RFQ N6945020R0126 ELEVATOR.pdf

SEE ADDENDUM

(No Collect Calls)

N6945020R0126 31-Jul-2020

b. TELEPHONE NUMBER

305-293-2199

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 31 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N694509. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER S. JORDAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ACQR5810276

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVFAC SOUTHEAST

PWD KEY WEST

BLDG A-629, PO BOX 9018

KEY WEST FL 33040-9018

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N44222 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PWD KEY WEST

ILEANA WOLSKI

PO BOX 9018, BLDG A-629

LEXINGTON & LANGLEY

KEY WEST FL 33040-9018

TEL: 305-293-2359 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF148

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6945020R0126

Section A - Solicitation/Contract Form

SECTION A - SOLICITATION

A.1 TYPE OF CONTRACT Award of this solicitation will result in a Elevator Maintenance and Repairs indefinite-quantity contract with recurring work / firm fixed price (FFP) and non-recurring work / indefinite delivery indefinite quantity (IDIQ) provisions. The solicitation number for this acquisition is N6945020Q0126 and it is being issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-06 (effective 20 JUL 2020).

A.2 SERVICE REQUIREMENTS The outcomes to be achieved are inspection, testing, certification, maintenance, and repairs to vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition. The services will be performed in accordance with the stated performance objectives and standards. The outcomes for this acquisition are consistent with the FAR 37.101 definition of service contracts.

A.3 COMPETITION ENVIRONMENT This procurement is solicited as Commercial Full & Open Competition.

A.4 NAICS CODE The North American Industry Classification System (NAICS) code of 811310, “Commercial and Industrial Machinery and Equipment (except Automotive and Electronic)” and the associated size standard in dollars is $8 million size.

A.5 PRIOR CONTRACT INFORMATION Contract N69450-16-D-4713, for similar services was awarded in 2016 to ISLAMORADA ELEVATOR CO INC. The current year’s total estimated price for the Recurring Work (firm fixed price) is $98,524.00 and the Non-Recurring Work (indefinite delivery indefinite quantity) is $39,766.28.

This information is provided for informational purposes only. Prospective offerors are cautioned that they should not rely on this information to determine workload as there is no assurance that workload and volume of future effort and costs will replicate past experience.

A.6 SITE VISIT Arrangements to visit the site may be made contingent upon current COVID 19 guidelines by contacting the below listed personnel by email. All site visits must maintain COVID 19 guidance of six feet apart, and wearing of masks at all times. Requests to visit the site must be made by 1:00 p.m. (EST), 07 August 2020 and will be scheduled within 48 to 78 hours of receipt dependent upon the current status of COVID 19 and guidelines.

Site visits are restricted to regular working hours. Visitors will be required to present documentation evidencing personal identification and firm affiliation.

jennifer.s.jordan@navy.mil ileana.wolski@navy.mil

A.7 PRE-AWARD INQUIRES Any questions regarding this solicitation or the proposed work MUST be submitted in writing via email to jennifer.s.jordan@navy.mil and ileana.wolski@navy.mil no later than 10:00 AM EST on 14 August 2020.

A.8 REQUEST FOR QUOTE (RFQ) FILES It is the sole responsibility of the Offeror to obtain the RFQ files, along with any amendments, from Federal Business Opportunities website now located on beta.sam website at (https://beta.sam.gov) in the Contract Opportunities Section. Offerors are advised to check the aforementioned website on a regular basis. Unprotected editable electronic file copies of the RFQ documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

A.9 PROPOSAL DEADLINE Proposals must be submitted no later than 10:00 AM EST on 31 August 2020.

Proposals MUST include all the information listed in FAR clause 52.212-2, Evaluation – Commercial Items.

via email to jennifer.s.jordan@navy.mil and ileana.wolski@navy.mil.

Section B - Supplies or Services and Prices

SECTION B - SUPPLIES

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001 Base Period Recurring Work;

Minimum guarantees do not apply to the option periods.

B.2 CONTRACT TERM This contract contains provisions for one Base Period of up to 12 months with four (4) Option Periods of 12 months each, not to exceed a total of 60 months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR Clause 52.217-9, OPTION TO EXTEND

THE TERM OF THE CONTRACT (MAR 2000).

The Government has the option to extend the term of the contract up to additional 6 months in accordance with Section I, Contract Clauses, FAR Clause 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999). The Contracting Officer may exercise the option by written notice to the Contractor prior to contract expiration.

B.3 CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS The Schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009, and 0011) and the Schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010, and 0012) will be used as the basis for deductions in accordance with the FAR Clause 52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996), Section E.

Section B CLINs are supported by Section J Exhibit Line Item Numbers (ELINs). Before Pricing Section B, complete the Section J ELINs Attachment Excel spreadsheet (ATTACHMENT J-0200000-05). The spreadsheet includes multiple worksheets which must be completed. Submit the completed spreadsheet with your proposal in hard copy and electronic format. The spreadsheet contains 12 tabs of ELINs, each corresponding to a Section B CLIN. They are identified for example, as: “ELIN-Base Period FFP RW” (which is CLIN 0001), “ELIN-Base Period NWR” (which is CLIN 0002), “ELIN 1st Opt Period FFP RW” (which is CLIN 0003), “ELIN 1st Opt Period NWR” (which is CLIN 0004), etc. ELINS with prefix “A” support the Base Period, ELINs with prefix “B” support Option Period 1, ELINs with prefix “C” support Option Period 2, ELINs with prefix “D” support Option Period 3, ELINs with prefix “E” support Option Period 4, ELINs with prefix “F” support Option Period FAR 52.217-8.

Therefore, the total of ELINs A001 through A004 will be the amount you should enter in Section B CLIN 0001.

