RFQ N6449820Q0020.pdf

NAVAL SURFACE WARFARE CENTER PHILA

MARK LAGATTA

NSWC PHILADELPHIA DIVISION

1601 LANGLEY AVENUE

BLDG 542

PHILADELPHIA PA 19112

TEL: 215-897-8321 FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N6449820Q0020 22-Apr-2020 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0222, AARON KOUMARAS

215-897-7750, AARON.KOUMARAS@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

13-May-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

215-897-7750AARON M KOUMARAS

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N6449820Q0020

Section A - Solicitation/Contract Form

CONTRACT INFORMATION

TITLE: BUILDING 4 TROUGH GUTTER REPAIRS, NAVAL SURFACE WARFARE CENTER

PHILADELPHIA DIVISION (NSWCPD), PHILADELPHIA NAVAL BUSINESS CENTER

PHILADELPHIA, PA.

NOTE: THIS ACQUISITION IS SET-ASIDE 100% FOR SMALL BUSINESS.

1. Estimated Construction Magnitude: Between $100,000 and $250,000.

2. NAICS Code 238160 – Roofing Contractors

3. This acquisition will result in the award of a Firm Fixed Price Contract (Davis Bacon Wages apply).

4. Quotation Acceptance Period: 60 calendar days.

5. A Bid Bond is not required for this procurement. Payment Bond is required.

6. A site visit is not-scheduled for the subject procurement. Refer to FAR 52.236-27, included in this RFQ, for further information.

7. All questions pertaining to the Request for Quotation shall be emailed to Aaron Koumaras, at aaron.koumaras@navy.mil, no later than 12:00 PM, 4 May 2020.

8. The Request for Quotation is due on or before 3:00 PM, 13 May 2020 and shall be emailed to aaron.koumaras@navy.mil.

Note: It is incumbent upon the offeror to verify with the Government POC that submitted quote was received prior to the closing date and time of the requirement.

The Contractor shall complete and submit the following information in reference to the RFQ:

1. Complete Standard Form 18, “REQUEST FOR QUOTATIONS” blocks 13 - 16.

2. Provide Pricing for CLIN 0001 located in Section B.

3. Provide data/cut sheet on proposed equipment (i.e. snow retention system)

4. Complete all Representations and Certifications located in Section K.

5. Acknowledge all amendments (if applicable).

6. The contractor shall register in the System for Award Management (SAM) database in order to be eligible for award.

GOVERNMENT POINT OF CONTACTS:

PRIMARY POC IS CONTRACT SPECIALIST: AARON KOUMARAS, aaron.koumaras@navy.mil.

SECONDARY POC IS CONTRACTING OFFICER DAVID RHOADS, david.rhoads@navy.mil.

DAVIS BACON WAGE DETERMINATION:

General Decision Number: PA20200003 02/07/2020. THERE IS NO PROVISION FOR ECONOMIC PRICE

ADJUSTMENT. THE WAGE DETERMINATION WILL BE IN EFFECT AT TIME OF AWARD THROUGH

THE COMPLETION OF THE PROJECT. (Located in Section H).

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

BUILDING 4 TROUGH GUTTER REPAIRS

FFP

The Contractor shall provide all supervision, labor, material, equipment and supplies to perform the Gutter repairs in accordance with the Statement of Work in Section C.

FOB: Destination

PSC CD: Y1QA

NET AMT

Section C - Descriptions and Specifications

BUILDING 4 TROUGH GUTTER REPAIRS

STATEMENT OF WORK

1.0 SECTION 1: GENERAL

1.1 GENERAL DESCRIPTION: This Statement of Work (SOW) defines the requirements for repairs to the trough gutters of Building 4. The Contractor shall remove and replace items specified in SOW Section 2 at Building 4 at the Philadelphia Naval Business Center (PNBC), Philadelphia, PA 19112. The Contractor shall provide all supervision, labor, material, equipment and supplies to perform the work. In general, this work involves relining trough gutters, repairing downspouts, and installing a snow guard system. Refer to SOW Section 2 for a more detailed description of work to be performed.

1.2 SITE LOCATION: The work is located in Building 4, 5001 South Broad Street, Naval Surface Warfare

Center, Philadelphia Division (NSWCPD), at PNBC. See Attachment 1 for location. Building 4 was originally constructed circa 1880 and underwent a major renovation circa 1980 that created useable space within the original structure commonly referred to as the “in-fill area.” Building 4 is approximately 210,000 gross square feet and is occupied by about 1,000 personnel.

