RFQ_Fuel.Oil.Ground Support_dtd 16Feb22.docx

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (ACC)

HOLLOMAN AIR FORCE BASE NEW MEXICO

Company Name/ Address:

Point of Contact:

Phone:

CAGE Code:

DUNS Number:

Email:

Solicitation #FA480122Q0410, Fuel, Oil, and Ground Support

This requirement is a Full and Open Competition. The North American Industry Classification System (NAICS) code is 324199.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (AETC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

Combat Airpower Starts Here Primary Point of Contact:

Leonardo Dominguez, 2Lt, USAF Contract Administrator Telephone: (575) 572-0183 Email: jleonardo.dominguez.1@us.af.mil Secondary Point of Contact:

Lesa Vaughn, SSgt, USAF Contracting Officer Telephone: (575) 572-0106 Email: lesa.vaughn@us.af.mil

Return no later than: 1200h (12:00 pm) MT on 23 February 2022 Submit all questions no later than: 1200h (12:00 pm) MT on 21 February 2022

Total

Rental Cars: Number _________ Type___________ (ex: midsized sedan) Aircraft Fuel: Quantity _________ Type___________ Engine Oil: Quantity _________ Type___________ Smoke Oil: Quantity _________ Type___________

Quote is valid until

(MM/DD/YYYY)

*Please include New Mexico gross tax receipt in final price if applicable as well as warranty information.

Please submit the following information with each quote: CAGE Code, DUNS number, Tax Identification Number (TIN), Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date offer Expires, Warranty, Line Item Unit Price(s) and Total Price.

GSA Number

Tax ID Number

Note: If not "all" items on GSA schedule, must annotate which are not.

Payment Terms:

Delivery Terms:

Small Business Classification (Check where applicable)

All contractors must be registered in System for Award Management, www.sam.gov, database prior to any contract award.

BASIS FOR AWARD:

IAW FAR 13.106-1(a)(2) award decision will be based on:

Lowest price, technically acceptable.

PROVISIONS/CLAUSES:

The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular 2021-06, July 07 2021. Provisions and clauses may be obtained via internet at https://www.acquisition.gov/. The North American Industry Classification System (NAICS) code is 336212. The small business size standard for this code is 1,000 employees

The following FAR provisions and clauses are applicable to this solicitation:

FAR 52.204-1 – Approval of Contract (Dec 1989) FAR 52.204-7 – System for AwardManagement (Oct 2018)* FAR 52.204-13 – System for AwardManagementMaintenance (October 2018) FAR 52.204-16 – Commercial and Government Entity Code Reporting (Aug 2020)* FAR 52.204-18 – Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.211-6 – Brand Name or Equal (Aug 1999)* FAR 52.212-1 – Instructions to Offerors – Commercial Items (Jul 2021)* FAR 52.212-2 – Evaluation -- Commercial Items (Oct 2014)* FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (Feb 2021)* FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (Oct 2018) FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Items (Sep 2021) FAR 52.222-42 – Statement of Equivalent Rates for Federal Hires (May 2014) FAR 52.232-23 – Assignment of Claims (May 2014) FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-3 – Protest After Award (Aug 1996) FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998) FAR 52.252-6 – Authorized Deviations in Clauses (Nov 2020)

The following DFARS provisions and clauses are applicable to this solicitation:

DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights (Sep 2013) DFARS 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Nov 2011)* DFARS 252.204-7003 – Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7004 – Antiterrorism Awareness Training for Contractors (Feb 2019)* DFARS 252.204-7011 – Alternative Line Item Structure (Sep 2011)* DFARS 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) DFARS 252.204-7015 – Notice of Authorized Disclosure of Information for Litigation Support (May 2016) DFARS 252.204-7018 – Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2021) DFARS 252.204-7019 – Notice of NIST SP 800-171 DoD Assessment Requirements (Nov 2020) DFARS 252.204-7020 – NIST SP 800-171 DoD Assessment Requirements (Nov 2020) DFARS 252.225-7001 – Buy American and Balance of Payments Program (Dec 2017) DFARS 252.225-7002 – Qualifying Country Sources as Subcontractors (Dec 2017) DFARS 252.225-7048 – Export-Controlled Items (Jun 2013) DFARS 252.232-7003 – Electronic Submission of Payment Request and Receiving Reports (Dec 2018) DFARS 252.232-7010 – Levies on Contract Payments (Dec 2006) DFARS 252.232-7017 – Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration (Apr 2020) DFARS 252.237-7010 – Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013) DFARS 252.243-7001 – Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000 – Subcontracts for Commercial Items (Oct 2020)

The following AFFARS provisions and clauses are applicable to this solicitation:

5352.201-9101 Ombudsman.

OMBUDSMAN (OCTOBER 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

David E. Jones, Deputy Director

AFICA/KT

2035 First Street West, STE 1 JBSA Randolph TX 78150-4304 Phone: 210-652-1722

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

DFARS 252.232-7006, WAWF Payment Instructions

1. Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

0. Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

0. WAWF access. To access WAWF, the Contractor shall—

1. Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

1. Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. Now called: Invoicing, Receipt, Acceptance and Property Transfer (iRAPT)

0. WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

0. WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

0. WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract.

Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

4. Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N/A

4. Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

4. Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

4. WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

0. WAWF point of contact.

1. Buyer: leonardo.dominguez.1@us.af.mil

1. Contracting Officer: lesa.vaughn@us.af.mil

0. The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

See Buyer Above

0. For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Objective: Invitation to quote price for commercial items.

The 49th Contracting Squadron is interested in possibly purchasing commercial items from your company. Please quote your unit price together with your discount for volume purchasing.

You MUST also indicate:

· Delivery time from receipt of our purchase order to receipt of your shipment; this time frame will be a condition of any purchase order made.

· If delivery costs are not included in your quote please state clearly otherwise we will assume they are included and cost will not be added to contract.

All price quotations must be firm and state any expiration dates if applicable.

This document and any applicable attachments must be returned to Government Point of Contact by email. Please sign the below as confirmation of your understanding of the terms and conditions outlined.

Name

Title

Signature

Date

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