RFQ - Hanover - Skylight Replacement - 09.12.25.pdf

DETACH AND USE THIS FORM

OFFICIAL QUOTE SUBMISSION FORM

Project Title: Hanover Skylights replacement

Project Address:

11768 Hanover Rd, Silver Creek, NY 14136

If you are interested in submitting a quote on this project, a SITE VISIT for this project is MANDATORY and scheduled for the time indicated below. You must sign into the site visit for your bid to be valid. Contractors must arrive to the site visit on time as late arrivals will be ineligible to submit quotes. Please write clearly for corresponding purposes and make sure your email address is clearly written. Contractors are encouraged to ask questions regarding the specifications of this project at the site visit.

The purpose of asking questions during the site visit is to obtain clarification to the enclosed Project Scope. In the event that modifications are needed to the Project Scope, the modifications will be distributed by the WNYDDSO Business Office to all contractors. Contractors are to prepare and submit their quotes based on the written Project Scope and any modifications made in writing.

Any questions not asked at the site visit must be submitted in writing to OPWDD.sm.wny.bo.procurement@opwdd.ny.gov within 2 business days of the site visit.

Contractors will receive a response within 2 business days after the deadline for submitting questions. All questions and answers will be e-mailed to all contractors that attended the mandatory site visit.

Site Visit Date and Time: September 4, 2025 at 10:00AM Final Date for Receipt of Questions: September 8, 2025 - COB Official Responses to Questions by: September 10, 2025 - COB Proposal/Bid Due Date: September 12, 2025 by 2:30PM

Contacts

Submit Quotes and All Quote Inquiries to:

Shari Lin Pfleuger shari.lin.pfleuger@opwdd.ny.gov

(716) 608-2803

Submit Job Scope questions to Project Manager:

Travis Emke Travis.W.Emke@opwdd.ny.gov

(716) 938-6701

This is a NYS Public Works Project; prevailing wages must be paid. The NYS Department of Labor PRC number for this project is: 2025009388. To obtain the wage rates go to: ww.dol.ny.gov – Work Protections – Public Work – scroll to Prevailing Wage – choose: View a previously requested wage schedule – enter PRC number from above and hit submit.

A copy of the contractor’s certified payroll is required to be submitted with invoices prior to payment for services rendered.

mailto:OPWDD.sm.wny.bo.procurement@opwdd.ny.gov mailto:shari.lin.pfleuger@opwdd.ny.gov mailto:Travis.W.Emke@opwdd.ny.gov

DETACH AND USE THIS FORM

OFFICIAL QUOTE SUBMISSION FORM

*** This portion MUST be completed, signed and returned via email or fax to the contact listed on the cover sheet of this RFQ.

Prepare your quote on this form. Only quotes submitted on the Official Quote Submission Form will be accepted.

By signing you indicate your express authority to sign on behalf of yourself, or your company or other entity and full knowledge and acceptance of the PROJECT SCOPE and amendments thereto.

The Undersigned proposes to perform the Work required for this project in accordance with Attachment A, Contractor Requirements and with the following Project Scope, as written:

Hanover – Skylights Replacement 11768 Hanover Rd

Silver Creek, NY 14136

QUOTE AMOUNT (Amount MUST be valid for 90 days AFTER Bid Deadline): $ __________________________

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: ___________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Fax #: _________________________________________________

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

Is your Business Registered as Minority or Woman owned? ___________________________________________________________

NOT SUBMITTING QUOTE STATEMENT

If, upon examination of the specifications, you decide not to submit a QUOTE, please indicate your reason below and return to the above referenced FAX number or email address.

Not submitting quote at this time. Not interested in receiving any further RFQ’s.

Reason for not submitting: Reason for removal:

Date: ________________________________ Company Name: ____________________________________________________________

Attachment A Contractor Requirements

1. CONTRACTOR RESPONSIBILITY: Contractor to meet all local and state building codes for structural, electrical, plumbing or as applicable. All material and tools on work site must be secure to provide safety to house staff and consumers. Work site is to be cleared of debris and broom swept at the end of each day.

2. Wage and Hours Provisions:

If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither Contractor’s employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department.

Pursuant to § 9 (A), Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law.

Pursuant to § 9 (A), Contractor and its subcontractors must provide OPWDD with a certified payroll when submitting an invoice for payment.

3. Insurance: The Contractor agrees that without expense to the State, insurance will be maintained during the period of the proposal and contract, insurance of the kinds and in the amounts indicated, with insurance companies authorized to do such business in the State of New York, covering all operations under this proposal and contract.

