RFQ NO. 693C7326Q000012.pdf

FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS AND CLAUSES FOR

SOLICITATION/REQUEST FOR QUOTATION #693C7326Q000012

RESPONSES TO QUOTATION WILL BE ACCEPTED VIA EMAIL: REGINA.MCDONALD@DOT.GOV, OR MAIL TO THE ADDRESS IN BLOCK NO. 9, AND MUST BE RECEIVED BY 12:00 PM, EST, FRIDAY, JUNE 5, 2026.

IMPORTANT PAYMENT REQUIREMENT: IN ACCORDANCE WITH FEDERAL ACQUISITION REGULATION (FAR) 4.203, SYSTEM FOR AWARD MANAGEMENT (SAM) OFFERORS AND QUOTERS ARE REQUIRED TO HAVE

AN ACTIVE FEDERAL GOVERNMENT CONTRACTS REGISTRATION IN THE SAM WHEN AN OFFER OR

QUOTATION IS SUBMITTED AND AT THE TIME OF AWARD. FAR CLAUSE 52.232-33 REQUIRES SAM REGISTRATION FOR PAYMENT. IN ADDITION, WHEN SETTING UP VENDOR INFORMATION IN THE SAM DATABASE, THE DOING BUSINESS AS LEGAL NAME SHOULD BE THE SAME AS THE IRS CONSENT NAME.

SAM REGISTRATION IS AVAILABLE ONLINE AT WWW.SAM.GOV.

PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTATION:

SAM UEI NUMBER:

FEDERAL TAX ID NUMBER:

CAGE CODE:

ESTIMATED DELIVERY TIME:

THIS SOLICITATION/REQUEST FOR QUOTATION INCORPORATES BY REFERENCE, THE FOLLOWING FEDERAL

ACQUISITION REGULATION (FAR) CLAUSES AND PROVISIONS:

52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

52.212-4, TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(DEVIATION SEP 2025)

52.222-50, COMBATING TRAFFICKING IN PERSONS (OCT 2025)

52.223-23, SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024) (DEVIATION JAN 2026)

52.226-8, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024)

(DEVIATION SEP 2025)

52.240-90, SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (SEP 2025)

52.240-91, SECURITY PROHIBITIONS AND EXCLUSIONS (SEP 2025)

52.240-92, SECURITY REQUIREMENTS (SEP 2025)

52.240-93, BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (SEP 2025)

52.244-6, SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

THIS SOLICITATION/REQUEST FOR QUOTATION INCORPORATES THE FOLLOWING FEDERAL ACQUISITION

REGULATION (FAR) SYSTEM FOR AWARD MANAGEMENT PROVISION IN FULL TEXT:

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (SEP 2025)

THE OFFEROR SHALL HAVE AN ACTIVE FEDERAL GOVERNMENT CONTRACTS REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) WHEN SUBMITTING AN OFFER OR QUOTATION IN RESPONSE TO THIS SOLICITATION AND AT THE TIME OF AWARD. AS PART OF THE SAM REGISTRATION PROCESS, THE GOVERNMENT COLLECTS INFORMATION, AS DESCRIBED IN PARAGRAPHS (B) THROUGH (D) OF THIS PROVISION, THAT IS NECESSARY TO IDENTIFY THE OFFEROR AND FOR THE OFFEROR TO BE AWARDED FEDERAL GOVERNMENT CONTRACTS. TO REGISTER IN SAM, GO TO HTTPS://WWW.SAM.GOV. ALLOW FOR PROCESSING TIME WHEN REGISTERING IN SAM. IF THE OFFEROR IS NOT REGISTERED IN SAM, IT SHOULD

REGISTER IMMEDIATELY AFTER RECEIVING THIS SOLICITATION.

(A) DEFINITIONS. AS USED IN THIS PROVISION—

COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE HAS THE MEANING PROVIDED IN THE

CLAUSE AT THE FEDERAL ACQUISITION REGULATION (FAR) 52.204-13, SYSTEM FOR AWARD

MANAGEMENT—MAINTENANCE, OF THIS SOLICITATION.

ELECTRONIC FUNDS TRANSFER (EFT) INDICATOR MEANS A BANK ACCOUNT IDENTIFIER TO

ESTABLISH ADDITIONAL SYSTEM FOR AWARD MANAGEMENT RECORDS FOR IDENTIFYING

ALTERNATIVE EFT ACCOUNTS (SEE PART 32) FOR THE SAME ENTITY.

HIGHEST-LEVEL OWNER MEANS THE ENTITY THAT OWNS OR CONTROLS AN IMMEDIATE OWNER

OF THE OFFEROR, OR THAT OWNS OR CONTROLS ONE OR MORE ENTITIES THAT CONTROL AN

IMMEDIATE OWNER OF THE OFFEROR. NO ENTITY OWNS OR EXERCISES CONTROL OF THE

HIGHEST-LEVEL OWNER.

IMMEDIATE OWNER MEANS AN ENTITY, OTHER THAN THE OFFEROR, THAT HAS DIRECT

CONTROL OF THE OFFEROR. INDICATORS OF CONTROL INCLUDE, BUT ARE NOT LIMITED TO, ONE

OR MORE OF THE FOLLOWING: OWNERSHIP OR INTERLOCKING MANAGEMENT, IDENTITY OF

INTERESTS AMONG FAMILY MEMBERS, SHARED FACILITIES AND EQUIPMENT, AND THE

COMMON USE OF EMPLOYEES. THERE MAY BE MORE THAN ONE IMMEDIATE OWNER (E.G.,

JOINT VENTURES).