1.3 TIME OF COMPLETION: Work shall be prosecuted diligently and completed within 75 calendar days of award. The time stated for completion shall include bonding, insurance, and final clean-up of the premises, inspection, acceptance, and submittal of any contract-required documentation or reports. Contractor is required to furnish proof of any cause for delay and must request an extension of the completion date in writing through the NSWCPD Contracting Officer.

1.4 GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC): The Government’s Quality and

Performance Assurance Representative, Mr. Alec Hess (215) 897-2609, is the NSWCPD TPOC. The TPOC is a representative of NSWCPD, Code 02, Contracts Department and provides technical and administrative assistance to NSWCPD Code 02 related to the subject contract and work. All scheduling and coordination will be through the NSWCPD TPOC.

1.5 SITE VISIT: See Federal Acquisition Regulation (FAR) Clause 52.236-27, Site Visit. Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The contractor must notify the TPOC in writing of differences in site conditions described in this SOW versus the contractor’s field verifications within five days of the contactor’s site visit.

1.6 PAYMENT: Will be made in one lump sum after completion and acceptance of the work by the Government

Quality Assurance Representative.

1.7 CONSTRUCTION MATERIALS: Unless otherwise noted, the Contractor will furnish all materials to complete the Statement of Work. The Contractor is responsible for procurement, shipping and storage of all construction material. All material will be procured in accordance with the Buy American Act of 1933, FAR Clauses 52.225-9 and 52.225-10.

1.8 GOVERNMENT FURNISHED UTILITIES: The government will furnish the following utility services for use as may be required for the work to be performed under the contract: electricity and potable water.

Government-furnished electricity may be used by the contractor unless contractor’s use adversely impacts the building’s electrical distribution system and equipment. Information concerning the location of existing outlets may be obtained from the NSWCPD TPOC. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of the work. Utilities specified above, utilities will be furnished at no cost to the Contractor. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at its expense, arrange for the required utilities.

1.9 EXECUTION OF WORK: The Contractor’s and subcontractor(’s) work must be performed during normal duty hours from 0700 to 1900, Monday through Friday. Any work requiring shutdown or temporary disruption of electrical, mechanical, security and fire-protection systems may be performed off normal duty hours subject to approval from the NSWCPD TPOC. Off-hour work must be coordinated with the NSWCPD TPOC. NOTE:

Bldg. 4 is occupied by approximately 1,000 personnel working within the hours of 0500 to 1900, Monday through Friday. During the work, building entrances must continue to provide full and normal ingress and egress and emergency-exit egress.

1.10 INSPECTION OF WORK: The Contractor must inspect all work in accordance with FAR clause 52.246-12, Inspection of Construction, to ensure that the work performed under the contract conforms to contract requirements. Government inspections and tests are for the sole benefit of the Government and do not relieve the Contractor of responsibility of providing adequate Quality Control measures and do not constitute or imply acceptance.

1.11 QUALITY CONTROL (QC) AND DAILY PRODUCTION REPORTS: The Contractor must submit a “Contractor Production Report” on the form of Attachment 2 as approved by the NSWCPD TPOC. Reports are required for each day work is performed. Account for each calendar day throughout the life of the Contract. The reporting of work must be identified by terminology consistent with the construction schedule. Enter pertinent information including directions received, problems encountered during construction, work progress and delays, conflicts or errors in the drawings or specifications, field changes, safety hazards encountered, instructions given and corrective actions taken, delays encountered and a record of visitors to the work site, quality control problem areas, deviations from the QC Plan, construction deficiencies encountered, meetings held. The completed reports are to be submitted to the NSWCPD TPOC by 1000 the following day.

1.12 CLEAN-UP OF SITE: Maintain a clean and safe worksite. Remove all scrap materials, waste, and debris from work site on a daily basis. Contractors are not permitted to use Government dumpsters or other Contractor dumpsters for disposal of debris. Do not use building restrooms occupied by NSWCPD personnel for cleaning of equipment.

1.13 HOT WORK: For all hot work, a hot-work permit is required and a permit must be obtained through the Government Fire Inspector. Requests for hot work permits must be submitted to the NSWCPD TPOC with adequate advanced notice for review. Hot work in electrical- or mechanical-room space will require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor must perform this test daily. The Government fire inspector shall approve the instrument used. Fire extinguishers must be provided by the Contractor at ALL locations where cutting is performed.

1.14 CONTRACTOR REQUIREMENTS FOR LIFT OPERATIONS: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307 manual and Attachment 3, “Requirements for Contractor Lift Operations” for all work performed with cranes or other machines used to lift equipment.

Related to lift operations, contractor shall submit Machinery and Mobile Equipment Check List (Attachment 4) if required.

