RFQ NO. 693C7324Q000024.pdf

693C7324Q000024

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/09/2024 HFLETS240060PR

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EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

FEDERAL HIGHWAY ADMINISTRATION

JAN BEAVER/703-404-6216

ASHBURN VA 20147

07/19/2024

Federal Highway Administration

Eastern Federal Lands Highway Division

22001 Loudoun County Pkwy Suite E2-200

Ashburn

VA 20147

703 404-6216Jan Beaver

07/19/2024 1400 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

OBJECT CLASS CODE: 31041

***THIS SOLICITATION IS PREPARED IN ACCORDANCE

WITH FEDERAL ACQUISITION REGULATION PART 13,

SIMPLIFIED ACQUISITION PROCEDURES. AWARD WILL BE

MADE ON ALL OR NONE BASIS.***

PROVIDE GOVERNMENT PRICING FOR THE FOLLOWING:

00001 Mfr: Trimble Bat Li-Ion 10.8V 6500mAH 70Wh #99511-30

Quantity 4 @

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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693C7324Q000024

00002 Mfr: Trimble

R10/R12 Rechargeable Battery

#176767

Quantity 3 @

00003 Mfr: Trimble

Traverse Kit for SX and S Series TS

#SLSU-S2020

Quantity 4 @

00004 Mfr: Seco

Laser Plummet Trirbach w/Vial Black

#2153-02-BLK

Quantity 4 @

00005 Mfr: Trimble

MultiTrack Target w/Battery

#MT1000

Quantity 1 @

00006 Mfr: Trimble

Li-Ion Battery for R2/MT1000/Dini/R780

#192670-25

Quantity 7 @

00007 Mfr: Seco

Tri-Max Standard Quick Clamp Tripod #90550

Quantity 3 @

00008 Mfr: Seco

Thumb-Release Bipod #5217-04-YEL

Quantity 1 @

00009 Mfr: Trimble

Trimble Tripod - Adj Height, 2M for GPS #28959-00

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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693C7324Q000024

Quantity 1 @

00010 Mfr: Seco

Pole Prism 15' CM/.01Ft Adj TL #5540-30

Quantity 2 @

00011 Mfr: Seco

2M GPS Carbon Fiber Rover Rod #5128-00

Quantity 1 @

00012 Mfr: Seco

SVR-25 New Leveling Rod 25ft 10ths #98010

Quantity 1 @

00013 Mfr: Seco

5/8 x 11 Prism Mounting Adapter Kit #91258

Quantity 1 @

00014 Mfr: Keson

Tape 100FT - 1/10, 1/10 with Hook #OTRS10100H

Quantity 1 @

00015 Mfr: Keson

200' 3X REWIND FIBERGLASS TAPE - 10THS #OTRS10200H

Quantity 1 @

00016 Estimated Shipping and Handling (if applicable)

Quantity 1 @

RESPONSES TO QUOTATION WILL BE ACCEPTED VIA

EMAIL: JAN.BEAVER@DOT.GOV, OR MAIL TO THE ADDRESS

IN BLOCK NO. 9, AND MUST BE RECEIVED BY 2:00 PM,

EST, FRIDAY, JULY 19, 2024.

IMPORTANT PAYMENT REQUIREMENT: IN ACCORDANCE WITH

FEDERAL ACQUISITION REGULATION (FAR) SUBPART

4.1102, PROSPECTIVE CONTRACTORS SHALL BE

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693C7324Q000024

REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT

(SAM) DATABASE PRIOR TO AWARD OF A CONTRACT. FAR

CLAUSE 52.232-33 REQUIRES SAM REGISTRATION FOR

PAYMENT. IN ADDITION, WHEN SETTING UP VENDOR

INFORMATION IN THE SAM DATABASE, THE D&B LEGAL

NAME SHOULD BE THE SAME AS THE IRS CONSENT NAME.

SAM REGISTRATION IS AVAILABLE ONLINE AT

WWW.SAM.GOV.