PREDECESSOR MEANS AN ENTITY WHOSE ASSETS WERE ACQUIRED BY THE OFFEROR OR

ANOTHER ENTITY (MOST OFTEN THROUGH MERGER OR ACQUISITION) AND WHOSE AFFAIRS

ARE NOW CARRIED OUT BY THE OFFEROR OR THE OTHER ENTITY UNDER A NEW NAME.

TAXPAYER IDENTIFICATION NUMBER MEANS THE NUMBER REQUIRED BY THE INTERNAL

REVENUE SERVICE (IRS) TO BE USED BY THE OFFEROR TO REPORT INCOME TAX AND OTHER

RETURNS. IT MAY BE EITHER A SOCIAL SECURITY NUMBER OR AN EMPLOYER IDENTIFICATION

NUMBER.

UNIQUE ENTITY IDENTIFIER (UEI) HAS THE MEANING PROVIDED IN THE CLAUSE AT FAR 52.204-

13, SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE, OF THIS SOLICITATION.

(B) IDENTIFIERS. THE OFFEROR SHALL OBTAIN AND PROVIDE THE FOLLOWING IDENTIFYING

INFORMATION:

(1) UNIQUE ENTITY IDENTIFIER (UEI).

(i) THE OFFEROR SHALL OBTAIN A UEI TO REGISTER IN SAM. THE GOVERNMENT

WILL INDEPENDENTLY VALIDATE THE EXISTENCE AND UNIQUENESS OF THE

OFFEROR BEFORE ASSIGNING A UEI TO THE OFFEROR. GO

TO HTTPS://WWW.SAM.GOV FOR INSTRUCTIONS ON OBTAINING A UEI.

(ii) THE OFFEROR SHALL ENTER, IN THE BLOCK WITH ITS NAME AND ADDRESS ON

THE COVER PAGE OF ITS OFFER, THE ANNOTATION “UNIQUE ENTITY IDENTIFIER”

FOLLOWED BY THE UEI THAT IDENTIFIES THE OFFEROR'S NAME AND ADDRESS

EXACTLY AS STATED IN THE OFFER. THE OFFEROR SHALL ALSO ENTER ITS EFT

INDICATOR, IF APPLICABLE.

(iii) THE CONTRACTING OFFICER WILL USE THE UEI TO VERIFY THAT THE OFFEROR

HAS AN ACTIVE FEDERAL GOVERNMENT CONTRACTS REGISTRATION IN SAM.

(2) TAXPAYER IDENTIFICATION NUMBER (TIN).

(i) THE OFFEROR SHALL PROVIDE ITS TIN OR RELATED INFORMATION TO COMPLY

WITH DEBT COLLECTION REQUIREMENTS OF 31 U.S.C. 7701(C) AND 3325(D);

REPORTING REQUIREMENTS OF 26 U.S.C. 6041, 6041A, AND 6050M; AND

IMPLEMENTING REGULATIONS ISSUED BY THE IRS. THE OFFEROR SHALL

CONSENT FOR TIN VALIDATION; AND

(3) COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE.

(i) THE OFFEROR SHALL PROVIDE A CAGE CODE AND LEGAL BUSINESS NAME (DO

NOT USE A “DOING BUSINESS AS” NAME) FOR—

(A) ITSELF;

(B) ITS IMMEDIATE OWNER(S), IF ANY;

(C) ITS HIGHEST-LEVEL OWNER, IF ANY; AND

(D) ANY PREDECESSOR(S), OR PREDECESSOR OF AN OFFEROR’S PREDECESSOR,

THAT HELD A FEDERAL CONTRACT OR GRANT WITHIN THE LAST THREE

YEARS.

(ii) IF THE OFFEROR IS IN THE UNITED STATES OR ITS OUTLYING AREAS AND DOES

NOT ALREADY HAVE A CAGE CODE ASSIGNED, THE DLA CAGE BRANCH WILL

ASSIGN A CAGE CODE TO THE OFFEROR AS A PART OF THE SAM REGISTRATION

PROCESS. FOR INFORMATION ON OBTAINING A CAGE CODE GO

TO HTTPS://CAGE.DLA.MIL/.

(iii) THE OFFEROR SHALL GET FROM ANY IMMEDIATE AND/OR HIGHEST-LEVEL

OWNER(S) THEIR RESPECTIVE CAGE CODE(S) TO PROVIDE THE CODE(S) AS PART

OF THE REGISTRATION (FAR 52.204-7(B)(3)(I)).

(iv) IF THE OFFEROR IS LOCATED OUTSIDE OF THE UNITED STATES OR ITS OUTLYING

AREAS, AND DOES NOT ALREADY HAVE A CAGE CODE ASSIGNED, THE OFFEROR

MAY OBTAIN A CAGE CODE AS INDICATED IN THE FOLLOWING TABLE.

Located in a country that is a

Located in a country that is not a member of NATO or a

Contact the NATO Support and Procurement Agency (NSPA)

(C) REPRESENTATIONS AND CERTIFICATIONS.