1.15 DUST AND ODOR CONTROL: Dust, air-borne particles, and odor resulting from prosecution of any definable feature of the work must be controlled to prevent the spread of dust and odors to occupied portions of the site and to avoid creation of a nuisance in the surrounding area. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution. Note: The prevention and control of odors is especially important when roof work is performed adjacent to building HVAC-outside-air intakes, return ductwork, vents, or other building penetrations.

1.16 SUPERVISION AND CONTRACTOR PERSONNEL: The Contractor must have at least one qualified supervisor, i.e., Project Superintendent, capable of reading, writing, and conversing fluently in the English language on the work site full-time during all working hours. The Contractor must provide personnel and subcontractors meeting the minimum requirements or qualifications stated in Section 2, Detailed Description of Work, below. A minimum of two Contractor personnel are required to perform the functions of Project Superintendent, Site Safety and Health Officer (SSHO), and Contractor Quality Control System Manager (CQCSM); the latter two personnel responsibilities are described in Subsections 1.16.1 and 1.16.2 below:

1.16.1 Site Safety and Health Officer (SSHO): The contractor must provide a Safety oversight team that includes a minimum of one (1) Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO must visit the work site daily, unless specified differently in the contract, to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The SSHO’s training, experience, and qualifications must meet EM 385-1-1 paragraph 01.A.17 and all associated sub-paragraphs. The SSHO may serve as the Superintendent on this project.

1.16.2 Contractor Quality Control System Manager (CQCSM): Provide a CQCSM for the work site to manage and implement the Contractor Quality Control (CQC) program in accordance with FAR 46.202-2, Government Reliance on Inspection by Contractor, FAR clause 52.246-1. The CQCSM will be responsible for overall management of the Contractor Quality Control program and has the authority to act and give direction in all CQC matters for the Contractor. The CQCSM must have been regularly engaged in construction and repair projects of similar type, size, and complexity that has included the major trades executing the work of this contract. The CQCSM must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability. The CQCSM may serve as the SSHO on this project; however, the CQCSM cannot perform the duties of Project Superintendent.

1.17 SUBMITTALS: The Contractor must submit the pre-construction submittals of Section 1.18 below within ten

(10) calendar days after award The Contracting Officer or NSWCPD TPOC may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Each submittal is to be legible, well-organized, complete, and in sufficient detail to allow ready determination of compliance with contract requirements. Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only “FIO.”

1.17.1 Submittal Procedures: Both “G” and “FIO” submittals must be transmitted to NSWCPD using acceptable Government Submittal/Transmittal forms. Provide submittals in electronic format, with the exception of material samples. Compile the submittal file as a single, complete document, to include the Transmittal Form. Name the electronic submittal file according to its contents. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Provide hard copies of submittals when requested by the Contracting Officer or NSWCPD TPOC. Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

1.18 PRE-CONSTRUCTION SUBMITTALS:

1.18.1 Pre-construction submittals marked with a “G” require Government approval prior to the Contractor's mobilization to the work site location.

1.18.2 Project Schedule - G: Prior to the start of work the Contractor must prepare and submit, for approval, a construction schedule to the NSWCPD TPOC. The schedule must, as a minimum, show work activities, submittals, material/equipment delivery, utility outages, on-site construction, testing, and closeout activities. The schedule must be time scaled and generated using scheduling software. The schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work.

1.18.3 List of proposed Subcontractors – FIO: Provide the NSWCPD TPOC a list of all proposed subcontractors including address, telephone number, point of personal contact, qualifications, and certifications for the completion of project tasks stated in Section 2, Detailed Description of Work, below.

1.18.4 List of proposed Products - G: Provide the NSWCPD TPOC a list of proposed products, cut sheets, lead times, and applicable Safety Data Sheets (SDS) for all Contractor furnished materials to be used in the performance of this work. Note that this overall, comprehensive list of proposed products is G;

however, some individual items on this list of proposed products maybe considered FIO by the

NSWCPD TPOC.

1.19 ADDITIONAL SUBMITTALS: Contractor must make other submittals as required in Sections 2 and 3 of this Statement of Work, in addition to the pre-construction submittals of Section 1.18 above. In general, the additional submittals of Section 2 are material samples, material information or cuts sheets, Safety Data Sheets (SDS), contractor qualifications, technical manuals, test plans, etc. All submittals other than pre-construction submittals must be submitted by the Contractor a minimum of fourteen (14) calendar days before the start of the particular task or definable feature of work (DFOW) to which the submittal is associated to provide sufficient Government review-and-approval time before start of the subject DFOW. One additional submittal is listed below:

1.19.1 Warranty Information – G: Contractor shall submit warranty information guaranteeing all products and workmanship used in this work to be free of defects for a minimum of one year.