PROVIDE THE FOLLOWING INFORMATION WITH YOUR

QUOTATION:

SAM UEI NUMBER:

FEDERAL TAX ID NUMBER:

CAGE CODE:

ESTIMATED DELIVERY TIME:

THIS SOLICITATION INCORPORATES BY REFERENCE THE

FOLLOWING FEDERAL ACQUISITION REGULATION (FAR)

PROVISIONS AND CLAUSES:

52.204-7 SYSTEM FOR AWARD MANAGEMENT

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION

52.222-50 COMBATING TRAFFICKING IN PERSONS

THIS SOLICITATION INCORPORATES THE FOLLOWING

ATTACHED PROVISIONS AND CLAUSES IN FULL TEXT:

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION

***PROVISION 52.204-26 REQUIRES THAT OFFERORS

REVIEW SAM PRIOR TO COMPLETING THEIR REQUIRED

REPRESENTATIONS. OFFERORS SHALL CONSULT SAM TO

VALIDATE WHETHER THE PRODUCTS THEY ARE OFFERING

ARE FROM AN ENTITY COVERED UNDER THE DEFINITION

OF "COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES", INCLUDING ANY KNOWN SUBSIDIARIES OR

AFFILIATES.

IF THE REQUESTED INFORMATION ON THE ATTACHED

VENDOR REPRESENTATION FORM HAS NOT BEEN UPDATED

IN YOUR SYSTEM FOR AWARD MANAGEMENT (SAM)

REGISTRATION, THEN THE VENDOR REPRESENTATION FORM

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693C7324Q000024

SHOULD BE COMPLETED AND RETURNED WITH YOUR

RESPONSE. THE ATTACHED VENDOR REPRESENTATION FORM

MUST BE COMPLETED PRIOR TO AWARD.***

THIS SOLICITATION ALSO INCORPORATES THE FOLLOWING

ISUPPLIER CLAUSE IN FULL TEXT:

G.9 INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(A) DEFINITIONS. AS USED IN THIS CLAUSE:

(1) CONTRACT FINANCING PAYMENT HAS THE MEANING

GIVEN IN FAR 32.001.

(2) PAYMENT REQUEST MEANS A BILL, VOUCHER,

INVOICE, OR REQUEST FOR CONTRACT FINANCING

PAYMENT OR INVOICE PAYMENT WITH ASSOCIATED

SUPPORTING DOCUMENTATION. THE PAYMENT REQUEST

MUST COMPLY WITH THE REQUIREMENTS IDENTIFIED IN

FAR 32.905(B), "CONTENT OF INVOICES," THIS

CLAUSE, AND THE APPLICABLE PAYMENT CLAUSE

INCLUDED IN THIS CONTRACT.

(3) ELECTRONIC FORM MEANS AN AUTOMATED SYSTEM

TRANSMITTING INFORMATION ELECTRONICALLY PER THE

ACCEPTED ELECTRONIC DATA TRANSMISSION METHODS AND

FORMATS IDENTIFIED IN PARAGRAPH (C) OF THIS

CLAUSE. FACSIMILE, EMAIL, AND SCANNED DOCUMENTS

ARE NOT ACCEPTABLE ELECTRONIC FORMS FOR

SUBMISSION OF PAYMENT REQUESTS.

(4) INVOICE PAYMENT HAS THE MEANING GIVEN IN FAR

32.001.

(B) ELECTRONIC PAYMENT REQUESTS. EXCEPT AS

PROVIDED IN PARAGRAPH (E) OF THIS CLAUSE, THE

CONTRACTOR SHALL SUBMIT PAYMENT REQUESTS IN

ELECTRONIC FORM. PURCHASES PAID WITH A

GOVERNMENTWIDE COMMERCIAL PURCHASE CARD ARE AN

ELECTRONIC TRANSACTION FOR PURPOSES OF THIS RULE,

AND THEREFORE NO ADDITIONAL ELECTRONIC INVOICE

SUBMISSION IS REQUIRED.

(C) THE DEPARTMENT OF TRANSPORTATION UTILIZES THE

DELPHI EINVOICING WEB-PORTAL FOR PROCESSING

INVOICES. FOR VENDORS SUBMITTING INVOICES, AND

CERTAIN GRANTEES SUBMITTING PAYMENT REQUESTS,

THEY WILL BE REQUIRED TO SUBMIT INVOICES VIA

DELPHI EINVOICING WHICH IS ACCESSED AND

AUTHENTICATED VIA WWW.LOGIN.GOV.