(1) THE FOLLOWING FAR SOLICITATION PROVISIONS CONTAIN ENTITY-LEVEL

REPRESENTATIONS AND CERTIFICATIONS THAT THE OFFEROR SHALL SUBMIT AS PART OF

THEIR FEDERAL GOVERNMENT CONTRACTS REGISTRATION IN SAM:

Date

52.204-5 Women- Oct 2014

52.209-2 — Nov 2015

52.209-5 Aug 2020

52.209-11 Feb 2016

52.219-1 Feb 2024

52.219-1 Alt I

Small

Feb 2024

52.219-1 Alt II Mar 2023

52.226-2 Historically Black College or University and Minority

Oct 2014

(2) BY SUBMITTING ITS OFFER, THE OFFEROR VERIFIES THAT, AS OF THE DATE OF ITS

OFFER, ITS REPRESENTATIONS AND CERTIFICATIONS POSTED ELECTRONICALLY IN SAM

FOR THE PROVISIONS LISTED IN PARAGRAPH (C)(1) OF THIS PROVISION ARE CURRENT,

ACCURATE, AND COMPLETE. THE OFFEROR’S REPRESENTATIONS AND CERTIFICATIONS IN

SAM ARE HEREBY INCORPORATED BY REFERENCE INTO ITS OFFER.

(D) OTHER INFORMATION. THE OFFEROR SHALL PROVIDE MORE INFORMATION ON ITS BUSINESS

OPERATIONS AND TYPE THAT IS NECESSARY TO BE CONSIDERED FOR AWARD OF CERTAIN

CONTRACTS AND FINANCIAL INFORMATION NECESSARY TO RECEIVE PAYMENT UNDER

CONTRACTS.

(END OF PROVISION)

THIS SOLICITATION/REQUEST FOR QUOTATION INCORPORATES THE FOLLOWING FEDERAL ACQUISITION

REGULATION (FAR) CLAUSE IN FULL TEXT:

52.204-13, SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (DEVIATION SEP 2025)

52.222-90, ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (DEVIATION APR 2026)

52.204-13 SYSTEM FOR AWARD MANAGEMENT —MAINTENANCE (DEVIATION SEP 2025)

(A) DEFINITIONS. AS USED IN THIS CLAUSE—

COMMERCIAL AND GOVERNMENT ENTITY CODE MEANS—

(1) AN IDENTIFIER ASSIGNED TO ENTITIES LOCATED IN THE UNITED STATES OR ITS OUTLYING

AREAS BY THE DEFENSE LOGISTICS AGENCY (DLA) COMMERCIAL AND GOVERNMENT ENTITY

(CAGE) BRANCH TO IDENTIFY A COMMERCIAL OR GOVERNMENT ENTITY BY UNIQUE LOCATION

(REFERRED TO AS “CAGE CODE”); OR

(2) AN IDENTIFIER ASSIGNED BY A MEMBER OF THE NORTH ATLANTIC TREATY ORGANIZATION

(NATO) OR BY THE NATO SUPPORT AND PROCUREMENT AGENCY TO ENTITIES LOCATED OUTSIDE

THE UNITED STATES AND ITS OUTLYING AREAS THAT THE DLA CAGE BRANCH RECORDS AND

MAINTAINS IN THE CAGE MASTER FILE (REFERRED TO AS “NCAGE CODE”).

UNIQUE ENTITY IDENTIFIER (UEI) MEANS AN IDENTIFIER USED TO IDENTIFY A SPECIFIC COMMERCIAL, NONPROFIT, OR GOVERNMENT ENTITY.

(B) ACTIVE REGISTRATION.

(1) THE CONTRACTOR SHALL MAINTAIN AN ACTIVE FEDERAL GOVERNMENT CONTRACTS

REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM)

AT HTTPS://WWW.SAM.GOV DURING CONTRACT PERFORMANCE AND THROUGH FINAL

PAYMENT UNDER THIS CONTRACT. TO MAINTAIN AN ACTIVE REGISTRATION IN SAM, THE

CONTRACTOR SHALL REVIEW AT LEAST ANNUALLY ITS REGISTRATION IN SAM AND VALIDATE

THAT THE INFORMATION IS CURRENT, ACCURATE, AND COMPLETE.

(2) THE CONTRACTOR IS RESPONSIBLE FOR THE CURRENCY, ACCURACY, AND COMPLETENESS OF

THE INFORMATION PROVIDED WITHIN SAM, AND FOR ANY LIABILITY RESULTING FROM THE

GOVERNMENT’S RELIANCE ON INACCURATE OR INCOMPLETE INFORMATION. UPDATING SAM

DOES NOT ALTER THE TERMS AND CONDITIONS OF THIS CONTRACT AND IS NOT A SUBSTITUTE

FOR A PROPERLY EXECUTED CONTRACTUAL DOCUMENT.

(C) NOVATION AND CHANGE-OF-NAME AGREEMENTS.

(1) IF THE CONTRACTOR HAS LEGALLY CHANGED ITS BUSINESS NAME OR “DOING BUSINESS AS”

NAME (WHICHEVER IS SHOWN ON THE CONTRACT), OR HAS TRANSFERRED THE ASSETS USED

TO PERFORM THE CONTRACT, BUT HAS NOT COMPLETED THE NECESSARY REQUIREMENTS

REGARDING NOVATION AND CHANGE-OF-NAME AGREEMENTS IN PART 42 OF THE FEDERAL

ACQUISITION REGULATION (FAR), THE CONTRACTOR SHALL PROVIDE THE RESPONSIBLE

CONTRACTING OFFICER A MINIMUM OF ONE BUSINESS DAY’S WRITTEN NOTIFICATION OF ITS

INTENTION TO —

(I) CHANGE THE LEGAL BUSINESS NAME IN SAM;

(II) COMPLY WITH THE REQUIREMENTS OF FAR PART 42; AND

(III) AGREE IN WRITING TO THE TIMELINE AND PROCEDURES SPECIFIED BY THE

CONTRACTING OFFICER RESPONSIBLE. THE CONTRACTOR SHALL PROVIDE WITH ITS

WRITTEN NOTIFICATION SUFFICIENT DOCUMENTATION TO SUPPORT THE LEGALLY

CHANGED NAME.

