business days after notification of the Vendor of the rejection.

The items will be returned only at Vendor’s expense and direction. Failure of the Vendor to provide timely disposition instructions may result in the disposal of such items through any means practicable.

USCP52.035 Termination for Cause

The USCP reserves the right to terminate this order, or any unaccepted part of the order without liability, for cause, in the event of any default of the Vendor, failure to comply with any terms or conditions, or failure to provide, upon request, adequate assurances of performance. Additionally, this order may be terminated if it is determined by the USCP that a gratuity (e.g., an entertainment or gift) was offered or given to any Officer or employee of the USC or Vendor working for the USCP, with the intention of obtaining this order or gaining favorable treatment under this order. No Member, Delegate, Resident Commissioner, employee of the Congress or of the United States Capitol Police shall be admitted to any share or part of this order, or to any benefit that may arise thereupon. In the event of termination for cause, the USCP will not be liable to the Vendor for supplies and/or services not accepted and the Vendor will be liable to the USCP for any and all rights and remedies allowable including the cost of re-procurement of the items

USCP52.037 Prohibition on Release of Information of Award

No news releases, press conferences, or advertisements pertaining to the award of this order or the work performed or delivered under this order will be made without prior written approval of the Contracting Officer. This includes the use of information concerning the award in websites, catalogs or other promotional material produced by the vendors or its employees

USCP52.047 Employment Verification

Employment Verification The contractor must provide proof of employment eligibility to work in the United States when providing support services that requires the contractor to work on-site in a government facility that requires the issuing of a United States Capitol Police (USCP) badge.

2 RFQ QSU-OSBQ202300001.pdf