RFQ FA56822Q8039 - 24 Aug 2023.pdf

FA568223Q8039

31st Contracting Squadron Via Pordenone 89/b, Bldg 600, Area “E”

Aviano Air Base

GENERAL INFORMATION

FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT. NO AWARD WILL BE MADE UNDER

THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE GOVERNMENT RESERVES THE RIGHT TO

CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER THE CLOSING DATE FOR RECEIPT OF

QUOTES. IN THE EVENT THE GOVERNMENT CANCELS THIS SOLICITATION, THE GOVERNMENT

HAS NO OBLIGATION TO REIMBURSE AN OFFEROR FOR ANY COSTS.

This is a Request for Quote (RFQ) for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.

** IF YOU DO NOT FILL IN AND SUBMIT THIS FORM YOUR QUOTE MAY BE FOUND UNRESPONSIVE.

*** YOU MUST ALSO INCLUDE ADDITIONAL SPECIFICATIONS FOR YOUR QUOTED PRODUCTS.

SOLICITATION NUMBER: FA568223Q8039

SOLICITATION DATE: 24 August 2023

QUOTES DUE: Quotes for this solicitation are due to this office by 16:00 hours Central European Time (CET) on 12 September

2023. Contents must adhere to requirements outlined in the addenda to provision 52.212-1 below. Submit offers and any questions to:

Giuseppa De Pascalis at giuseppa.de_pascalis.it@us.af.mil, phone number +39 043 430 4313

Melissa Maurhart at melissa.maurhart.it@us.af.mil, phone number +39 043 430 4318

SITE VISIT: A site visit will take place at 09:00 hours a.m. on September 05, 2023. Meeting point will be, LVIS Gate of

Aviano Air Base, Localita’ Tornielli, 17, 33080 Roveredo in Piano (PN). Interested vendors in order to attend the site visit, will have to request it by email to Giuseppa De Pascalis at giuseppa.de_pascalis.it@us.af.mil and Melissa Maurhart at melissa.maurhart.it@us.af.mil by August 30, 2023. No more than two representatives per company are allowed to attend the site visit.

AWARD BASIS: Price and Other Factors

Quotes must be valid till September 30, 2023

All proposed prices shall be exclusive of taxes and submitted in EURO (€) or United States (U.S.) Dollars ($) currency only

(Exchange rate applied will be 0.9381). Quotes submitted in currency other than Euro or United States (U.S.) Dollars will be rejected.

Unit prices shall have no more than two (2) decimals.

List of Attachments:

Attachment 1 - Emblem Color

Attachment 2 - Bldg 1478 Seat measurements

CONTRACT INFORMATION

- Type of Contract: Firm Fixed Price

- Invoicing Procedures: The contractor will submit invoices for payment electronically through the Procurement Integrated

Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/).

- Government Purchase Card: A Government Purchase card is NOT allowed under this contract.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49304 mailto:giuseppa.de_pascalis.it@us.af.mil mailto:melissa.maurhart.it@us.af.mil https://piee.eb.mil/piee-landing/

PRICING SCHEDULE

CLIN Item Description

& Requirements

Unit of issue

Quantity Unit Price

SUBMIT IN

€ or $

Currency

Total

0001 31st MASS BRIEFING FACILITY (MBF) CHAIRS

REPLACEMENT, AVIANO AIR BASE, ITALY

SALIENT CHARACTERISTICS:

1) The contractor shall remove all existing seating within the Mass Briefing Facility/theater (bldg. 1478).

2) The contractor shall remove brackets from the seating/area.

3) The contractor shall remove hardware from the seating/area.

4) The contractor shall take all removed items away and dispose off base IAW local laws and regulations.

5) The contractor shall install #300 new seatings. There will be rows of four seating on each of the sides with rows of eleven in the center.

6) The new seatings shall be stained resistant, easy to clean and fire retardant in accordance with local Italian laws and regulations, royal blue in color with an embroidered emblem of the 31st Fighter Wing on the front of each seat.

The embroidered emblem of the 31st Fighter Wing on the front of each backrest will be 14cm (width) x 15cm (height).

The emblem will be centered on the front of each backrest.

The emblem will use RAL 5002 Ultramarine blue, RAL

1021 Colza Yellow, RAL 9016 Traffic White, RAL 5024

Pastel Blue. Reference Attachment 1 Emblem Color for the placement of each color.

7) The seats will have cup-holders on both sides of the seat.

8) The seats should meet the following requirements in terms of measurements (Reference Attachment 2 Bldg 1478

Seat measurements for seat measurement):

A) The seating shall have a minimum height 100 cm of from the floor to the top of the backrest. This measurement can vary within a tolerance of +/- 3cm.

B) The seating shall have a minimum width of 55 cm to include the base that is affixed to the floor. This measurement can vary within a tolerance of +/- 1 cm

C) The seating shall have a minimum width of 53.5 cm for the backrest. This measurement can vary within a tolerance of +/- 2 cm.

D) The seating shall have a minimum depth of 76 cm with the seat plant lowered or 67 cm with the seat plant raised.

This measurement can vary within a tolerance of +/- 4 cm.

LOT 1

E) The armrest should have a minimum height of 68 cm.

This measurement can vary with a tolerance of +/- 3 cm.

9) The Contractor shall provide samples of all proposed materials, including technical documentation (In English and Italian) as part of the quote for approval. Materials will be items that are used within standard industry practices.

Materials not specifically approved for use shall not be installed. (If actual material samples cannot be provided, detailed technical specifications and photographs for each proposed component shall be provided instead in English and Italian as part of the quote.