(2) IF THE CONTRACTOR FAILS TO COMPLY WITH THE REQUIREMENTS OF PARAGRAPH (C)(1) OF

THIS CLAUSE, OR FAILS TO PERFORM THE AGREEMENT AT PARAGRAPH (C)(1)(III) OF THIS

CLAUSE, AND, IN THE ABSENCE OF A PROPERLY EXECUTED NOVATION OR CHANGE-OF-NAME

AGREEMENT, THE SAM INFORMATION THAT SHOWS THE CONTRACTOR TO BE OTHER THAN THE

CONTRACTOR INDICATED IN THE CONTRACT WILL BE CONSIDERED TO BE INCORRECT

INFORMATION WITHIN THE MEANING OF THE “SUSPENSION OF PAYMENT” PARAGRAPH OF THE

ELECTRONIC FUNDS TRANSFER (EFT) CLAUSE OF THIS CONTRACT.

(D) ASSIGNEES.

(1) THE CONTRACTOR SHALL NOT CHANGE THE LEGAL BUSINESS NAME OR ADDRESS FOR EFT

PAYMENTS OR MANUAL PAYMENTS, AS APPROPRIATE, IN THE SAM RECORD TO REFLECT AN

ASSIGNEE FOR THE PURPOSE OF ASSIGNMENT OF CLAIMS (SEE FAR PART 32). ASSIGNEES SHALL

BE SEPARATELY REGISTERED IN SAM.

(2) INFORMATION PROVIDED TO THE CONTRACTOR’S SAM RECORD THAT INDICATES PAYMENTS,

INCLUDING THOSE MADE BY EFT, TO AN ULTIMATE RECIPIENT OTHER THAN THAT CONTRACTOR

WILL BE INCORRECT INFORMATION WITHIN THE MEANING OF THE “SUSPENSION OF PAYMENT”

PARAGRAPH OF THE EFT CLAUSE OF THIS CONTRACT.

(E) UNIQUE ENTITY IDENTIFIER (UEI). THE CONTRACTOR SHALL ENSURE THAT ITS UEI IS MAINTAINED

THROUGHOUT THE LIFE OF THE CONTRACT.

(F) COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE. THE CONTRACTOR SHALL ENSURE THAT THE CAGE CODE IS MAINTAINED THROUGHOUT THE LIFE OF THE CONTRACT. TO UPDATE A CAGE CODE, THE

CONTRACTOR SHALL INITIATE THE CHANGE BY UPDATING ITS SAM REGISTRATION.

(G) COMMUNICATING CHANGES. THE CONTRACTOR SHALL COMMUNICATE ANY CHANGE TO ITS UEI OR CAGE CODE TO THE CONTRACTING OFFICER WITHIN 30 DAYS AFTER THE CHANGE, SO A MODIFICATION CAN BE ISSUED TO UPDATE THE UEI OR CAGE CODE ON THIS CONTRACT. A CHANGE IN THE UEI DOES

NOT NECESSARILY REQUIRE A NOVATION.

(END OF CLAUSE)

52.222-90 – ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (DEVIATION

APR 2026)

(A) DEFINITIONS. AS USED IN THIS CLAUSE—

PROGRAM PARTICIPATION MEANS MEMBERSHIP OR PARTICIPATION IN, OR ACCESS OR ADMISSION TO:

TRAINING, MENTORING, OR LEADERSHIP DEVELOPMENT PROGRAMS; EDUCATIONAL OPPORTUNITIES;

CLUBS; ASSOCIATIONS; OR SIMILAR OPPORTUNITIES THAT ARE SPONSORED OR ESTABLISHED BY THE

CONTRACTOR OR SUBCONTRACTOR.

RACIALLY DISCRIMINATORY DIVERSITY, EQUITY, AND INCLUSION (DEI) ACTIVITIES MEANS DISPARATE TREATMENT BASED ON RACE OR ETHNICITY IN THE RECRUITMENT, EMPLOYMENT (E.G., HIRING, PROMOTIONS), CONTRACTING (E.G., VENDOR AGREEMENTS), PROGRAM PARTICIPATION, OR ALLOCATION OR

DEPLOYMENT OF AN ENTITY'S RESOURCES.

(B) IN CONNECTION WITH THE PERFORMANCE OF WORK UNDER THIS CONTRACT, THE

CONTRACTOR AGREES AS FOLLOWS:

(1) THE CONTRACTOR WILL NOT ENGAGE IN ANY RACIALLY DISCRIMINATORY

DEI ACTIVITIES.

(2) THE CONTRACTOR WILL FURNISH ALL INFORMATION AND REPORTS, INCLUDING

PROVIDING ACCESS TO BOOKS, RECORDS, AND ACCOUNTS, AS REQUIRED BY THE CONTRACTING

OFFICER, FOR PURPOSES OF ASCERTAINING COMPLIANCE WITH THIS CLAUSE.