1.20 HAZARDOUS MATERIAL: The Contractor is responsible for the handling, storage, removal, and disposal of hazardous material. Hazardous material waste must be collected, stored, and disposed of in accordance with Navy, Federal, State, and Local requirements.

1.21 ELECTRICAL SAFETY: Comply with Electrical Safety procedures in accordance with 29 CFR 1926. For additional information, refer to Chapter 12, of NAVSSESINST 5100.14G.

1.22 LOCK-OUT, TAG-OUT: Comply with NSWCPD Lock-out/Tag-out procedures in accordance with Chapter 11 of NAVSSESINST 5100.14G and 29 CFR 1926. Only authorized NSWCPD personnel must perform the Lock-Out and Tag-Out of Electrical, Mechanical, Piping, Machinery, or Equipment.

1.23 INSTALLATION SECURITY REQUIREMENTS: No employee or representative of the Contractor will be admitted to the work site unless the employee has satisfactorily completed an installation-pass application form (business/Contractor-employee) and has furnished satisfactory proof that the employee is a citizen of the United States. The Government Security Office must approve each installation-pass application before the employee or representative will be authorized admittance to the work site by NSWCPD. Read SOW Sections 1.24 and 3.7 below for additional access-and-security-related details and requirements.

1.24 ACCESS AND GENERAL PROTECTION/SECURITY POLICY: Contractor and Subcontractor employees must be U.S. citizens and able to provide satisfactory proof of U.S. citizenship. In accordance with current NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities. Contractor or Subcontractor employees working inside NSWCPD buildings must submit paperwork and obtain a Contractor’s ID badge. Refer to SOW Section 3.7, Installation Access, Security, and Contractor Badges and Identification, for detailed information and procedure regarding installation access, security, and contractor badges and identification.

1.25 REFERENCES: The publications listed below form a part of this Statement of Work and are incorporated by reference. Provision and installation of the materials and components comprising this Statement of Work must be in compliance with applicable or relevant and appropriate requirements, including the following industry standards and regulations:

1.25.1 American National Standards Institute (ANSI), latest revision.

1.25.2 National Fire Protection Association (NFPA), latest revision.

1.25.3 Underwriters Laboratories (UL), latest revision.

1.25.4 Society for Protective Coatings (SSPC), latest revision.

1.25.5 American Society for Testing Materials (ASTM), latest revision

1.25.6 Builders Hardware Manufacturers Association (BHMA), latest revision.

1.25.7 International Building Code (IBC), except as modified by Unified Facilities Criteria (UFC) 1-200-01, General Building Requirements.

1.25.8 UFC 3-110-3 Roofing.

1.26 LIST OF ATTACHMENTS: The following attachments form part of this Statement of Work and are incorporated by reference:

1.26.1 Attachment 1: Site Location Map (one page).

1.26.2 Attachment 2: Contractor Daily Production Report form (one page).

1.26.3 Attachment 3: Requirements for Contractor Lift Operations (eight pages).

1.26.4 Attachment 4: Contractor Equipment Checklist (two pages).

1.26.5 Attachment 5: Photos documenting SOW area (four pages).

1.26.6 Attachment 6: Activity Hazard Analysis (AHA) form (one page).

2.0 SECTION 2: DETAILED DESCRIPTION

2.1 INTRODUCTION: Building 4 was constructed in circa 1880 and consists of the outer original brick structure and an “infill” structure located within the former interior courtyard of the original c. 1880 building. The Contractor shall provide all labor, material, tools, equipment, supplies, specialized services, and supervision described in this Statement of Work and drawings or annotated photographs marked as Attachment 5. This Statement of Work includes, but is not limited, to the repair of sections of Building 4 trough gutters along the eastern and western interior infill area above the skylights, downspouts, and snow-guard retention systems.

2.2 TROUGH GUTTER REPAIRS: (See photographs 1 to 4 in Attachment 5)

2.2.1 The contractor shall tape off the work-site area to restrict access.

2.2.2 The contractor shall remove and dispose of the existing Ethylene Propylene Diene Monomer (EPDM) liner and any remaining caulk around skylights, approximately 1500 square feet (SF) of EPDM and 1500 linear feet (LF) of caulking.

2.2.3 The Contractor shall provide and secure EPDM liner on the inside of the trough gutters such that it completely lines the gutter up to the standing seam roof. The contractor shall also install caulking along all seams marrying and sealing the liner with the skylight sealant. The grading of the trough gutters must be properly constructed and set so that rainwater can flow to the proper downspout.