(D) TO RECEIVE PAYMENT AND IN ACCORDANCE WITH THE

PROMPT PAYMENT ACT, ALL INVOICES SUBMITTED AS

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(A) (B) (C) (D) (E) (F)

693C7324Q000024

ATTACHMENTS IN THE DELPHI EINVOICING WEB-PORTAL

SHALL CONTAIN THE FOLLOWING:

(1) INVOICE NUMBER AND INVOICE DATE.

(2) PERIOD OF PERFORMANCE COVERED BY INVOICE.

(3) CONTRACT NUMBER AND TITLE.

(4) TASK/DELIVERY ORDER NUMBER AND TITLE (IF

APPLICABLE).

(5) AMOUNT BILLED (BY CLIN), CURRENT AND

CUMULATIVE.

(6) TOTAL ($) OF BILLING.

(7) CUMULATIVE TOTAL BILLED FOR ALL CONTRACT WORK

TO DATE.

(8) NAME, TITLE, PHONE NUMBER, AND MAILING

ADDRESS OF PERSON TO BE CONTACTED IN THE EVENT OF

A DEFECTIVE INVOICE.

IF THE CONTRACT INCLUDES ALLOWANCES FOR TRAVEL,

ALL INVOICES WHICH INCLUDE CHARGES PERTAINING TO

TRAVEL EXPENSES WILL CATALOG A BREAKDOWN OF

REIMBURSABLE EXPENSES WITH THE APPROPRIATE

RECEIPTS TO SUBSTANTIATE THE TRAVEL EXPENSES.

(E) PAYMENT SYSTEM REGISTRATION. ALL PERSONS

ACCESSING THE DELPHI EINVOICING WEB-PORTAL WILL

BE REQUIRED TO HAVE THEIR OWN UNIQUE USER DELPHI

EINVOICING ID AND PASSWORD AND BE CREDENTIALED

THROUGH LOGIN.GOV.

(1) ELECTRONIC AUTHENTICATION. SEE WWW.LOGIN.GOV

FOR INSTRUCTIONS. CLICK ON THE FOLLOWING LINK FOR

INSTRUCTIONS ON ESTABLISHING A LOGIN.GOV ACCOUNT:

HTTPS://LOGIN.GOV/HELP/CREATING-AN-ACCOUNT/HOW-TO-

CREATE-AN-ACCOUNT.

(2) TO CREATE A LOGIN.GOV ACCOUNT, THE USER WILL

NEED A VALID EMAIL ADDRESS AND A WORKING PHONE

NUMBER. THE USER WILL CREATE A PASSWORD AND THEN

LOGIN.GOV WILL REPLY WITH AN EMAIL CONFIRMING THE

EMAIL ADDRESS.

(3) AGENCY POC'S WILL BE RESPONSIBLE FOR

COMMUNICATING WITH VENDOR POCS TO INITIATE THE

DELPHI EINVOICING ACCOUNT CREATION PROCESS.

VENDOR POCS WHO REQUIRE ACCESS TO THE EINVOICING

WEB-PORTAL FOR INVOICE SUBMISSION AND PAYMENT

TRACKING PURPOSES WILL BE REQUIRED TO PROVIDE

THEIR FULL NAME, EMAIL ADDRESS, AND CURRENT PHONE

NUMBER TO THE AGENCY POC TO INITIATE THE DELPHI

EINVOICING WEB-PORTAL ACCOUNT. VENDOR USERS AND

THE AGENCY POC WILL BE NOTIFIED VIA E-MAIL WHEN

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693C7324Q000024

THE ACCOUNT IS CREATED. THE VENDOR USER WILL BE

PROVIDED DETAILED INSTRUCTIONS FOR LOGGING INTO

THEIR DELPHI EINVOICING ACCOUNT.

IF THE VENDOR HAS ANY GENERAL QUESTIONS OR ISSUES

ACCESSING THE ISUPPLIER WEB-PORTAL, PLEASE HAVE

THEM CONTACT THE ESC ISUPPLIER HELPDESK EITHER AT:

- HTTPS://EINVOICE.ESC.GOV

- CALL DELPHI HELPDESK AT 1-866-641-3500, OPTION

#4, THEN OPTION #3.

(4) TRAINING ON DELPHI. TO FACILITATE USE OF

DELPHI, COMPREHENSIVE USER INFORMATION IS

AVAILABLE AT HTTP://EINVOICE.ESC.GOV.