(3) IN THE EVENT OF THE CONTRACTOR'S OR A SUBCONTRACTOR'S NONCOMPLIANCE WITH

THIS CLAUSE, THIS CONTRACT MAY BE CANCELED, TERMINATED, OR SUSPENDED IN WHOLE OR IN

PART, AND THE CONTRACTOR OR SUBCONTRACTOR MAY BE DECLARED INELIGIBLE FOR FURTHER

GOVERNMENT CONTRACTS.

(4) THE CONTRACTOR WILL REPORT ANY SUBCONTRACTOR'S KNOWN OR REASONABLY

KNOWABLE CONDUCT THAT MAY VIOLATE THIS CLAUSE TO THE CONTRACTING OFFICER AND TAKE

ANY APPROPRIATE REMEDIAL ACTIONS DIRECTED BY THE CONTRACTING OFFICER.

(5) THE CONTRACTOR WILL INFORM THE CONTRACTING OFFICER IF A SUBCONTRACTOR SUES

THE CONTRACTOR AND THE SUIT PUTS AT ISSUE, IN ANY WAY, THE VALIDITY OF THIS CLAUSE.

(6) THE CONTRACTOR RECOGNIZES THAT COMPLIANCE WITH THE REQUIREMENTS

OF THIS CLAUSE ARE MATERIAL TO THE GOVERNMENT'S PAYMENT DECISIONS FOR PURPOSES

OF 31 U.S.C. 3729(B)(4).

(C) THE CONTRACTOR MUST INCLUDE THE SUBSTANCE OF THIS CLAUSE, INCLUDING THIS PARAGRAPH

(C), IN SUBCONTRACTS AT ANY TIER, INCLUDING THOSE FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES, FOR WHICH THE PLACE OF DELIVERY OR PERFORMANCE IS IN THE UNITED

STATES.

(END OF CLAUSE)

THIS SOLICITATION/REQUEST FOR QUOTATION ALSO INCORPORATES THE FOLLOWING ISUPPLIER CLAUSE

IN FULL TEXT:

G.9 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (DEVIATION AUG 2025)

(A) DEFINITIONS. AS USED IN THIS CLAUSE:

(1) CONTRACT FINANCING PAYMENT HAS THE MEANING GIVEN IN FAR 32.001.

(2) PAYMENT REQUEST MEANS A BILL, VOUCHER, INVOICE, OR REQUEST FOR CONTRACT FINANCING

PAYMENT OR INVOICE PAYMENT WITH ASSOCIATED SUPPORTING DOCUMENTATION. THE PAYMENT

REQUEST MUST COMPLY WITH THE REQUIREMENTS IDENTIFIED IN FAR 32.905(B), "CONTENT OF INVOICES," THIS CLAUSE, AND THE APPLICABLE PAYMENT CLAUSE INCLUDED IN THIS CONTRACT.

(3) ELECTRONIC FORM MEANS AN AUTOMATED SYSTEM TRANSMITTING INFORMATION

ELECTRONICALLY PER THE ACCEPTED ELECTRONIC DATA TRANSMISSION METHODS AND FORMATS

IDENTIFIED IN PARAGRAPH (C) OF THIS CLAUSE. FACSIMILE, EMAIL, AND SCANNED DOCUMENTS ARE

NOT ACCEPTABLE ELECTRONIC FORMS FOR SUBMISSION OF PAYMENT REQUESTS.

(4) INVOICE PAYMENT HAS THE MEANING GIVEN IN FAR 32.001.

(B) ELECTRONIC PAYMENT REQUESTS. EXCEPT AS PROVIDED IN PARAGRAPH (E) OF THIS CLAUSE, THE CONTRACTOR SHALL SUBMIT PAYMENT REQUESTS IN ELECTRONIC FORM. PURCHASES PAID WITH A GOVERNMENTWIDE COMMERCIAL PURCHASE CARD ARE AN ELECTRONIC TRANSACTION FOR PURPOSES OF THIS RULE, AND THEREFORE NO ADDITIONAL ELECTRONIC INVOICE SUBMISSION IS REQUIRED.

(C) THE DEPARTMENT OF TRANSPORTATION UTILIZES THE DELPHI EINVOICING WEB-PORTAL FOR PROCESSING INVOICES. FOR VENDORS SUBMITTING INVOICES, AND CERTAIN GRANTEES SUBMITTING PAYMENT REQUESTS, THEY WILL BE REQUIRED TO SUBMIT INVOICES VIA DELPHI EINVOICING WHICH IS

ACCESSED AND AUTHENTICATED VIA WWW.LOGIN.GOV.

(D) TO RECEIVE PAYMENT AND IN ACCORDANCE WITH THE PROMPT PAYMENT ACT, ALL INVOICES

SUBMITTED AS ATTACHMENTS IN THE DELPHI EINVOICING WEB-PORTAL SHALL CONTAIN THE

FOLLOWING:

(1) INVOICE NUMBER AND INVOICE DATE.

(2) PERIOD OF PERFORMANCE COVERED BY INVOICE.

(3) CONTRACT NUMBER AND TITLE.

(4) TASK/DELIVERY ORDER NUMBER AND TITLE (IF APPLICABLE).

(5) AMOUNT BILLED (BY CLIN), CURRENT AND CUMULATIVE.

(6) TOTAL ($) OF BILLING.

(7) CUMULATIVE TOTAL BILLED FOR ALL CONTRACT WORK TO DATE.

(8) NAME, TITLE, PHONE NUMBER, AND MAILING ADDRESS OF PERSON TO BE CONTACTED IN THE EVENT

OF A DEFECTIVE INVOICE.