2.3 SOUTHEASTERN CORNER GUTTER AND DOWNSPOUT REPAIR:

2.3.1 The Contractor shall make repairs to the gutter on the standing-seam roof above Bldg 4’s infill skylight system in the southeastern quadrant. The gutter is deformed and deflected, and is in need of support to raise its invert to the proper level to allow water to drain properly, as intended. Contractor is to fabricate and install “L” brackets that support the underside of the gutter as well as in front of the gutter.

2.3.2 The contractor shall reattach and secure the downspout in the southeastern corner so that it discharges to the gutter system repaired as described in SOW section 2.3.1 above.

2.4 NORTHEASTERN CORNER OF WEST-MIDDLE MANSARD ROOF GUTTER REPAIR:

2.4.1 Contractor shall remove and re-caulk the edge metal to the northeastern corner of the west-middle mansard roof.

2.4.2 The contractor shall clear and clean the inlet diameter of the gutter at top of the northeastern corner of the west-middle mansard roof of any debris blocking the flow of rainwater.

2.4.3 At the bottom of the northeastern corner of the west-middle mansard roof, contractor shall repair the vertical interface between the end of gutter (currently white in color) and raised seam roof to prevent water to infiltrate into the building.

2.5 SNOW-GUARD RETENTION SYSTEM INSTALLATION – INFILL AREA: (See photographs 5 to 6 in

Attachment 5)

2.5.1 The Contractor shall install a pre-manufactured snow retention system, approximately 130 LF, attached to the metal standing-seam roof such as Alpine SimpleGuard or equivalent with following minimum characteristics:

2.5.1.1 Clamp: An aluminum mounting clamp with two threaded holes to accept 3/8-inch stainless steel oval point set screws and a T-Slot to accept the 5/16-inch stainless steel hex bolt and flange nut.

2.5.1.2 Clip: An aluminum clip that attaches to the top of the clamp and hooks onto the back of the bar.

2.5.1.3 Bar: An aluminum bar (includes splice) that attaches to the mounting clamp.

2.5.1.4 Ice Flag: An ice flag that attaches to the bar with length to match existing roof seam height.

2.5.1.5 Color: A color insert strip that the contractor shall submit a color sample to match the existing roof color for Government approval.

2.5.2 The Contractor shall immediately dispose of all material and break down the working site.

2.5.3 The Contractor shall immediately address any deficiencies with the newly installed components or installation discovered during the installation. Any deficiencies with the existing equipment shall be documented and brought to the attention of the Navy in writing

2.5.4 All work shall be performed and installed in accordance with local, state, federal and industry codes.

The Contractor shall provide a one-year warranty from defects in materials and workmanship. The Contractor shall also provide manufacturer’s warranties.

2.5.5 Contractor shall submit submittals on all materials prior to ordering or installing any material.

2.6 SNOW-GUARD RETENTION SYSTEM INSTALLATION – EXTERIOR PERIMETER: (See photograph 7 in Attachment 5)

2.6.1 The Contractor shall install a pre-manufactured snow retention system, approximately 70 LF, identical to the snow guard system that satisfies all characteristics in SOW section 2.5.1 above.

2.6.2 The Contractor shall immediately dispose of all material and break down the working site.

2.6.3 The Contractor shall immediately address any deficiencies with the newly installed components or installation discovered during the installation. Any deficiencies with the existing equipment shall be documented and brought to the attention of the Navy in writing

2.6.4 All work shall be performed and installed in accordance with local, state, federal and industry codes.

The Contractor shall provide a one-year warranty from defects in materials and workmanship. The Contractor shall also provide manufacturer’s warranties.

2.6.5 Contractor shall submit submittals on all materials prior to ordering or installing any material.

3.0 SECTION 3: ADMINISTRATIVE AND SAFETY REQUIREMENTS

3.1 DIRECTIVES: The Contractor and his employees must comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

3.2 PHILADELPHIA NAVY YARD INSTALLATION REGULATIONS

3.2.1 The Contractor and their employees must become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

3.2.2 The Contractor must participate actively in the activity energy conservation program. The Contractor must comply with the base energy conservation program and must become familiar with its requirements. The Contractor superintendent must represent the Contractor's interests at all meetings of the activity's Energy Conservation and Resource Management Committee. Use of high-energy consuming tools or equipment will be approved by the Contracting Officer prior to use.

3.3 FIRE PROTECTION: The Contractor and their employees must know where fire alarms are located and how to turn them on. The Contractor must handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment must be trained to properly respond during a fire alarm or fire in accordance with activity instructions.

3.4 ENVIRONMENTAL PROTECTION: The Contractor must comply with all federal, state, and local environmental protection laws, regulations, and standards. The Contractor must coordinate all environmental protection matters with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. If a regulatory agency assesses a monetary fine against the Government for violations resulting from Contractor actions, the Contractor must reimburse the Government for the amount of the fine and related costs. The Contractor must clean up any oil or chemical spills resulting from their operations at their own expense. The Contractor must not create a nuisance or hazard to the health of military or civilian personnel.