(5) ACCOUNT MANAGEMENT. VENDORS ARE RESPONSIBLE

FOR CONTACTING THE DELPHI HELP DESK WHEN THEIR

FIRM'S POINTS OF CONTACTS WILL NO LONGER BE

SUBMITTING INVOICES SO THEY CAN BE REMOVED FROM

THE SYSTEM. INSTRUCTIONS FOR CONTACTING THE

DELPHI HELP DESK CAN BE FOUND AT

HTTP://EINVOICE.ESC.GOV.

- TO ADD NEW POINTS OF CONTACTS, VENDORS ARE TO

SUBMIT THE NAME(S), EMAIL ADDRESS(ES) AND PHONE

NUMBER(S) TO HCFA-10@DOT.GOV.

ACCOUNT MANAGEMENT

THE VENDOR SHALL CONTACT THEIR COR OR TOCOR WHEN

POCS LEAVE THEIR ORGANIZATION OR WILL NO LONGER

BE SUBMITTING INVOICES, WITH THE FULL NAME,

TITLE, PHONE NUMBER, E-MAIL ADDRESS, AND USER ID

OF THE POC. THE USER ID WILL THEN BE REMOVED. IF

A USER ID BECOMES INACTIVE/TIMES OUT DUE NO

ACTIVITY BY THE POC, THE VENDOR SHALL CONTACT

THEIR COR OR TOCOR WITH THE FULL NAME, TITLE,

PHONE NUMBER, E-MAIL ADDRESS, AND USER ID OF THE

POC TO BE REACTIVATED. TO PREVENT BEING TIMED OUT

DUE TO NO-ACTIVITY, USERS SHOULD LOGIN ONCE

WITHIN 45 DAYS OF THEIR LAST LOGIN.

WAIVERS

THE DEPARTMENT OF TRANSPORTATION FINANCIAL

MANAGEMENT OFFICIALS MAY, ON A CASE BY CASE

BASIS, WAIVE THE REQUIREMENT TO REGISTER AND USE

THE DELPHI EINVOICING SYSTEM. WAIVER REQUEST

FORMS CAN BE OBTAINED ON THE DELPHI EINVOICING

WEBSITE

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(HTTP://WWW.DOT.GOV/CFO/DELPHI-EINVOICING-SYSTEM.H

TML ) OR BY CONTACTING THE COR. ALL VENDORS MUST

EXPLAIN WHY THEY ARE UNABLE TO USE OR ACCESS THE

INTERNET TO REGISTER AND ENTER PAYMENT REQUESTS.

ALL WAIVER REQUESTS SHALL BE SENT VIA MAIL TO:

DIRECTOR OF THE OFFICE OF FINANCIAL MANAGEMENT

US DEPARTMENT OF TRANSPORTATION, B-30

OFFICE OF FINANCIAL MANAGEMENT, ROOM W93-431

1200 NEW JERSEY AVENUE SE

WASHINGTON DC 20590-0001

OR ELECTRONICALLY TO: DOTEINVOICING@DOT.GOV

THE DIRECTOR OF THE DOT OFFICE OF FINANCIAL

MANAGEMENT WILL CONFIRM OR DENY THE REQUEST

WITHIN APPROXIMATELY 30 DAYS.

IF A VENDOR IS GRANTED A WAIVER, REQUESTS FOR

ADVANCE OR REIMBURSEMENT AND REQUIRED SUPPORTING

DOCUMENTS, SHALL BE SENT VIA REGULAR U.S. POSTAL

SERVICE TO THE FOLLOWING ADDRESS:

FEDERAL HIGHWAY ADMINISTRATION

INVOICE PROCESSING

P.O. BOX 268865

OKLAHOMA CITY, OK 73126-8865

ATTENTION: (FILL-IN NAME OF CONTRACT SPECIALIST)

INVOICES SUBMITTED VIA AN OVERNIGHT SERVICE MUST

USE THE FOLLOWING PHYSICAL ADDRESS:

MMAC

FHWA/AMZ-150

6500 MACARTHUR BLVD.

OKLAHOMA CITY, OK 73169

ATTENTION: (ACCOUNTING TECHNICIAN)

EXPRESS DELIVERY POINT OF CONTACT: LEAD ACCOUNT

TECHNICIAN, 405-954-8252

ALL INVOICES, REGARDLESS OF SUBMISSION METHOD,

MUST IDENTIFY THE CONTRACT SPECIALIST AS THE

INVOICING POINT OF CONTACT.