A. The Contractor shall furnish to OPWDD a Certificate or Certificates in a form satisfactory to the Agency, showing compliance with the requirements of this section. The State of New York Office for People with Developmental Disability will be expressly named as additional insured on each policy in accordance with above. Certificates of insurance should be forwarded to the OPWDD. Certificates shall state the policies shall not be changed or cancelled until 30 days written notice has been given to OPWDD. Required insurances include but may not be limited to:

(1) A policy covering the obligations of the successful bidder in accordance with the Workers’

Compensation Law. The contract shall be void and of no effect unless the successful bidder procures such policy and maintains it during the period of the contract. The Workers Compensation Board website can be found here: www.wcb.ny.gov/

(2) Policies covering bodily injury, liability and property damage of the types hereinafter specified, each with limits of liability not less than $1,000,000.00 for all damages arising out of bodily injury, including death at any time resulting there from, sustained by one person in any one accident, and subject to that limit for that person, and not less than $2,000,000.00 for all damages arising out of bodily injury, including death at any time resulting there from, sustained by two or more persons in any accident and not less than $2,000,000.00 for all damages arising out of injury or destruction of property.

a. Contractor's liability insurance issued to and covering the liability of the successful bidder with respect to all work performed by them under the proposal and the contract.

b. Protective liability insurance issued to and covering the liability of the people of the State of New York with respect to all operations under this proposal and the contract, by the successful bidder, including omissions and supervisory acts of the State.

(3) If all or part of the contract requires services of a professional consultant a policy covering

Professional Liability Insurance is required.

(4) Automobile Liability insurance is required anytime the activity might involve a vehicle entering Agency property or if a vehicle is used as part of the service or work provided.

4. If Subcontractors are used, they must be pre-approved by the Western NY DDSO

5. Work must be guaranteed for at least one year. Warranty is to include parts, materials, and labor.

6. Contractors may be removed from the Western NY DDSO Contractor’s List for any of the following reasons: (1) Poor workmanship. (2) Failure to meet project deadlines. (3) Failure to follow program specifications and requirements. (4) Poor evaluations Prior work performance will be used as an evaluation tool in the award decision. (5) Failure to submit payrolls for prevailing wage review. (6) Failure to respond to bid package solicitations.

7. Invoices are to be submitted no later than 30 days from the date on the invoice. Invoice must indicate: PO# OPD01-, Unit ID#3660242 and type of service rendered.

Email a pdf copy of your invoice, BSC Invoice Submission Form and supporting documentation to the BSC at: accountspayable@ogs.ny.gov with the following subject field: Contractor Name, OPWDD, Unit ID # 3660242 and Invoice #

The state of New York may require the Contractor to submit billing invoices electronically. E- Invoicing information may be found at: https://bsc.ogs.ny.gov/nys-vendors

The OPWDD shall pay invoices submitted by the Contractor within thirty (30) calendar days (excluding legal holidays) from confirmation of services by the designated payment office, in accordance with New York State Finance Law Article 11-A. These payments may be adjusted by the OPWDD to reflect only those expenditures that were made in accordance with the bid.

8. The winning contractor will be required to sign indicating their agreement to Appendix A, Standard Clauses for New York State Contracts.

9. The contractor awarded this project will be issued a Purchase Order in the Statewide Financial System. Awards are not final, and work should not be completed until a Purchase Order is issued. If the awarded contractor is not registered as a vendor in the Statewide Financial System a Substitute W-9 will be required so that we can submit a request to register you in the system.

10. THE WNYDDSO RESERVES THE RIGHT TO:

(1) The Agency reserves the right to make awards within (90) days or such longer period as shall be specified in the RFQ documents after the date of the RFQ deadline, during which period quotes shall not be withdrawn unless the bidder distinctly states in the quote that acceptance https://bsc.ogs.ny.gov/nys-vendors thereof must be made within a shorter specified time. If, however, an award is not affected within the ninety (90) day period, a quote shall remain firm until such later time as either a contract is awarded by the State or the contractor delivered to the Agency written notice of the withdrawal of the quote.

(2) Reject any or all proposals received in response to the RFQ.

(3) Withdraw the RFQ at any time, at the agency’s sole discretion.

(4) Make an award under the RFQ in whole or in part.

(5) Disqualify any contractor whose conduct and/or proposal fails to conform to the requirements of the RFQ.

(6) Seek clarifications and revisions of proposals.

(7) Use proposal information obtained through site visits, management interviews and the state’s investigation of a contractor’s qualifications, experience, ability or financial standing, and any material or information submitted by the contractor in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the RFQ.

(8) Prior to the RFQ Deadline, amend the RFQ specifications to correct errors or oversights, or to supply additional information, as it becomes available.

(9) Prior to the RFQ Deadline, direct vendors to submit proposals modifications addressing subsequent RFQ amendments.

(10) Change any of the scheduled dates.

(11) Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective vendors.

(12) Waive any requirements that are not material.

(13) Negotiate with the successful contractor within the scope of the RFQ in the best interests of the state.

(14) Conduct negotiations with the next responsible contractor, should the agency be unsuccessful in negotiating with the selected contractor.

(15) Utilize any and all ideas submitted in the proposals received.

(16) Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 90 days from the bid opening.

(17) Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offeror’s proposal and/or to determine an offeror’s compliance with the requirements of the solicitation. Depending on the nature of the procurement, there may be additional state reserved rights beyond those presented here.

3. Insurance: The Contractor agrees that without expense to the State, insurance will be maintained during the period of the proposal and contract, insurance of the kinds and in the amounts indicated, with insurance companies authorized to do such bu...