3.5 DISPOSAL: Debris, rubbish, non-hazardous waste, and non-usable material resulting from the work under this contract must be disposed of by the Contractor at their expense off Government property, unless otherwise directed. In either case, the Contractor must dispose of all hazardous waste in accordance with all applicable environmental law, including but not limited to, the Resource Conservation and Recovery Act and its associated state and local regulations. Prior to disposal of any hazardous waste, the Contractor must obtain approval from the Contracting Officer.

3.5.1 Segregate and recycle all debris generated by the work and remove off station to a licensed facility.

Debris must be removed and transported in a manner that prevents spillage on streets or adjacent areas.

Local regulations regarding hauling and disposal must apply.

3.5.2 Submit a report with invoice that includes the following:

3.5.2.1 Amount (by weight) and type of waste materials disposed of in a landfill or incinerator.

Provide destination and the tip fee per ton.

3.5.2.2 Amount (by weight) and type of materials salvaged for sale, salvaged for reuse, and recycled.

Provide destination and revenue generated for each material.

3.6 SAFETY REQUIREMENTS AND REPORTS

3.6.1 All work must be conducted in a safe manner and must comply with all requirements of the U.S. Army

Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1. The Contractor must be responsible for instructing their employees in appropriate safety measures and must not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor must employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs denote minimum safety requirements. Contractor must consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

3.6.1.1 Personal Protective Equipment Minimum Requirements

(a) Head Protection: All persons working in or visiting hard-hat areas must be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

(b) Clothing: Employees must wear clothing suitable for the weather and work conditions:

the minimum for construction sites must be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

(c) Protective Footwear: Employees must wear safety–toed boots meeting ANSI Z41 while working on construction sites.

(d) Eye and Face Protection: All eye and face protection must meet the requirements of ANSI/ASSE Z87.1, employees must also use eye side protection.

(e) High visibility vests will be worn when working around construction equipment or when working on highways.

3.6.1.2 Display of Safety Information: Within one calendar day after commencement of work, erect a safety bulletin board at the job site. The following information must be displayed on the safety bulletin board in clear view of the on-site construction personnel, maintained current, and protected against the elements and unauthorized removal.

(a) Map denoting the route to the nearest emergency care facility.

(b) Emergency phone numbers.

(c) Copy of Activity Hazard Analysis (AHA).

(d) Occupational Safety and Health Administration (OSHA) 300A form.

3.6.1.3 Emergency Medical Treatment: Contractor must arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.6.1.4 Use of Hand and Power Tools: Hand and power tools must be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used.

Use, inspection, and maintenance:

(a) Hand and power tools must be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and must be used only for the purpose for which designed.

(b) Hand and power tools must be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

(c) Hand and power tools must be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe must be removed from service.

(d) Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) must not be worn while working with any power tools.

Guarding—Power tools designed to accommodate guards must be equipped with such guards:

(e) All guards must be functional.

(f) Reciprocating, rotating, and moving parts of equipment must be guarded if exposed to contact by employees or otherwise create a hazard.

3.6.1.5 Portable Extension Cords: Portable extension cords must be sized in accordance with manufacturer ratings for the tool to be used and must be protected from damage. All damaged extension cords must be immediately removed from service. Portable extension cords must meet the requirements of National Fire Protection Association (NFPA) 70.

3.6.1.6 Ladders: All portable ladders must be of sufficient length and must be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder must not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.6.1.7 Lockout/Tag Out: Coordinate all control activities with the designated NSWCPD TPOC.

Apply, monitor, and remove proper lockout and tag out devices.

3.6.1.8 Sanitation Requirements: Provide drinking water and toilets as needed for construction personnel.

3.6.1.9 Fire Protection: Provide two ABC fire extinguishers at the work site to guard against potential fires.

3.6.1.10 Fuel-Powered Tools: When fuel-powered tools are used, they will not be fueled while running, while hot, or near an open flame.

3.6.2 Activity Hazard Analysis: The principle purpose of an AHA (Attachment 6) is to reduce the overall risk of the hazards associated with construction work. An AHA will be developed by the Contractor for every operation involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work.