REQUIREMENTS FOR IMPLEMENTING SECTION 508

STANDARDS ARE INCORPORATED IN FULL TEXT:

NOTE: THE FOLLOWING APPLIES TO ALL FHWA CONTRACTS

AND ASSISTANCE AGREEMENTS CONTAINING INFORMATION

AND COMMUNICATION TECHNOLOGY (ICT) AS A

DELIVERABLE.

IN ADDITION TO THE WORK REQUIREMENTS SPECIFIED IN

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693C7324Q000024

THIS STATEMENT OF WORK, THE CONTRACTOR SHALL

ENSURE THAT ALL ICT DELIVERABLES MEET THE

REQUIREMENTS OF SECTION 508 OF THE REHABILITATION

ACT AND THE ICT FINAL STANDARDS AND GUIDELINES

(508 REFRESH) AT 36 CFR PART 1194.

AS DEFINED IN THE 508 REFRESH, AT 36 CFR PART

1194, APPENDIX A, E103.4, ICT IS "INFORMATION

TECHNOLOGY AND OTHER EQUIPMENT, SYSTEMS,

TECHNOLOGIES, OR PROCESSES, FOR WHICH THE

PRINCIPAL FUNCTION IS THE CREATION, MANIPULATION,

STORAGE, DISPLAY, RECEIPT, OR TRANSMISSION OF

ELECTRONIC DATA AND INFORMATION, AS WELL AS ANY

ASSOCIATED CONTENT. EXAMPLES OF ICT INCLUDE, BUT

ARE NOT LIMITED TO: COMPUTERS AND PERIPHERAL

EQUIPMENT; INFORMATION KIOSKS AND TRANSACTION

MACHINES; TELECOMMUNICATIONS EQUIPMENT; CUSTOMER

PREMISES EQUIPMENT; MULTIFUNCTION OFFICE

MACHINES; SOFTWARE; APPLICATIONS; WEB SITES;

VIDEOS; AND, ELECTRONIC DOCUMENTS."

SECTION 508 REQUIRES THAT ALL ELECTRONIC PRODUCTS

PREPARED FOR THE FEDERAL GOVERNMENT BE ACCESSIBLE

TO PERSONS WITH DISABILITIES, INCLUDING THOSE

WITH VISION, HEARING, COGNITIVE, AND MOBILITY

IMPAIRMENTS.

APPLICABLE STANDARDS:

- APPENDIX A TO PART 1194 - SECTION 508 OF THE

REHABILITATION ACT: APPLICATION AND SCOPING

REQUIREMENTS

- APPENDIX B TO PART 1194 - SECTION 255 OF THE

COMMUNICATIONS ACT: APPLICATION AND SCOPING

REQUIREMENTS

- APPENDIX C TO PART 1194 - FUNCTIONAL

PERFORMANCE CRITERIA AND TECHNICAL REQUIREMENTS

SECTION 508 REFRESH STANDARDS ARE AVAILABLE AT

HTTPS://WWW.ACCESS-BOARD.GOV/GUIDELINES-AND-STANDA

RDS/COMMUNICATIONS-AND-IT/ABOUT-THE-ICT-REFRESH.

THE CONTRACTOR SHALL ADHERE TO THE TERMS AND

REQUIREMENTS IN FHWA FORM 4260 SECTION 508

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

CONFORMANCE CRITERIA FOR SECTION 508 CONFORMANCE.

THE CONFORMANCE CRITERIA DOCUMENT DOES NOT NEED

TO BE COMPLETED WHEN SUBMITTING A DELIVERABLE.

***CONTRACTOR SHALL USE THE DEPARTMENT OF

TRANSPORTATION'S EINVOICING SYSTEM TO CREATE AND

SUBMIT INVOICES AT HTTPS://EINVOICE.ESC.GOV/.

(NOTE TO PREVIOUS CONTRACTORS: THIS IS A NEW

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INVOICING SYSTEM, PLEASE BE SURE TO UPDATE YOUR

INVOICING PROCEDURE ACCORDINGLY).***