10) The contractor shall firmly affix all seating into the concrete flooring to insure safe and secure seating.

11) The contractor shall schedule a pre-final and final inspection of site with the Mission Partner at least one day prior to the completion of project. If there are any discrepancies between the work accomplished and the requirements requested in the contractor will be asked to re-perform until standards are met.

12) The Contractor shall have an English speaking and always writing representative on site during the performance period of all work. The contractor shall provide a foreman on-site at all times when work is being performed. The foreman shall be able to make major decisive decisions if there is an occurrence on the installation that will impact the project.

13) The contractor shall be authorized to perform work from

Monday through Friday (excluding holidays) from 0800 to

1700 hours. Work during weekends or holidays may be requested by the Contractor with a minimum of 2 days advance notice, however the Contracting Officer has the right to deny such request if reasons requiring weekend and holiday work are not valid or for security or other necessities.

14) The contractor shall have no more than 10 calendar days upon receipt of Notice to Proceed (NTP) to remove and replace the seating. The contractor shall contact the Mission

Partner and building manager to cord off designated areas to commence work. The contractor shall give a forty-eight-to-seventy-two-hour notice to the previously mentioned individuals for the government to provide a safely contained work area for the designated customer. The contractor shall reconstitute the work site area leaving the work-site clear of all left over construction materials and any debris (i.e. trash, cans, scrap metal and etc.). All removal debris and left-over material shall be hauled to an off-base disposal site. The contractor shall comply with all local and federal recycling laws. The worksite shall be left in an acceptably clean manner.

15) The Government shall provide use of water, electricity, and restrooms.

16) The contractor shall provide a 10-year warranty.

(Shipping to Aviano Air Base, Italy, Bldg 1478 Included)

GRAND TOTAL (TOTAL EVALUATED PRICE):

PROPOSED DELIVERY SCHEDULE:

DELIVERY LOCATION:

Aviano AIR BASE, ITALY

31 Mass Briefing Facility

BLDG 1478

33081 AVIANO (PN)

ATTN- MSgt Dodson Jacob

Commercial phone: 0039-0434-305407

VENDOR INFORMATION

Vendor Name:

Quoted By:

Title:

Phone:

Email: Cage Code:

Discount Terms: UEI Code:

Warranty: Warranty terms must be submitted in a separate document and will be attached to the contract.

The following NAICS code 337127 – Institutional Furniture Manufacturing - PSC 7105 applies to this solicitation.

Due to the overseas location of this solicitation, no small business set-aside will be used.

The Provision at 52.204-7, System for Award Management (SAM) (Oct 2018) and 52.204-22, Alternative Line Item

Proposal (Jan 2017), apply to this acquisition.

52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services (Mar 2023) ADDENDUM

Technical Literature: the contractor shall submit technical product literature with its quote.

Proposed Delivery Schedule: the contractor shall submit a firm lead-time with its quote.

Price: the vendor shall submit his price quote filling in this Request for Quotation document.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the U.S. Government.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

Determination of contractor responsibility. Before issuance of a purchase order, the Contracting

Officer will determine the prospective contractor is responsible and has the capacity to satisfy the Government requirement. To this end, the Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Include recent and relevant contracts for the same or similar items and other references including contract numbers, points of contact with telephone numbers and other relevant information.

Issuance of purchase order. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The

Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The

Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021) ADDENDUM

The Government will award a contract resulting from this solicitation to the responsible offeree whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical capabilities: this factor evaluates how well the product or service literature provided will meet the needs of the government. The submitted Technical Literature shall explicitly demonstrates the company capabilities to provide the product or service. A quote that exceeds the government’s minimum requirement may be considered for award and a best value determination will be made.

Past Performance: This factor evaluates recent and relevant contracts for the same or similar items as well as a contractor’s performance according to data in the Supply Performance Risk System (SPRS). The Contracting Officer may also use the following to evaluate past performance:

1. The contracting officer’s knowledge of and previous experience with the supply or service being acquired

2. Customer surveys, and past performance questionnaire replies

3. The Contractor Performance Assessment Reporting System (CPARS)

4. Any other reasonable basis.

Price

The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoters should give their most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The

Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

IAW FAR 13.106-1(a)(2) we will not be stating the relative importance of each factor.

The clause at FAR 52.212-3 Vendor Representations and Certifications -- Commercial Items applies to this acquisition.

This means that the contractor must have a valid Representations and Certifications filed in the System for Award

Management (SAM) or provide the government a completed copy of the record.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items applies to this acquisition.

THE FOLLOWING CLAUSES/PROVISIONS ALSO APPLY TO THIS ACQUISITION:

52.204-1, 52.204-13, 52.204-16, 52.204-18, 52.204-19, 52.204-24, 52.204-25, 52.204-27, 52.212-1, 52.212-2, 52.232-39, 52.232-40, 52.233-1, 52.233-3, 52.233-4, 52.243-1, 52.247-34, 52.249-1, 52.252-2, 52.252-4, 52.252-6, 252.203-7000

252.203-7002, 252.204-7003, 252.204-7012, 252.204-7015, 252.204-7018, 252.204-7024, 252.211-7003, 252.213-7000, 252.223-7006, 252.223-7008, 252.225-7001, 252.225-7002, 252.225-7041, 252.225-7043, 252.225-7048, 252.227-7015, 252.229-7003, 252.232-7003, 252.232-7006, 252.232-7008, 252.232-7010, 252.233-7001, 252.244-7000, 252.247-7023, 5352.201-9101