The analysis must identify and evaluate hazards and outline the proposed methods and techniques for the safe completion of each phase of work. At a minimum, define activity being performed (can use the definable features of work). A definable feature of work (DFOW) is a task which is separate and distinct from other tasks, has the same control requirements and work crews, sequence of work, specific safety and health hazards anticipated (slip or trips, cuts, dust or chips in eyes), control measures (to include personal protective equipment) to eliminate or reduce each hazard to acceptable levels, equipment to be used (hand tools, backhoe), inspection requirements (list the inspection requirements for the activity to ensure the controls are working, and equipment is inspected to ensure proper operation), training requirements for all involved (any unique training required to make the established controls work), and the competent person in charge of that phase of work.

The AHA must be continuously reviewed and, when appropriate, modified to address changing site conditions or operations. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Activity Hazard Analysis must be updated as necessary to provide an effective response to changing work conditions and activities.

3.6.3 Accident Reports and Notifications

3.6.3.1 Accident Reports: For recordable injuries, illnesses, and property damage accidents resulting in a least $2,000 in damages, the prime Contractor must conduct an accident investigation to establish the root cause of the accident, complete the Navy Contractor Significant Incident Report (CSIR), and provide the report to the Contracting Officer within five calendar days of the accident. The Contracting Officer will provide copies of any required or special forms.

3.6.3.2 Accident Notification: Notify the Contracting Officer as soon as practical, but no later than four hours after any accident meeting the definition of recordable injuries or illnesses, high visibility accidents, or property damage equal to or greater than $2,000. Information must include Contractor name, contract title, type of contract, name of activity, installation or location where accident occurred, date and time of accident, names of personnel injured, extent of property damage (if any), extent of injury (if known), and brief description of accident (to include type of construction equipment used, Personal Protective Equipment (PPE) used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on site and Government investigation is conducted.

3.6.3.3 Definition of a Recordable Injury or Illness: Any work related injury or illness that results in:

(a) Death, regardless of the time between the injury and death, or the length of the illness;

(a) Days away from work;

(b) Restricted work;

(c) Transfer to another job;

(d) Medical treatment beyond first aid;

(e) Loss of consciousness;

(f) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result as listed above.

3.6.4 The Contractor's workspace may be inspected periodically for OSHA and Navy violations. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. The Contractor must provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations must be paid promptly.

3.6.5 If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to any such stop order must be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

3.6.6 The Safety Office will investigate all complaints of unsafe or unhealthful working conditions received from Contractor's employees, federal civilian employees, or military personnel. The Safety Office will notify the Contracting Officer of the results of such investigations.

3.7 INSTALLATION ACCESS, SECURITY, AND CONTRACTOR BADGES AND IDENTIFICATION

3.7.1 Citizenship Requirements: Work under this contract is restricted to U.S. citizens. No employee or representative of the Contractor will be admitted to the work site unless he furnishes satisfactory proof that he is a citizen of the United States. In accordance with current NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

Documents acceptable for Proof of Citizenship include:

3.1.1.1 Birth registration card.

3.1.1.2 Certificate of live birth, birth certificate.

3.1.1.3 Certificate of Naturalization.

3.1.1.4 Certificate of registration.

3.1.1.5 DD-214 (Must Cite Birthplace).

3.1.1.6 DD Form 4 (Contract for Enlistment and Must Cite Birthplace).

3.1.1.7 DD 1966 (Application for Enlistment).

3.1.1.8 Military discharge papers (must cite birthplace).

3.1.1.9 Delayed birth certificate.

3.1.1.10 Hawaii certificate of foreign birth.

3.1.1.11 Hospital birth certificate.

3.1.1.12 Marriage license certificate.

3.1.1.13 Merchant marine certificate.

3.1.1.14 Military officer ID card.

3.1.1.15 Notification of birth registration.

3.1.1.16 State of Hawaii ID card.

3.1.1.17 USA passport.

3.1.1.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

3.7.2 Application for Contractor Identification Badges: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters must obtain a Contractor's ID badge which can be valid for up to 6 months. The Contractor will be required to submit a Letter of Badge Request on company letterhead to the NSWCPD TPOC including the contract name, contract number, contract duration, building/location of work, NSWCPD TPOC contact information, NSWCPD point-of-contact information, and the names and personal information for each contractor employee or representative (DOB, SSN, place of birth, citizenship status) to the NSWCPD TPOC for Security review and approval. A Letter of Badge Request is required to be submitted whenever expiring badges are needed to be renewed for continued work on the contract, containing the same information included in the initial request.

For Contractor employees or representatives that do not have a CONFIDENTIAL or higher security clearance, the Contractor shall provide a completed SECNAV 5512/1 (DoN Local Population ID Card/Base Access Registration Form) for each employee or representative to the NSWCPD TPOC for CNRMA (Command Navy Region Mid-Atlantic) vetting, review and approval.