(9) TRAVEL. IF THE CONTRACT INCLUDES ALLOWANCES FOR TRAVEL, ALL INVOICES WHICH INCLUDE

CHARGES PERTAINING TO TRAVEL EXPENSES WILL CATALOG A BREAKDOWN OF REIMBURSABLE

EXPENSES WITH THE APPROPRIATE RECEIPTS TO SUBSTANTIATE THE TRAVEL EXPENSES.

(10) THE FOLLOWING STATEMENT “THE CONTRACTOR CERTIFIES THAT, BY SUBMITTING THIS INVOICE TO THE GOVERNMENT, THE SUPPLIES AND/OR SERVICES BILLED HAVE BEEN SHIPPED, RENDERED, OR DELIVERED IN ACCORDANCE WITH INSTRUCTIONS ISSUED BY THE ORDERING OFFICER; THAT THEY ARE REFLECTED IN THE QUANTITIES AND/OR PERIOD OF PERFORMANCE STATED ON THE INVOICE; AND THAT SUCH SUPPLIES AND/OR SERVICES CONFORM TO THE QUANTITY AND QUALITY REQUIREMENTS

SPECIFIED IN THE APPLICABLE CONTRACT, ORDER, OR BLANKET PURCHASE AGREEMENT.

FURTHERMORE, PURSUANT TO EXECUTIVE ORDER 14173, ENDING ILLEGAL DISCRIMINATION AND RESTORING MERIT-BASED OPPORTUNITY, THE CONTRACTOR CERTIFIES THAT IT IS IN COMPLIANCE WITH THE EQUAL PROTECTION PRINCIPLES OF THE CONSTITUTION AND ALL APPLICABLE FEDERAL ANTI-DISCRIMINATION LAWS, AND ACKNOWLEDGES THAT SUCH COMPLIANCE IS MATERIAL TO THE GOVERNMENT’S PAYMENT DECISION UNDER THE FALSE CLAIMS ACT (31 U.S.C. § 3729(B)(4)). THE CONTRACTOR ALSO AFFIRMS THAT IT DOES NOT OPERATE ANY DIVERSITY, EQUITY, AND INCLUSION (DEI) INITIATIVES THAT ARE INCONSISTENT WITH THE EQUAL PROTECTION PRINCIPLES OF THE CONSTITUTION AND THE NON-DISCRIMINATION REQUIREMENTS OF FEDERAL LAW, AS INTERPRETED BY THE SUPREME COURT IN STUDENTS FOR FAIR ADMISSIONS V. HARVARD, 600 U.S. 181 (2023).”

(E) PAYMENT SYSTEM REGISTRATION. ALL PERSONS ACCESSING THE DELPHI EINVOICING WEB-PORTAL WILL BE REQUIRED TO HAVE THEIR OWN UNIQUE USER DELPHI EINVOICING ID AND PASSWORD AND BE

CREDENTIALED THROUGH LOGIN.GOV.

(1) ELECTRONIC AUTHENTICATION. SEE WWW.LOGIN.GOV FOR INSTRUCTIONS. CLICK ON THE

FOLLOWING LINK FOR INSTRUCTIONS ON ESTABLISHING A LOGIN.GOV ACCOUNT:

HTTPS://LOGIN.GOV/HELP/CREATING-AN-ACCOUNT/HOW-TO-CREATE-AN-ACCOUNT.

(2) TO CREATE A LOGIN.GOV ACCOUNT, THE USER WILL NEED A VALID EMAIL ADDRESS AND A WORKING PHONE NUMBER. THE USER WILL CREATE A PASSWORD AND THEN LOGIN.GOV WILL REPLY WITH AN

EMAIL CONFIRMING THE EMAIL ADDRESS.

(3) AGENCY POC'S WILL BE RESPONSIBLE FOR COMMUNICATING WITH VENDOR POCS TO INITIATE THE DELPHI EINVOICING ACCOUNT CREATION PROCESS. VENDOR POCS WHO REQUIRE ACCESS TO THE EINVOICING WEB-PORTAL FOR INVOICE SUBMISSION AND PAYMENT TRACKING PURPOSES WILL BE REQUIRED TO PROVIDE THEIR FULL NAME, EMAIL ADDRESS, AND CURRENT PHONE NUMBER TO THE AGENCY POC TO INITIATE THE DELPHI EINVOICING WEB-PORTAL ACCOUNT. VENDOR USERS AND THE AGENCY POC WILL BE NOTIFIED VIA E-MAIL WHEN THE ACCOUNT IS CREATED. THE VENDOR USER WILL BE PROVIDED DETAILED INSTRUCTIONS FOR LOGGING INTO THEIR DELPHI EINVOICING ACCOUNT.

IF THE VENDOR HAS ANY GENERAL QUESTIONS OR ISSUES ACCESSING THE ISUPPLIER WEB-PORTAL, PLEASE HAVE THEM CONTACT THE ESC ISUPPLIER HELPDESK EITHER AT:

- HTTPS://EINVOICE.ESC.GOV

- CALL DELPHI HELPDESK AT 1-866-641-3500, OPTION #4, THEN OPTION #3.

(4) TRAINING ON DELPHI. TO FACILITATE USE OF DELPHI, COMPREHENSIVE USER INFORMATION IS

AVAILABLE AT HTTP://EINVOICE.ESC.GOV.