The total of A700 through A701 will be the amount you should enter in Section B CLIN 0002. The total of B001 through B004 will be the amount you should enter in Section B CLIN 0003. And the total of B700 through B701 will be the amount you should enter in Section B CLIN 0004. Continue pricing accordingly and make sure that the total of each Tab of ELINs is equal to its corresponding CLIN value entered in Section B. The total of all Section J ELINs should equal the total of all Section B CLINs 0001 through 0012.

Offerors shall enter unit prices and amount for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. ELIN unit prices must be rounded to two (2) decimal places only.

B.4 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall NTE amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 FULLY LOADED PRICING Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications 0100000 and 0200000 shall be considered overhead;

therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each FFP RW Base Period ElevatorMnt & Rpr Svc

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the base period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) A001, A002, A003 & A004.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5810276

PSC CD: S216

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each IDIQ NRW Base Period Elevator Mnt & Rpr

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management,supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition. This CLIN consists of work that is ordered on an as needed basis. The period of performance for the base period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) A700 & A701.

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each OPTION FFP RW 1st Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the 1st option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) B001, B002, B003 & B004.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each OPTION IDIQ NRW 1st Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of work that is ordered on an as needed basis. The period of performance for the 1st option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line tem Numbers (ELINs) B700 & B701.

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each OPTION FFP RW 2nd Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the 2nd option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) C001, C002, C003 & C004.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each OPTION IDIQ NRW 2nd Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of work that is ordered on an as needed basis. The period of performance for the 2nd option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) C700 & C701.

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each OPTION FFP RW 3rd Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the 3rd option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) D001, D002, D003 & D004.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each OPTION IDIQ NRW 3rd Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of work that is ordered on an as needed basis. The period of performance for the 3rd option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line tem Numbers (ELINs) D700 & D701.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each OPTION FFP RW 4th Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the 4th option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) E001, E002, E003 & E004.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each OPTION IDIQ NRW 4th Option Period Elevator Mnt

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of work that is ordered on an as needed basis. The period of performance for the 4th option period is one year.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) E700 & E701.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED Each OPTION FAR 52.217-8 FFP RW Elevator

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of regularly scheduled services and service calls. The period of performance for the FAR 52.217-8 option period is NTE six months.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) F001, F002, F003 & F004

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED Each OPTION FAR 52.217-8 IDIQ NRW Elevator

FFP

ELEVATOR MAINTENANCE & REPAIR SERVICES, NAVAL AIR

STATION KEY WEST, FL - This work consists of providing all labor, management, supervision, tools, materials, and equipment required to inspect, test, certify, maintain, and repair vertical transportation equipment (VTE) at NAS Key West to ensure they are fully functioning and in normal working condition.

This CLIN consists of work that is ordered on an as needed basis. The period of performance for the FAR 52.217-8 option period is NTE six months.

The price for this Contract Line Item Number (CLIN) is the price of Exhibit Line Item Numbers (ELINs) F700 & F701.

Section C - Descriptions and Specifications

C-0100000 GENERAL INFORMATION_

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Air Station AOR, NAS Boca Chica, Trumbo Point Annex, Truman Annex, Fleming Key and Naval Branch Medical Clinic. The PWS is organized into annexes. Annex 1 is “General Information”. Annex 2 contains the on-site project management and administrative requirements. Annex 15 “Facilities Support” contains the technical requirements of this PWS. Annexes listed below as not applicable (N/A) indicate the title and the placeholder for possible future contract.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operation – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support – 1502000 Facility Support (Vertical Transportation Equipment) Annex 16 Utilities – N/A

Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location.

Included in the contract for VTE services are locations on Boca Chica, Trumbo Point (Including Fleming Key), Truman Annex, and Naval Branch Health Clinic, Key West.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional elevator maintenance services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The intention of this contract is to provide elevator inspection, maintenance and certification services on NAS Key West and within its AOR (Area of Responsibility). NAS Key West itself is composed of multiple annexes; Boca Chica Field, Truman Annex, Trumbo Point, Fleming Key and Sigsbee Annex. These annexes are not directly connected. Personnel will need to travel through the municipality of Key West to access one site from another if performing work at multiple locations.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The Contractor is encouraged to consider climate and weather when planning work. The average temperature in Key West is 77.8 degrees with high humidity. The average annual rainfall is 39.6 inches.

All of Key West NAS’s AOR is a subtropical to topical climate prone to thunderstorms and relatively high winds and within a hurricane zone.

Contractors shall comply with the base’s hurricane preparation instructions and guidance.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

C-0200000 MGMT-ADMIN DELIVERAB

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6. Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

Spec Item Title

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

Spec Item Title

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The contractor shall attend meetings as determined by the KO and FSCM. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the KO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

2.4 Government-

Furnished Property, Materials and Services

The Government will not furnish or make available to the Contractor Government-owned facilities, utilities, materials, or equipment for use in connection with this contract.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government will not furnish or make available to the Contractor Government-owned facilities, utilities, materials, or equipment for use in connection with this contract.

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

Please note that the Government does not provide water, sewer, gas, or electrical hook-ups at the laydown area.

2.4.3 Government- The Government will not furnish or make available to the Contractor any

Furnished Materials (GFM)

Government-Furnished Materials.

2.4.4 Government-

Furnished Equipment (GFE)

The Government will not furnish or make available to the Contractor any Government-Furnished Equipment.

2.4.5 Government-

Furnished Services

(GFS)

The Government will not furnish or make available to the Contractor Government-owned facilities, utilities, materials, or equipment for use in connection with this contract.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The contractor shall revise/modify records and reports as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Quality

Management System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.6.1 Quality

Management (QM) Plan

The Contractor shall develop and submit a QM Plan per Section F.