Once approved, the Contractor's employees or representatives will report to Security (Building 29) with a completed I-9 form, along with two forms of identification specified on the I-9 form, for issuance of the ID badge. The Contractor must obtain the required employee ID badges from the Government at his own expense, at no additional cost. The ID badge must be returned within 5 calendar days to Security (Building 29) when an employee leaves the Contractor's service, when the job is complete, or the ID badge has expired. The Government is not responsible for any cost or lost time associated with obtaining or the use of daily or Contractor ID badges.

One-Day Visitor Badges: The Contractor's employees or representatives can obtain a daily Visitor's badge from the Security desk inside NSWCPD facilities, however, a Government escort will be required at all times and the badge will only be valid for the facility where the badge was issued. The use of daily visitor's ID badge is not recommended as a Government escort must be scheduled in advance and escort's availability is limited and granted on a case-by-case basis (i.e. availability is not guarantee). The Contractor's personnel would have to obtain daily passes, be subject to daily mandatory vehicle inspection, and would have limited access to the installation if using a Visitor badge. The Government is not responsible for any cost or lost time associated with escort availability in conjunction with the use of Visitor’s badges for the Contractor’s employees or representatives.

3.7.3 General Access Requirements and Restrictions: The following access requirements and restrictions apply to work at any NSWCPD facility or secured perimeter.

3.7.3.1 No employee or representative of the Contractor will be admitted to the site of the work unless they have satisfactorily completed the Application for Contractor Identification Badge process and have furnished satisfactory proof that they are a citizen of the United States. The Government Security Office must approve each base application form before the employee or representative will be authorized admittance to the site of work by the Government.

3.7.3.2 The Contractor is responsible to collect and account for all identification badges issued to their personnel at the expiration of the contract, expiration of the badge or when no longer required. Collected badges must be returned by the Contractor to the NSWCPD Security Office (Building 29).

3.7.3.3 Comply with all security regulations and policy currently in force by the Government Security Office having jurisdiction and as communicated directly by Government Security personnel or as conveyed by the NSWCPD TPOC.

3.7.3.4 Employees or representatives of the Contractor, while working at NSWCPD, must display the Government issued badge over the front of their outer clothing at all times.

3.7.3.5 Roll up/garage doors are only permitted to be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel must guard the door during the entire time the door is un-secured. The doors must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

3.7.3.6 Fence gates are only permitted to be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel must guard the gate during the entire time the gate is un-secured. The gate must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

3.7.3.7 Commercial vehicles (with company logo) that are required to enter the fence line perimeter or enter the building at any NSWCPD facility must be inspected by the Government Motor Vehicle Inspection Team (MVIT) currently situated adjacent to Bldg 753 along Langley Avenue prior to entering the property. No personally-owned vehicles (POVs) are permitted within the fence line perimeter of any NSWCPD facility. Coordinate vehicle inspections with the NSWCPD TPOC.

3.7.3.8 No Contractor or personally owned cameras are allowed inside NSWCPD facilities. If photographs are required for design or construction records, submit a written request to the Contracting Officer to have photographs taken by a Government Official using a Government camera. Photographs taken by the Government will be reviewed by Security before release to the Contractor.

3.7.3.9 If a security alarm is required to be temporarily disabled for a construction activity the Contractor must submit a completed Request to Mask Security Alarm form to the NSWCPD TPOC at least three business days in advance of the required date. The NSWCPD TPOC will coordinate with the NSWCPD Security Office to obtain approval for the request.

3.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES

3.8.1 The Contractor must provide to the Contracting Officer the name or names of the responsible supervisory person or persons authorized to act for the Contractor as outlined in NSWCPD Site Access Requirements.

3.8.2 The Contractor must furnish sufficient personnel to perform all work specified within the contract.

3.8.3 Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner.

3.8.4 The Contractor must remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

3.8.5 No employee or representative of the Contractor will be admitted to the site of work until and unless they have satisfactorily met, the requirements outlined in NSWCPD Site Access Requirements.

3.8.6 All Contractor/subcontractor employees working under this contract must be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification must not be substituted for station required passes or badges.

3.8.7 All contractor personnel must carry photographic I.D. at all times while on site to present to security access personnel and government law enforcement officers.

3.9 IDENTIFICATION OF CONTRACTOR VEHICLES: The Contractor must obtain parking passes for company vehicles, if required, from the Contracting Officer. The company name must be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good repair. See SOW Section 3.7.3.7 above about inspection of contractor commercial vehicles by the Government MVIT.

3.10 PERMITS: The Contractor must, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor must comply with all applicable federal, state, and local laws. Evidence of such permits and licenses must be provided to the Contracting Officer before work commences.

3.11 PROOF OF CITIZENSHIP: No employee…