(5) ACCOUNT MANAGEMENT. VENDORS ARE RESPONSIBLE FOR CONTACTING THE DELPHI HELP DESK WHEN THEIR FIRM'S POINTS OF CONTACTS WILL NO LONGER BE SUBMITTING INVOICES SO THEY CAN BE REMOVED FROM THE SYSTEM. INSTRUCTIONS FOR CONTACTING THE DELPHI HELP DESK CAN BE FOUND

AT HTTP://EINVOICE.ESC.GOV.

- TO ADD NEW POINTS OF CONTACTS, VENDORS ARE TO SUBMIT THE NAME(S), EMAIL ADDRESS(ES)

AND PHONE NUMBER(S) TO HCFA-10@DOT.GOV.

ACCOUNT MANAGEMENT

THE VENDOR SHALL CONTACT THEIR COR OR TOCOR WHEN POCS LEAVE THEIR ORGANIZATION OR WILL NO LONGER BE SUBMITTING INVOICES, WITH THE FULL NAME, TITLE, PHONE NUMBER, E-MAIL ADDRESS, AND USER ID OF THE POC. THE USER ID WILL THEN BE REMOVED. IF A USER ID BECOMES INACTIVE/TIMES OUT DUE NO ACTIVITY BY THE POC, THE VENDOR SHALL CONTACT THEIR COR OR TOCOR WITH THE FULL NAME, TITLE, PHONE NUMBER, E-MAIL ADDRESS, AND USER ID OF THE POC TO BE REACTIVATED. TO PREVENT BEING TIMED OUT DUE TO NO-ACTIVITY, USERS SHOULD LOGIN ONCE WITHIN 45 DAYS OF THEIR

LAST LOGIN.

WAIVERS

THE DEPARTMENT OF TRANSPORTATION FINANCIAL MANAGEMENT OFFICIALS’ MAY, ON A CASE-BY-CASE BASIS, WAIVE THE REQUIREMENT TO REGISTER AND USE THE DELPHI EINVOICING SYSTEM. WAIVER

REQUEST FORMS CAN BE OBTAINED ON THE DELPHI EINVOICING WEBSITE:

HTTP://WWW.DOT.GOV/CFO/DELPHI-EINVOICING-SYSTEM.HTML OR BY CONTACTING THE COR. ALL VENDORS MUST EXPLAIN WHY THEY ARE UNABLE TO USE OR ACCESS THE INTERNET TO REGISTER AND

ENTER PAYMENT REQUESTS.

ALL WAIVER REQUESTS SHALL BE SENT VIA MAIL TO:

DIRECTOR OF THE OFFICE OF FINANCIAL MANAGEMENT

US DEPARTMENT OF TRANSPORTATION, B-30

OFFICE OF FINANCIAL MANAGEMENT, ROOM W93-431

1200 NEW JERSEY AVENUE SE

WASHINGTON DC 20590-0001

OR ELECTRONICALLY TO: DOTEINVOICING@DOT.GOV

THE DIRECTOR OF THE DOT OFFICE OF FINANCIAL MANAGEMENT WILL CONFIRM OR DENY THE

REQUEST WITHIN APPROXIMATELY 30 DAYS.

IF A VENDOR IS GRANTED A WAIVER, REQUESTS FOR ADVANCE OR REIMBURSEMENT AND REQUIRED SUPPORTING DOCUMENTS, SHALL BE SENT VIA REGULAR U.S. POSTAL SERVICE TO THE FOLLOWING

ADDRESS:

FEDERAL HIGHWAY ADMINISTRATION

INVOICE PROCESSING

P.O. BOX 268865

OKLAHOMA CITY, OK 73126-8865

ATTENTION: (FILL-IN NAME OF CONTRACT SPECIALIST)

INVOICES SUBMITTED VIA AN OVERNIGHT SERVICE MUST USE THE FOLLOWING PHYSICAL ADDRESS:

MMAC

FHWA/AMZ-150

6500 MACARTHUR BLVD.

OKLAHOMA CITY, OK 73169

ATTENTION: (ACCOUNTING TECHNICIAN)

EXPRESS DELIVERY POINT OF CONTACT: LEAD ACCOUNT TECHNICIAN, 405-954-8252

ALL INVOICES, REGARDLESS OF SUBMISSION METHOD, MUST IDENTIFY THE CONTRACT SPECIALIST AS

THE INVOICING POINT OF CONTACT.

***REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS***

NOTE: THE FOLLOWING APPLIES TO ALL FHWA CONTRACTS AND ASSISTANCE AGREEMENTS CONTAINING INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) AS A DELIVERABLE. IN ADDITION TO THE WORK REQUIREMENTS SPECIFIED IN THIS STATEMENT OF WORK, THE CONTRACTOR SHALL ENSURE THAT ALL ICT DELIVERABLES MEET THE REQUIREMENTS OF SECTION 508 OF THE REHABILITATION ACT AND THE

ICT FINAL STANDARDS AND GUIDELINES (508 REFRESH) AT 36 CFR PART 1194.

AS DEFINED IN THE 508 REFRESH, AT 36 CFR PART 1194, APPENDIX A, E103.4, ICT IS "INFORMATION TECHNOLOGY AND OTHER EQUIPMENT, SYSTEMS, TECHNOLOGIES, OR PROCESSES, FOR WHICH THE PRINCIPAL FUNCTION IS THE CREATION, MANIPULATION, STORAGE, DISPLAY, RECEIPT, OR TRANSMISSION OF ELECTRONIC DATA AND INFORMATION, AS WELL AS ANY ASSOCIATED CONTENT. EXAMPLES OF ICT

INCLUDE BUT ARE NOT LIMITED TO: COMPUTERS AND PERIPHERAL EQUIPMENT; INFORMATION KIOSKS

AND TRANSACTION MACHINES; TELECOMMUNICATIONS EQUIPMENT; CUSTOMER PREMISES

EQUIPMENT; MULTIFUNCTION OFFICE MACHINES; SOFTWARE; APPLICATIONS; WEB SITES; VIDEOS; AND

ELECTRONIC DOCUMENTS."

SECTION 508 REQUIRES THAT ALL ELECTRONIC PRODUCTS PREPARED FOR THE FEDERAL GOVERNMENT BE ACCESSIBLE TO PERSONS WITH DISABILITIES, INCLUDING THOSE WITH VISION, HEARING, COGNITIVE, AND

MOBILITY IMPAIRMENTS.

APPLICABLE STANDARDS:

- APPENDIX A TO PART 1194 - SECTION 508 OF THE REHABILITATION ACT: APPLICATION AND

SCOPING REQUIREMENTS

- APPENDIX B TO PART 1194 - SECTION 255 OF THE COMMUNICATIONS ACT: APPLICATION AND

SCOPING REQUIREMENTS

- APPENDIX C TO PART 1194 - FUNCTIONAL PERFORMANCE CRITERIA AND TECHNICAL

REQUIREMENTS

SECTION 508 REFRESH STANDARDS ARE AVAILABLE AT HTTPS://WWW.ACCESS-BOARD.GOV/GUIDELINES-

AND-STANDARDS/COMMUNICATIONS-AND-IT/ABOUT-THE-ICT-REFRESH.

THE CONTRACTOR SHALL ADHERE TO THE TERMS AND REQUIREMENTS IN FHWA FORM 4260 SECTION 508 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) CONFORMANCE CRITERIA FOR SECTION

508 CONFORMANCE. THE CONFORMANCE CRITERIA DOCUMENT DOES NOT NEED TO BE COMPLETED

WHEN SUBMITTING A DELIVERABLE.

***CONTRACTOR SHALL USE THE DEPARTMENT OF TRANSPORTATION'S EINVOICING SYSTEM TO CREATE

AND SUBMIT INVOICES AT HTTPS://EINVOICE.ESC.GOV/.

(NOTE TO PREVIOUS CONTRACTORS: THIS IS A NEW INVOICING SYSTEM, PLEASE BE SURE TO UPDATE

YOUR INVOICING PROCEDURE ACCORDINGLY).***

ATTACHMENT 2 – Department of Transportation FAR 4.21 Agency Procedures - Representation

In accordance with Section 889(a) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019 (Pub. L. 115-232), Executive agencies must adhere to two prohibitions to support national security considerations (for information on the prohibition see page 2, “Information for Section 889 Representation”). This form (or an email containing all the information on this form) may be utilized for a purchase card transaction in lieu of a formal solicitation with the required. The offeror (vendor) shall complete the fill-ins below and return this document to the GPC Cardholder identified in the accompanying email. The GPC Cardholder will review the completed fill-ins for compliance prior to placing the order. Unless an exception applies or a waiver is granted, no order will be placed with an offeror determined not compliant with the statutory requirement.

Representation for (briefly describe the purchase):

The Offeror represents that… (similar to FAR provision 52.204-24(d)(1))

It will It will not Provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

If ‘It will’, then continue to exception.

Mark this box, if you have completed the representation requirement of this section on SAM.gov.

(similar to FAR provision 52.204-24(d)(2)) It does It does not

Use covered telecommunication equipment or service, or use any equipment, system, or service that uses covered telecommunications equipment or services, except telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Exception Yes No

The offering is for service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements.

The offering is for telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Offeror Representation Certification Offeror Name:

Address:

Telephone:

Representative’s Printed Name:

Representative’s Signature:

Date:

GPC Cardholders shall follow DOT DASH 2019-002, Section 6(a) for their review

INFORMATION FOR SECTION 889 REPRESENTATION

NOTE: The following information is provided to assist the offeror in understanding the terminology used in the representation.

Section 889(a)(1) of FY 2019 NDAA included two prohibitions to support national security considerations related to five Chinese telecommunications firms, effective August 13, 2019 and August 13, 2020, respectively. The prohibitions preclude the federal agencies from –

A. Procuring/obtaining, or extending or renewing a contract to procure or obtain any equipment, system or services that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any systems (Otherwise known as “prohibition on purchase” and effective August 19, 2019); or

B. Entering into a contract (or extending or renewing a contract) with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or substantial or essential component of any system, or as critical technology as part of any system (Otherwise known as “prohibition on use” and effective August 13, 2020). This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federalcontract.

Definitions pertaining to the representation are specified in FAR 4.2101 and provided as follows:

• Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

• Covered foreign country means The People’s Republic of China.

• Covered telecommunications equipment or services means– (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

• Critical technology means– (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled- (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

• Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other informationresources.

• Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

• Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

• Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or services.

ADDENDUM

By signing this addendum, the merchant represents their Section 889 Compliance for certain covered telecommunications or video surveillance equipment or services will remain current and in effect for a period of one-year from the date the form is signed. If the merchant’s representation is modified or changed within this period, the Federal Highway Administration Purchase Card Team must be notified immediately (but no later than seven (7) days).

Signature of Merchant or Designated Representative